24112482_IFB_Package.pdf

History of Policing 24/25

California Commission on Peace Officer Standards and Training (POST)

POST History of Policing FY24/25 (IFB)

Scope of Work/Technical Requirements

September 6, 2024

Issued By:

STATE OF CALIFORNIA

Commission on Peace Officer Standards and Training

860 Stillwater Road, Suite 100

West Sacramento, CA 95605

Date: September 6, 2024

Re: Notice to Prospective Proposers

You are invited to review and respond to this Invitation for Bid (IFB), beginning services are upon Department of General Services (DGS) approval, October 1, 2024 through June 30, 2025.

Only California Certified Small Business vendors are eligible to apply. Under the Small Business Preference, only Small Business vendors may submit a bid packet. This contract award is not subject to the protest procedure, according to the State Contracting Manual (SCM) I, Chapter 6.03. In submitting your proposal, you must comply with the following instructions:

Sealed bids or price quotes are submitted A pass/fail determination is made for responsiveness to IFB requirements.

Award is made to the lowest responsible bidder Costs proposals are submitted in a separate sealed envelope apart from the narrative proposal Following the opening and reading of cost proposals, cost proposals are then adjusted for applicable small business, TACPA, and DVBE Incentives.

A certified small business receives an amount equal to 5 % of the lowest cost proposal submitted by a non-certified small business reduced from its cost proposal All ties will be awarded by a flip of a coin.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language?search=CCC%2004/2017. If you do not have Internet access, a hard copy can be provided by contacting the person listed below. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

In the opinion of the Commission on Peace Officer Standards and Training, this IFB is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact person for this IFB is:

Frank Petropoulos Contract Analyst, Administration Services Bureau Commission on Peace Officer Standards and Training

(916) 227-4537 Contracts@post.ca.gov

Attachments:

Quote documents, including Key Action Dates Sample Contract & Exhibits Required State documents that are required to be returned Cost Worksheet

*All mailed bids are due no later than August 23, 2023, at 5:00pm PDT, to:

Email Submissions U.S. Postal Service Deliveries

Hand Deliveries

UPS, FedEx, Express Mail, Courier

Contracts@post.ca.gov California Commission on POST

ATTN: Frank Petropoulos, Contracts Analyst

860 Stillwater Road, Suite 100

West Sacramento, CA 95605

(916) 227-4537

Same as U.S Postal Service Deliveries

Any bid not submitted by the above time will be considered non-responsive and will not be considered for scoring.

VALUE EFFECTIVE EVALUATION CRITERIA

The overall responsiveness of each quote is based on the complete response from the Bidder to all IFB requirements, including the Statement of Work and Statement of Qualifications.

The following three (3) sub-sections and criteria will be reviewed and scored by the Evaluation Team.

1. ADMINISTRATIVE REQUIREMENTS - PASS/FAIL

Administrative requirements will be scored as Pass or Fail. Responsiveness to the requirements listed in this IFB will be given a “Pass” (e.g., complied with requirement, completed, and returned document) or “Fail” (e.g., did not comply with requirement, did not complete or return document). Administrative requirements include, but are not limited to:

A. Cover Letter B. Bidder Declaration (GSPD-05-105) C. Small Business Certification D. California Civil Rights Laws Certification E. Darfur Contracting Act Certification F. Federal Debarment Certification Form G. Payee Data Record (STD 204) H. TACPA Application Forms, if applicable I. Seller’s Permit Information, if applicable J. Commercially Useful Function (CUF) form K. Generative Artificial Intelligence (GenAI) Disclosure and Factsheet

2. MANDATORY QUALIFICATION – Rated Pass/Fail (80 point minimum)

Only Bidders that have passed the Administrative Requirements evaluation will be evaluated on the Mandatory Qualification Selection Criteria.

Bidders may provide substantiation through resumes, and responses to the Narrative Technical Approach, and contracts executed with local agencies as to how the company/contractor meets the Mandatory Qualification Selection Criteria below. Mandatory Qualification requirements not provided will be an automatic Fail.

COST WORKSHEET – PASS/FAIL

Only Bidders that have passed the Administrative Requirements evaluation will be evaluated on the Mandatory Qualification Scoring Criteria.

The provided template is for reference and the bidder may produce their own cost worksheet, but all cost worksheets must include, at a minimum, the provided Cost Worksheet template.

GenAI

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI, including GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor .

Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.