24112482_SOW.pdf

Commission on Peace Officer Standards and Training And TBD

Agreement Number 24112482 Exhibit A

STATEMENT OF WORK

TBD (Contractor) agrees to provide the California Commission on Peace Officer Standards & Training (POST), with three to four documentary-style videos related to the history of policing, and one promotional recruitment video for POST’s Command College. The videos will be created for viewing by law enforcement personnel and the general public.

A. Contractor Responsibility

1. The Contractor will ensure each of the videos is no more than 30 minutes in length, and will include video, audio, and graphics. POST will have complete editing rights for all of the videos.

2. The Commission on Peace Officer Standards and Training (POST) will be responsible for selecting the interviewees and the topics. Should travel to remote interview locations be necessary, POST will reimburse those expenditures to the contractor on a standard POST Letter of Agreement. (Please note: travel costs do not need to be added to the Cost Worksheet.)

3. The Contractor will release the videos to POST once the parties mutually agree the videos are in final form. POST may also request additional video and audio not included in the final form (this footage shall be edited and rendered for viewing).

4. The Contractor agrees to not use the videos for any commercial purpose.

5. The videos will be the property of POST and are intended to be placed on the POST website and POST YouTube channel for public viewing.

6. The Contractor must have prior experience developing/creating videos with California State agencies and law enforcement agencies. The Contractor must have ten (10) or more years of filmmaking experience and three (3) or more years of experience with law enforcement.

The Contract must also have experience with creating both documentary-style videos and recruitment videos.

7. The contractor shall be responsible for the proper care of all utilized POST-owned equipment, supplies, and property.

8. POST and the Contractor shall make every reasonable effort to accommodate persons with disabilities in all contractual classes.

9. The Contractor shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement whether now in force or subsequently enacted.

10. The Contractor shall work with respect and professionalism. The Contractor shall refrain from harming or threatening to harm interviewees, other contractors POST employees, or the facilities or property of the locations where the interviews will be captured or produced.

Agreement Number 24112482 Exhibit A

11. The Contractor shall begin work starting October 1, 2024. All agreed upon videos must be edited and in their final form by June 30, 2025.

B. Inquiries pertaining to the preventative maintenance should be directed to:

Requesting Agency: Commission on POST Providing Entity: TBD Name: Katie Strickland Name: TBD Phone: (916) 227-2802 Phone: TBD Email: katie.strickland@post.ca.gov Email: TBD

Inquiries pertaining to the processing of this agreement should be directed to:

Requesting Agency: POST Providing Entity: TBD Section/Unit: Administrative Services Bureau Section/Unit: N/A Attention: Contracts Analyst Attention: TBD Address: 860 Stillwater Road, Ste. 100 West Sacramento, CA 95605

Address: TBD

Phone: (916) 227-3937 Phone: TBD Email: frank.petropoulos@post.ca.gov Email: TBD

1. The terms and conditions herein shall prevail notwithstanding any variance based on an order submitted by POST with respect to maintenance or service.

2. This contract may be amended for time, scope of work, and/or an increase/decrease of funds by mutual written consent.

3. POST reserves the right to cancel this agreement subject to thirty (30) days written notice.

Exhibit B

Budget Detail and Payment Provisions

A. Payment

1. Contractor shall bill POST for work provided and shall present a written request for such payment monthly.

2. All invoices shall be accompanied by a budget detail breakdown, Exhibit B, Attachment I, and receipts for expenses, not related to instruction compensation.

3. All Contractor payments will be mailed to the address set forth in the front page of the contract unless the Contractor provides POST with a different address in writing.

B. Compensation

1. This contract includes video production and labor costs.

2. Contractor agrees to submit an invoice upon completion of services.

3. POST agrees to compensate the contractor based upon a monthly agreed upon schedule of deliverables for amounts not to exceed those enumerated below.

4. Contractor agrees to submit the following invoice, on Contractor’s letterhead, before payment will be authorized:

a. Agreement Number (#TBD)

b. Dates and times worked

c. Description of services rendered

C. Invoicing

Invoices not containing the above bulleted information will be disputed and payment will be held until complete information and/documentation is submitted. The Contractor shall submit invoices not more frequently than monthly in arrears to the address provided below before the 15th of the upcoming month:

invoicereceived@post.ca.gov

Exhibit B

BUDGET CONTINGENCY CLAUSE

A. It is mutually agreed that if the California State Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the California State Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an Agreement amendment to Contractor to reflect the reduced amounts.

