Advertised: March 6th, 2026

City of Greenville

Greenville Urban Area Metropolitan Planning Organization

REQUEST for LETTERS of INTEREST (RFLOI)

RFLOI #25-26-37

Greenville MPO Comprehensive Safety Action Plan

TITLE: Greenville MPO Comprehensive Safety Action Plan ISSUE DATE: March 6th, 2026 SUBMITTAL DEADLINE: April 3rd, 2026 no later than 5 p.m. (Eastern Standard Time) ISSUING AGENCY: City of Greenville

SYNOPSIS

SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.

This contract shall be partially reimbursed with Federal-aid funding through the Federal Highway Administration (hereinafter referred to as the Department). The solicitation, selection, and negotiation of a contract shall be conducted in accordance with all Department requirements and guidelines.

The primary and/or subconsultant firm(s) shall be pre-qualified by the Department to perform ANY COMBINATION of the Discipline Codes listed below for the City of Greenville.

Discipline Codes required are:

036 – Community Impact Assessment 132 – Landscape and Streetscape Design 141 – Multimodal Transportation Planning 171 – Public Involvement 252 – Traffic Impact Studies 309 – Traffic Data Collection 458 – Crash Analysis 261 – Long Range Transportation Planning 276 – Visualization 318 – Multi-Modal Map Preparation and Presentation 363 – Travel Demand Model Application 410 – Multimodal Connectivity Planning 459 – Traffic Engineering and Transportation Safety Investigation, Research, Recommendations and Studies 549 – Prioritization 563 – Traffic Safety Predictive Analysis

WORK CODES for each primary and/or subconsultant firm(s) (if Subconsultants are allowed under this RFLOI) SHALL be listed on the respective RS-2 FORMS (see section ‘SUBMISSION ORGANIZATION AND

INFORMATION REQUIREMENTS’).

This LOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide professional consulting services to:

BACKGROUND AND PROPOSED CONTRACT SCOPE SUMMARY

As Lead Planning Agency (LPA), the City of Greenville and the Greenville Area Metropolitan Planning Organization have been awarded grant money through the Safe Streets for All (SS4A) grant program to develop a comprehensive safety action plan. This safety action plan aims to create safer roadway network for both pedestrians and motor vehicles. This will be done primarily through the completion of the federal requirements set forth by the SS4A program guidelines, as well as serve as a natural extension of the current Metropolitan Transportation Plan (MTP) and Active Transportation Plan (ATP). The resulting document will create a map which will highlight the MPO’s high injury crash network for both motor vehicles, as well as one for pedestrians and bicyclists. This will be done through utilizing public input and various data and mapping metrics within the planning area. Furthermore, once the High Injury Network (HIN) maps are developed the plan will include a period for identifying, constructing, and measuring/reporting quick build projects at multiple sites around the planning area. The data collected from these quick build sites will inform the plan, as well as provide proof of concepts for bettering pedestrian and bicyclist safety. Data from the demonstration projects will also be used to create a list of projects located in the high injury network that would reduce the number of serious injury/fatal crashes. This list of projects will then be prioritized through several different metrics, defined within the scope of work. The planning area for the MPO is indicated on this map:

http://www.greenvillenc.gov/home/showdocument?id=760

The plan should*:

• Consider the current updated Metropolitan Transportation Plan, as well as the Active Transportation Plan.

• Review and analyze current crash data and set vision zero targets within the MPO boundary.

• Consider new and current developments within the MPO planning area in terms of roadway improvements, bicycle and pedestrian connections, transit systems, future rail development, and aviation expansion.

• Incorporate all other Greenville Urbanized Area adopted Plans.

• Establish High Injury Networks for the MPO Planning Area (Motor Vehicles and Pedestrian/Bicyclist).

• Comply with 13 USC 134, 49 USC 53, 23 CFR Part 450, MAP-21, FAST ACT and all other Federal and

State requirements.

• Evaluate the multimodal systems for including but not limited to:

o Crash Data and Levels of Service o Existing Sidewalks, Shared Us Pathways, Bike Lanes, Parks, and Greenways o Bus Routes & Facilities

• Identify projects within the high injury network that improve safety.

• Construct, and Measure identified quick build sites within the MPO for an established time period.

• Collect data from the quick build projects in accordance with SS4A reporting requirements.

• Utilize the data within the plan and collected from the demonstration activities to create a list of projects within the high injury network.

• Prioritize the safety projects through several different metrics, defined within the scope of work.

*the above list should be considered a minimum, with the expected Plan accomplishments exceeding the above list (for further detail see Section Scope of Work).

Electronic RFLOIs should be submitted in .pdf format using software such as Adobe, CutePDF, PDF Writer, Docudesk deskPDF, etc.

http://www.greenvillenc.gov/home/showdocument?id=760

An electronic submission must be received by the city on or before 5:00 PM EST on the RFLOI due date.

