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75 Pleasant Street, Malden, Massachusetts 02148-4906 Main Telephone: (781) 338-3000 TTY: N.E.T. Relay 1-800-439-2370
EVALUATION CRITERIA SCORECARD
Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation) Updated 9-26-22
| Name of Bidder: |
| Name of Reviewer(s): |
| Date Reviewed: |
Required Qualifications Criteria (Bidder must receive a “yes” on all the following criteria to move on to the next evaluation section)
| 1 |
| Relevant expertise and demonstrated ability to provide the proposed services in one or more of the focus areas using evidence-based strategies. |
| Yes |_| |
| No |_| |
| 2 |
| Commitment to equity and dismantling structural racism. |
| Yes |_| |
| No |_| |
Scoring rubric:
| Non-Responsive |
| Qualifications is not applicable to request; elements missing / non-responsive to request |
| Unsatisfactory: |
| Little evidence of qualification. Many required elements are missing. |
| Below Average: |
| Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing. |
| Average: |
| Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise. |
| Above Average: |
| Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise. |
| Outstanding: |
| Application materials is complete, suggest exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise. |
Alternate ID: 24MASEPBH1 COMMBUYS Document #: BD-23-1026-DOE02-DOE01-87363 Non-Responsive 0 pts.
Unsatisfactory 1 pt.
Below Average 2 pts.
Average 3 pts.
Above Average 4 pts.
Outstanding 5 pts.
Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)
Additional Evaluation Criteria:
| 1 |
| A brief narrative for each Appendix A: Services by Expertise matrix area identified. Relevant expertise and demonstrated ability to provide the proposed services in one or more of the focus areas using evidence-based strategies. |
| (x4) |
| 20 |
| 2 |
| samples of previous work (e.g., handouts, presentation, etc.) relevant to each area of expertise. letters of support/reference relevant to each area of expertise, from within the past 12 months of submission |
| (x2) |
| 10 |
| 3 |
| Preferred: ability to communicate and work with a wide array of education stakeholders including, where relevant, constituencies within all levels of state and district administration, principals, teachers, community partners, parents, and other providers in a coordinated effort to meet education improvement priorities. Preferred: Relative economic value of proposed services based on the rates offered, the vendor’s location, and any other factors which may affect the cost of reimbursable expenses or the number of consultant hours/days required to accomplish tasks. |
Preferred: Vendor should be able to host, facilitate or participate in video-conferencing, as appropriate, to connect with multiple users through video technology upon ESE request. Such technology would include auditory and visual face-to-face interaction. Vendors who may not be proficient must be willing to receive training and/or support from ESE in using such technology when needed.
| 4 |
| Commitment to Equity statement: Included efforts within the organization to support equity and efforts when providing services to clients, as applicable. Shared organization’s current challenges with and ongoing efforts to ensure the organization is working towards building the mindsets, practices, and skills to support this initiative. |
| (x2) |
| 10 |
| 5 |
| Provides a budget summary that includes a fee structure for the service or array of services that includes enough detail to explain how the fees are structured including a frame of reference for understanding the cost relative to the elements of service (e.g., time frame, days of service, personnel costs, materials). Relative economic value of proposed services based on the rates offered, the vendor’s location, and any other factors which may affect the cost of reimbursable expenses or the number of consultant hours/days required to accomplish tasks. |
| (x2) |
| 10 |
| 6 |
| Supplier Diversity Program Plan (Any Bidder responding to an RFR Bid, valued over $250,000 annually, must submit the SDP Form uploaded to COMMBUYS with this Bid, at the time of submission with a percentage 1% or greater. This form will be part of the evaluation on this scorecard and points will be calcuated as follows: 1 % - 1.9% = 5 points, 2% - 2.9% = 10 points, 3% - 3.9% = 15 points, 4% - 4.9% = 20 points, 5% or higher = 25 points. |
| (x5) |
| 25 |
| 7 |
| Provider articulated ability or willingness to aquire ability, to utilize video-conferencing technology. |
| (x1) |
| 5 |
| A completed Appendix A: Services by Expertise matrix, identifying the area(s) of substantive expertise and the services to be provided. |
| (x1) |
| 5 |
| A completed General Information Form |
| (x1) |
| 5 |
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