PROJECT MANUAL

Shenandoah Valley Regional Airport Air Carrier Terminal Restrooms

Weyers Cave, Virginia

Contract Documents &

Technical Specifications

August 7, 2026

PSH+ Project No: 2218-04

2218-04 / SHD Air Carrier Terminal Restrooms 00 01 01 - 1 Project Title Page

SECTION 00 01 01 - PROJECT TITLE PAGE

PROJECT MANUAL

FOR

SHD AIR CARRIER TERMINAL RESTROOMS

PROJECT NUMBER: 2218-04

SHENANDOAH VALLEY REGIONAL AIRPORT COMMISSION

77 AVIATION CIRCLE

WEYERS CAVE , VIRGINIA 24486

DATE: AUGUST 7, 2026

PREPARED BY:

PSH+

August 7, 2026

Terminal Restrooms 00 01 01 - 2 Project Title Page

This page intentionally left blank

Terminal Restrooms 00 01 10 - 1 Table of Contents

SECTION 00 01 10 - TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 10 - Table of Contents

00 11 13 - Invitation to Bid

00 11 15 - Bidder Question Form

00 41 00 - Bid Form

00 41 50 - Bid Bond

00 52 00 - Construction Agreement

00 72 00 - SHD General Terms & Conditions

00 73 05 - Other Conditions

-Federal Contract Provisions

-Certification Regarding Federal Contract Provisions

-Certification of Non-Collusion

-Subcontractor List

-(SCC) State Corporation Commission FOrm

00 80 00 - Contracting Forms & Supplements

- Performance Bond - AIA A312

- Payment Bond - AIA A312

- Request for Interpretation

- Substitution Request (During the Bidding/Negotiating Stage)

- Substutution Request (After the Bidding/Negotiating Stage)

00 81 25 - Leins & Claims Release

00 81 35 - Construction Warranty

00 81 40 - Certificate of Substantial Completion

00 81 45 - Certificate of Final Acceptance

Terminal Restrooms 00 01 10 - 2 Table of Contents

00 82 50 - Electronic File Release Agreement

00 85 00 - Special Requirements

SPECIFICATIONS

DIVISION 01 -- GENERAL REQUIREMENTS

01 10 00 - Summary

01 20 00 - Price and Payment Procedures

01 25 00 - Substitution Procedures

01 30 00 - Administrative Requirements

01 32 16 - Construction Progress Schedule

01 40 00 - Quality Requirements

01 42 16 - Definitions

01 50 00 - Temporary Facilities and Controls

01 60 00 - Product Requirements

01 61 16 - Volatile Organic Compound (VOC) Content Restrictions

01 70 00 - Execution and Closeout Requirements

01 78 00 - Closeout Submittals

01 79 00 - Demonstration and Training

DIVISION 02 -- EXISTING CONDITIONS

02 41 00 - Demolition

DIVISION 03 -- CONCRETE

03 01 30 - Minor Concrete Work

03 81 14 - Concrete Slab Cutting and Remediation

DIVISION 04 -- MASONRY (NOT USED)

DIVISION 05 -- METALS (NOT USED)

DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES (NOT USED)

DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

07 92 00 - Joint Sealants

Terminal Restrooms 00 01 10 - 3 Table of Contents

DIVISION 08 -- OPENINGS

08 11 13 - Hollow Metal Doors and Frames

DIVISION 09 -- FINISHES

09 05 61 - Common Work Results for Flooring Preparation

09 21 16 - Gypsum Board Assemblies

09 22 16 - Non-Structural Metal Framing

09 30 00 - Tiling

09 51 00 - Acoustical Ceilings

09 65 00 - Resilient Flooring

09 68 13 - Tile Carpeting

09 91 23 - Interior Painting

DIVISION 10 -- SPECIALTIES

10 14 23 - Panel Signage

10 21 13.17 - Phenolic Toilet Compartments

10 28 00 - Toilet, Bath, and Laundry Accessories

DIVISION 11 -- EQUIPMENT (NOT USED)

DIVISION 12 -- FURNISHINGS

12 32 00 - Manufactured Wood Casework

DIVISION 21 -- FIRE SUPPRESSION - SEE DRAWINGS

DIVISION 22 -- PLUMBING - SEE DRAWINGS

DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC) - SEE DRAWINGS

DIVISION 26 -- ELECTRICAL - SEE DRAWINGS

DIVISION 27 -- COMMUNICATIONS - SEE DRAWINGS

DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY - SEE DRAWINGS

END OF SECTION 00 01 10

Terminal Restrooms 00 01 10 - 4 Table of Contents

Terminal Restrooms 00 11 13 - 1 Invitation to Bid

SECTION 00 11 13 - INVITATION TO BID

FROM:

1.01 THE OWNER (HEREINAFTER REFERRED TO AS OWNER ):

A. Shenandoah Valley Regional Airport Commission

B. Address:

77 Aviation Circle

Weyers Cave, Virginia 24486

1.02 AND THE ARCHITECT (HEREINAFTER REFERRED TO AS ARCHITECT ):

A. PSH+ (Price Studios, LLC)

B. Address:

1700 Willow Lawn Drive - Suite 200

Richmond, VA 23230

1.03 DATE: AUGUST 7, 2026

1.04 TO: POTENTIAL BIDDERS

A. Sealed bids for furnishing all materials, labor, equipment and performance of all work for the project described in the following documents will be received by the Shenandoah Valley Regional Airport Commission until 2:00 P.M. local time, September 8, 2026. Bids will be opened and read aloud.