5. PROMPT PAYMENT CLAUSE

A. Payment will be made in accordance with, and within the time specified in Government Code Chapter 4.5, commencing with Section 927.

Exhibit B, Attachment I

EXHIBIT B, ATTACHMENT I

MAXIMUM BUDGET EXPENDITURES

Item Qty Rate Total

Pre-Production Meeting Hours

Location Scouting Hours

Location Set Up/Tear Down Hours

Filming Hours

Editing Hours

Post-Production Hours

Full Equipment Package/Day

Production Insurance

Exhibit D

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. SETTLEMENT OF DISPUTES: Except as otherwise provided in this Agreement, any dispute concerning a question of fact arising under this Agreement which is not disposed of by compromise shall be decided by POST, who shall produce its decision notification decision in writing and mail or otherwise furnish a copy thereof to the Contractor. The Contractor shall have fifteen (15) calendar days after receipt of such a decision to submit a written protest to POST specifying in detail in what particulars the Agreement requirements were exceeded. If the Contractor fails to submit such a protest within the period specified above shall constitute a waiver of any and all rights to adjustment in the Agreement terms and POST's decision shall be final and conclusive. Pending POST final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of this Agreement.

2. AMENDMENTS: This Agreement may be amended for time, scope, increase or decrease of funds by mutual written consent.

3. TERMINATION CLAUSE: For contracts involving the presentation of POST courses, POST reserves the right to require the Contractor to discontinue the use of any particular Instructor, Facilitator, Auditor, Volunteer, or approved subcontractor under this Agreement (a) at any time, with or without cause, by delivering thirty day written notice to the Contractor; or (b) immediately, with cause, which for purposes hereof means such Instructor, Facilitator, Auditor, Volunteer, or approved subcontractor has allegedly engaged in conduct POST deems to be inappropriate, unprofessional, illegal, immoral, deceptive or fraudulent, as determined by POST in its sole discretion.

The Contractor shall provide timely evidence to POST of its compliance with this paragraph. Failure to comply may result in the decertification of the Contractor's presentation.

4. CONTRACTOR EVALUATION (if applicable): In accordance with provisions of the Public Contract Code, PCC § 10367, 10369 and 10370, the Contractor's performance under this Agreement will be evaluated. The evaluation will be prepared by POST within 60 days after completion of the Agreement.

5. TRAVEL (if applicable): Travel expenses and per diem related to the services provided under this Agreement are subject to prior approval by the POST representative and shall not exceed the rates paid to State non-represented/excluded employees.

Rate information may be viewed at http://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx.

6. SUBCONTRACTING (if applicable): The Contractor is expected to perform the services contemplated with the resources available within its own organization.

Subcontracting of work pertinent to this Agreement shall be upon prior written consent by POST and subject to the permissive conditions set forth in the State Contracting Manual Section 3.06.

Based on “reasonable effort” to the best of its ability, the Contractor warrants, represents and agrees that it and its subcontractors, employees and representatives will, at all times when performing services under this Agreement (a) comply with all applicable local, city, county, state and federal laws, codes, statutes, ordinances, rules, and regulations; and (b) fulfill student course expectations.

The Contractor shall notify POST in writing immediately upon termination of any such subcontract(s).

7. GenAI Technology Use & Reporting

During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAI technology, including GenAI from third parties or subcontractors. Contractor shall immediately complete the GenAI Reporting and Factsheet (STD 1000) to notify the State of any new or previously unreported GenAI technology. At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAI technology that materially impacts functionality, risk or contract performance, until use of such GenAI technology has been approved by the State.

Failure to disclose GenAI use to the State and submit the GenAI Reporting and Factsheet (STD 1000) may be considered a breach of the contract by the State at its sole discretion and the State may consider such failure to disclose GenAI and/or failure to submit the GenAI Reporting and Factsheet (STD 1000) as grounds for the immediate termination of the contract. The State is entitled to seek any and all relief it may be entitled to as a result of such non-disclosure.

The State reserves the right to amend the contract, without additional cost, to incorporate GenAI Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State.

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI, including GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor .

Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.