23-65RP Addendum 2

Purchasing Division

11360 Lakefield Drive | Johns Creek, GA 30097 | JohnsCreekGA.gov | 678-512-3200 | Fax: 678-512-3244

ADDENDUM #2

Request for Proposals (RFP) Bid #23-065RP

CAULEY CREEK PARK FIBER NETWORK & CAMERA

INSTALLATION PROJECT

To All Prospective Offerors:

To follow is Addendum Number 2 for the above solicitation.

Questions & Answers from the recommended attendance Pre‐bid meeting held Wednesday February 15, 2023 via Zoom conferencing:

Scope Summary:

Section 3.1 in the bid packet is incorrect and from a previous bid. The correct statement for this project is the installation of fiber cabling, cameras and a few access points at the city’s new City Park currently under construction, Cauley Creek Park. This is a unique project with the city requirement of composite fiber to reach cameras furthest away. Goal is to reduce the number of switches, hardware, and cabinets within the park. The goal is to leverage composite fiber with our existing fiber infrastructure including recent installed Corning 1 SDN installed at City Hall. (Shared screen presentation), Fiber network cable runs along Bell Road Fiber will be extended in one of the entrances to the park to the main park office prior to the start of this project. Timeline, park is scheduled to open in May. This project will not begin until the park construction is substantially complete. Anticipated NTP to being early May 2023. Could change based on weather delays. New conduit is in place with hand holds and junction boxes to facilitate the future use of IT for fiber use.

Overview of camera positions on map. Camera specs are in the bid packet Appendix A. Details on corning infrastructure also in the Appendix.

1. Q1: Contract term

A1: Sixty days from issuance of Notice to Proceed with construction

2. Q2: Did not see an appendix for cameras going on the poles.

A2: Appendix A, accessories of poles contains the cameras. Camera access point specifications.

3. Q3: Is there an existing recording server?

A3: Yes

4. Q4: Are you using Avigilon Enterprise?

A4: Yes ACC7

5. Q5: Copper based devices on buildings, is it to assume the city will provide needed switches?

A5: Yes, the city will provide switches at every location.

6. Q6: The composite fiber and the backbone fiber as far as the head ends and IDF’s at each building does the city want to stick with Corning devices and will there be cassettes, and what king of LIU’s will be used or wanted?

A6: Fiber Housing: CCH‐01U / CCH‐04U (depending on location)

Splice Cassette: CCH‐CS12‐A9‐P00RE

7. Q7: The cameras going in the building, do we need to provide the Cat6 drops and is their existing raceway or we need to put in J‐hooks, and what does the ceilings look like in there?

A7: Main park office and other buildings are all hard ceiling.

8. Q8: Will existing Racks be present?

A8: The city will provide racks at all locations.

Electronic and Physical proposal submissions are due at City Hall (5) hard copies technical proposal, (1) copy cost proposal‐marked envelope 2 with firms name and 23‐065RP and include 1 copy of required documents and forms (non‐binder). Firms are required to also submit an electronically proposal submission through BidNet. Envelope 1‐ 1 PDF of your firm’s technical proposal and 1 PDF of the required forms/documents. After uploading your documents you will then click next to upload your cost proposal into Envelope #2. Firms can register for BidNet paid or free service to download documents and submit proposals for bids. Register at: http://www.bidnetdirect.com/georgia/cityofjohnscreek

Bids are now due Monday March 7, 2023 at 2PM ET both in BidNet and hard copies at City Hall. Avoid waiting until the last minute to submit your proposals electronically via BidNet. The City does not have access to any submission until the close date and time and release by BidNet. Firm hard copy submissions also must be received at City Hall before 2PM ET March 7, 2023. Proposals received after

2PM will not be opened. Should you have questions when uploading your proposals into BidNet, click the black question mark in the upper right hand corner and an 800 number will appear for BidNet support. They will walk your through if required.

Questions & Answers - 1

Project 23-065RP - Cauley Creek Park Fiber Network & Camera Installation

Buying Organization The City of Johns Creek

No Question/Answer Question Date

Q1 Question: RFI Questions from MCA

Are camera poles being provided by the city or the contractor? If contractor, please provide specifications for them.

There appears to be 3 pole-mounted cameras connected to the concession stand IDF in Appendix D but only 2 indicated in Appendix A. Please clarify the correct number of cameras.

Will CAT6 drops in buildings be installed as part of the construction project or is the contractor to provide them?

Are H4AMH-AD-IRL1 illuminators to be included with cameras?

Which items shown on network topology appendix A2 are being furnished by the city?

Where is "Outdoor IDF" shown in appendix A2 located?

Can you provide specific model numbers for preferred Corning fiber optic cabling?

Is the contractor to provide Aruba wireless access point on 5K bldg?

Answer: 1.Are camera poles being provided by the city or the contractor? If contractor, please provide specifications for them.

The devices will be attached to existing poles

2.There appears to be 3 pole-mounted cameras connected to the concession stand IDF in Appendix D but only 2 indicated in Appendix A. Please clarify the correct number of cameras.

The third location is for an indoor access point. See question 3 for clarification

3.Will CAT6 drops in buildings be installed as part of the construction project or is the contractor to provide them?

For the purposes of this procurement, please include CAT6 drops for the concession stand and 5K facility (Buildings 2 and 3). CAT 6 drops will be provided in the Parks Office (Building 1)

4.Are H4AMH-AD-IRL1 illuminators to be included with cameras? Which items shown on network topology appendix A2 are being furnished by the city?

Yes, please include the illuminator ring for these cameras. The city is only providing network switches where required. The vendor is to provide all cameras, access point, and Corning fiber optic cabling and termination hardware, as well as Corning ONE SD LAN equipment.

5.Where is "Outdoor IDF" shown in appendix A2 located?

There is no Outdoor IDF on the site. There will be a wall rack in each facility.

6.Can you provide specific model numbers for preferred Corning fiber optic cabling?

The model numbers for the composite fiber will be dependent on the requirements of each camera and access point. Each vendor, as part of their technical approach and cost proposal, should define what they propose to use for each location.

7.Is the contractor to provide Aruba wireless access point on 5K bldg?

Yes, an Aruba AP-575 with wall mounted accessories should be provided for the 5K building

02/17/2023

Reminder no contact other than the Purchasing Manager can be made to City staff or City Elected

Officials regarding this solicitation until final award of contract. The City Purchasing Manager may be reached at purchasing@johnscreekga.gov .

Thank you for participating in today’s Pre‐bid meeting and we look forward to your proposals.

I acknowledge receipt of addendum 2 and hereby enclosing with our proposal for bid 23‐065RP. Firms will be acknowledging receipt of all addendums with their electronic submission in BidNet.

Firm: ______________________________________

Signature: __________________________________

Date:__________________