1. Bids will be received electronically via (eVA) Electronic Virginia or via the following e-mail address: bids@flyshd.com .

2. Or in person at the Airport's General Aviation Terminal Building prior to the date & time listed above.

a. Bids submitted in person shall be provided in a sealed opaque envelope addressed to the Shenandoah Valley Regional Airport at the address noted above and labeled in the lower left hand corner: SHD Air Carrier Terminal Restrooms

B. The successful bidder must comply with requirements set out in the contract documents including all Federally Required Contract Provisions, including but not limited to, the Foreign Trade Restrictions and Government wide requirements for a Drug-Free Workplace.

C. Plans, Specifications, and other Contract Documents are available via Electronic Virginia (eVA) -https://eva.virginia.gov/

D. Bidders will be required to provide Bid security in the form of a certified check or a Bid Bond of a sum no less than 5 percent of the Bid Amount.

E. Submit your offer on the Bid Form provided.

Terminal Restrooms 00 11 13 - 2 Invitation to Bid

F. Your offer will be required to be submitted under a condition of irrevocability for a period of (90) Ninety days after submission.

G. A Pre-Bid Meeting will be held on August 26, 2026 at 10:00 AM at the Shenandoah Valley Regional Airport General Aviation Terminal conference room located at the address listed above.

H. Contract Performance Bond and a Contract Payment Bond each equal to 100 percent of the Contract value will be required of the awarded bidder.

I. The successful bidder shall commence work with adequate force and equipment on a date to be specified by written order of the Owner and shall complete work within the time prescribed in the contract documents.

J. Questions will be received using the Bidder Question Form provided in Section 00 11 15.

K. The Shenandoah Valley Regional Airport Commission, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

L. The Owner reserves the right to reject any or all bids, to waive informalities, and to re-advertise.

END OF SECTION

Terminal Restrooms 00 11 15 - 1 Bidder Question Form

SECTION 00 11 15 - BIDDER QUESTION FORM

PROJECT: SHD AIR CARRIER TERMINAL RESTROOMS

PROJECT NUMBER: 2218-04

ATTENTION: SYDNOR TETTERTON - PSH+

A. Submit via email to: stetterton@pshplus.com

NOTE TO BIDDERS:

A. Questions be submitted no later than one week prior to be the bid date. Questions received beyond this date may not be answered.

B. Bidders are required to utilize this form, or equivalent form with the same information provided.

DATE: __________________________________________

BIDDER NAME: __________________________________

CONTACT PERSON: ______________________________

CONTACT PHONE NUMBER: _______________________

CONTACT EMAIL ADDRESS: _______________________

QUESTION:

END OF SECTION 00 11 15

Terminal Restrooms 00 11 15 - 2 Bidder Question Form

Terminal Restrooms 00 41 00 - 1 Bid Form

SECTION 00 41 00 - BID FORM

THE PROJECT AND THE PARTIES

1.01 TO:

A. Shenandoah Valley Regional Airport Commission (Owner)

77 Aviation Circle

Weyers Cave, Virginia24486

1.02 FOR:

A. Project: SHD Air Carrier Terminal Restrooms

B. Project Number: 2218-04

1.03 DATE: ______________________ (BIDDER TO ENTER DATE)

1.04 SUBMITTED BY: (BIDDER TO ENTER NAME AND ADDRESS)

A. Bidder's Full Name ________________________________

1. Address ____________________________________

2. City, State, Zip________________________________

3. Email address: _______________________________

4. Telephone No.: _______________________________

1.05 OFFER

A. In accordance with the Invitation to Bid, the undersigned hereby proposed to furnish the materials and labor and to perform the work for the completion of the work in strict conformance with the Invitation for Bid, Plans and details, General and Technical Specifications and all other contract documents.

B. The undersigned agrees, upon receipt of written notice of award, that it will execute a contract in accordance with the bid as accepted and give the required contract bonds with good and sufficient surety, within fifteen (15) calendar days after receipt of formal award of contract and presentation of the prescribed forms.

C. It is agreed that the undersigned has informed itself fully in regard to all conditions pertaining to the place where the work is to be done, that it has examined the plans and specifications for the work and contractual documents thereto, and has read all the special provisions furnished prior to the opening of bids, and that it has satisfied itself relative to the work to be performed.

D. It is understood that this proposal is submitted for the purpose of obtaining the work included in the above indicated project at the airport. Said work includes the SHD Air Carrier Terminal Restrooms and associated work. This work is described in the project contract documents.

