25-059 Addendum #1.docx

El Paso County Contracts and Procurement Division 15 East Vermijo Avenue Colorado Springs, Colorado 80903

REQUEST FOR PROPOSAL RFP #25-059

Addendum #1 – June 19, 2025

THIS ADDENDUM SHALL BECOME A PART OF THE SOLICITATION

AND MUST BE ACKNOWLEDGED

Request for Proposal RFP-25-059 PPRBD Ice Bank Design Build Project - dated June 5, 2025

CLARIFICATIONS:

El Paso County will only accept electronic bid proposals submitted through the Rocky Mountain E-Purchasing system. A Submittal Log will be posted after the County has had an opportunity to review and verify the submittals offered to the County.

The original Offer must be received before the due date of June 26, 2025 @ 3:00 p.m. through an electronic package transmitted through the Rocky Mountain E-Purchasing system. The Vendor is responsible for ensuring its Response is posted in its entirety by the due date and time outlined in the solicitation document. No allowances will be provided to those Vendors whose submittal is not uploaded prior to the due date and time outlined in the solicitation.

If the submittal arrives late and/or is not uploaded in its entirety, it will not be included in the electronic lockbox.

ADMINISTRATION:

· The question period has expired. There were no questions received online.

· Below are the questions with answers received during the Pre-proposal meeting held on June 12, 2025.

· Responses should follow the Response Format information on page 6 of the solicitation and include all responses to all mandatory requirements.

· We will be verifying that all submittals include the following:

· 5% Bid Bond per Fee Schedule Option (1)

· Signed Cover Sheet

· Respondent Information Form

· Proprietary/Confidential Statement

· Exhibit 1- Exceptions Form

· Exhibit 2- Lobbying Certificate

· Exhibit 3- Non-Collusion Affidavit

· Exhibit 4- Minimum Insurance Requirements

· All Addendums acknowledged and signed

· Copy of license as required by PPRBD in El Paso County, Colorado

· Copy of Niagara IV Certification

· Fee schedules for Option (1) and Option (2)

If a submittal is missing any of the above-mentioned documentation the submittal may be returned to the vendor as non-responsive and be deemed ineligible to participate.

RESPONSE TO QUESTIONS RECEIVED DURING THE PRE-PROPOSAL MEETING:

Question #1: BUILDING PRINTS- Will building drawings be provided?

Answer #1: Drawings were uploaded to the Bidnet website on June 5th at the time the solicitation was published. Please see Exhibit 5 – PPRBD Building Drawings, Exhibit 6 – PPRBD Ice Bank Cut Sheets, Exhibit 7 – PPRBD Ice Bank Pics, and Exhibit 8 – PPRBD Cooling Tower Pics.

Question #2: Outside placement of Ice Boxes- For the exterior wall reconstruction, is there a supply of the existing style of wall blocks?

Answer #2: There is no supply of the existing wall blocks. Please provide similar options that would match as closely as possible to the existing material of the exterior walls.

Question #3: Exterior gate options?

Answer #3: Please provide options for a gate to shield and protect the exterior placement of the new ice boxes.

Question #4: Is there a substantial completion date or deadline for this project?

Answer #4: The completion date will be dependent on parts availability and lead-time as well as construction/installation lead-time.

Question #5: Will the sign-in sheet to the pre-proposal meeting be made public?

Answer #5: Yes. The sign-in sheet will be published at the same time as this Addendum #1.

Signature below indicates that applicant has read all the information provided above and agrees to comply in full. This addendum is considered as a section of the Request For Proposal and therefore, this signed document shall become considered and fully submitted with the original package.

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