23-8107S_Solicitation.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

Purchase and Delivery of Plant Material for Pelican Bay Services -

SUPPLEMENTAL

SOLICITATION NO.: 23-8107S

JENNIFER ZIGLAR, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8949

Jennifer.Ziglar@colliercountyfl.gov (Email)

This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 23-8107S

PROJECT TITLE: Purchase and Delivery of Plant Material for Pelican Bay Services

PRE- BID MEETING: N/A

LOCATION: N/A

DUE DATE: Thursday, November 2, 2023 at 3:00 PM EST

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://www.bidsync.com/bidsync-cas/

INTRODUCTION

As requested by the Pelican Bay Services Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance.

The Division is seeking the purchase and delivery of plant material for community right-of-way beautification within the Pelican Bay Services Division. Items are purchased on an “as required” basis and due to the wide variance, and unpredictability of the nature of the needs and budgets.

BACKGROUND

The Pelican Bay Services Division (PBSD) Municipal Services Taxing & Benefit Unit was formed to provide street lighting, water management, beach renourishment, ambient noise management, extraordinary law enforcement service, and beautification, including but not limited to beautification of recreation facilities, sidewalks, streets, and median areas, identification markers, and the maintenance of conservation or preserve areas.

TERM OF CONTRACT

This solicitation was prepared to supplement the bid tabulation under Invitation to Bid #23-8107. The term of the agreement for this solicitation will run concurrently with the existing term of Bid #23-8107.

Prices shall remain firm for the initial year of this contract (365 days from effective date). Requests for consideration of a price adjustment must be made at least thirty (30) days prior to the contract anniversary date thereafter and submitted in writing to the Contract Administrator. Price adjustments are dependent upon the most recent 12-month Consumer Price Index for all Urban Consumers (CPI- U) for the Miami-Ft. Lauderdale area, budget availability, and Procurement Director approval and cannot exceed 5% annually, whichever is less.

The County reserves the right to accept or reject the request for a price increase. Any approved price increases shall become effective as of the anniversary date or upon Procurement Director/Board approval. Retroactive price adjustments are not authorized.

Price decreases shall also be passed on to the County’s Contract Administrator and do not require verification. Decreases become effective immediately upon Procurement Director's approval.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

https://www.bidsync.com/bidsync-cas/

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.

For the purposes of determining the winning bidder, the County will select the vendor with the lowest price per line item.

Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

• Identify a primary and secondary awardee based on lowest price per line item.

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

DETAILED SCOPE OF WORK

Pelican Bay Services Division is providing the below list of plant materials involved in the community right-of-way beautification.

Bidders are expected to provide a unit price for each of the specific items listed herein. The unit price for each item on the bid schedule is all-inclusive of contractor supplying the material and delivery.

Pelican Bay Services Division Plant material listing:

Scientific Name Common Name Size

Aechmea blanchetiana Orange Bromeliad 3 Gallon

Agapanthus African Lily, Lily of the Nile 3 Gallon

Allamanda compacta Dwarf Allamanda 3 Gallon

Asparagus densiflorus Foxtail Fern 3 Gallon

Alpinia zerumbet 'Variegata' Shell Ginger - Variegated 3 Gallon

Alpinia zerumbet 'Variegata' Shell Ginger - Variegated 7 Gallon

Aptenia cordifolia Baby Sunrose, Ice Plant 1 Gallon

Arachis glabrata 'Ecoturf' Perennial Peanut 1 Gallon

Bougainvillea glabra Bougainvillea silhouette 3 Gallon

Bougainvillea 'Helen Johnson' Dwarf Bougainvillea 'Helen Johnson' 3 Gallon

Bougainvillea 'Miss Alice' Bougainvillea 'Miss Alice' - Thornless White 3 Gallon

Bougainvillea 'Silhouette' Bougainvillea 'Silhouette' 3 Gallon

Bulbine frutescens 'Orange' Bulbine fruticosa, Desert Candles 1 Gallon

Bulbine frutescens 'Yellow' Bulbine fruticosa, Desert Candles 1 Gallon

Carissa macrocarpa Dwarf carissa 3 Gallon

Chlorophytum comosum Spider plant 3 Gallon

Chrysobalanuis icaco Coco plum 3 Gallon

Chrysobalanus icaco Cocoplum 3 Gallon

Chrysobalanus icaco 'Horizontal' Horizontal Cocoplum 3 Gallon

Coccoloba uvifera Seagrape 3 Gallon

Codiaeum Variegatum Croton Petra 3 Gallon

Codiaeum variegatum 'Gold Dust' Gold Dust Croton 3 Gallon

Conocarpus erectus 'Sericeus' Silver buttonwood 25 Gallon

Crytomium falcatum Holly fern 3 Gallon

Dianella tasmanica Flax Lily 3 Gallon

Dietes bicolor Yellow African Iris, Moraea bicolor 3 Gallon

Dietes iridioides Yellow African Iris 3 Gallon

Euphorbia milli-Thai Hybrids Thai Hybrids 3 Gallon

Ficus microcarpa Green Island Ficus 1 Gallon

Ficus microcarpa 'Green Island' Ficus 'Green Island' 3 Gallon

Galphimia glauca Golden Thryallis 3 Gallon

Hamelia nodosa Dwarf Fire Bush 3 Gallon

Hamelia patens 'African' Dwarf Fire Bush 3 Gallon

Hamelia patens 'Firefly' Firebush, Hummingbird Bush 3 Gallon

Hymenocallis latifolia Perfumed Spider Lily, Spider Lily, Mangrove Spider Lily 3 Gallon