Terminal Restrooms 00 41 00 - 2 Bid Form

E. Having examined the Place of The Work and all matters referred to in the Invitation to Bid and the Bid Documents prepared by Price Studios, LLC (dba PSH+) for the above mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the Sum of:

F. Bid Item No. (1) ONE: Air Carrier Terminal Restrooms

LUMP SUM:

_________________________________________________________ dollars ($______________________), in lawful money of the United States of America.

G. We have included the required security deposit or Bid Bond as required by the Invitation to Bid.

H. We have included the required performance assurance bonds in the Bid Amount (lump sum) as required by the Invitation to Bid.

1. The cost of the required performance assurance bonds is _ ______________ _dollars ($___________), in lawful money of the United States of America.

I. All applicable federal taxes are included and State of Virginia plus local taxes are included in the Bid Sum.

J. It is understood that this project is funded by federal, state and local monies and the Contractor shall be subject to all laws and applicable regulations to recipients of such funds.

K. The Contractor shall be a licensed Contractor licensed in the Commonwealth of Virginia. The Contractor shall list its registration number on the bid form in the designated location. If the license is pending a statement of its status shall be provided.

1.06 ACCEPTANCE

A. This offer shall be open to acceptance and is irrevocable for ninety days from the bid closing date.

B. If this bid is accepted by Owner within the time period stated above, we will:

1. Execute the Agreement within seven days of receipt of Notice of Award.

2. Furnish the required bonds within seven days of receipt of Notice of Award.

3. Commence work within seven days after written Notice to Proceed of this bid.

C. If this bid is accepted within the time stated, and we fail to commence the Work or we fail to provide the required Bond(s), the security deposit shall be forfeited as damages to Owner by reason of our failure, limited in amount to the lesser of the face value of the security deposit or the difference between this bid and the bid upon which a Contract is signed.

D. In the event our bid is not accepted within the time stated above, the required security deposit shall be returned to the undersigned, in accordance with the provisions of the Instructions to Bidders; unless a mutually satisfactory arrangement is made for its retention and validity for an extended period of time.

E. It is understood that the Owner reserves the right to accept or reject any or all bids and waive informalities.

Terminal Restrooms 00 41 00 - 3 Bid Form

1.07 CONTRACT TIME

A. If this Bid is accepted, we will:

B. Complete the Work in 180 calendar days from Notice to Proceed.

C. The contractor shall submit a construction schedule in accordance with the requirements enumerated in Section 01 32 16.

D. The undersigned agrees, that if award the contract, it will commence the work not later than ten (10) days from receipt of the Notice to Proceed and that it will complete the work within the time stipulated in this proposal.

E. The contractor shall submit a schedule of values in accordance with Section 01 20 00 - prior to the issuance of the administrative notice to proceed.

1.08 LIQUIDATED DAMAGES

A. It is understood that for each calendar day that any work remains incomplete after the contract time expires, the sum of Five Hundred Dollars ($500) per Calendar Day as liquidated damages will be deducted from any money due or to become due to the Contractor or its Surety. Such deducted sums shall not be deducted as a penalty but shall be considered as a liquidation of a reasonable portion of damages that will be incurred by the Owner should the Contractor fail to complete the work in the time provided in its contract.

1.09 CHANGES TO THE WORK

A. When Architect establishes that the method of valuation for Changes in the Work will be net cost plus a percentage fee in accordance with General Conditions, our percentage fee will be:

1. 15 percent overhead and profit on the net cost of our own Work;

2. 10 percent on the cost of work done by any Subcontractor.

B. On work deleted from the Contract, our credit to Owner shall be Architect approved net cost plus __ percent of the overhead and profit percentage noted above.

1.10 WARRANTY

A. It is understood that all workmanship and materials under all items of work are guaranteed in accordance with the Construction Warranty provided in the project manual.

1.11 ADDENDA

A. The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

1. Addendum # _______ Dated ________________.

2. Addendum # _______ Dated ________________.

3. Addendum # _______ Dated ________________.

Terminal Restrooms 00 41 00 - 4 Bid Form

4. Addendum # _______ Dated ________________.

1.12 BID FORM SUPPLEMENTS

A. The following shall be included with Bid submission:

1. Complete Bid Bond Form

2. Certificate Regarding Federal Contract Provisions

3. Subcontractor List

4. Virginia Certificate of Non-Collusion

5. (SCC) State Corporation Commission Form

6. Copy of the Bidder's contracting license.

1.13 BID FORM SIGNATURE(S)

The Corporate Seal of

(Bidder - print the full name of your firm) was hereunto affixed in the presence of:

(Authorized signing officer, Title)

(Seal)

(Authorized signing officer, Title)

VIRGINIA CONTRACTOR's LICENSE No: __________________

END OF SECTION 00 41 00

Terminal Restrooms 00 41 50 - 1 Bid Bond

SECTION 00 41 50 - BID BOND

POLICY NUMBER: _____________________

EFFECTIVE DATE: _____________________

KNOW ALL MEN BY THESE PRESENTS, THAT WE, ___________________________________,

as Principal, hereinafter called the Principal, and __________________________________________, a corporation duly organized under the laws of the State of_____________________, as Surety, hereinafter called the Surety, are held and firmly bound unto the Shenandoah Valley Regional Airport Commission, hereinafter the obligee, in the sum of _____________________________________________ Dollars ($______________________) for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these PRESENTS.

