25-029 ADVERTISEMENT FOR BIDDERS.pdf

ADVERTISEMENT FOR BIDDERS

Douglas County (“Owner” or the “County”) is issuing this Invitation to Bid (“ITB”) to solicit commercial and technical proposals (“Proposals”) from bidders (“Respondents”) for mowing services for various roads throughout the County, Douglasville, GA 30134 (the “Project”).

Pre-bid conference will be held at 8249 Chicago Ave, Douglasville, Georgia 30134 at 10AM EST, November 13, 2025.

Capitalized terms in this ITB, if not defined here, are defined in the Agreement (defined below) for the Project

For the project known as:

BID FY2026 Mowing and Litter Removal on Various Roads Throughout the County

Solicitation Number 25-029

The approximate extent and character of the work is generally described as follows:

Three (8) cycles of right-of-way mowing and litter pickup on approximately 258 miles of County roadways with the option to add or remove cycles as final budget dictates, which includes furnishing all materials, labor, and equipment for mowing complete including brush/slope trimming.

Bidders shall inform themselves concerning Georgia Laws and comply with same.

Bids must be submitted in BidNet and shall be presented in accordance with the instructions of this solicitation and within the time constraints stated.

The OWNER is not obligated to consider a Bidder's proposal, if the Bidder does not meet the following criteria:

1. Valid proof of Insurance, equal to or exceeding the Owner's requirements.

2. List of three references where the Bidder has performed similar work. Do not include the Owner as one of the references.

3. The contractor must be able to bond 100% of the cost of the submitted bid, through a surety company with the qualifications listed below.

The time allowed for completion will be explained in the Specifications.

Each Bid must be accompanied by a Bid Bond with good and sufficient surety or sureties approved by the owner for faithful acceptance of the contract, payable to, in favor of, and for the protection of the OWNER in an amount equivalent to five percent (5%) of the total amount payable by the terms of the contract or, in lieu thereof, in the form of a certified check, cashier's check, or cash in equal amount.

The Successful Bidder will be required to furnish performance and payment bonds with the executed Agreement meeting the requirements of the Contract Documents and executed on the forms attached to the Agreement. The terms and time for payment are set forth in the Agreement.

Surety and insurance companies must have an AM Best rating of A-6 or greater, be listed in the Federal Registry of Companies holding Certificates of Authority and Acceptable Sureties on Federal Bonds and be licensed by the Georgia Insurance Department and the Georgia Secretary of State to do business in the State of Georgia.

Bidder will provide a list of sub-contractors that will be used in conjunction w ith this project. Bidder must perform 70% or more of the project, without the use of sub-contractors.

All Bids will remain subject to acceptance for 60 days after the day of the Bid opening, but OWNER may, in its sole discretion, release any Bid and return the Bid security prior to that date.

The Owner reserves the right to reject any or all Bids, to waive formalities and re-advertise. The owner may award the contract as a whole or in parts to one or more successful bidders.