Send proposals to the City Public Dropbox folder.

City Dropbox Link: https://www.dropbox.com/request/r8NtmLkMQPB9OFX8PaW4

RFLOIs received after this deadline will not be considered.

For questions about the Request for Letter Of Interest, contact Jeffery Rashko at jrashko@greenvillenc.gov or visit: http://www.greenvillenc.gov/government/financial-services/current-bid-opportunities.

Except as provided below any firm wishing to be considered must be properly registered with the Office of the Secretary of State and with the North Carolina Board of Examiners for Engineers and Surveyors. Any firm proposing to use corporate subsidiaries or subcontractors must include a statement that these companies are properly registered with the North Carolina Board of Examiners for Engineers and Surveyors and/or the NC Board for Licensing of Geologists. The Engineers performing the work and in responsible charge of the work must be registered Professional Engineers in the State of North Carolina and must have a good ethical and professional standing. It will be the responsibility of the selected private firm to verify the registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest. Firms which are not providing engineering services need not be registered with the North Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited may not require a license. It is the responsibility of each firm to adhere to all laws of the State of North Carolina.

The firm must have the financial ability to undertake the work and assume the liability. The selected firm(s) will be required to furnish proof of Professional Liability insurance coverage in the minimum amount of $1,000,000.00. The firm(s) must have an adequate accounting system to identify costs chargeable to the project.

DEFINITIONS

For the purpose of this RFLOI the following terms shall have the meanings indicated:

A. “City”, “Client”, and “LGA” (Local Government Agency) means the City of Greenville, NC.

B. “City Council” means the City Council of the City of Greenville, NC.

C. ”Consultant” and “Contractor” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Proposal in response to this RFLOI.

D. “SS4A” means the Safe Streets for All Grant from the Federal Highway Administration.

E. “The Plan” refers to the completed ‘Greenville MPO Comprehensive Safety Action Plan’ document.

F. “Measuring” and “Reporting” are used interchangeably throughout this invitation to mean the collection, analysis, and organization of data.

G. “Quick builds” refer to non-permeant alterations to a roadway, which exist for a set duration of time.

H. “TAC” and “TCC” refer to committee boards which vote on actions the MPO undertake.

INTRODUCTION

A. Information

The City of Greenville is requesting LOI’s from qualified consultants for the Greenville MPO Comprehensive Safety Action Plan.

This request for LOI’s is being issued by the MPO Division of the Engineering Department of the City.

Unless otherwise directed, all communications regarding this RFLOI should be submitted in writing to the MPO Division via email at jrashko@greenvillenc.gov.

Any revisions to this RFLOI will be issued and distributed as addendum. Consultant are encouraged to submit any questions or items for clarification in writing to the above mentioned email address.

https://www.dropbox.com/request/r8NtmLkMQPB9OFX8PaW4 http://www.greenvillenc.gov/government/financial-services/current-bid-opportunities

B. Background

The Greenville MPO applied for, and was awarded, a SS4A planning and demonstration grant. The purpose of this is to develop a Comprehensive Safety Action Plan for the MPO. In addition to the development of a plan, the demonstration aspect includes the construction and measuring of quick-build style demonstration activities. These quick builds are to be constructed and reported on for the purpose of informing the recommendations of the plan. The application covers the entire Metropolitan Planning Area, Including the City of Greenville, Town of Winterville, Town of Ayden, Village of Simpson, and the extraterritorial jurisdiction of Pitt County.

According to the latest census data, the study area has a population of approximately 161,800 residents, and the Greenville Urban Area MPO (GUAMPO) region encompasses over 188 square miles. Crash data from NCDOT’s Traffic Safety Unit data indicate that 78 fatal crashes and 284 serious injury crashes occurred within GUAMPO’s planning region between 2017-2021 (5-year average of 9.64 deaths per 100,000 people), resulting in a 1.53 fatality rate per 100 motor vehicle miles traveled (MVMT), is higher than the 1.33 statewide fatality rate per 100 MVMT.

On May 11, 2023, the Greenville City Council approved a resolution supporting the city’s participation in the Comprehensive Safety Action Plan, prioritizing transportation safety within the city and region. This Comprehensive Safety Action Plan will advance these priorities by identifying a range of strategies to serve as demonstration projects to improve safety for all road users.

C. Intended Boundaries

The Greenville MPO Comprehensive Safety Action Plan will encapsulate the entire MPO boundary, including the city of Greenville, the Town of Winterville, the Town of Ayden, the Village of Simpson, and the MPO’s unincorporated boundaries within Pitt County.