WHEREAS, the Principal has submitted a bid for the project Air Carrier Terminal Restrooms and associated items for work at Shenandoah Valley Regional Airport in accordance with Bidding Documents prepared by Price Studios, LLC (dba PSH+), 1700 Willow Lawn Dr. – Suite 200, Richmond, VA. Telephone: (804) 823-2900.

NOW, THEREFORE, if the Obligee shall accept the Bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such Bid, and give such bond or bonds as may be specified in the Bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said Bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said Bid, then this obligation shall be null and void, otherwise to remain in full force and effect.

SIGNATURE FOLLOW ON THE NEXT PAGE

Terminal Restrooms 00 41 50 - 2 Bid Bond

Signed and sealed this ____ day of _____________, 20____.

(Principal) (Seal)

(Title)

(Witness)

(Surety) (Seal)

(Title)

(Witness)

Terminal Restrooms 00 52 00 - 1 Construction Agreement

SECTION 00 52 00 - CONSTRUCTION AGREEMENT

PART 1 GENERAL

1.01 FORM OF AGREEMENT

A. The Agreement to be executed is attached following this page.

1.02 RELATED REQUIREMENTS

A. Section 00 72 00 - SHD General Terms and Conditions.

B. Section 00 73 05 - Other Conditions - Federally Required Contract Provisions

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION 00 52 00

Terminal Restrooms 00 52 00 - 2 Construction Agreement

Construction Agreement 1

Air Carrier Terminal Restrooms | 2218-04 - SHD

Construction Agreement

THIS AGREEMENT, dated the _____ of _______________, 20_____, between the Shenandoah Valley

Regional Airport Commission (hereinafter called the "Owner") and ___________________ (hereinafter called the "Contractor").

WITNESSETH: That the said Contractor has agreed and by these presents does agree with the said

Owner, for the consideration herein mentioned in his/her Bid and under the penalty expressed in Bonds, hereto attached, to furnish all equipment, tools, material, skill and labor of every description necessary to carry out and complete in good, firm, substantial, and workmanlike manner, the Work specified in strict conformity with the Contract Documents. The Work covered by this Agreement includes all Work listed in the Bid Schedule(s) submitted by the Contractor, hereto attached, and described in the Contract

Documents for the Air Carrier Terminal Restrooms Project at the Shenandoah Valley Regional Airport.

The Contract Documents which are incorporated herein by reference include the Bid submitted by the awarded Contractor; the Project Manual, other than the supplemental resource material included in the

Appendices which provide geotechnical and existing conditions information; the Plans; and issued

Addenda.

The Contractor shall commence the Work with adequate force and equipment on a date to be specified in a written order of the Owner and shall complete the Work within the calendar day Contract Time, to include any Milestone Time periods, specified in the Contract Documents from and including said date.

The Contractor shall fully guarantee his/her workmanship and materials furnished for a period of one year following the date of final acceptance of the Work. The Performance and Payment Bonds shall remain in full force for this one-year period. As a condition of final acceptance, the Contractor shall have executed, and submit to the Owner, the Warranty of Construction and the Lien and Claims Release forms which are included in the Contract Documents.

If said Work is not completed within the time stated above, the Contractor shall be liable and hereby agrees to pay to the Owner as liquidated damages and not as a penalty, the amount specified in the

Contract Documents per calendar day for each and every part of a day thereafter that said Work remains substantially uncompleted.

The Owner shall pay and the Contractor shall receive the unit prices stipulated in the Contractor's Bid

Schedule(s) hereto attached as full compensation for everything furnished and done by the Contractor in the sum of _____________________________ Dollars ($_______________), based on the quantities completed in an acceptable manner, which sum shall be paid in the manner and terms specified in the Contract Documents, but, before issuance of certificates of payments if the Contractor shall not have submitted evidence satisfactory to the Owner that all payrolls, materials, bills, and other indebtedness connected with the Work have been paid, the Owner may withhold, in addition to the retained percentages such amount or amounts as may be necessary to pay just claims for labor and services rendered and materials in and about the Work, and such amount or amounts withheld or retained may be applied by the Owner to the payment of such just claim. Items of Work called out in the Contract

Documents, that are not specifically listed in the Bid Schedule(s), shall be considered as incidental to a listed Bid item(s), or to the project as a whole.

It is further mutually agreed between the parties hereto that if, at any time after the execution of this

Agreement and the surety bond hereto attached for its faithful performance, the Owner shall deem the surety or sureties upon such bonds to be unsatisfactory, or if, for any reason, such bonds cease to be adequate to cover the performance of the Work, the Contractor shall at its expense, within five days after the receipt of notice from the Owner so to furnish an additional bond or bonds in such form and amount, Construction Agreement 2 and with surety or sureties as shall be satisfactory to the Owner. In such event, no further payment to the

Contractor shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the Work shall be furnished in a manner and form satisfactory to the Owner.

