(25-0934-REQ)_CPM_Bed_Bug_Pest_Ctrl_New_Contract_Fiscal_Review.docx

This is a fiscal review document for a new competitive procurement contract issued by Pinellas County, Florida for bed bug pest control services. The solicitation (ITQ #25-0934) seeks a qualified contractor to provide preventative pest control programs at two county facilities: Bayside Health Clinic and Pinellas Safe Harbor, both located in Clearwater. Services include routine inspections, proactive treatment, monitoring, and documented reporting with bi-weekly preventative spraying at Safe Harbor and quarterly preventative spraying at Bayside Clinic, plus provisions for additional services as needed. All contractor personnel must hold valid Florida Commercial Pesticide Applicator Certificates in Industrial, Institutional, Structural, and Health Related Pest Control categories and complete background checks at least fifteen days before contract commencement. Mandatory site visits are required for all proposers before submitting proposals. The proposal submission deadline is March 19, 2026, at 3:00 p.m. through the OpenGov procurement portal, with the awarded contractor required to commence work within seventy-two hours of receiving the Purchase Order or Notice to Proceed. The contract term is three years (October 1, 2026 through September 30, 2029) with options to extend for two additional one-year periods at the same prices and terms.

The total contract amount is $368,640 with an estimated annual expenditure of $122,880. Pricing must be submitted as firm unit costs for each line item, with annual price adjustments permitted after the first twelve months not to exceed relevant U.S. Bureau of Labor Statistics indices. Pinellas County Certified Small Business Enterprises (SBEs) receive preference on this solicitation, with SBEs submitting within the first five business days receiving first consideration and those submitting after that period receiving a five percent price preference. The current incumbent vendor is Ehrlich Co Inc., with an existing contract valued at approximately $122,880 annually. The contract is fully budgeted within the CPM Department Operating Budget under account code 534 (Other Contractual Services), with budgeted amounts of $143,020 for FY26 and $143,000 for FY25. As of January 31, 2026, costs for bed bug pest control services totaled $41,142.32. The contractor must maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence, workers' compensation at Florida statutory limits, pollution legal liability insurance of $1,000,000 per claim, and business automobile liability of $1,000,000 per accident. Invoices must be submitted within sixty calendar days of service completion or by October 31 following the fiscal year end to remain eligible for payment.