25-8361_-_Solicitation_.pdf

Procurement Services Division

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

Fencing Installation & Repair Services for Collier County

SOLICITATION NO.: 25-8361

RITA IGLESIAS, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-1033

Rita.Iglesias@colliercountyfl.gov(Email)

This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

mailto:Rita.Iglesias@colliercountyfl.gov

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 25-8361

PROJECT TITLE: Fencing Installation & Repair Services for Collier County

DUE DATE: June 6, 2025, at 3:00 PM EST

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Parks and Recreation Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

Historically, County departments have spent approximately $300,000; however, this may not be indicative of future buying patterns.

BACKGROUND

Collier County is responsible for maintaining the security of various County owned facilities and parks throughout Collier County. In order to maintain the integrity and continuous operations of these facilities, the County is soliciting for contractors to perform fence and gate services, including but not limited to installation and repairs.

TERM OF CONTRACT

The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one-year renewals.

Prices shall remain firm for the initial year of this contract (365 days from effective date). Requests for consideration of a price adjustment must be made at least thirty (30) days prior to the contract anniversary date thereafter and submitted in writing to the Contract Administrator. Price adjustments are dependent upon the most recent 12-month Consumer Price Index for all Urban Consumers (CPI-U) for the Miami-Ft. Lauderdale area, budget availability, and Procurement Director approval and cannot exceed 5% annually, whichever is less.

The County reserves the right to accept or reject the request for a price increase. Any approved price increases shall become effective as of the anniversary date or upon Procurement Director/Board approval. Retroactive price adjustments are not authorized.

Price decreases shall also be passed on to the County’s Contract Administrator and do not require verification. Decreases become effective immediately upon Procurement Director approval.

All other terms, conditions and specifications will remain the same.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with

VENDOR.

https://procurement.opengov.com/portal/collier-county-fl

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.

For the purposes of determining the winning bidder, the County will select the vendor with the lowest total bid price.

Collier County reserves the right to select one, or more than one supplier, award on a line-item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

• Identify a primary and secondary for award.

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

This solicitation intends to select contractor(s) to assist in the installation and maintenance of all fencing and gates owned and maintained by Collier County.

1) General Maintenance:

a) Contractor will furnish all labor, equipment, and tools required for the installation and repair of fencing and gates.

b) Unit prices shall be all-inclusive of labor, overhead, travel-related expenses, equipment, etc.

2) Work Hours:

a) The standard work week shall be considered Monday through Friday from 7:00 AM to 4:00 PM, excluding County designated holidays.

b) Work shall normally be scheduled to commence during standard work hours; however, if permission is granted by the Project Manager, work can be accomplished during hours other than those detailed as the standard work week.

c) Urgent work if requested will require the Contractor to be onsite within eight (8) hours of the request. All hours worked in response to an urgent work request will be paid at 1.5 the standard hourly rate for labor.

3) Protection of Work Area:

a) Contractor shall be responsible to provide barricades or lights to protect the public prior to the installation and/or removal assigned fencing projects and shall remain until the work is completed.

b) The Contractor shall carefully protect from disturbances all survey monuments, stakes, and benchmarks, whether or not established by him, or shall not remove nor destroy any surveying point unit it has been properly witnessed or other disposed of by the County.

c) Contractor shall repair or correct any damage caused to underground and/or overhead utilities in the installation and/or repair of fencing at no additional costs to the County.

d) When removing fencing and not installing replacement fencing, the Contractor shall provide material and labor to backfill the excavation hole to a level even with the surrounding grade lines.

e) Contractor shall haul and dispose of all debris or fill developed, as a result of the removal, installation, or repair.

4) Utility Locating:

Prior to starting any job, the Contractor shall familiarize itself with the location of all existing utilities and facilities within the work sites. As per the “Underground Facility Damage Prevention and Safety Act”, Chapter 556, Florida Statutes, the contractor shall contact Sunshine State One Call of Florida before any excavation. Contractor shall notify the County Project Manager of the intent to excavate forty-eight (48) hours in advance of work commencing.

5) Permits/Licenses:

The Contractor shall obtain and maintain all required permits and/or licenses necessary for the prosecution of the work prior to the start of construction. The Contractor must use a qualified engineer or company representative (with all related licenses and certifications being current and in full force and applicable jurisdiction) with the experience and ability to obtain all permits required for any and all repairs, when necessary and applicable. The County will pay directly for any permitting fees incurred.

Contractor is required to have one of the following to be provided at time of bid submittal, or prior to Notice of Recommended Award (NORA), and maintained throughout the contract:

a) State Licensed or Local Licensed General Contractor

b) State Licensed or Local Licensed Building Contractor

c) Local Licensed Fence Erection Contractor

6) Installation:

a) Installation shall follow all requirements and instruction of the applicable manufacturer.

b) Contractor shall visit job sites and be responsible for all field measurements and be aware of site conditions.

c) Installation shall be done in a neat and professional manner. The fence shall follow the natural contour of the ground (no gaps under fence) in a straight line from one point to another unless otherwise requested by the County.

d) Fence posts shall be plumb, and the top rails shall be attached in manner that forms a smooth horizontal alignment.

e) There shall be a minimum distance of three feet between fence and any air conditioner equipment, gas meter, transformers, or other electrical equipment.