SCOPE OF WORK

The City of Greenville is soliciting LOI’s for the services of a firm/team for the following contract scope of work:

PROPOSED CONTRACT SCOPE

The City of Greenville and the Greenville Urban Area Metropolitan Planning Organization shall provide all available, existing, and pertinent documentation and data to the selected consultant. The consultant will schedule, coordinate, and make all necessary arrangements for meetings conducted by the consultant or in partnership with City and GUAMPO during the course of the project. This scheduling and coordination will make every effort to ensure that no discrimination occurs with the timing of public forums, meetings, and hearings.

The consultant will take a lead role in all meetings, with GUAMPO staff assuming a supporting role during this period.

A detailed Scope of Work is denoted the Tasks Descriptions below. Generally, the Consultant shall perform all necessary tasks to adhere to the guidelines and reporting requirements put forth by Safety Action Plans outlined for the Safe Streets for All (SS4A) Planning and Demonstration Grant Opportunity. This includes the development of a comprehensive safety action plan, the supplementing of said safety action plan with eligible planning activities, and the carrying out of demonstration activities. The demonstration activities must adhere to measurement and reporting requirements in outlined both within the scope of work, as well as meet federal reporting requirements associated with the SS4A grant. The work of the Consultant must satisfactorily complete the project in compliance with the current planning requirements of the FHWA.

Task 1. Project Management Project management will include work necessary for communication and completion of the project tasks on time and within the set budget. The Consultant must prepare a project work plan and project schedule within 1 week of Notice to Proceed. A project kickoff meeting will be held with the Consultant and the Client within 2 weeks of https://www.transportation.gov/grants/ss4a/comprehensive-safety-action-plans https://www.transportation.gov/grants/ss4a/planning-and-demonstration-activities#eligible-supplemental-planning-activities https://www.transportation.gov/grants/ss4a/planning-and-demonstration-activities#eligible-supplemental-planning-activities https://www.transportation.gov/grants/ss4a/planning-and-demonstration-activities#eligible-demonstration-activities the Notice to Proceed. The Consultant will be expected to hold monthly coordination calls with the Client throughout the duration of the plan’s development.

The Consultant and the Client will work closely with the steering committee, which will include the traffic safety task forces in Greenville as well as the vision zero task force in Winterville. The Client will collect information provided by the task forces to guide the development of the plan. Additionally, the consultant will be expected to provide meeting agendas, presentations, materials, facilitation, and summary documentation for all meetings associated with the development of the plan.

The consultant will provide invoices in the standard format that contains the necessary information for federal invoicing. Invoices will also be accompanied by a cover letter which highlights the work done within the time period of the sent invoice.

The Consultant will be expected to present to the TCC and TAC a minimum of two times each; once for a status update presentation during the plan’s preparation and once during the plan’s consideration for adoption.

Consultant will prepare all necessary meeting materials, including handouts and presentations about the comprehensive safety action plan for the TAC and TCC meetings

Task 2. Public Involvement and Participation Effective and comprehensive engagement is vital to the development of this plan. The Consultant will plan and facilitate a robust engagement process with the public and relevant stakeholders throughout the various stages of the plan. Consultant will work with the Client to develop a steering committee which will meet quarterly to provide feedback.

Additionally, the Consultant will lead and develop the materials and facilitation of a robust public engagement process for the plan. The engagement process is envisioned to include 3 phases, and will consist of the following items:

• Online survey – The Consultant will prepare an online survey to coincide with the phases of public engagement. The Consultant will identify the most appropriate survey instrument, develop survey content, and summarize feedback received.

• Pop-up meetings – The Consultant will prepare for and facilitate 4 in-person pop-up meetings over the life of the plan’s development, which will occur at festivals or community events. 3 meetings are expected to occur within the first 2 phases of public engagement. GUAMPO staff will identify potential venues for pop-up meetings. The Consultant will prepare content for each meeting, assist GUAMPO staff with facilitating the meetings, and summarize feedback.

• Stakeholder meetings – The Consultant will conduct 5 stakeholder meetings to gather information from key interest groups. Each meeting will be no longer than 90 minutes. GUAMPO staff will be responsible for identifying the stakeholders. The Consultant will be responsible for facilitating these meetings, either in-person or virtually.

• Public engagement summary – The Consultant will summarize feedback received during all phases of the public engagement process.

The approach should be mindful of SS4A planning engagement requirements. While actual engagement activities may be delivered by any combination of consultant staff, MPO staff, regional partners, or others, the consultant would be expected to develop all applicable materials for public involvement.

Task 3. Inventory and Analysis of Existing Conditions The Consultant will work with the Client to assemble and create a summary of applicable local and regional action plans, case studies, and policies that pertain to the development of the Comprehensive Safety Action Plan. The Consultant will also obtain five (5) most recent years of crash data from the NCDOT, for the Greenville MPO’s limits, to evaluate crashes and prepare a crash summary for each City/Town, as well as the MPO in its entirety. The crash evaluation will focus on:

• Crash Severity (Fatalities/Injuries)

• Cause of crash

• Time of crash

• Contributing crash factors

• Crash locations and conditions

• Crash victim demographics (age, race/ethnicity, etc.)