Ilex vomitoria 'Nana Shillings' Dwarf Shillings Holly 3 Gallon

Ixora Flame of the Woods, Jungle Flame, Jungle Geranium 3 Gallon

Ixora coccinea 'Nora Grant' Flame of the Woods, Jungle Flame, Jungle Geranium 3 Gallon

Juniperus chinensis 'Parsonii' Parson's Juniper 3 Gallon

Liriope Muscari 'Emerald Goddess' Lilyturf 1 Gallon

Liriope Muscari 'Super Blue' Lilyturf 1 Gallon

Muhlenbergia capillaris Pink Muhly Grass 1 Gallon

Muhlenbergia capillaris Pink Muhly Grass 3 Gallon Muhlenbergia capillaris 'White Cloud' Gulf Coast Muhly Grass 3 Gallon

Neomarica gracilis Apostle's Iris, Walking Iris White 1 Gallon

Neomarica gracilis Apostle's Iris, Walking Iris White 3 Gallon

Nephrolepsis exaltata 'Bostonian' Boston Fern 3 Gallon

Pennisetum setaceum 'Alba' White Fountain Grass 3 Gallon

Philodendron selloum 'Xanadu' Xanadu Philodendron 3 Gallon

Plumbago auriculata Blue Plumbago 3 Gallon

Podocarpus macrophyllus Podocarpus 3 Gallon

Psychotria nervosa Native Wild Coffee 3 Gallon

Quadrella jamaicensis Jamaican Caper, Capparis cynophallophora 15 Gallon

Quadrella jamaicensis Jamaican Caper 3 Gallon

Rondeletia leucophylla Panama Rose 3 Gallon

Sabal minor Sabal minor 3 Gallon

Sabal minor Sabal minor 7 Gallon

Schefflera arboricola 'Dazzle' Dazzle, Umbrella Tree, Variegated Schefflera 3 Gallon

Schefflera arboricola 'Trinette' Trinette, Umbrella Tree, Variegated Schefflera 3 Gallon

Schefflera arboricola 'Variegata' Umbrella Tree, Variegated Schefflera 3 Gallon

Serenoa repens 'Cinera' Silver Saw Palmetto 3 Gallon

Sophora tomentosa Yellow necklace pod 3 Gallon

Sophora tomentosa Yellow necklace pod 7 Gallon

Spartina bakeri Sand Cordgrass 1 Gallon

Spartina bakeri Sand Cordgrass 3 Gallon

Stachytarpheta jamaicensis Florida Native Porterweed 3 Gallon

Strelitzia reginae Orange Bird of Paradise 3 Gallon

Strelitzia reginae Bird of Paradise - Orange, Crane Flower 7 Gallon

Trachelospermum asiaticum Asiatic Jasmine 3 Gallon

Trachelospermum jasminoides Star jasmine 3 Gallon

Trimezia martinicensis Iris - Yellow Walking 3 Gallon

Tripsacum dactyloides Fakahatchee Grass, Eastern Gamagrass 3 Gallon

Tripsacum floridana Florida Gama Grass, Dwarf Fakahatchee 3 Gallon

Wrightia antidysenterica Asian Snow, Milky White, Snowflake 3 Gallon

Zamia pumia Coontie 3 Gallon

Quantities shown on the Bid Schedule are estimated quantities and are not to imply or guarantee any purchase quantities during the term of a resulting contract. Items are purchased on an “as required” basis due to the wide variance, and unpredictability of the nature of the needs and budgets.

Delivery: Orders shall be delivered within ten (10) days of placement of the order to the Pelican Bay Services Division at 6200 Watergate Way, Naples, FL 34108. Other delivery locations within the County may be requested by other County Divisions.

Delivery hours are Monday through Friday from 7:00 AM to 3:00 PM EST. There will be no deliveries after 3:00 PM or on County observed holidays which are: New Year’s Day, Martin Luther King Jr Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve and Christmas Day.

The Contractor shall contact the County representative that places the order, no less than 24 hours in advance, to coordinate or notify them of the delivery.

The Contractor shall maintain a Will Call office for County representatives to contact to schedule rush orders to be picked up by the Division.

The Division receiving an order has the final authority as to the quality and acceptability of any products. Items are to be in healthy condition free of insects, disease, damage, or circling roots. Any product delivery found to be defective or incorrect (order errors on behalf of the Contractor) shall be returned to the Contractor at the Contractor’s expense. The Contractor shall correct the issue and expedite the delivery within one (1) business day with the correct product at no additional cost to the County. Contractor is responsible for product and delivery only; installation will be performed by County staff.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***