221092 Illinois DOT Skid System Systems Calibration and Correlation - Vendor Quote.pdf

TRC Inc. is registered to ISO 9001 Quality and ISO 14001 Environmental Standards.

February 9, 2022

Mr. John Senger

Illinois Department of Transportation

126 East Ash Street

Springfield, Illinois 62704

Dear Mr. Senger:

Thank you for contacting Transportation Research Center Inc. (TRC Inc.) regarding calibration and correlation of the Illinois DOT E274 Skid Systems to the current ASTM Test Procedures.

TRC Inc. is pleased to provide the following pricing to Illinois DOT (hereafter referred to as Client) to perform this work:

Description Expected Quantity

Unit of Measure

Rate Extended Price

Initial Skid System Calibration and Correlation 1 Each $ 15,000.00 $ 15,000.00

Second Skid System Calibration and Correlation* 1 Each $ 9,500.00* $ 9,500.00

Unbudgeted Support (Estimated, T&M) TBD T&M $ 2,000.00 $ 2,000.00

Total $ 26,500.00

*Reduced pricing is based on both skid systems being calibrated and correlated at the same time.

Above pricing is based on 40 mph only arrival correlation with E501 rib tire on the left and the

E524 smooth tire on the right. Departure correlations will be at 40, and 55 mph with the E501 rib tire on the left and the E524 smooth tire on the right.

If Unbudgeted Support is needed, TRC Inc. has qualified staff to assist in troubleshooting and repairing your skid system. We will provide, upon request, estimated costs for any specific services required and will not proceed without your approval. It is recommended to add approximately $1,000 per system.

Proposal Number: 221092

Proposal Revision: 0

Proposal Valid: June 30, 2022

Schedule Duration: 4-5 Days.

Anticipated Start Date: 5/9/2022

Approximate End Date: 5/14/2022

Invoice Terms: Net 30

SCHEDULE

Testing is scheduled to begin May 9, 2022. The typical calibration/correlation of two dual-sided system with two departure correlations requires approximately four to five work days, but possible weather, equipment, and calibration delays can add time. It is expected that both systems will be calibrated/correlated at the same time for these rates to apply.

If you have any questions in the meantime, please contact me. If I am not available, please contact

Mike Bilbee (BilbeeM@trcpg.com), Senior Test Engineer, Road Performance Evaluation. We request that you refer to TRC Inc. Quote Number 221092 in any correspondence regarding the correlation program discussed.

Sincerely, Eva K. Welbaum

Project Manager

Road Performance Evaluation

WelbaumE@trcpg.com

(937) 666-2011 ext. 175

Attachments:

- N/A mailto:BilbeeM@trcpg.com mailto:WoodruffE@trcpg.com

STATEMENT OF WORK

OBJECTIVE

Client has requested that TRC Inc. calibrate two dual-sided skid systems and conduct the dynamic correlation between these skid systems using TRC’s Skid System per the current ASTM

Test Procedures. The arrival correlations will be with the ASTM E501 rib tire on the left and the

E524 smooth tire on the right at 40 mph only. The departure correlations will be with the E501 rib tire on the left and the E524 smooth tire on the right at 40, and 55 mph.

SCOPE OF WORK

Initial and Second Skid System Calibration & Correlation

TRC Inc. will provide the TRC Skid System, labor, facilities, and fuel to conduct the following:

Arrival correlation of the skid system with the TRC Skid System will be conducted at 40 miles per hour on three test surfaces following the ASTM test procedures using the ASTM

E501 tire on the left and the E524 on the right. Client will supply an operator and an assistant for their Skid System.

Calibration and adjustment of the speed measurement sub-system to ASTM specifications.

Calibration and adjustment of the on-board water delivery sub-system at the 20, 40, and

55 miles per hour speeds used for the correlations to ASTM specifications. Client will supply an operator for the skid system.

Calibration and adjustment of the force measurement sub-system to ASTM specifications.

Calibration and adjustment (if possible) of the tire pressure gage to ASTM specifications.

Departure correlation of the skid system with the TRC Skid System will be conducted at

40 and 55 miles per hour on three test surfaces following the ASTM test procedures using the ASTM E501 tire on the left and the E524 on the right. Client will supply an operator and an assistant for their Skid System.

Unbudgeted Support (estimated, T&M)

If the Skid System needs repairs, TRC Inc. has experienced staff to assist with troubleshooting and repairing the Skid System back to operating condition.

TRC Inc. is ISO 17025 certified for this testing. The load cells and force plates utilized by TRC

Inc. to accomplish this correlation are traceable to The National Institute of Standards and

Technology (formerly NBS) for accuracy.

DELIVERABLES

Although TRC Inc. requests up to one month for the generation and shipment of the final report following test completion, we will strive to reduce the time for report delivery.

CONDITIONS

Client will provide the following:

The Client’s Skid System(s) transported to and from TRC.

Any instruction manuals, spare parts lists, drawings, and troubleshooting guides that are available for the skid measurement system.

An operator and an assistant for Client’s System during the correlations.

TRC Skid Measurement System

TRC Skid Measurement System with two DOT Skid Systems at Calibration Pads

TRC Force Calibration Pit and Force Plate Calibrator

TRC Water Pit Rollers and Water Pit

TRC Water Calibration Pit

PROPOSAL TERMS AND CONDITIONS

PAYMENT TERMS - Any additional services, materials, equipment, or facilities, that are required, but not included in the proposal prices, will be charged at the rates in effect at the time of utilization. Any international taxes and fees, such as importation taxes, are not included. TRC Inc. invoices on a monthly basis with terms net 30. Sales tax will be accrued to applicable charges and invoiced unless you supply an Ohio tax or Multi-Jurisdictional exemption certificate.

