25-00007-MR Geologic Report 4.24.25.pdf

RFQ #25-00007

STATE OF WASHINGTON

DEPARTMENT OF FISH & WILDLIFE

REQUEST FOR QUOTATIONS (RFQ)

RFQ# 25-00007

PROJECT TITLE: Mission Ridge Geologic Report

RFQ RELEASE DATE: Wednesday, April 24, 2025

QUESTIONS REGARDING RFQ DUE (By Email Only): May 19, 2025 By 5:00 PM (Local Olympia, WA Time)

WDFW RESPONSE To Vendor QUESTIONS (In WEBS) May 22, 2025 By 5:00 PM (Local Olympia, WA Time)

Pre-Bid Field Tour: May 28, 2025 (RSVP to Project Managers Listed Below)

Optional Pre-Bid Conference for Vendor Questions (Online): May 29, 2025 at 11:00 AM to 12:00 PM

(Local Olympia, WA Time)

QUOTATION BIDS DUE DATE: June 9, 2025 By 5:00 PM (Local Olympia, WA Time)

APPARENT SUCCESSFUL BIDDER ANNOUNCED On or About: June 11, 2025 by 5:00 (Local Olympia, WA

Time)

EXPECTED TIME PERIOD FOR CONTRACT: June 11, 2025 through July 18, 2025

BIDDER ELIGIBILITY: This procurement is open to those bidders who satisfy the minimum qualifications stated herein and are available for work in Washington State. Disadvantaged, Minority and Women

Owned Business Enterprises are encouraged to apply.

SUPPLIER DIVERSITY: For Contracts with an estimated value under $150,000, the Department of

Enterprise Services policy number POL-DES-090-06 (Supplier Diversity), section C4, requires agencies to award the contract to the highest SCORED responsive and responsible bid from a Small Business or

Veteran-Owned Business, unless none of these businesses are responsible and responsive to this solicitation. Because this contract is estimated to be less than $150,000, WDFW intends such an award.

Deliver Bids by email only to Procurement/RFQ Coordinator:

Deanna Luque Washington Department of Fish and Wildlife Contracts and Purchasing

(360) 902-8358 - Deanna.luque@dfw.wa.gov mailto:Deanna.luque@dfw.wa.gov

TABLE OF CONTENTS

SECTION 1 INTRODUCTION

SECTION 2 RFQ OVERVIEW - GENERAL INFORMATON FOR CONTRACTORS

SECTION 3 PREPARATION FOR BIDS

SECTION 4 QUOTATION EVALUATION

SECTION 6 APPENDICES

SECTION 7 CERTIFICATIONS & ASSURANCES

Appendix A: General Terms and Conditions Appendix B: Bidder Profile Appendix C: Project Area Maps Appendix D: Complaint, Debrief, and Protest Procedure Appendix E: Geologist Bid Form Appendix F: Statement of Work

SECTION 1 INTRODUCTION

1.01 PROJECT SUMMARY

Contractor will prepare a geologic report that identifies any possible rule identified landforms (RIL) in accordance with the Washington State Department of Natural Resources (DNR) Forest Practice Eastside rules. This report will be used as supplemental material to develop an FPA for a proposed Washington Department of Fish and Wildlife (WDFW) thinning project. The Mission Ridge Thinning Project will include commercial thinning and new construction/re-construction of logging roads. The project is located of Section 25 (WDFW) and the East ½ of the East ½ of Section 26 (USFS), Township 21 North, Range 19 East WM. The project includes approximately 83 acres of timber harvest, existing road re-construction and approximately 1,986’ of new road construction. The contractor shall produce a geologic map of identified Rule Identified Landform (RIL) boundaries (if any), a report describing methods used to determine RIL boundaries and shapefiles that will be used to identify and traverse RIL boundaries in the field. See project area maps in Appendix C.

1.02 PURPOSE AND BACKGROUND

This Request for Quotations seeks responses from Geologic Specialists and/or Geologic survey firms that are interested in a Goods and Services Contract for the Washington Department of Fish and Wildlife on the Colockum Wildlife Area in Chelan and Kittitas County, Washington.