In the event that it should become necessary, any question or controversy regarding formation, construction, interpretation, validity, and enforcement of this Agreement, and the rights or obligations of the signatory parties hereto, shall be resolved only by lawfully instituted proceedings in the Circuit Court of the County of Augusta, Virginia, and the substantive law of the Commonwealth of Virginia or federal law, where applicable, shall govern resolution of any such question or controversy. In the event any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding upon the parties.

The Executive Director of the Shenandoah Valley Regional Airport was authorized to sign this

Agreement on behalf of the Shenandoah Valley Regional Airport Commission by Resolution of said

Commission, adopted on the _____ of _______________, 20_____.

[SIGNATURES FOLLOW ON THE NEXT PAGE]

Construction Agreement 3

IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on the _____ of

_______________, 20_____.

OWNER: Shenandoah Valley Regional Airport Commission

77 Aviation Circle

Weyers Cave, VA 24486

ATTEST: Signature

Signature Name (print)

Name (print) Title

CONTRACTOR: Contractor Company Name TBD

Address

City, State, Zip

ATTEST: Signature

Signature Name (print)

Name (print) Title

(SEAL)

Approved as to Form

BY: ______________________________________

(Owner's Attorney)

Page Intentionally Blank

Terminal Restrooms 00 72 00 - 1 SHD General Terms and

Conditions

SECTION 00 72 00 - SHD GENERAL TERMS AND CONDITIONS

FORM OF GENERAL CONDITIONS

1.01 THE GENERAL TERMS AND CONDITIONS APPLICABLE TO THIS CONTRACT ARE PROVIDED

FOLLOWING THIS PAGE.

END OF SECTION 00 72 00

Terminal Restrooms 00 72 00 - 2 SHD General Terms and

Conditions

SHENANDOAH VALLEY REGIONAL AIRPORT COMMISSION

P. O. Box 125

Weyers Cave, Virginia 24486

GENERAL TERMS AND CONDITIONS

FAILURE TO COMPLY WITH THESE INSTRUCTIONS MAY RESULT

IN DISQUALIFICATION OF BID.

The General Terms and Conditions which follow apply to all purchases and become a definite part of each formal solicitation and resulting contract award issued by the Shenandoah Valley Regional Airport Commission, unless otherwise specified. Bidders or their authorized representatives are expected to inform themselves fully as to the conditions, requirements, and specifications before submitting bids; failure to do so will be at the bidder’s own risk and relief cannot be secured on the plea of error.

Subject to all state and local laws, policies, resolutions, and regulations and all accepted rules, regulations, and limitations imposed by legislation of the federal government, bids on all solicitations issued by the Shenandoah

Valley Regional Airport Commission will bind bidders to applicable conditions and requirements herein set forth unless otherwise specified in the solicitation.

1. DEFINITIONS:

AGENCY: Shenandoah Valley Regional Airport Commission

AIRPORT: Shenandoah Valley Regional Airport

BEST VALUE: As predetermined in the solicitation, means the overall combination of quality, price, and various elements of required services that in total are optimal relative to a public need.

BID: The offer of a bidder to provide specific goods or services at specified prices and/or other conditions specified in the solicitation. The term “bid” will be used throughout this document and shall be construed to mean “proposal” where appropriate.

CONTRACTOR: An individual, company, firm, corporation, partnership or other organization to whom an award is made by the Airport.

GOODS: All material, equipment, supplies, printing and automated data processing hardware and software.

INFORMALITY: A minor defect or variation of a bid or proposal from the exact requirements of the invitation to bid which does not affect the price, quality, quantity or delivery schedule for the goods, services or construction being procured.

INVITATION TO BID (IFB): A request which is made to prospective supplier (bidders) for their quotation on goods or services desired by the Commission. The issuance of an IFB will contain or incorporate by reference the specifications and contractual terms and conditions applicable to the procurement.

REQUEST FOR PROPOSAL (RFP): A request for an offer from prospective offerors which will indicate the general terms which are sought to be procured from the offeror. The RFP will specify the evaluation factors to be used and will contain or incorporate by reference other contractual terms and conditions applicable to the procurement.

RESPONSIBLE BIDDER/OFFEROR: An individual, company, firm, corporation, partnership or other organization having the capability in all respects to perform fully the contract requirements , and being fully bonded and insured, and also having the moral and business integrity and reliability which will assure good faith performance, and having been prequalified, if required.

RESPONSIVE BIDDER/OFFEROR: An individual, company, firm, corporation, partnership or other organization having submitted a bid which conforms in all material respects to the invitation for bid or request for proposal.

SERVICES: Any work performed by an independent contractor wherein the service rendered does not consist primarily of acquisition of equipment or materials, or the rental of equipment, materials and supplies.

