2383986 Statement of Work for Crane Insp and Repair Contract.pdf

Overhead Cranes Statement of Work Department of Military Affairs

1. This solicitation is for the maintenance, service and annual inspections of twenty-eight (28) overhead cranes located throughout the State of Illinois at Illinois Army and Air National Guard Facilities. The overhead crane maintenance services covered under this agreement shall include annual certification and load testing.

Any contractor submitting a quote must be licensed with the State of Illinois to perform these services, MUST submit proof of licensure with the quote. In the performance of this Contract, the Contractor must abide by all existing laws, codes, rules, and regulations set forth by all appropriate authorities having jurisdiction in the location where the work is to be performed.

2. Equipment Locations:

Bartonville-3101 Airport Rd, Bartonville, IL 61607 Bloomington-1616 South Main, Bloomington IL 61701 Decatur AASF- 660 Airport Road, Decatur IL 62521 Decatur FMS-5550 Ocean Trail Road, Decatur IL 62521 East St. Louis-2931 State Street East St. Louis, IL 62205 Kankakee-3200 S. Justice Way Kankakee, IL 60901 Kewanee-111 N. East Street Kewanee, IL 61443 Machesney Park-10451 N. Second Street Machesney Park, IL 61115 Macomb-135 West Grant Street Macomb, IL 61455 Marion-11427 Minuteman Road Marion, IL 62959 Marseilles-1450 Army Road Marseilles, IL 61340 Mattoon-112 E. Broadway Mattoon, IL 61938 Milan-5212 78th Avenue Milan, IL 61264 North Riverside-8660 W. Cermak Road North Riverside, IL 60546 Paris-1021 N Main Street Paris, IL 61944 Quincy-702 Kochs Lane Quincy, IL 62301 Sparta-1803 N Hillcrest Drive Sparta, IL 62286 Springfield-1301 N Macarthur Blvd. Springfield, IL 62702

Total: 28

3. This contract covers all overhead cranes currently installed in ILARNG and may be modified to include any additional overhead cranes added during the contract period.

Contractor shall contact the Facility Manager to schedule any inspection, routine maintenance, or repair. Contractor shall contact the Facility Manger when on site to perform any services listed in this Contract.

4. Vendors are required to provide all labor and materials required to complete the performance of this contract to include, but not limited to: lubricants, greases, and wiping clothes.

5. Yearly Inspection

The successful contractor shall perform a yearly inspection on each overhead crane and associated machinery in accordance with the manufacturer’s recommendations. The yearly inspection shall include performing a pressure relief test and a yearly leakage test as required by applicable code, as well as the items performed during the quarterly inspections. The Contractor shall coordinate with a licensed State Inspector to complete the required tests.

5.1 Vendors are required to provide all labor and materials required to complete the performance tests of this contract to include, but not limited to: lubricants, greases, and wiping clothes. All labor to perform these periodic maintenance services and tests shall be covered and included in the service fee for that visit.

5.2 Contractor will supply necessary documents to the State of Illinois to complete the annual certificate of operation on behalf of the Department of Military Affairs.

6. Repairs

6.1 Any items determined to require replacement, or repair will be recommended to the Facility Manager for approval prior to the repair. Additional repairs will be invoiced separately from the quarterly/yearly inspection invoice. Service shall be available upon a twenty-four (24) hour per day, seven (7) day per week basis.

6.2 All parts and equipment should be Original Equipment Manufacturer where parts are still available. All materials and parts used must be genuine parts as manufactured, distributed, or approved by the manufacturer of the overhead crane being serviced. Critical parts that will result in elevators in a building to be out of service must be stocked or shall be available on-site within eight (8) hours after the contractor is notified of the failure. If the vendor is unable to obtain any critical part due to delays from a 3rd party supplier, the Facility Manager must be notified in writing within 24 hours.

6.3 Any warranties that are provided for repair parts will be provided to the Facility Manager. If any overhead crane is covered by a warranty due to being newly installed or rehabilitated, the Contract will provide for maintenance to such overhead crane, but any repair or replacement which is covered by warranty shall not be payable under the terms of this Contract.

6.4 The Contractor agrees to make, at his own expense, any repairs or replacements made necessary by defective materials or workmanship supplied by him which have become evident within one year after the repair completion. The Contractor shall restore to full compliance with the requirements of this scope of work any part which, during the Contract period, is found to be deficient with respect to any provisions of this scope of work. The Contractor shall make all repairs and replacements promptly, upon receipt of written orders for same. The Contractor agrees to accept responsibility for the overhead cranes as they exist on the effective date of the Contract and to leave them in first class condition on the termination date. The State will not be responsible for any additional costs as the result of work required to correct deficiencies, if any, in the maintenance of the overhead cranes prior to the effective date of this Contract.