The Mission Ridge Forest Thinning Project is located approximately 13 miles south of the city of Wenatchee. It is part of the WDFW Colockum Wildlife Area in Chelan and Kittitas Counties. Harvest units are located in part of Section 25 of Township 21 North, Range 19 East W.M. The section is leased to Mission Ridge Ski and Board Resort. See attached project maps in Appendix C for detailed views.

1.03 MINIMUM QUALIFICATIONS

Eligible Bidders must be licensed to do business in the State of Washington; must demonstrate that they are capable of performing the work and meet the requirements outlined in this RFQ. Bidders must submit a bid for the Goods and Services Contract as described in 3.1 BID Submittal (CHECKLIST) and any other materials listed as “required” in section 3.01 of the RFQ. WDFW contract management staff will review Bidders’ submissions and determine whether they are responsive to the procedural instructions in this RFQ. Non-responsive Quotations will be eliminated from further consideration.

1.04 CONTRACT TERMS

The period of performance of the Goods and Service Contract resulting from this Request for

Quotations (RFQ) and subsequent bidding process is tentatively scheduled for June 16, 2025 (PRE-

WORK SCHEDULE JUNE 16, 2025) through July 25, 2025, with deliverable report to completed by July

25, 2025. Any amendments extending the period of performance shall be at the sole discretion of

WDFW.

Deliverable Expectations: Eligible bidders are expected to prepare a Quotation that will achieve the goal of having all contractual obligations, completed by July 18, 2025.

A contract extension will be considered at the sole discretion of the WDFW Contract Administrator.

Contract may be Amended to compensate for costs not anticipated at the time of this RFQ.

2. RFQ OVERVIEW – GENERAL INFORMATION FOR CONTRACTORS

2.1 ANNOUNCEMENT AND SPECIAL INFORMATION

The Request for Quotations (RFQ), its appendices, attachments, amendments and any incorporated documents will comprise the entire RFQ which will become the resulting Contract between WDFW and the awarded Contractor only when it is countersigned by WDFW.

By responding to this RFQ, a Bidder acknowledges having read and understood the entire RFQ and accepts all information contained within the RFQ without modification.

NOTE: The Competitive Procurement Standards is an Appendix to this RFQ which consists of general provisions and terms for Solicitations issued by WDFW. Should a term within the

Competitive Procurement Standards conflict with a term elsewhere in the RFQ, the latter will prevail.

2.2 COMPLAINT, DEBRIEF, AND PROTEST (GENERAL INFORMATION)

NOTE: See also, Appendix D- Complaint, Debrief, and Protest Procedure located in the Appendices section below. This document contains important additional and expanded details, such as rules, timing, criteria, form, etc.

Complaint: This solicitation offers a Complaint period for Bidders wishing to voice objections to this solicitation. The Complaint period ends five (5) business days before the bid due date. The Complaint period is an opportunity for the Bidder to voice objections, raise concerns or suggest changes. Failure by the Bidder to raise a complaint at this stage may waive its right for later consideration. WDFW will consider all complaints but is not required to adopt a complaint, in part or full. If Bidder complaints result in changes to the IFB, written amendments will be issued and posted on WEBS.

Complaints must be sent to the Procurement Coordinator located on the face page of this document.

Debrief: Debrief meetings are an opportunity for the Bidder and the Procurement Coordinator to meet and discuss the Bidders bid. A Debrief is a required prerequisite for a Bidder wishing to lodge a Protest. Following the evaluation of the bids, WDFW will issue an Announcement of the Apparent Successful Bidder (ASB). That announcement may be made by any means but WDFW will likely use email to the Bidder’s email address provided in the Bidder’s bid. Bidders will have three (3) business days to request a Debrief meeting. Once a Debrief meeting is requested, WDFW will offer the requesting Bidder one meeting opportunity and notify the Bidder of the Debrief meeting place, date and time. Please note, because the Debrief process must occur before making an award, WDFW will likely schedule the Debrief meeting shortly following the Announcement of the ASB and the Bidder’s request for a Debrief meeting. WDFW will not allow the Debrief process to delay the award or be used as a delaying tactic. Therefore, Bidders should plan for contingencies and alternate representatives and Bidders unwilling or unable to attend the Debrief meeting will lose its opportunity to Protest.