• Modal breakdown (automobile, bicycle, pedestrian, transit, etc.)

The consultant will utilize the crash data and statistics, contributing factors, and roadway congestion to develop a motor vehicle and bike/pedestrian High Injury Network (HIN) map for the MPO boundary. Additional layers should be placed within the ArcGIS HIN map that display community attributes (e.g. Age, income, race, vehicle ownership) to understand specific community challenges for vehicular and non-vehicular road users. The Consultant will analyze the high injury network for the underlying factors contributing to crashes. The development and analysis of the High Injury network will include these tasks in the proposed approach to this task:

A. Crash Data The Consultant will summarize the findings of their research into NCDOT crash data. These memoranda could include supporting data graphics and maps, trendlines, a vision zero dashboards, et cetera. The summaries shall be developed to craft a narrative describing general crash trends within the MPO. The analysis of this crash data should be included in the final plan.

B. Vehicular High-Injury Network The Consultant will develop an interactive High Injury Network (HIN) map highlighting corridors and intersections with a high concentration of fatalities and serious injuries. Maps depicting the concentration of fatalities, serious injuries, and all traffic crashes shall be developed. The most hazardous roadways and intersections will be ranked and ordered to serve as a metric for considering demonstration activities within the MPO planning area.

C. Risk/Exposure Assessment The Consultant analyze the vehicular high injury network data to conduct a multi modal risk/exposure assessment for the roads and intersections within the MPO’s planning area. The Consultant will propose a set of risk factors that will be utilized at all intersections and corridors within the planning area to develop a corridor/intersection risk score. The resulting risk score will be used to rank and order roadways and bicycle pedestrian facilities according to level of risk. The assessment and score will also serve as a metric for considering demonstration activities within the MPO planning area.

D. Bicycles, Pedestrians, and Transit Utilizing the Risk Assessment scores, the Consultant will develop a Bicycle and Pedestrians High Injury Network. This analysis should highlight the most common pedestrian crash types and crash types most likely to result in serious injury or death. The Consultant will also conduct a systemic analysis of other factors to inform bicycle and pedestrian risk, including land use, roadway characteristics, and location of transit routes/stops This information will also serve as a metric for considering demonstration activities within the MPO planning area, as well as being included in the final plan.

E. Vulnerable Road User Accessibility The Title VI plan of the MPO evaluates the disparate impact of its policies and programs to ensure that no one group is discriminated upon the basis of race, color, national origin, sex, or religion. As such, the MPO wants to address the accessibility of the network for all residents who are frequent vulnerable road users. The consultant could use techniques such as evaluating police crash reports to identify areas and neighborhoods where residents are more prone to traffic crashes or unsafe behavior, including but not limited to speeding, DUI, lower seat belt use rate, distracted driving, and pedestrian or bicyclist crashes.

Additionally, the consultant could utilize the locations where residents have limited vehicle access to determine which pedestrian infrastructure and transit systems are more frequently used which can assist in determining the prioritization of corridors. Other effective methods for adequately evaluating vehicle and pedestrian safety should be found under this sub-task.

Task 4. Preliminary Goals and the Identification of Demonstration Activities The Consultant will develop a preliminary list of defined goals, objectives, and performance measures. Previously identified NCDOT HSIP goals and objectives will serve as a basis in which the Consultant will evaluate, refine, and build upon the alignment of federal, state, and regional safety planning goals. Furthermore, the Comprehensive Safety Action plan will also employ the 5 E’s of highway safety used in the Strategic Highway Safety Plan (SHSP): (1) education, (2) enforcement, (3) engineering, (4) emergency services, and (5) everyone.

Within this task, the consultant will also identify various demonstration activities within the vehicle and bicycle/pedestrian High Injury Network. This demonstration activities list is not intended to be exhaustive in nature and could include temporary infrastructure, and operational changes such as installing safer pedestrian crossings, separating bike lanes with bollards, providing additional lighting for people walking, rolling, or using mobility assistive devices to conduct educational campaigns that accompany the implementation of new or innovative infrastructure, such as roundabouts, pedestrian hybrid beacons, etc. Recommendations for demonstration activities should be responsive to identifying problems and concerns identified through data analysis and public/stakeholder input.

Task 5. Demonstration Activities and Reporting Requirements The Greenville MPO Comprehensive Safety Action Plan includes the construction, measuring, and reporting of demonstrative activities within the scope of the plan. The consultant will identify 2-4 Demonstration activities within the MPO Boundary to be developed. The development and measuring of all projects should completely be within the set budget for demonstration activities established by the MPO. The selection process for also prioritized based on the analysis of the High Injury Network (Task 2) and public input (Task 6).

