23SFSKM4 - Scorecard - FINAL.docx

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23SFSKM4 | Book Club Partner
Solicitation number
BD-23-1026-DOE02-DOE01-84729
Issued by
Middlesex County, Massachusetts

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Written by GovTribe AI ·

This document is an Evaluation Criteria Scorecard to be used by agency staff to evaluate responses submitted for a solicitation by the Massachusetts Department of Elementary and Secondary Education (DESE) for a Book Club Partner. The key requirements are that the vendor must be a Massachusetts-based business, demonstrate a commitment to equity and racial equity, and be able to procure a wide diversity of books as determined by DESE.

The additional evaluation criteria include the vendor's proposal for partnering with DESE to access a wide diversity of books and identify author speaking engagements, providing sample pricing for book purchases and author speaking engagements, demonstrating the vendor's commitment to equity and racial equity, having a track record of stocking and promoting books from diverse authors, and securing diverse authors for speaking engagements. The total possible score is 100 points. The contract opportunity is named 23SFSKM4 | Book Club Partner, with a description of DESE seeking a vendor partner to provide quarterly book club selections, facilitate author speaking engagements, and supply additional books for DESE staff.

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75 Pleasant Street, Malden, Massachusetts 02148-4906 Main Telephone: (781) 338-3000 TTY: N.E.T. Relay 1-800-439-2370

EVALUATION CRITERIA SCORECARD

Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation) Updated June 17, 2021

Name of Bidder:
Name of Reviewer(s):
Date Reviewed:

Required Qualifications Criteria (Bidder must receive a “yes” on all the following criteria to move on to the next evaluation section)

1
The vendor must be a Massachusetts-based business.
Yes |_|
No |_|
2
The vendor must demonstrate a commitment to equity, especially racial equity, with evidence that the vendor has examined and is working to improve their own practices using a racial equity lens.
Yes |_|
No |_|
3
The vendor must be able to procure a wide diversity of books as determined by DESE.
Yes |_|
No |_|

Scoring rubric:

Non-Responsive
Qualifications is not applicable to request; elements missing / non-responsive to request
Unsatisfactory:
Little evidence of qualification. Many required elements are missing.
Below Average:
Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing.
Average:
Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise.
Above Average:
Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise.
Outstanding:
Application materials is complete, suggest exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise.

Alternate ID: 23SFSKM4 COMMBUYS Document #: BD-23-1026-DOE02-DOE01-84729 Non-Responsive 0 pts.

Unsatisfactory 1 pt.

Below Average 2 pts.

Average 3 pts.

Above Average 4 pts.

Outstanding 5 pts.

Multiplier
Maximum

Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)

Additional Evaluation Criteria:

1
Proposal for how the vendor will partner with DESE to access a wide diversity of books to meet the needs of the DESE Book Club as well as ongoing staff needs, and how the vendor will partner with DESE to identify and secure opportunities for author speaking engagements.
(x6)
30
2
Provides sample quotes illustrate the proposed pricing structure for the purchase and delivery of the following:

• one (1) copy each of the 10 most recent DESE Book Club selections listed,

• the indicated quantity, respectively, for each of the examples of additional recent DESE book purchases listed, and Provides a sample cost estimate for bringing an author to join a virtual DESE book club meeting. The estimate should include any honoraria/stipends for the author and any administration or overhead costs.

(x6)
30
3
Narrative describes the bidder’s commitment to and actions taken to ensure equity and racial equity, which is aligned with one of DESE’s foremost goals which is to address inequities in education that exist in Massachusetts. This should include efforts within the bidder’s own organization to support equity and efforts when providing services to clients, as applicable.
(x6)
30
4
Has a track record of stocking and promoting books from a diverse range of authors.
(x1)
5
5
Has a track record of securing a diverse range of authors for speaking engagements
(x1)
5
Total:
100

Comments:

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