Protest: Bidders wishing to protest must do so in conformity with Appendix D - Complaint, Debrief, and Protest Procedure located in the Appendices section below.

2.3 WASHINGTON’S ELECTRONIC BUSINESS SOLUTION (WEBS)

Bidders are solely responsible for:

− Properly registering with Washington’s Electronic Business Solution (WEBS) at www.des.wa.gov, and maintaining an accurate Vendor profile in WEBS.

− Downloading the RFQ packet consisting of the RFQ, all Appendices, and incorporated documents related to the RFQ for which you are interested in Bidding.

− Downloading all current and subsequent Amendments to the RFQ to ensure receipt of all

RFQ documents.

Notification of Amendments to the RFQ will only be provided to those vendors who have registered with WEBS and have downloaded the RFQ from WEBS. Failure to do so may result in a

Bidder having incomplete, inaccurate, or otherwise inadequate information and Bid.

2.4 EVALUATION AND AWARD PROCEDURES

• Evaluation Team A team will be formed to evaluate bid responses. WDFW will first evaluate the bid responses for compliance with procedural requirements.

• Information Used for Evaluation The evaluation team will use the information in Appendix E – Geologist Bid Form and information gathered from Bidder’s references, and the cost proposal. No other information will be supplied to or used by the evaluation team.

• Evaluation Process WDFW will evaluate the bidders’ responses through the following process:

a. Preliminary screening. WDFW contract management staff will review proposers’ submissions and determine whether they are responsive to the procedural instructions in this RFQ and meet criteria specified. Non-responsive bids will be eliminated from further consideration.

b. Evaluations of response/bid. An evaluation team will be formed to review responsive bids. The team will use the information provided by the Bidder as described in Section 3.1 Bid Submittals (Checklist) below; and information gathered from reference checks.

c. Reference checks. The WDFW may check references for the top bidder(s) only.

In addition to contacting the references provided by bidders, WDFW may contact additional professional references to determine the bidders’ experience and past performance. Bidders whose references cannot be verified will be contacted by email and allowed one (1) business day to arrange for reference verification.

d. At the conclusion of the process described above, will consider the qualifications and prior work of Bidders as well as the qualifications of proposed staff, and name Apparent Successful Bidders. WDFW reserves the right to interview Proposer(s) prior to making the apparent successful bidder determination.

http://www.des.wa.gov/

2.5 RFQ AMENDMENTS

Prior to the Bid due date and time, WDFW reserves the right to change portions of this RFQ. All changes will be issued in writing by WDFW as an Amendment and incorporated into the RFQ. If there is any conflict between Amendments, or between an Amendment and the RFQ the document issued last in time will be controlling. Only Bidders who have properly registered and downloaded the original RFQ directly via WEBS will receive notification of Amendments and other correspondence pertinent to the procurement.

2.6 VENDOR QUESTIONS

There will be an opportunity for bidders to ask questions about the RFQ before submitting their bid. Questions must be submitted by email only to the RFQ Coordinator at

Deanna.Luque@dfw.wa.gov on May 19, 2025, by 5:00 PM (Local Olympia, WA Time). WDFW will reply to questions on or about May 22, 2025, by 5:00 PM (Local Olympia, WA Time). Only responses received by email in writing from the RFQ Coordinator will be considered official and binding.

2.7 PRE-BID CONFERENCE AND VENDOR QUESTIONS

Bidders wishing to submit a proposal for this procurement may attend an optional Pre-Bid Conference on May 29, 2025 from 11:00 am to 12:00 pm, local Olympia WA time. This conference will be held virtually via a Microsoft Teams meeting; the link to this meeting is below:

Join the meeting now

Meeting ID: 245 802 563 063 2

Passcode: Md99Qy6L

Dial in by phone

+1 564-999-2000,,791867949# United States, Olympia

(833) 322-1218,,791867949# United States (Toll-free)

Find a local number

Phone conference ID: 791 867 949#

2.7.1 Pre-Bid Field Tour: A pre-bid field tour on site at Mission Ridge parking area will be held on May 28, 2025. This pre-bid tour is not required to submit a bid but is highly recommended. If bidders have a desire to tour the WDFW project area before bids are submitted, please RSVP to the contacts listed below for times and exact location directions:

