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75 Pleasant Street, Malden, MA 02148 | 781.338.3000 | TTY: N.E.T. Relay (800).439.2370 Bid Template
| COMMBUYS Bid #: |
| BD-23-1026-DOE02-DOE01-84729 |
| Alternate ID (RFR / RFQ / MA #): |
| 23SFSKM4 |
| Bid Title: |
| Book Club Partner |
| Contract Managers Name: |
| Kristen McKinnon | Email: kristen.a.mckinnon@mass.gov |
| Contract Managers Title: |
| Assistant Director of Student and Family Support | Phone: 781-338-6306 |
| Contract Managers Unit: |
| Student and Family Support |
| 1 |
| Brief Description of Bid (Limited to 500 Characters including spaces): The Department of Elementary and Secondary Education is committed to bringing focus and attention to ensuring an organizational culture that is diverse, inclusive, equitable, and welcoming for all, beginning with understanding staff experiences in the workplace. DESE seeks a vendor partner to provide roughly quarterly about 15 copies each of DESE book club selected books, facilitate access to host a guest author annually/most likely virtually, and additional books for DESE staff as needed. |
| 2 |
| Acquisition Method: |_| Fee for Service or |_| Outright Purchase (commodity) |
| 3 |
| Number of Vendors: |_| Single |_| Multiple: (If in the best interest of the Commonwealth, the Department reserves the right to award this procurement to either a single vendor or multiple vendors regardless of option selected) |
| 4 |
| Contract User(s): |_| Department of Elementary and Secondary Education Only |
|_| For use by Public School/Districts, with execution of a separate contract, following Chapter 30B requirements – (MA only)
| 5 |
| Expected Duration of Contract: Initial Duration: From: (Approval Date) – To: 6/30/2023 |
Renewal Option: |_| Yes / |_| No If yes: # of Renewals 2 (up to a maximum of 12 months for each renewal option) Renewal Dates: From: 7/1/2023 to 6/30/2025.
Anticipated Expenditures, Funding or Compensation for Expected Duration: (please select only 1 option) |_| Contract will have a Maximum Obligation Amount (Initial Duration Amount Only): TBD |_| Contract will be based on Rates (For use with Departmental Master Agreements (MA) only):
Total Contract Amount (Initial Duration PLUS Renewal Amount): TBD
| 7 |
| Funding Source*: Federal |_| 100% | State |_| % | Trust |_| % | Capitol |_| % |
Appropriation / Account #: 7043-4004 | Unit Code: 825U | Federal Program Code: FS424A2222 *This information is subject to change prior to and/or during award
| 8 |
| How to respond to this bid posting: All responses must be uploaded to the COMMBUYS website (www.commbuys.com) for this bid, by the bid opening date (as listed below). Emailed responses will not be accepted. Responses not submitted to COMMBUYS on time will not be reviewed. No exceptions. If you need assistance with registering on COMMBUYS and/or uploading your response, please contact the COMMBUYS helpdesk at: OSDHelpDesk@mass.gov or 1-888-627-8283 / 617-720-3197. Be sure “No Bid” is unchecked when responding. Failure to do so may result in disqualification. |
| 9 |
| Bid opening date (all bids must be uploaded to COMMBUYS no later than the date and time below): |
Bid opening date: 3/17/2023 | Bid opening time: 12:00 (Eastern Time) |_| AM / |_| PM |_| Check here if this is a Departmental Master Agreement (MA)Rolling Enrollment Bid (If bid is being set up as an MA, bids will be accepted on an on-going basis from the Date the Bid is Posted to the Final Open Date of: .
| 10 |
| Pre-Bid Conference: |_| No / |X| Yes |Date: 3/9/2023|Time: 2:00 PM | Location: Zoom | Contact: Kristen McKinnon Additional Information: https://us02web.zoom.us/meeting/register/tZYqdeqpqToiGdJOVwVd3JZoN02oQG10lJU4 |
| 11 |
| Inquiries: |_| No / |_| Yes |
Questions will be accepted during the below two time periods. Questions submitted outside these timeframes will not be accepted. Bidders must include Alternate ID #, 23SFSKM4, in the subject line and send emails to kristen.a.mckinnon@mass.gov Round 1: Questions will be accepted from the time of posting until: (Date) 2/28/2023 (Time) 5:00 (Eastern Time) |_| AM / |_| PM All Questions with corresponding Answers will be posted to COMMBUYS on or around: 3/2/2023 Round 2: Questions will be accepted from 2/28/2023 Until 3/10/2023 Time 5:00 (Eastern Time) |_| AM / |_| PM All Questions with corresponding Answers will be posted to COMMBUYS by: 3/13/2023 image1.gif image2.jpeg