These demonstration activities will be managed by the consultant, with the client taking a supporting role in coordination. The Consultant will measure the baseline performance measures of a selected roadway in accordance with SS4A performance measure requirements (see attachment 2). For the quick build projects selected for a demonstration activity, the consultant will manage the installation (in coordination with local and state agencies) of the quick build project, and the capturing and organization of data in accordance with the performance measures set out in Attachment 2 of the RFLOI as a minimum. The resulting data from the demonstration activities will be given to the MPO in a report format, as well as be used within the final plan to help inform the successfulness of various safety recommendations on roadways within the MPO. The Consultant can sub-contract the construction and measurement of performance. Subcontractor qualifications and project examples must be included within the RFLOI.

Task 6. Development of GUAMPO Crash Reduction Strategy and Final Prioritization of Crash Reduction Activities/Enhancements on the High Injury Network The Consultant will lead the identification and prioritization of projects, programs, and policies that can help GUAMPO achieve its comprehensive safety action plan goals and performance targets. The Consultant will use the data from the demonstration activity to inform the previously developed list of projects, goals, objectives, and performance measures. The Consultant will prioritize the projects based on the data and provide planning level project cost estimations and cut sheets. Prioritization of strategies should be data-driven, and the consultant will work with GUAMPO staff to ensure data is applied in a consistent manner with other MPO prioritization processes. The list of goals, objectives, and performance measures proposed by the Consultant should be tailored to the specific needs and constraints within GUAMPO’s planning area and can be prioritized for each city and town separately. The Consultant shall also develop an implementation plan that will outline the structural, policy, and ordinance framework for constructing roadway enhancements that improve safety.

Task 7. Development of the GUAMPO Comprehensive Safety Action Plan The Consultant will develop and present a draft version of the Greenville MPO Comprehensive Safety Action Plan, summarizing the processes and findings of each major project phase; as well as a comprehensive set of projects and strategies to address safety problems throughout the MPO planning area. The set of projects and strategies will include short, middle, and long-term time horizons as to when the implementation strategies and projects should be deployed. The Consultant will summarize all comments and work with the Project Team to respond to comments and make revisions as needed prior to finalizing the GUAMPO Comprehensive Safety Action Plan. Thereafter, the Consultant will draft the final GUAMPO Comprehensive Safety Action Plan. The final report will satisfy all federal transportation planning requirements.

Task 8. Plan Adoption and Final Documentation Delivery Once the consultant develops the final Greenville MPO Comprehensive Safety Action Plan report, the Consultant will present the final Action Plan for the MPO’s Technical Coordinating Committee (TCC) and Transportation Advisory Committee (TAC) for adoption. The Consultant will meet with the Project Team to finalize project close out procedures to include project data transfer and deliverables.

The Consultant will prepare a draft version of the MTP for consideration by the public, stakeholders, agency partners, and elected and appointed officials. The draft report will be made available for comment by all interested persons pursuant to the requirements included in the GUAMPO Public Involvement Plan.

The final Comprehensive Safety Action Plan will be furnished to GUAMPO electronically in a file package consisting of the following deliverables:

• One (1) digital copy of the report and exhibits in Adobe format

• One (1) digital copy of the report in an editable Word format

• Two (2) physical copies of the report

• PDF copies of all system map(s) in the report

• All GIS layers and mapping files associated with this Comprehensive Safety Actions Plan

• All Associated data (spreadsheets and other miscellaneous file types) dealing with this Comprehensive

Safety Actions Plan

PROPOSED CONTRACT TIME: July 2026 through June 2028 (latest)

PROPOSED CONTRACT PAYMENT TYPE: This will be a LUMP SUM contract.

SUBMITTAL REQUIREMENTS

All LOIs are limited to fifteen (15) pages (excluding appendices) inclusive of the cover sheet and shall be typed on 8-1/2” x 11” sheets, single-spaced, and font size 11 or greater.

LOIs containing more than fifteen (15) pages will not be considered.

One (1) electronic total copy of the LOI should be submitted.

Firms submitting LOIs are encouraged to carefully check them for conformance to the requirements stated in the section titled SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS. If LOIs do not meet ALL of these requirements they will be disqualified. No exception will be granted.

SELECTION PROCESS

Following is a general description of the selection process:

• The LGA’s Selection Committee will review all qualifying LOI submittals.

• For Project-Specific Contracts (non-On-Call type contracts), the LGA’s Selection Committee MAY, at the LGA’s discretion, shortlist firms to be interviewed. IF APPLICABLE, dates of shortlisting and dates for interviews are shown in the section SUBMISSION SCHEDULE AND KEY DATES at the end of this

RFLOI.