7) Maintenance of Traffic:

For all work that is conducted within the Collier County Right of Way, the contractor shall provide, and erect Traffic Control Devices as prescribed in the current edition if the Manual on Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the Florida Department of Transportation’s Design Standards on state roadways.

These sites will also comply with Collier County’s Maintenance of Traffic Policy, #5807, incorporated herein by reference.

All costs associated with the Maintenance of Traffic shall be included on the line item in the bid for this service.

8) Specialty Fencing:

a) Specialty fencing materials for new applications or to repair or replace fencing may be needed. These specialty fencing materials may include but are not limited to plastic, polyvinyl chloride (PVC), wood, wrong iron, and aluminum. The Contractor shall invoice the County on a time and material basis for work on these fences.

b) Should the contractor need to hire a subcontractor, the charges may be invoiced at cost plus a 10% markup. A copy of the subcontractor’s invoice shall be required with the contractor’s invoice. Subcontractors hourly rate may not exceed the contractor’s hourly rate listed in the bid schedule.

c) Division to request quote for specialty fencing prior to issuance of Purchase Order.

9) Warranty:

Contractor shall guarantee entire installed system to be free of defects in workmanship and materials for a period of one year from the date of acceptance by the County. Contractor shall repair or replace at no cost to the County any defects or malfunctions noted during the warranty period for no additional charge to the County.

10) Product Specifications:

a) Fencing: Shall be chain link type hot dipped galvanized No. 9 steel wire to withstand a 1,390-pound breaking load. Fabric wire shall be hot dipped zinc coated (after weaving) of not less than 1.2 ounces per square foot of actual wire surface. The mesh size of the fabric shall be two inches.

b) Line Posts: Shall be hot dipped galvanized steel Schedule 40 with a zine coating of not less than 1.2 ounces per square foot.

SS40 pipe is not acceptable. Posts shall be 1.9 inches O.D. (outside diameter) at 1.72 pounds per linear foot, not to exceed ten feet on center for fence up to six feet in height. Fence over six feet in height shall be a line post O.D. of 2.375” minimum.

c) Corner and Terminal Posts: Shall be hot dipped galvanized steel Schedule 40 with zine coating of not less than 1.2 ounces per square foot surface. Posts shall be 2.375 inches O.D. at 3.65 ounces per linear foot for fence up to six feet in height.

Fence over six feet in height shall have a corner and terminal post O.D. of 2.375” minimum.

d) Post settings: All fences shall be set in concrete with no filler added. Concrete holding each post shall be crowned away post to shed water. Post embedment is minimum depth and shall be measured from bottom end of post to ground level. Loops caps shall be of galvanized pressed steel.

e) Concrete: All concrete shall have 2,500-pound compressive strength.

f) Top Rail: Shall be of Schedule 40 hot dipped galvanized steel and shall be 1.66 inches O.D. at 2.27 pounds per linear foot, averaging not less than 21-foot lengths and joined with pressed steel sleeves (hot galvanized), providing a rigid connection but allowing expansion and contraction.

g) Braces: All corner, terminal, and gate posts shall be braced 1.66 inches O.D. pipe at 2.27 pounds per linear foot and trussed with 3/8” truss rods.

h) Gate Posts: Shall be Schedule 40 hot dipped galvanized steel. Posts for a swing with up to six feet maximum panel width shall be 3.0 inches O.D. at 5.79 pounds per linear foot for fence heights up to six feet.

i) Gate Frames: Shall be two inches O.D. at 2.717 pounds per linear foot, rigidly welded at corners and internal joints to make one solid unit. Frame shall be internally braced with galvanized tubular steel of the appropriate size. All gates shall have the standard locking devices.

j) Fabric Ties: Shall be a minimum of aluminum No. 6 gauge (except for backstops that shall be steel), located at intervals of one foot of length of line or terminal post and six per 10 feet of top rail.

k) Stretcher Bars: Shall be ¼”, 3/16”, or ¾” flat, hot dipped galvanized steel or equivalent, shall be used at terminal posts and secured to same with suitable stretcher bar bands at 24” on center mix.

l) Tension Wire: Shall be No. 7 gauge coil spring wire installed between fence fabric and posts and hog ringed to fabric at not more than 24” intervals.

m) Miscellaneous Fittings: All fittings entering the fence necessary to make a complete installation shall be pressed steel and/or malleable steel; all ferrous material shall be thoroughly galvanized by the hot dip method.

n) Paint: When required the Contractor shall wire brush rusted areas, apply primer, and apply two (2) coats of zinc-based paint.

o) Barbed Wire: Barbed wire shall be a 2 strand 12 – ½ gauge zine-coated wire with 4-point barbs and shall conform to the requirements of ASTM A-121, Class 3, chain link fence grade.

p) Razor Wire: Two strand razor wire shall be 12 ½ gage steel wire, 14 gage 4 point steel barbs spaced 5 inches on center.

12) Demolition and Removal of Existing Complete Fencing:

a) Demolition and removal of existing fencing includes the removal of fencing and related materials from the work site.

b) The awarded Contractor will be required to dispose of all fencing material in accordance with all applicable, rules, regulations, ordinances, and laws governing the disposal of fencing material.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List) ***

The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients (during the past five (5) years) whose projects are of a similar nature to this solicitation as a part of their proposal.

Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this project using Form 5 provided in OpenGov as part of the Required Forms. Vendors may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work.