SOLICITATION: The process of notifying prospective bidders that the Commission wishes to receive bids on a set of requirements to provide goods or services. The notification of Commission requirements may consist of public advertising (newspaper, Airport Web Site, or other electronic notification), the mailing of Notices of Solicitation, Invitation to Bid (IFB) or Request for Proposal (RFP), or the public posting of notices.

STATE: Commonwealth of Virginia

2. BID FORMS:

Unless otherwise specified in the solicitation, all bids shall be submitted on the forms provided, properly signed in ink in the proper spaces and submitted in a sealed envelope.

3. SUBMISSION OF BIDS:

a. All bids and proposals submitted, in response to a solicitation, shall be submitted to the Shenandoah Valley

Regional Airport, 77 Aviation Circle, Weyers Cave, VA 24486. Sealed bids received after the date and hour identified are automatically disqualified, and will not be considered

b. Bids shall be submitted on the form furnished, and must bear an original signature by an individual authorized to bind the company submitting the bid. Bid submittal must be in a sealed envelope, and clearly labeled indicating the Bid name and date and time of opening on the outside of the envelope. Bidders mailing bids/proposals should allow for normal mail delivery time to ensure timely receipt by the Commission. Bidders assume the risk for method of delivery service to meet the submission deadline or failure to deliver to the designated recipient. Submittals may not be faxed or otherwise electronically submitted.

c. Submission of a signed bid constitutes the bidder’s certification that the bidder will perform the contract at the prices and on the terms contained in the bid.

d. To be responsive, a bid must include all information required by the solicitation.

e. Unless otherwise specified, all bids submitted shall be binding for ninety (90) calendar days following bid opening date, unless extended by mutual consent of all parties.

f. Conditional bids are subject to rejection in whole or in part.

4. QUESTIONS:

a. Questions concerning specifications or other provisions in this Invitation to Bid shall be submitted in writing to the person(s) involved with the project. Should a bidder find discrepancies in or omission from, the solicitation, he or she shall notify the Commission at least five (5) business days prior to the bid opening. If necessary, the Commission will send a written addendum for clarification to all bidders no later than three (3) business days before the bid opening date.

b. Bidders are advised that oral explanations or instructions given during the bid process at any time before the award of the contract will not be binding on the Commission.

5. USE OF BRAND NAMES:

a. Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict Bidders to the specific brand, make or manufacturer named, but conveys the general style, type, character, and quality of the article desired. Any article which the Commission in its sole discretion determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted.

b. The Bidder is responsible to clearly and specifically indicate the product being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable the Commission to determine if the product offered meets the requirements of the solicitation. This is required even if offering the exact brand, make or manufacture specified. Normally in competitive sealed bidding only the information furnished with the bid will be considered in the evaluation. Failure to furnish adequate data for evaluation purposes may result in declaring a bid non-responsive.

6. BID OPENING:

All bids received in response to an Invitation for Bid (IFB) will be opened at the date, time and place specified, read publicly, and made available for inspection

7. REJECTION OF BIDS:

The Commission may reject a bid if:

a. The bidder misstates or conceals any material fact in the bid, or if,

b. The bid does not strictly conform to the law or the requirements of the bid, or if,

c. The bid documents are in any respect incomplete or unsigned, or if,

d. The bid is conditional, except that the bidder may qualify his/her bid for acceptance by the Commission on an “All or None” basis or a “low item” basis. An “All or None” basis bid must include all items upon which bids are invited.

8. CANCELLATION OF BIDS:

The Airport Commission reserves the right to cancel the Invitation to Bid, and to reject any or all bids in whole or in part whenever the Executive Director or designee determines that such action is in the best interest of the Commission. The reasons for cancellation or rejection shall be made part of the contract file. The Commission may also waive any minor informalities or irregularities in any bid where such action serves the Commission’s best interest.

9. AWARD OF CONTRACT:

a. The contract will be awarded to the lowest responsible and responsive bidder whose bid conforming to the contract documents, is most advantageous to the Airport Commission, considering price and any other evaluation criteria set forth in the bid documents. The Commission reserves the right to award a contract by individual items, in the aggregate, or in the combination thereof, or to reject any or all bids and to waive any informality in the bids received whenever such rejection or waiver is in the best interest of the Commission. Award may be made to as many bidders as deemed necessary to fulfill the anticipated requirements of the Commission. The

Airport Commission also reserves the right to reject the bid of a bidder deemed to be a non-responsible bidder.

b. In the case of a tie bid, preference shall be given to goods, services and construction produced in Virginia or provided by Virginia persons, firms or corporations, if such a choice is available; otherwise the tie shall be decided by lot.

c. By submitting their bids, all bidders certify and warrant that the price offered is delivered FOB: Shenandoah

Valley Regional Airport – 77 Aviation Circle – Weyers Cave, Virginia 24486 with all transportation charges prepaid, unless otherwise specified elsewhere in the “Invitation to Bid: Special Terms and Conditions.”