• In order to be considered for selection, consultants must submit a complete response to this RFLOI prior to the specified deadlines. Failure to submit all information in a timely manner will result in disqualification.

CITY OF GREENVILLE TERMS AND CONDITIONS

1. NON-DISCRIMINATION: The City of Greenville does not discriminate on the basis of race, color, sex, national origin, religion, age or disability. Any contractors or vendors who provide services, programs or goods to the City are expected to fully comply with the City’s non-discrimination policy.

2. NON-COLLUSION: Respondents, by submitting a signed proposal, certify that the accompanying submission is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under North Carolina or United States law.

3. PAYMENT TERMS: The City agrees to pay all approved invoices Net Thirty (30) days from the date received and approved. The City does not agree to the payment of late charges or finance charges assessed by the seller or vendor for any reason. Invoices are payable in U.S. funds.

4. GOVERNING LAW: Any agreement, contract or purchase order resulting from this invitation to bid, request for proposals or request for qualifications or quotes, shall be governed by the laws of the State of North Carolina.

5. ACCEPTANCE/REJECTION OF PROPOSALS: The City of Greenville reserves the right to award to the Firm who will best serve the interests of the City. The City also reserves the right to waive minor variations in the specifications and in the bidding process, as well as to accept in whole or in part such proposal(s) where it deems it advisable in protection of the best interests of the City. The City further reserves the right to accept or reject any or all bids/proposals, and to award or not award a contract based on this proposal.

6. E-VERIFY COMPLIANCE: The Contractor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the Contractor utilizes a Subcontractor, the Contractor shall require the Subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. By submitting a proposal, the Proposer represents that their firm and its Subcontractors are in compliance with the requirements of Article 2 Chapter 64 of the North Carolina General Statutes.

7. CONFLICT OF INTEREST: Each proposer shall affirm that no official or employee of the City of Greenville is directly or indirectly interested in this proposal for any reason of personal gain.

8. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE: The City of Greenville has adopted an Equal Employment Opportunity Clause, which is incorporated into all specifications, purchase orders and contracts, whereby a vendor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin or ancestry. By submitting a proposal, the firm is attesting that they are an Equal Opportunity Employer.

9. NCDOT’s RS-2 Forms: Completed RS-2 forms SHALL be submitted with the firm’s letter of interest.

This section is limited to the number of pages required to provide the requested information. For the Prime Consultant firm, submit Prime Consultant Form RS-2 Rev 1/14/08. If Subconsultants are allowed under this RFLOI and if any/all Subconsultants firms to be, or anticipated to be, utilized by your firm;

submit Subconsultant Form RS-2 Rev 1/15/08. In the event the firm has no subconsultant, it is required that this be indicated on the Subconsultant Form RS-2 by entering the word “None” or the number “ZERO” and signing the form. Complete and sign each Form RS-2 (instructions are listed on the form).

The required forms are available on the Department’s website at:

https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx Prime Consultant Form RS-2 Subconsultant Form RS-2

10. FEDERAL LAW: Federal law (Rehabilitation Act and ADA) prohibits handicapped discrimination by all governmental units. By submitting a proposal, the vendor is attesting toits policy of nondiscrimination regarding the handicapped.

11. TAXES: Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for Federal Excise and Transportation tax from which the City is exempt.

12. WITHDRAWAL OF PROPOSALS: No bid/proposal may be changed or withdrawn after the stated time and date for submittal. Bids/proposals submitted shall be binding for ninety (90) days after the date of submittal.

13. SERVICES PERFORMED: All services rendered under this agreement will be performed at the Seller’s own risk and the Seller expressly agrees to indemnify and hold harmless The City of Greenville, its officers, agents, and employees from any and all liability, loss or damage that they may suffer as a result of claims, demands, actions, damages or injuries of any kind or nature whatsoever by or to any and all persons or property.

https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx https://connect.ncdot.gov/business/consultants/Roadway/Form%20RS-2%20Prime%20Contractor%20(Task%20Orders%20ONLY).pdf https://connect.ncdot.gov/business/consultants/Roadway/Form%20RS-2%20Subcontract%20(Task%20Orders%20ONLY).pdf

14. INDEPENDENT CONTRACTOR: It is mutually understood and agreed the Seller is an independent contractor and not an agent of the City of Greenville, and as such, Seller, his or her agents and employees shall not be entitled to any City employment benefits, such as but not limited to vacation, sick leave, insurance, workers’ compensation, pension or retirement benefits.

15. VERBAL AGREEMENT: The City will not be bound by any verbal agreements.

16. INSURANCE REQUIREMENTS: Contractor shall maintain at its own expense

(a) Commercial General Liability Insurance in an amount not less than $1,000,000 per occurrence for bodily injury or property damage; City of Greenville, 200 W. Fifth St. Greenville, NC 27834 shall be named as additional insured.