• Rod Pfeifle, WDFW Statewide Forester, at 509-201-2566 or Rod.Pfeifle@dfw.wa.gov

• Leland Lauffer, WDFW Statewide Forester, at 360-584-8180 or Leland.Lauffer@dfw.wa.gov

2.8 BIDDER COMMUNICATION RESPONSIBILITIES

During the RFQ process, all Bidder communications concerning this RFQ must be directed to the

Procurement Coordinator as listed on page 1 of the coversheet. Unauthorized contact regarding this RFQ with other state employees involved with the RFQ may result in disqualification. All oral mailto:Deanna.Luque@dfw.wa.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWNiMDc2ZGUtZjhiYi00NDMwLThmOTgtZmIyMGM3MjcwYWNj%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22b857210a-7ca6-4845-b239-b20d5f88f394%22%7d tel:+15649992000,,791867949 tel:8333221218,,791867949 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=791867949 and written communications will be considered unofficial and non-binding on WDFW. Bidders should rely only on written Amendments issued by the Procurement Coordinator.

Bidders are encouraged to make any inquiry as early in the process as possible to allow WDFW to consider and respond; however, no response is required from the Procurement Coordinator.

Additionally, if a Bidder does not notify WDFW of an issue, exception, addition, or omission, WDFW may consider the matter waived by the Bidder for protest purposes.

If Bidder inquiries result in changes to the RFQ, written amendments will be issued and posted on WEBS.

2.9 BIDDER RESPONSIVENESS

Bidders should respond to each question/requirement contained in this RFQ. Failure to comply with any applicable item may result in disqualification for non-responsiveness.

WDFW reserves the right to determine the actual level of Bidders’ compliance with the requirements specified in this RFQ and to waive informalities in a Bid. An informality is an immaterial variation from the exact requirements of the competitive RFQ, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the supplies or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial to Bidders.

2.10 PRICING

Bid prices must include all cost components needed for the delivery of the goods and/or services as described in this RFQ. Failure to identify all costs in a manner consistent with the instructions in this RFQ is sufficient grounds for disqualification.

The proposed pricing levels should reflect the market provided by the Contract resulting from this RFQ.

2.11 NON-ENDORSEMENT & PUBLICITY

In selecting a Bidder to supply goods and services specified herein to contract Purchasers, neither

WDFW nor the Purchasers are endorsing the Bidder’s goods and purchased services, nor suggesting that they are the best or only solution to their needs.

2.12 NO COSTS OR CHARGES

Costs or charges under the proposed Contract incurred before a Contract is fully executed will be the sole responsibility of the Bidder.

2.13 NO BEST AND FINAL OFFER

The Bid should be submitted on the most favorable terms that a Bidder intends to offer.

2.14 ECONOMIC AND ENVIRONMENTAL GOALS

In support of the state’s economic and environmental goals, although not an Award factor (unless otherwise specified herein), Bidders are encouraged to consider the following in responding to this RFQ:

− Support for a diverse supplier pool, including Washington small, minority and women-owned business enterprises. Bidders may contact the Office of Minority and Women’s

Business Enterprise to obtain information on certified firms or to become certified.

− Use of environmentally preferable goods and services to include post consumer waste and recycled content.

3. PREPARATION OF BIDS

3.1 BID SUBMITTALS (CHECKLIST)

The following checklist identifies the submittals which will comprise a Bid. Any Bid received without a REQUIRED submittal may be rejected as being non-responsive. Please identify each page of the submittals, as well as any supplemental materials with your company name or other identifiable company mark.

Appendix B-Bidder Profile (REQUIRED): Complete, print and return with the information listed.

Signature (REQUIRED) Sign, date and return a copy of the Certifications & Assurances.

Appendix E: Geologist Bid Form (REQUIRED) Complete Entire Form, print, and sign and return a copy of the Geologist Bid Form as instructed. Failure to address each line item as instructed may result in a bid being rejected for lack of responsiveness.

3.2 FORMAT

One copy of the complete proposal must be submitted by the Bidder to the RFQ Coordinator listed on page one (1) by email using Microsoft Word, Excel or portable document format (pdf).

