24-1111_May_19_25_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by Regional School District No. 17 (RSD17) in Higganum, Connecticut, soliciting proposals for copier equipment services. The district is seeking a vendor to provide multi-function copier equipment for four sites to support faculty, staff, and students, with solicitation number 24-1111. The RFP was released on February 1, 2024, with a proposal submission deadline of February 23, 2024, and includes a vendor Q&A period from February 1 to February 19, 2024. Interested vendors can contact Denis Recchia, the Information Technology Manager, for questions, and the procurement is open to all vendors with delivery terms specified as Free On Board Destination.

The RFP does not specify a predetermined budget or estimated total contract value, and payment terms will be vendor-specified. No incumbent vendor information is provided, and there are no explicit set-aside requirements or preferences for disadvantaged business enterprises. The copier equipment will be deployed across the district's four sites, with the primary objective of meeting the technological needs of educational personnel and students. The solicitation requires vendors to provide detailed specifications for multi-function copier equipment, with unit pricing and no allowance for negative pricing or bid exclusions. Vendors are expected to submit comprehensive proposals demonstrating their capability to provide reliable, high-performance copier equipment compatible with the district's existing operational environment.