(b) Professional Liability insurance in an amount not less than $1,000,000 per occurrence-if providing professional services;

(c) Workers Compensation Insurance as required by the general statutes of the State of North Carolina and Employer’s Liability Insurance not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 each employee for bodily injury by disease, and $1,000,000 policy limit;

(d) Commercial Automobile Insurance applicable to bodily injury and property damage, covering all owned, non-owned, and hired vehicles, in an amount not less than $1,000,000 per occurrence as applicable. Certificates of Insurance shall be furnished prior to the commencement of Services.

17. IRAN DIVESTMENT ACT: Vendor certifies that; (i) it is not identified on the Final Divestment List or any other list of prohibited investments created by the NC State Treasurer pursuant to N.C.G.S. 143-6A-4;

(ii) it will not take any actions causing it to appear on any such list during the terms of this contract, and

(iii) it will not utilize any subcontractor to provide goods and services hereunder that is identified on any list.

TITLE VI NONDISCRIMINATION NOTIFICATION

The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit LETTERS of INTEREST (LOIs) in response to this ADVERTISEMENT and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

SMALL PROFESSIONAL SERVICE FIRM (SPSF) PARTICIPATION

The Department encourages the use of Small Professional Services Firms (SPSF). Small businesses determined to be eligible for participation in the SPSF program are those meeting size standards defined by Small Business Administration (SBA) regulations, 13 CFR Part 121 in Sector 54 under the North American Industrial Classification System (NAICS). The SPSF program is a race, ethnicity, and gender-neutral program designed to increase the availability of contracting opportunities for small businesses on federal, state or locally funded contracts. SPSF participation is not contingent upon the funding source.

The Firm, at the time the Letter of Interest is submitted, shall submit a listing of all known SPSF firms that will participate in the performance of the identified work. The participation shall be submitted on the Department’s Subconsultant Form RS-2. RS-2 forms may be accessed on the Department’s website at NCDOT Connect Guidelines & Forms.

The SPSF must be qualified with the Department to perform the work for which they are listed.

https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx

PREQUALIFICATION

The North Carolina Department of Transportation maintains on file the qualifications and key personnel for each approved discipline, as well as any required samples of work. Each year on the anniversary date of the company, the firm shall renew their prequalified disciplines. If your firm has not renewed its application as required by your anniversary date or if your firm is not currently prequalified, please submit an application to the Department prior to submittal of your LOI. An application may be accessed on the Department’s website at Prequalifying Private Consulting Firms -- Learn how to become Prequalified as a Private Consulting Firm with NCDOT. Having this data on file with the Department eliminates the need to resubmit this data with each letter of interest.

Professional Services Contracts are race and gender neutral and do not contain goals. However, the Respondent is encouraged to give every opportunity to allow Disadvantaged, Minority-Owned and Women-Owned Business Enterprises (DBE/MBE/WBE) subconsultant utilization on all LOIs, contracts and supplemental agreements. The Firm, subconsultant and subfirm shall not discriminate on the basis of race, religion, color, national origin, age, disability or sex in the performance of this contract.

DIRECTORY OF FIRMS AND DEPARTMENT ENDORSEMENT

Real-time information about firms doing business with the Department, and information regarding their prequalifications and certifications, is available in the Directory of Transportation Firms. The Directory can be accessed on the Department’s website at Directory of Firms -- Complete listing of certified and prequalified firms.

The listing of an individual firm in the Department’s directory shall not be construed as an endorsement of the firm.

SELECTION CRITERIA

All prequalified firms who submit responsive letters of interest will be considered.

In selecting a firm/team, the selection committee will take into consideration qualification information including such factors as:

1. CRITERIA NUMBER 1 - 30% = Past performance/ Demonstrated experience, proven record of success on similar projects. Firm's experience, knowledge, and familiarity with the desired services.

2. CRITERIA NUMBER 2 - 30% = Qualifications of individual(s) proposed for the duties including any subconsultants.

3. CRITERIA NUMBER 3 - 30% = Technical Approach - The firm’s understanding of, and approach to accomplish objectives of the plan, including their envisioned scope for the work and any innovative ideas/approaches.

4. CRITERIA NUMBER 4 – 10% = Quality and completeness of response to the RFLOI.

https://connect.ncdot.gov/business/Prequal/Pages/Private-Consulting-Firm.aspx https://connect.ncdot.gov/business/Prequal/Pages/Private-Consulting-Firm.aspx https://www.ebs.nc.gov/VendorDirectory/default.html

After reviewing qualifications, if firms are equal on the evaluation review, then those qualified firms with proposed SPSF participation will be given priority consideration.

SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS

Firms submitting LOIs are encouraged to carefully check for conformance to the requirements stated in this section. If LOIs do not meet ALL of these requirements they will be disqualified. No exception will be granted.

