223032 SIM Center ADDENDUM #1.pdf

Florida Army National Guard

Construction & Facility Management Office

ISSUED ADDENDUM

Rev. 11/2018

Date June 14, 2023

ADDENDUM Number 1

Project Number and Name 223032 SIM Center HVAC Replacement

Invitation to Bid Date May 18, 2023

Number of Attachments 2

Bid Opening Date and Time June 22, 2023 @ 2:00

From: Department of Military Affairs, CFMO Contracting Office

This addendum and the listed attachments forms a part of the contract documents and modifies the original bidding documents. Acknowledgement of this addendum in Exhibit 4 - Bid Proposal form is required.

Concerns with this addendum should be addressed to:

ng.fl.flarng.list.cfmo-contracting@army.mil

Answers to Questions (Q) / Clarifications (C) / Modifications (M)

C. “CAMP BLANDING JOINT TRAINING CENTER PROJECT SECURITY

REQUIREMENT (Post Contract Award and Execution). The Contractor is REQUIRED to submit to the Project Manager a list of all Contractor’s and Sub-Contractors’ employees that could possibly work on the project (Last Name, First Name, Driver’s License Number). For employees that do not have a driver’s license, a US Passport, State ID card, Government issued Photo ID or Work Visa are acceptable. Note: Non- US citizens cannot use a foreign passport for work purposes. They must have a work visa or Permanent Resident Card. This is only required after the contract has been awarded and executed. This information is not to be submitted with your bid.

Q1. HVAC equipment is listed as 10-ton 16 seer heat pump package unit. Per manufactures this equipment rating is 13.4 EER. Is this acceptable?

A1. Yes

Q2. Do equipment concrete pads need to be included? (3) total approximately 60"X96"X4" thick.

A2. Yes, sized accordingly.

mailto:ng.fl.flarng.list.cfmo-contracting@army.mil

Q3. The electrical circuits serving the (3) existing bard units with 40amp breakers and #8 conductors will exceed the MOP for the components in the new 10-ton unit. Also fused or non-fused disconnect switches?

A3. The existing branch circuits that feed the 6 old Bard units are to be removed completely, with that said, CBJTC will not object if the contractor utilizes the existing raceway as long as it meets the NEC and CBJTC standards. New conductors are required. Non-fused disconnects are ok if the circuit breaker feeding the unit does not exceed the MOP requirements from the manufacture of the unit.

Q4. Does removal of existing steel rail need to be included?

A4. No CBJTC will remove the rails.

Q5. Does test and balance reports need to be included?

A5. Not required.

Q6. Specification for sheet metal fabrication G90 24 gauge is sufficient?

A6. Yes, Square or Round Duct work. Also, all exterior sheet metal seams must be sealed with exterior grade mastic. Flashing to the building must be installed using proper metal building techniques.

Q7. Verify CBJTC will dispose of the (6) existing bard units for refrigerant recovery and recycling.

A7. Yes, CBJTC will dispose of the existing units.

Q8. Re-Verify on Agenda (item #12) Bonds and Insurance, OCP insurance and builders’ risk are required.

A8. Performance and Labor and Material Bonds are required from any persons or parties entering into a formal contract with the State of Florida for contracts in total excess of $100,000.00. The price for these bonds and their recording fees must be included with each bid package. (See Item #12 on Agenda & Non-Techs B-11 & C-1).

Regarding insurance, Builders Risk and OCP insurance is required for this project (See Non-Techs C-4 and Agenda item #12).

Attachment List

1. Pre-Bid Agenda

2. Sign in sheet

END OF ADDENDUM #1

PRE-BID SITE VISIT MEETING AGENDA

Rev. 12/2018

Date June 1, 2023 @10:00 a.m.

Project Number and Name SIM Center HVAC Replacement

Project Location Camp Blanding Joint Training Center, Starke FL

Last Day for Questions June 7, 2023 @ 12:00 p.m.

Date for Final Addendum June 13, 2023 @ 11:00 +- (Tentative)

Bid Opening Date June 22, 2023 @ 2:00 p.m. (local time)

1. SIGN IN OF ATTENDEES.

2. INTRODUCTIONS.

3. GENERAL PROJECT DESCRIPTION (see bid documents for complete details).

4. SITE CONDITIONS. Prospective bidders shall examine the site for conditions under which the work is to be done before submitting their bid package. No allowance will be made for extra expenses incurred due to noncompliance with this section.

5. Work Schedule. Monday through Friday _______ to _______. All after-hours work

(including weekend and/or holidays) or schedule changes must be coordinated with and approved by the Project Manager.

The Florida National Guard works on an alternate work schedule (AWS) where every other Monday is a scheduled day off. The contractor will / will not be allowed to work on AWS Mondays.

See Non-Technical Specifications C-4 and C-5 for additional information regarding work schedules on observed Federal Holidays.

