23SFSKM4 - Book club RFR bidders conference - Slidedeck.pptx

Book Club Partner – Bidder’s Conference

23SFSKM4

Contents

Background Information

What We Are Looking to Do

Bid Requirements

Q&A

Background Information

DESE Book Club History and Context DESE is committed to bringing focus and attention to ensuring an organizational culture that is diverse, inclusive, equitable, and welcoming for all, beginning with understanding staff experiences in the workplace.

In 2019, a small group of DESE staff held one in person meeting to discuss Michelle Obama’s “Becoming” The book club planning team now plans 4-5 virtual meetings a year, facilitated by various staff.

Books are selected from a list generated from staff recommendations.

We believe that books are a way to learn, understand our world, and develop empathy. Books connect us with our DESE community. We are committed to ensuring that everyone is treated with dignity and respect and creating a welcoming and inclusive environment. Our work reflects the values of the DESE racial equity decision-making tool.

DESE Book Club Values

DESE periodically provides staff access to books relevant to supporting and advancing DESE’s mission and work Over the last several years, DESE has purchased between one (1) and several hundred copies of dozens of titles for staff throughout the agency.

Other DESE Book Needs

What We Are Looking to Do

DESE seeks a vendor partner to provide roughly quarterly about 15 copies each of DESE book club selected books, facilitate access to host a guest author annually/most likely virtually, and additional books for DESE staff as needed.

In addition, the vendor will support agency-wide book purchases, as needed.

Through this procurement, DESE aims to support a small, independently and/or minority owned business to meet this agency need.

Bid Requirements

Anyone interested in doing business with the state must be registered on COMMBUYS before a bid can be submitted.

Information about registering on COMMBUYS can be found here https://www.mass.gov/doc/qrg-commbuys-vendor-registration/download Note: this link also contains contact information for COMMBUYS; please reach out to them with questions.

All bids must be submitted through COMMBUYS and not to the Department directly – due by noon on March 17.

COMMBUYS Information

Bid – Updated = Includes overall details about the Bid, including due dates (“open date”), etc.

Attachment A = Outlines what we are looking for and the format for responding Amendment Updated = Outlines any amendments/updates made to the posting.

Evaluation Criteria Scorecard = Outlines how we will review submissions Performance Measures = Outlines how we will evaluate performance for renewal COMMBUYS Attachments – Start here

Commonwealth Standard Contract Form (to be completed upon award) Commonwealth Standard Contract Form Instructions Small Business Program Plan Language (provides an overview of the SBPP and instructions on how ) DESE Required Language Required Specifications for Commodities and Services Commonwealth Terms and Conditions COMMBUYS Attachments – FYI, please review

The Massachusetts Small Business Purchasing Program (SBPP) was established to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts.

Submissions from SBPP registered bidders WILL be reviewed first.

If an SBPP bidder meets the needs of this procurement, they will be awarded.

Small Business Information

Q&A

Submit additional questions no later than March 10th 5:00 PM Email to Kristen.a.mckinnon@mass.gov with the subject line “23SFSKM4 Question(s)” Responses will be posted to COMMBUYS on or around March 13th Additional Questions image2.jpg image5.png image6.svg image7.png image8.svg image9.png image10.svg image11.png image12.svg image4.jpg image1.jpg