The LOIs are limited to 15 pages (excluding appendices) inclusive of the cover sheet and shall be typed on 8- 1/2” x 11” sheets, single-spaced, and font size 11 or greater. LOIs containing more than 15 pages will not be considered. Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF PDF Writer, Docudesk deskPDF, etc. The submission of the LOI must be received by the City on or before 5:00 PM EST on the RFLOI due date. The address for electronic deliveries is:

https://www.dropbox.com/request/r8NtmLkMQPB9OFX8PaW4 . LOIs received after this deadline will not be considered.

The LOI should be addressed to Jeffery Rashko, Planner, Greenville MPO and must include the name, address, telephone number, and e-mail address of the prime consultant’s contact person for this RFLOI.

To be consider responsive the LOI must include the information outlined below:

Chapter 1 - Introduction

The Introduction should demonstrate the consultant's overall qualifications to fulfill the requirements of the scope of work and should contain the following elements of information:

Expression of firm’s interest in the work;

Statement of whether firm is on register;

Date of most recent private engineering firm qualification;

Statement regarding firm‘s(’) possible conflict of interest for the work; and Summation of information contained in the letter of interest.

Chapter 2 - Team Qualifications

This chapter should elaborate on the general information presented in the introduction, to establish the credentials and experience of the consultant to undertake this type of effort. The following must be included:

1. Identify recent, similar projects the firm, acting as the prime contractor, has conducted which demonstrates its ability to conduct and manage the project. Provide a synopsis of each project and include the date completed, and contact person.

2. If subconsultants are involved, provide corresponding information describing their qualifications as requested in bullet number 1 above.

Chapter 3 - Team Experience

This chapter must provide the names, classifications, and location of the firm’s North Carolina employees and resources to be assigned to the advertised work; and the professional credentials and experience of the persons assigned to the project, along with any unique qualifications of key personnel. Although standard personnel resumes may be included in the Appendix, identify pertinent team experience to be applied to this project. Specifically, the Department is interested in the experience, expertise, and total quality of the consultant's proposed team. If principals of the firm will not be actively involved in the study/contract/project, do not list them. The submittal shall clearly indicate the Consultant’s Project Manager, other key Team Members and his/her qualifications for the proposed work. Also, include the team’s organization chart for the Project / Plan. A Capacity Chart / Graph (available work force) should also be included. Any other pertinent information should also be listed in this section.

Note: If a project team or subconsultant encounters personnel changes, or any other changes of significance dealing with the company, NCDOT should be notified immediately.

Chapter 4 - Technical Approach

The consultant shall provide information on its understanding of, and approach to accomplish, this project, including their envisioned scope for the work and any innovative ideas/approaches, and a schedule to achieve the dates outlined in this RFLOI (if any project-specific dates are outlined below).

APPENDICES-

Consultant Certification Form RS-2 forms and Resumes of key staff members

Correspondence and questions concerning this RFLOI should be directed to Jeffery Rashko at jrashko@greenvillenc.gov. LOIs must be submitted to City Public Dropbox folder:

If applicable, questions may be submitted electronically only, to the contact above. Responses will be issued in the form of an addendum available to all interested parties. Interested parties should also send a request, by email only, to the person listed above to be placed on a public correspondence list to ensure future updates regarding the RFLOI or other project information can be conveyed. Questions must be submitted to the person listed above no later than noon on March 30th, 2026. The last addendum will be issued no later than 5:00 PM on April 1st, 2026.

SUBMISSION SCHEDULE AND KEY DATES

RFLOI Release – March 6th, 2026

Deadline for Questions – March 30th, 2026 no later than noon

Issue Final Addendum – April 1st, 2026 no later than 5:00 PM (End of Business Day) Deadline for LOI Submission – April 3rd, 2026 no later than 5:00 PM (End of Business Day) Interviews (if applicable) *– April 9th and 10th, 2026 Firm Selection and Notification ** – April 17th, 2026

* Notification will ONLY be sent to shortlisted firms.

** Notification will ONLY be sent to selected firm mailto:jrashko@greenvillenc.gov

Title VI of the Civil Rights Act of 1964 Nondiscrimination Provisions, Appendices A & E.

During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

1) Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (USDOT), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

(2) Nondiscrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, sex, age, creed (religion), low-income, limited English proficiency, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment.

The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.

(3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Nondiscrimination on the grounds of race, color, or national origin.

(4) Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the USDOT to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the USDOT, as appropriate, and will set forth what efforts it has made to obtain the information.

(5) Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the USDOT may determine to be appropriate, including, but not limited to:

(a) withholding payments to the contractor under the contract until the contractor complies; and/or

(b) cancelling, terminating, or suspending a contract, in whole or in part.

(6) Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the USDOT may direct as a means of enforcing such provisions including sanctions for noncompliance.

Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.

I. During the performance of…