Any documents which require an official signature should be submitted in pdf.

3.3 DUE DATE AND TIME

All bids must be sent to the Procurement Coordinator by email as stated on the face page one (1) of this RFQ and must be received on or before the due date and time at the location specified on the page one (1) of this RFQ. Time of receipt will be determined by the email only (Local Olympia, WA, Time) received by WDFW’s Procurement Coordinator listed on page one (1) of this document.

Bidders are cautioned to allow sufficient time to ensure timely receipt of their electronic bid by the Procurement Coordinator. If a Bid is late or received at a location or address other than that specified herein, it will be rejected and automatically disqualified from further consideration.

4. SUBMITTALS, EVALUATION AND AWARD

4.1 GENERAL PROVISIONS

− Bidder Responsiveness, Responsibility and Price Factors which will be evaluated based on the Evaluation Process described in this section.

− Contract Award will be based on the Evaluation and Award criteria established herein and will be subject to consideration of all factors identified in, RCW 39.26.160(2) & (3), WAC

200-300, and other criteria identified in the RFQ.

− Bidders whose bids are determined to be non-responsive will be rejected and will be notified by email of the reasons for such rejection.

− To aid in the evaluation process, after the bid due date and time, WDFW may require individual Bidders to appear at a date, time and place determined by WDFW for the purpose of conducting discussions to determine whether both parties have a full and complete understanding of the nature of Contractual requirements. In no manner shall such action be construed as negotiations or an indication of WDFW’s intention to Award.

Notwithstanding any other provision of this RFQ, WDFW reserves the right to:

(1) waive any informality in the solicitation documents or process;

(2) contact any Bidder for clarification of its bid;

(3) reject any or all bids, or portions thereof;

(4) accept any portion of the items bid unless the Bidder stipulates all or nothing in their bid;

(5) cancel all or any portion of the RFQ;

(6) award to the lowest responsive and responsible Bidder, taking into consideration:

Preferences and Penalties: Preferences and penalties that are required by law, rule, or RFQ will be applied to Bid pricing. Some preferences and penalties may be added by contract language and could be applied to Bid pricing. A preference reduces the Bidder’s stated price by the amount of the preference and is an advantage to the Bidder. A penalty increases the

Bidder’s stated price by the amount of the penalty and is a disadvantage to the

Bidder. Preferences and penalties are applied to the pricing for evaluation purposes only but are not applied for purchasing purposes.

References: WDFW reserves the right to use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/ service/ industry and timeliness; any negative or unsatisfactory response may be an adequate reason for rejecting a Bidder as non-responsible and unable to suit the needs of the state. WDFW reserves the right to waive the reference check. Bidders deemed non-responsible may be rejected.

4.2 DETERMINATION OF RESPONSIVENESS

Bids will be reviewed initially on a pass/fail basis to determine compliance with administrative requirements as specified herein.

http://apps.leg.wa.gov/rcw/default.aspx?cite=39.26.160 http://apps.leg.wa.gov/wac/default.aspx?cite=200-300 http://apps.leg.wa.gov/wac/default.aspx?cite=200-300

WDFW reserves the right to determine at its sole discretion whether a Bidder’s response to a minimum RFQ requirement is sufficient to pass. However, if all Bidders fail to meet any single RFQ requirement, WDFW may reject all Bids and cancel the RFQ or waive the requirement from the

RFQ’s requirements for responsiveness.

Responsive Bids will be further evaluated based on the requirements in this RFQ.

4.3 DETERMINATION OF RESPONSIBILITY

During evaluation, WDFW reserves the right to make reasonable inquiry to determine the responsibility of any Bidder. Requests may include, but are not limited to, financial statements, credit ratings, references, record of past performance, clarification of Bidder’s offer, and on-site inspection of Bidder's or Bidder's Subcontractor's facilities. Failure to respond to said request(s) may result in a Bid being rejected as non-responsive.