7 Reporting Requirements

7.1 A copy of the manufacturer’s recommended services will be provided to the Facility Manager.

7.2 A quarterly report shall be written and delivered to the Facility Manager detailing all maintenance and repairs that were performed during the inspection. This report will include information on all parts used and their costs.

7.3 A checklist shall be kept by the contractor. This list shall be updated monthly and shall include all preventative maintenance and repairs done on each elevator. These checklists shall be created and maintained by the contractor. A new check list shall be used each month and the old check list shall be included with the quarterly report.

7.4 The Contractor must notify, by phone, the Facility Manager when an overhead crane is put back in service after having been out of service for causes related to inspection, service, or repair. Said calls shall be made immediately after the overhead crane is back in service and before the mechanic leaves the building.

8. Hours of Operation

The contractor shall perform all preventative maintenance during regular working hours, 8:00 a.m. through 4:30 p.m., Monday through Friday, excluding federal and state holidays. Coordination will need to be made with the Facility Manager to coordinate access to the facilities.

9. Contract Terms

This contract will be for a five (5) year period.

SHOP/LOCATION Size Manufacturer Model # Serial # REMARKS Bartonville 7 1/2 Ton Shepard Niles Cranes, Bridge girder, 7.5 ton, 20' span In work bay Bartonville 1 Ton Dayton Hoists, 15' lift, 1 ton in room 123

Bloomington, IL FMS 16 15 ton ABELL-HOWE Crane, Bridge girder,15 ton Under Warraty Decatur, IL AASF #1 3 Ton Conco Cranes, Bridge girder, 3 ton, 50' span In the Hangar Decatur, IL FMS 4 10 Ton Tri-State WC3M-25 08D30F40 Cranes, Bridge girder, 10 ton, 50' span In the west bay

East St. Louis, IL FMS 15 7 1/2 Ton YALE W3CM-25 07H30F79 Kankakee, IL AASF #2 10 Ton Seivert Cranes, Bridge girder, 10 ton, 50' span Kankakee, IL AASF #2 3 Ton Seivert Cranes, Bridge girder, 3 ton, 50' span Kankakee, IL AASF #2 1 Ton Seivert Cranes, Movable gantry, 2,000 lb, 12' to 15' range in room 409 Kankakee, IL AASF #2 1 Ton Seivert Cranes, Movable gantry, 2,000 lb, 12' to 15' range in room 421

Kewanee, IL FMS 7 10 Ton DEMAG FDR-PRO 6184 Cranes, Bridge girder, 10 ton, 20' span in work bay Machesney Park, IL FMS 13 10 Ton Sessco W3CM-25 08B11F12 Cranes, Bridge girder, 10 ton, 30' span in work bay

Macomb, IL FMS 21 10 Ton Demag Cranes, Bridge girder, 10 ton, 20' span in weight bay Marion, IL FMS 18 10 Ton YALE Ce100X20L14D 05C04K220 Cranes, Bridge girder, 10 ton, 30' span

Marseilles, IL 3 Ton COLUMBUS MCKINNON Cranes, Bridge girder, 3 ton, 20' span in Bay Marseilles, IL UTES 7 1/2 Ton Detroit Hoist DY15T28-13M50 141354 Cranes, Bridge girder, 7.5 ton, 50' span in UTES building Matton, IL FMS 5 10 Ton Crane Tec Space Master SX Milan, IL FMS 19 10 Ton Uesco Cranes, Bridge girder, 10 ton, 30' span

North Riverside, IL CSMS-R 10 Ton ABELL-HOWE DGTRDM / CEW10X20TR14D4 NA / CK3649WV Cranes, Bridge girder, 10 ton, 50' span in the work bays Paris, IL FMS 10 7 1/2 Ton R & M Material Handling INC

Quincy 5 Ton Shannahan Cranes, Bridge girder, 5 ton, 50' span Sparta, IL FMS 8 10 Ton DEMAG EKDR-COM 10 10 96306660 Cranes, Bridge girder, 10 ton, 50' span

Springfield, IL CSMS-S/ATB 7 1/2 E M H EM2063L6-181.41.060E 124137 Cranes, Bridge girder, 7.5 ton, 50' span Springfield, IL CSMS-S/ATB 1 Waite ER2A-2ASY1166 127140 Cranes, Bridge girder, 3 ton, 40' span Springfield, IL CSMS-S/ATB 1/2 ton Harrington ER2A-29SY7260 124172 Cranes, Bridge girder, 3 ton, 30' span

Springfield, IL CSMS-S/Bldg 25 5 Ton YALE WB2M-25 04I17G52 Cranes, Bridge girder, 5 ton, 50' span Springfield, IL CSMS-S/Bldg 4 5 ton GOFORTH PROGRESSIVE CRANE SO-1470 Cranes, Bridge girder, 5 ton, 40' span Springfield, IL CSMS-S/Bldg 4 15 ton E M H EM3150L6-132.61.061D 124138 Cranes, Bridge girder, 15 ton, 50' span