d. Includes only the actual freight rate costs at the lowest and best rate and is based upon the actual weight of the goods to be shipped. Except as otherwise specified herein, standard commercial packaging, packing and shipping containers shall be used. All shipping containers shall be legibly marked or labeled on the outside with purchase order number, commodity description and quantity.

e. Materials or components that have been rejected by the Commission, in accordance with the terms of a contract, shall be replaced by the contractor at no cost to the Commission.

f. Where the bid involves the furnishing of separate items or groups of items, the Commission reserves the right to make partial awards to different bidders for certain items or groups of items of the bid unless bidder qualifies his bid otherwise.

g. In the case of an award of a bid or cancellation of a contract in which the low bidder is declared non-responsive or non-responsible, the bid may be awarded to the next low bidder, at the original bid price of that bidder, during the initial term of the contract.

h. Certain bid invitations request that pricing be submitted for multiple years. Unless otherwise indicated in the bid specifications, contract will be awarded based on first year bid prices only. The Airport Commission reserves the right to exercise contracts for subsequent years as an option based upon appropriation of funds, current needs, and service record of the vendor.

i. A contract shall not be assignable by the Contractor in whole or in part without the written consent of the

Airport Commission.

j. Ten (10) days prior to actual award of the contract, the Commission will issue a NOTICE OF INTENT TO

AWARD with a bid tally to all bidders.

10. TESTING/INSPECTION:

For determining acceptance, the Commission shall conduct any test/inspection to assure supplies and services conform to the contract specification. Acceptance shall occur only after receipt and inspection, provided such inspection is accomplished, in a reasonable time.

11. FORM OF CONTRACT:

12. NON-APPROPRIATION:

Contracts are made subject to the appropriation of funds by the Shenandoah Valley Regional Airport

Commission and are null and void in the event of non-appropriation. Non-appropriation shall be deemed a cancellation and shall terminate this contract without recourse and with no liability on the part of the Agency.

13. CONTRACT EXTENSIONS:

The Airport Commission reserves the right to offer contract extensions to successful bidders with no increase in bid price or with pricing as specified within the bid package.

14. PAYMENT TERMS:

a. Upon receipt and acceptance of the goods or services from the successful bidder, the Commission will pay the bidder's Statement of Amount Due within thirty (30) days of acceptance.

b. After the receipt of the invoice or goods which is found to be defective or improper, the Commission shall notify the supplier about the details of the condition within thirty (30) days of this receipt that the condition will prevent payment by the payment date.

15. TERMINATION OF CONTRACT:

Contracts will remain in force for full periods specified and/or until all articles ordered before date of termination shall have been satisfactorily delivered and accepted and thereafter until all requirements and conditions shall have been met, unless:

a. Terminated prior to expiration date by satisfactory delivery of entire contract requirements, or upon

The form of contract shall be the Construction Agreement included in the Project Manual of the Bid Documents.

termination by the Commission for Convenience or Cause.

b. Extended upon written authorization of the Airport and accepted by Contractor, to permit ordering of unordered balances or additional quantities at contract prices and in accordance with contract terms.

16. TERMINATION FOR CONVENIENCE:

A contract may be terminated in whole or in part by the Commission in accordance with this clause whenever the Airport shall determine that such a termination is in the best interest of the Airport. Any such termination shall be effected by the delivery to the Contractor at least five (5) working days prior to the termination date of a Notice of

Termination specifying the extent to which performance shall be terminated and the date upon which termination becomes effective. An equitable adjustment in the contract price shall be made for completed service, but no amount shall be allowed for anticipated profit on unperformed services.

17. TERMINATION FOR CAUSE:

a. If through any cause , the Contractor shall fail to fulfill in a timely and proper manner his or her obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the Airport Commission shall thereupon have the right to terminate, specifying the effective date thereof at least five (5) days before the effective date of such termination . In such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, and reports prepared by the

Contractor under the contract shall , at the option of the Airport, become its property and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents.

b. Notwithstanding the above, the Contractor shall not be relieved of liability to the Commission for damages sustained by the Commission by virtue of any breach of contract by the Contractor until such time as the exact amount of damage due to the Airport from the Contractor is determined.

18. SUBLETTING OF CONTRACT OR ASSIGNMENT OF CONTRACT FUNDS:

It is mutually understood and agreed that the Contractor shall not assign, transfer, convey, sublet or otherwise dispose of his or her contractual duties to any other person, firm or corporation, without the previous written consent of the Commission. If the Contractor desires to assign his or her right to payment of the contract, Contractor shall notify the

Airport immediately, in writing, of such assignment of right to payment. In no case shall such assignment of contract relieve the Contractor from his or her obligations or change the terms of the contract.