These prices shall remain in effect for 60 days from the date of this correspondence.

DOCUMENT SUBMISSION - We request that you submit all contractual documents to TRC’s Contracts Department.

Please include TRC Inc. Proposal Number on your purchase order. If preferred, you may fax your documents to the attention of TRC’s Contracts Department at 937-666-5066, or e-mail to contracting@trcpg.com. TRC Inc. will be pleased to proceed with the necessary preparation and performance of the program outlined in this proposal upon receipt of your purchase order and all other required documentation. If you wish to pay by credit card, please add 5.5% to the total project cost.

USE AGREEMENT - You may be required to complete a standard Use Agreement or Event Use Agreement if enclosed.

It is our policy to require all users of our facilities to complete the applicable agreement before testing/event can begin.

An authorized representative of your organization should execute and return to TRC Inc. to the attention of TRC’s

Contracts Department, who will return a signed copy of the agreement to your organization. Article IV of the standard

Use Agreement, entitled Special Covenants, will outline the insurance requirements when testing at The Center.

Section A of this article outlines the provisions that apply when the client actually conducts or performs the test/research activity. Section B outlines the provisions that apply when TRC Inc. actually conducts or performs the tests/research activity. The Event Use Agreement, if applicable, addresses insurance requirements and provisions that apply during the clients’ event at TRC.

INSURANCE - If requested, a certificate of liability insurance (ACORD 25) is required naming TRC Inc. as a certificate holder. Commercial General Liability is needed with a minimum of $1M per occurrence. If client vehicles are operating on TRC facilities, then Automobile Liability is also required with a minimum of $1M per occurrence. A $5M umbrella coverage shall be included. The client shall provide their own Workers Compensation & Employers’ Liability coverage as well.

CONFIDENTIALITY - The information in this proposal is confidential and privileged and is intended for the exclusive use of the addressee. Dissemination of this information to third parties without prior approval by TRC Inc. is strictly prohibited. Any use of the name or reference to the business of Transportation Research Center Inc. (TRC Inc.), both specifically or implied by description, is prohibited in any advertising, sales, or marketing literature or promotional activity without obtaining prior written approval by TRC Inc.

CANCELLATION OR POSTPONEMENT - If the test is cancelled or postponed after preparation activities have begun, TRC Inc. services associated with preparation may be charged in their entirety on a time-and-materials basis.

PROPRIETARY INFORMATION - We are very aware of your concern for the protection of proprietary information.

Consequently, we have certain provisions in our standard facilities Use Agreement establishing the procedure for protection of proprietary information. Following project completion, your test materials will be delivered to you or destroyed and any electronic data files will be deleted. At no time will TRC Inc. maintain any test data.

DELAYS - Weather, mechanical breakdowns, delays in funding or receipt of test articles, and other unanticipated interruptions can affect testing schedules. In the event of such occurrences, TRC Inc. reserves the right to modify the schedule and price outlined in this proposal.

mailto:contracting@trcpg.com

PROPOSAL TERMS AND CONDITIONS

PHOTOGRAPHY POLICY - TRC Inc. operates as a multi-user facility and provides secure and proprietary testing to all users. As such, TRC Inc. maintains a policy regarding client use of any photographic media. TRC Inc. policy will allow clients to photographically document their vehicle and the testing of their vehicle. An escort will monitor the use of client photography. TRC Inc. reserves the right to process any photographic media used, at client expense, if it is the opinion of TRC Inc. that photographic images may have been recorded of items other than the client’s testing. TRC

Inc. reserves the right to destroy any photographic images not related to the client's test. The decision of TRC Inc. is final.

PROCUREMENT POLICY - TRC Inc. can procure vehicles and/or components for the purchase price plus a fee of:

15% of the purchase price up to $3,999, 10% for $4,000 to $6,999 purchases, 5% for $7,000 to $9,999.99 purchases, 4% for $10,000 to $19,999.99, 2% for $20,000 to $39,999.99, or 1% for purchases over $40,000 each.

REGULATORY DOCUMENTS - Please be advised that TRC Inc. can serve only as the testing contractor and isn’t functioning as the manufacturer’s representative for the submission of regulatory documents and paperwork. Based on this, TRC Inc. is pleased to provide costs on a per type basis for the different test elements that will be required for your certification testing.

VEHICLE/EQUIPMENT RENTAL - TRC Inc. provides rental vehicle(s) and equipment through common rental or leasing organizations and will endeavor to provide the best available equipment; however, TRC Inc. cannot guarantee the condition or quality provided by these organizations. TRC Inc. is not responsible for any additional costs associated with equipment received that does not meet condition or quality specifications. Clients should procure rental vehicle(s)/equipment if the condition and quality is a critical factor in this testing.

TRANSPORTATION & STORAGE - The cost of each vehicle or test article and of its transportation to and from TRC Inc.

is not included. The cost of shipping new or used test articles is not included. Outdoor vehicle and test article storage for up to 90 days following testing is included. Vehicles and test articles remaining on site after 90 days will be destroyed and disposed.

LITIGATION SUPPORT - Should TRC Inc. or any of its present or former employees be subpoenaed into court regarding the events of the services/information provided in the scope of work, unless the scope of work states otherwise, the client will be billed at the rate of $3,000 per day plus expenses.