250000001431 Bidder's Questions - State's Answers_4-2-25.pdf

Question Section Page # Bidder's Question State's Answer

L.1.7 Office Equipment - The Contractor

Please clarify: Does the DJJHV supply the computerized menu program to the Contractor or is the Contractor required to supply, pay and maintain the software for the menu program that is approved by the DJJHV Program Manager?

The State expects the Contractor to have their own menu software, which they are required to pay for and maintain in order to create meals and recipes. MVADJJ does have in place Point, Click, Care with a food service module where the Contractor may enter in their menus, recipes and diet spreads while at the facility. This system is also used to generate tray cards.

3.2.Key Personnel

(A) Nutritional Service Manager

If the bidder does not currently have a Certified Dietary Manager or Registered Dietician on staff to name in the proposal and attach the credentials to the solicitation, are they disqualified from the techinical capability? If so, how does a potential bidder hire this position prior to winning a proposal with the State?

If the Bidder does not currently have a Certified Dietary Manager (CDM) or Registered Dietician (RD) on staff to put forth as a candidate in the solicitation response, please indicate TBD and provide the following information: 1) what skills, experience and certifications/licenses you will be asking for when hiring for this position. 2) Also indicate how you will seek to attract the candidate to this facility in the U.P. 3) Lastly indicate how much time you anticipate you will have to take to get this individual hired and in place.

Bidders Questions with State's Answers RFP No. 250000001431 Questions Due: 3/28/2025 Answers Provided: via Addendum 3, 4/2/2025

3.2.Key Personnel

(A) Nutritional Service Manager

The site visit noted a Registered Dietician (RD) on staff at the DJJHV. If the Bidder has a Nutritional Service Manager who is a RD, who (DJJHV or Bidder) has the final decisions of dietary requirements of the residents? Can the State clarify the need to overlap RD roles within this contract?

The Contractor's Nutirional Service Manager (NSM) must either be a CDM or a RD. It is not necessary that this individual be both. Whether the Contractor's NSM is a CDM or a RD, the State's Program Manager, who is an RD and who is primarily in charge of clinical work, has final decisions relative to this contract. It is the intention that the Contactor will be overseeing the Food Service.

Standard Contract Terms, Section 3.8.A.1

23, 68 Is fingerprinting a part of the required background check process? Is the contractor responsible for this?

The required background checks are listed in Schedule A, Section 3.8.A.1.

Fingerprinting is not necessary at this time, however, when the move is made to the new facility, fingerprinting of all staff will be required and will be arranged by the State at the State's cost.

5 Section 1.7.A 49

Is the mentioned computerized menu program for resident/member tray cards or for building menus? What tray card program is being used? Are we able to use our own menus and input them into this program?

See response to Question 1

6 Section 1.1.C.1 37 Would we be required to provide our own diet manual or to adopt what is already in place?

The Contractor will be required to provide their own diet manual, which will be reviewed by the State's Program Manager. The Contractor will also be required to follow the State's general policies and procedures for the facility.

7 Section 1.2.A.5.d: 39 Are puree molds currently being used for the pureed menu items?

Puree molds are not currently used. When the State moves to the new facility this will be prefered. Bidder please indicate if you have the capability to mold pureed diets.

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