24GR03 - Airport Fencing and Security Upgrades - Addendum No. 1.pdf

INVITATION TO BID

The City of Roseburg will receive sealed bids or bids submitted via email marked “Bid for Airport Fencing and

Security Upgrades, Project No. 24GR03” until the hour of 2:00 p.m. on Tuesday, August 19, 2025, at which time they will be publicly opened and read in-person or virtually. If opened virtually, a link will be posted on the

City’s website at https://www.cityofroseburg.org/bidding no later than 24 hours prior to the opening. When required by ORS 279C.370, bidders must submit a list of their first-tier subcontractors providing labor, or labor and materials, no later than 4:00 p.m. that same day. Bids shall be addressed and delivered to Amy Nytes, City

Recorder, City Hall, 900 SE Douglas Avenue, Roseburg, Oregon 97470, or emailed to bids@roseburgor.gov. Any and all bids received after the 2:00 p.m. deadline for submission, or for which the list of first-tier subcontractors has not been submitted by 4:00 p.m. that same day, shall be considered nonresponsive and returned to the bidder.

All bidders must list their "Construction Contractors Board" or “State Landscape Contractors Board” license number as required by ORS 701.021 or 671.530 on the bid form.

The proposed work generally consists of furnishing all labor, equipment, materials and supervision for the construction of this project. The project will update the existing 5-foot chain-link fence to a 6-foot chain-link fence with 3 strands of barbed wire. This project includes 2 acres of clearing, removal of approximately 5,350 linear feet of 5-foot chain-link fence and the installation of 5,350 linear feet of 6-foot chain-link fence with 3 strands of barbed wire. The bids will be evaluated as unit price pursuant to OAR 137-049-0380(2)(b). The proposed work will require the bidder to meet the highest standards prevalent in the industry or business related to the work to be performed.

Failure to meet such standards may result in a reduction or withholding of payment; require bidder to provide, at bidder’s own expense, additional work required to meet such standards; or termination of the contract, with damages being sought. Technical questions regarding the work to be performed should be addressed to:

Mark Forslund Mead & Hunt, Inc 9600 NE Cascades Pkwy, Ste. 100 Portland, OR 97220 503-548-1494 mark.forslund@meadhunt.com

Bids must be accompanied by a certified check, cashier's check, irrevocable letter of credit or Bid Bond in an amount equal to not less than ten percent (10%) of the total amount of the bid. Bidders shall state as part of the bid that the provisions of ORS 279C.800 to 279C.870 (Prevailing Wage Rates) shall be complied with on the project. The project is subject to both the state and federal prevailing rates of wage and the bid must contain a statement by the bidder that contractor and every subcontractor shall pay the higher of the applicable state or federal prevailing rate of wage to all workers on the project. Bidders must also certify as part of the bid that the requirements of ORS 279C.505(2) (Employee Drug Testing Program) shall be complied with on the project.

Bidders are not required to be pre-qualified.

Each bid must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120.

Bidders are not required to be licensed under ORS 468A.720 (Asbestos Abatement). However, the successful bidder shall at all times during the project provide qualified staff on site that is able to identify asbestos containing material. Bidders are hereby notified there are underground pipelines and structures containing asbestos within the City of Roseburg. If any such material is encountered during the project, the bidder shall thereupon be required to notify the City and comply with all requirements of applicable laws and regulations. Unless exempt under ORS

279C.800 to 279C.870, the successful bidder must file a $30,000 Public Works Bond with the Construction

Contractors Board prior to beginning work on the project, and certify that all sub-contractors have also filed such bond. Bidders must agree to use recyclable products to the maximum extent financially feasible. Bidders with 50 or more employees and for contracts over $500,000, are required to possess a certificate issued by the

Department of Administrative Services for completion of pay equity training (NEW).

https://www.cityofroseburg.org/bidding mailto:bids@roseburgor.gov mailto:mark.forslund@meadhunt.com

The City of Roseburg may reject any bid not in compliance with all public bidding procedures and requirements, including the requirement to demonstrate the bidder’s responsibility under ORS 279C.375(3)(b), may waive any irregularities, and may reject for good cause any or all bids upon a finding of the City it is the public interest to do

so. The City may also cancel this invitation in accordance with OAR 137-049-0270.

Federal Requirements for Federally Funded Projects. This Project is being partially funded under the Federal

Aviation Administration (FAA) Airport Improvement Program (AIP) through Infrastructure Investment and Jobs Act

(IIJA). Bidders must comply with specific federally required provisions as listed herein and contained in the bidding documents. The Following federal provisions are incorporated in this solicitation by reference.

1. Buy American Preference (49 USC § 50101)

2. Civil Rights – Title VI Assurance (49 USC § 47123; FAA Order 1400.11)

3. Davis-Bacon Act (2 CFR § 200, Appendix II(D); 29 CFR Part 5)

4. Debarment and Suspension (2 CFR part 180 (Subpart C), 2 CFR part 1200, DOT Order 4200.5)

5. Disadvantaged Business Enterprise (49 CFR part 26)

6. Trade Restriction (49 USC § 50104; 49 CFR part 30)

7. Lobbying and Influencing Federal Employees (31 USC § 1352 – Byrd Anti-Lobbying Amendment; 2 CFR part 200, Appendix II(J); 49 CFR part 20, Appendix A)

8. Procurement of Recovered Materials (2 CFR § 200.322; 40 CFR part 247; Solid Waste Disposal

Disadvantaged Business Enterprise. The requirements of 49 CFR part 26, Regulations of the U.S. Department of Transportation, apply to this contract. It is the policy of the City of Roseburg to practice nondiscrimination based on race, color, sex or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership. The City of

Roseburg is an equal opportunity and affirmative action employer. Small, minority, veteran, and women-owned businesses are encouraged to submit bids.

A DBE contract goal of 5.43 percent has been established for this contract.

All bidders will be required to submit the following information:

1. The names and addresses of DBE firms that will participate in the contract;

2. A description of the work that each DBE will perform. To count toward meeting a goal, each DBE firm must be certified in a NACIS code applicable to the kind of work the firm would perform on the contract;

3. The dollar amount of the participation of each DBE firm participating;

4. Written documentation of the bidder/offeror’s commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; and

5. Written confirmation from each listed DBE firm that it is participating in the contract in the kind and amount of work provided in the prime contractor’s commitment. Each DBE listed to perform work as a regular dealer or distributor must confirm its participation according to the requirements of §26.53 (c)(1); and

6. If the contract goal is not met, evidence of good faith efforts (as elaborated in Appendix A of Part 26). The documentation of good faith efforts must include copies of each DBE and non-DBE subcontractor quote submitted to the bidder when a non-DBE subcontractor was selected over a DBE for work on the contract.

Civil Rights - Title VI Solicitation. Notice The City of Roseburg, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin (including limited

English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

Federal Fair Labor Standards Act (Federal Minimum Wage). All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, et seq, the Federal Fair Labor

Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.

The Contractor has full responsibility to monitor compliance to the referenced statue or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor –

Wage and Hour Division.

Dated this 29th day ofJuly, 2025.

CITY OF ROSEBURG, DOUGLAS COUNTY, OREGON

/s/ Amy Nytes, City Recorder