6. BID BOND. For bids in excess of $100,000.00, including base bid and alternate bid items, the bidder MUST provide a good faith deposit in the amount of 5% of the bid by way of a bid bond from a surety insurer authorized to do business in the state of Florida, a certified check, or cashier’s check with their bid package.

7. PERMITS. The contractor shall obtain all required permits necessary for completion of this project from all authorities having jurisdiction; and shall include the cost of all such permits in their bid package.

8. QUESTIONS FROM BIDDERS. All questions and requests for clarifications related to this solicitation must be submitted in writing to the CFMO at ng.fl.flarng.list.cfmo-contracting@army.mil in accordance with the timeframe shown above. All questions will be answered in an addendum and posted in the same manner as the ITB.

9. REQUIRED BID PACKAGE DOCUMENTS (in this order).

• Exhibit 4 – Bid Proposal Form (include acknowledgement of Addenda)

• Exhibit 5 – Subcontractor List (indicate if “N/A”)

• Bid Bond (if applicable)

• Exhibit 3 – Contractor Qualification FNG 5085 (if requested by the Department)

• Letter of confirmation from bonding company (if applicable)

• Contractor agreement to perform at least 15% of project work

• Florida State contractor license (if applicable)

10. BID SUBMISSION AND BID OPENING. Envelopes containing bid submission must be clearly marked:

“SEALED BID – 223032 SIM Center HVAC Replacement ATTN: CFMO Contract Management Branch” and submitted to:

Robert F. Ensslin, Jr. Armory 2305 State Route 207 Saint Augustine, FL 32086 Attention: CFMO Contracting

In order to be considered, bids must:

• be submitted on DMA forms

• not be submitted electronically

• not be received after the exact time specified for receipt

• not be received at any location other than specified in the ITB

Bids must be submitted in full accordance with the requirements of this solicitation.

Please contact the CFMO Contract Management Office at 904-827-8544 or 904- 823-0255 to confirm receipt of bid.

Federal or State picture ID is required for entry into the Robert F. Ensslin, Jr.

National Guard Armory. Bids will be accepted until the time of the Bid Opening.

11. NON-TECHNICAL SPECIFICATIONS. The Non-Technical Specifications included with the ITB are incorporated into the forthcoming contract by reference.

12. BONDS AND INSURANCE. Performance and Labor and Material Bonds are required from any persons or parties entering into a formal contract with the State of Florida for contracts in total excess of $100,000.00 for construction, additions, renovations, repairs, or demolition of any public building pursuant to Florida Statute 255.05(1). The price for these bonds and their recording fees must be included with each bid package.

The contractor will provide the owner with proof of insurance within 10 days of contract award; the price of all required insurance policies must be included in each bid package. Refer to the Non-Technical Specification for insurance requirements.

All insurance policies shall be with insurers qualified and doing business in Florida through an authorized license Florida Resident Agent. Yes, OCP Insurance is required.

13. DAVIS BACON ACT. Davis Bacon Act does not apply to this solicitation.

14. DAMAGES. Damages will be assessed in accordance with the Non-Technical

Specifications.

15. CONTRACT AWARD. Per Florida Administrative Code 60D-5.004, the project will be awarded to the responsive and responsible bidder that has submitted the lowest price for the base bid or base bid plus alternate bid item.

NOTE: Award of this contract is contingent upon funding from the State of Florida.

16. MY FLORIDA MARKETPLACE VENDOR INFORMATION PORTAL “VIP”. The

MFMP VIP is the primary source of information relating to this solicitation. Any solicitation information obtained from sources other than the Vendor Information Portal should not be relied on by prospective bidders. Bid solicitations received from other sources should be validated with the official solicitation on the Vendor Information Portal.

17. UNAUTHORIZED ALIENS. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Act 274A of the Immigration and Naturalization Act. Such violation shall be cause for unilateral cancellation of this contract.

18. CFMO PROJECT MANAGER COMMENTS.

19. UNIT REPRESENTATIVE COMMENTS.

20. A & E COMMENTS.

21. CONTRACTOR QUESTIONS / CONCERNS.

22. SITE VISIT.

NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR

AGENCY REPRESENTATIVE WILL SUPERSEDE INFORMATION PUBLISHED IN

THE SOLICITATION. ONLY WRITTEN ADDENDA ISSUED BY THE DEPARTMENT

OF MILITARY AFFAIRS CONSTRUCTION AND FACILITY MANAGEMENT OFFICE

WILL AMEND THIS SOLICITATION.

Alternate Workdays Off Date State Holiday Will Be Designated Short Friday

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SIGN IN SHEET

Meeting Subject Pre-Bid Meeting

Project Number and Name 223032 SIM Center HVAC Replacement

Date and Time June 1, 2023@ 1 0:00AM

Name Firm / Directorate Email Address Phone

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