19. GENERAL GUARANTY-Contractor agrees to:

a. Save the Airport Commission, its agents and employees harmless from liability of any nature or kind for the use of any copyrighted or un-copyrighted composition, secret process, patented or unpatented, invention, article or appliance furnished or used in the performance of a contract for which the Contractor is not the patentee, assignee, licensee or owner.

b. Protect the Airport Commission against latent defective material or workmanship and to repair or replace any damages or marring occasioned in transit or delivery.

c. Furnish adequate protection against damage to all work and to repair damages of any kind to the building or equipment, to his or her own work or to the work of other contractors, for which his or her workers are responsible.

d. Pay for all permits, licenses and fees and give all notices and comply with all federal , state and county laws, ordinances, rules and regulations.

e. Protect the Commission from loss or damage to Airport Commission owned property while it is in the custody of the Contractor.

20. SERVICE CONTRACT GUARANTY-Contractor agrees to:

a. Furnish services described in the solicitation and resultant contract at the times and places and in the manner and subject to conditions therein set forth provided that the Commission may reduce the said services at any time.

b. Enter upon the performance of services with all due diligence and dispatch , assiduously press to its complete performance, and exercise therein the highest degree of skill and competence.

c. All work and services rendered in strict conformance to all laws, statutes, and ordinances and the applicable rules, regulations, methods and procedures of all government boards, bureaus, offices and other agents.

d. Allow services to be inspected or reviewed by an employee of the Airport Commission at any reasonable time and place selected by the Commission. The Airport Commission shall be under no obligation to compensate Contractor for any services not rendered in strict conformity with the contract.

21. INDEMNIFICATION:

Contractor shall indemnify, keep and save harmless the Airport Commission, its agents, officials, employees and volunteers against claims of injuries, death, damage to property, patent claims, suits, liabilities, judgements, cost and expenses which may otherwise accrue against the Airport in consequence of the granting or performing of a contract or which may otherwise result therefrom, if it shall be determined that the act was caused through negligence or error, or omission of the Contractor or his or her employees, or that of the subcontractor or his or her employees, if any, and the

Contractor shall, at his or her own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith; and if any judgement shall be rendered against the

Airport in any such action, the Contractor shall, at his or her own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance protection required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Commission as herein provided.

22. LAWS AND REGULATIONS:

a. This solicitation and any resulting contract shall be governed in all respects by the laws of the

Commonwealth of Virginia and County of Augusta. Any litigation with respect thereto shall be brought in the courts of the Commonwealth. The Contractor shall comply with applicable federal, state and local laws and regulations.

23. PRECEDENCE OF TERMS:

In the event there is a conflict between any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and Conditions shall apply.

24. ANTI-DISCRIMINATION:

It is the policy of the Airport Commission not to discriminate on the basis of race, religion, color, sex, national origin, age or disability in employment or the provision of goods and services. By submitting their bids, all bidders certify to the Commission that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Act of 1975, as amended, where applicable, and Section 2.2-4311 of the Virginia Public Procurement Act and that during the performance of this contract, the bidder agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by the state law relating to discrimination in employment, except when there is bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. Notices, advertisements and solicitations placed by or on behalf of the contractor will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

d. The contractor will include the provisions of the foregoing paragraphs a, b and c in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

25. DRUG-FREE WORKPLACE:

During the performance of this contract, the contractor agrees to ( i) provide a drug-free workplace for the contractor’s employees; ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violation of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

26. ETHICS IN PUBLIC CONTRACTING:

By submitting their proposals, all bidders certify that their bid is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidder, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged.

Terminal Restrooms 00 73 05 - 1 Other Conditions

SECTION 00 73 05 - OTHER CONDITIONS

PART 1 GENERAL

1.01 SUMMARY

A. All work shall be required to comply with the following documents enumerated below.

1.02 OTHER CONDITIONS

A. Federal Contract Provisions.

B. Certification Regarding Federal Contract Provisions. Complete & include with Bid submission.

C. Certification of Non-Collusion. Complete & include with Bid submission.

D. Sucontractor List. Complete & include with Bid submission.

E. (SCC) State Corporation Commission Form

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 00 73 05

Terminal Restrooms 00 73 05 - 2 Other Conditions

Federal Contract Provisions (v. 03/17/26) 1

Federal Contract Provisions (v. 03/17/26)

Federal laws and regulations require that a Sponsor (a recipient of federal assistance) include specific provisions in certain contracts, solicitations, or specifications, regardless of whether the project is federally funded, to remain compliant with its obligations.

Unless otherwise stated, the following federally required contract provisions also flow down to subcontracts and sub-tier agreements. The Contractor (including all subcontractors) is required to insert these contract provisions in each lower tier contract (e.g., subcontract or sub-agreement). For work done under any purchase orders, rental agreements, and other agreements for supplies or services, the

Contractor (including all subcontractors) is required to incorporate the requirements of these contract provisions by reference.

The prime Contractor is responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor, or service provider.

A1: ACCESS TO RECORDS AND REPORTS

Not applicable

A2: BREACH OF CONTRACT TERMS

Not applicable

A3: BUY AMERICAN PREFERENCE

Not applicable

A4: GENERAL CIVIL RIGHTS PROVISIONS

Source: 49 U.S.C. § 47123

Contract Dollar Threshold: $0

In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination

Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from

Fed…