4.4 EVALUATION CRITERIA

SUPPLIER DIVERSITY: For Contracts with an estimated value under $150,000, the Department of

Enterprise Services policy number POL-DES-090-06 (Supplier Diversity), section C4, requires agencies to award the contract to the highest SCORED responsive and responsible bid from a Small

Business or Veteran-Owned Business, unless none of these businesses are responsible and responsive to this solicitation. Because this contract is estimated to be less than $150,000, WDFW intends such an award.

The Bidder must complete the Bid Form as indicated in Appendix E or the Bid may be rejected.

Responses will be evaluated to the criteria listed below.

Award shall be determined by 70% bid price and 30% evaluation of your proposal (Appendix E).

4.5 SELECTION OF APPARENT SUCCESSFUL BIDDER

The responsive and responsible Bidder who meets all of the RFQ requirements and [has the lowest evaluated price] as described in this section, will be the Apparent Successful Bidder.

Designation as an Apparent Successful Bidder does not imply that WDFW will issue an Award to your firm. It merely suggests that at this moment in time, WDFW believes your bid to be responsive. This designation allows WDFW to perform a responsibility analysis and ask for additional documentation. WDFW is also at liberty to re-review and determine whether the bid is truly responsive as initially believed. The Bidder must not construe this as an Award, impending

Award, attempt to negotiate, etc. If you act or fail to act in reliance of this notification, you do so at your own risk and expense.

4.6 ANNOUNCEMENT OF THE APPARENT SUCCESSFUL BIDDER (ASB)

WDFW will notify the Apparent Successful Bidder by email according to the email address provided by the Bidder’s profile bid.

Following the Announcement of the Apparent Successful Bidder, Bidders may request a Debrief conference. The Bidder will have a short period of time to request the Debrief conference and a

Debrief conference is a required prerequisite for any Bidder desiring to protest the award. See also Solicitation section 2.2 – Complaints, Debriefs, and Protests (General Information) and

Appendix D – Complaint, Debrief, and Protest Procedures. These have expanded details regarding timing, form, and contact information. Failure to follow applicable instructions could result in your claim being denied.

4.7 BID INFORMATION AVAILABILITY AFTER ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDER

After the Announcement of the ASB, information regarding results of the RFQ may be obtained by contacting the Procurement Coordinator. Bidders may also schedule an appointment to review the bidding process.

5. CONTRACT INFORMATION

5.1 THE CONTRACT

A Bid submitted to this RFQ is an offer to Contract with WDFW.

A Bid becomes a Contract only when awarded and accepted in writing by WDFW (when the

Authorized Offer & Contract Signature Page is countersigned by WDFW).

The documents listed below are, by this reference, incorporated into a Contract resulting from this RFQ as though fully set forth herein. No other statements or representations, written or oral, shall be deemed a part of the Contract.

a. The RFQ

b. The awarded portions of the Bidder/Contractor’s Bid

c. All Appendices

d. RFQ Amendments (if any)

e. Award Letter (if any)

5.2 ORDER OF PRECEDENCE, CONFLICT AND CONFORMITY

In the event of a conflict in such terms, or between the terms and any applicable statute or rule, the inconsistency will be resolved by giving precedence in the following order:

a. Applicable Federal and state of Washington statutes and regulations

b. Mutually agreed written Amendments to the resulting Contract

c. The Contract, including all documents incorporated in the subsection immediately above.

Conflict: To the extent possible, the terms of the Contract shall be read consistently.

Conformity: If any provision of the Contract violates any Federal or state of Washington statute or rule of law, it is considered modified to conform to that statute or rule of law.

5.3 PARTIES

This Contract is entered into by and between the state of Washington, acting by and through

WDFW and the awarded Contractor with the parties more fully described in the Authorized Offer and Contract.

5.4 AUTHORITY TO BIND

The signatories to this Contract represent that they have the authority to bind their respective organizations to this Contract.

5.5 COUNTERPARTS

This Contract may be executed in counterparts or in duplicate originals. Each counterpart or each duplicate will be deemed an original copy of this Contract signed by each party, for all purposes.

5.6 CHANGES

WDFW reserves the right to modify the resulting Contract (including but not limited to adding or deleting products) by mutual agreement between WDFW and the Contractor. Alterations to any of the terms, conditions, or requirements of this Contract shall only be effective upon written issuance of a mutually-agreed Contract Amendment by WDFW. However, changes to point of contact information may be updated without the issuance of a mutually-agreed Contract

Amendment.

5.7 PRICE PROTECTION

The Contract prices are the maximum prices the Contractor may charge.

If lower pricing for similar quantities becomes effective for the Contractor, Purchasers must be given immediate benefit of such lower pricing. The Contractor may also offer volume and promotional discounts.

Contractor agrees all the prices, terms, warranties, and benefits provided in this Contract are comparable to or better than the terms presently being offered by the Contractor to any other governmental entity purchasing similar quantities under similar terms. If, during the term of this

Contract, the Contractor enters into Contracts with other governmental entities providing greater benefits or more favorable terms than those provided by this Contract, the Contractor is obligated to provide the same to Purchasers for subsequent purchases, and WDFW will be notified of changes in Contract pricing.

5.8 MISCELLANEOUS EXPENSES

Since expenses related to day-to-day Contract performance (including but not limited to, travel, lodging, meals, and incidentals) will not be reimbursed to the Contractor, rates proposed by the

Bidder must include these costs.

6. APPENDICES

Reminder: By responding to this RFQ, a Bidder acknowledges reading, understanding, and accepting all information contained within the entire RFQ without modification.

Posted in WEBS as separate attachments:

Appendix A: General Terms and Conditions Appendix B: Bidder Profile Appendix C: Project Area Maps Appendix D: Complaint, Debrief, and Protest Procedure Appendix E: Geologist Bid Form Appendix F: Statement of Work

7. CERTIFICATIONS & ASSURANCES

We make the following certifications and assurances as a required element of submitting this Bid, affirming the truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the RFQ are conditions precedent to the award or continuation of the resulting Contract.

1. We have read, understand, and agree to abide by all information contained in the RFQ, all Appendices, and incorporated documents.

2. The prices in this Bid have been arrived at independently, without engaging in collusion, bid rigging, or any other illegal activity, and without for the purpose of restricting competition any consultation, communication, or agreement with any other Bidder or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered.

The prices in this Bid have not been and will not be knowingly disclosed by the Bidder, directly or indirectly, to any other Bidder or competitor before Contract award unless otherwise required by law. No attempt has been made or will be made by the Bidder to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. However, we may freely join with other persons or organizations for the purpose of presenting a Bid.

3. The attached Bid is a firm offer for a period of 90 days following the Bid Due Date specified in the

RFQ, and it may be accepted by WDFW without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 90-day period. In the case of a protest, our Bid will remain valid for 90 days or until the protest and any related court action is resolved, whichever is later.

4. In preparing this Bid, we have not been assisted by any current or former employee of the state of

Washington whose duties relate (or did relate) to the state's RFQ, or prospective Contract, and who was assisting in other than his or her official, public capacity. Neither does such a person nor any member of his or her immediate family have any financial interest in the outcome of this Bid.

(Any exceptions to these assurances are described in full detail on a separate page and attached to this document.)

5. We understand that the state will not reimburse us for any costs incurred in the preparation of this

Bid. All Bids become the property of the state, and we claim no proprietary right to the ideas, writings, items or samples unless so stated in the Bid. Submittal of the attached Bid constitutes an acceptance of the evaluation criteria and an agreement to abide by the procedures and all other administrative requirements described in the RFQ.

6. We understand that any Contract awarded as a result of this Bid will incorporate all RFQ requirements. Submittal of a Bid and execution of this Certifications and Assurances document certify our willingness to comply with the Contract terms and conditions appearing in the RFQ, all

Appendices, and incorporated documents if selected as a Contractor. It is further understood that our standard Contract will not be allowed as a replacement for the terms and conditions appearing in the RFQ, all Appendices, and incorporated documents of this RFQ.

7. By submitting this Bid, Bidder hereby offers to furnish materials, supplies, services and/or equipment in compliance with all terms, conditions, and specifications contained in this

RFQ.

8. We are not submitting any exceptions.

9. That neither the Bidder nor its “principals” (as defined in 49 CFR 29.105) are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

10. That we have NOT been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the solicitation date.

I certify (or declare) under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

SIGNATURE OF PROPOSER

PLACE OF SIGNATURE

TITLE DATE