SOW _SGHSC_V1.2_10192022_AC_NGG_kp_tm (1).pdf

STATEMENT OF WORK

FOR

SPECIALTY GAS STORAGE AND DELIVERY SYSTEM ENGINEERING,

INSTALLATION AND COMMISSIONING

October 2022

CAT: A1 - A3

(Based on Task Orders)

Unique Identifier: DIA1-1.0-SOW-200

Revision: 1 Digitally signed by Phil Egan DN: C=US, E=pegan@pppl.gov, O=Princeton Plasma Physics Lab, OU=Project Management Office, CN=Phil Egan Date: 2022.10.13 12:45:39-04'00'

PREPARED BY:

(Phillip Egan, PMO, Cognizant Individual)

REVIEWED BY:

(Neil Gerrish, ES&H, Head, Safety Division)

(Andres Castaneda, Quality Assurance Program Manager)

(Kenyon Petura, Project Manager)

APPROVED BY:

(Tim Meyer, Deputy Director of Operations)

Princeton Plasma Physics Laboratory

P.O. Box 451

Princeton, NJ 08543

Phil Egan

Statement of Work: Specialty Gas Handling System Consultant

Revision Date Reasons for Revision Sections Modified

0 May 2022 Initial Release All

1 October 2022 PSO Comments 4.2, 5.1, 5.2

1. INTRODUCTION

The U.S. Department of Energy’s Princeton Plasma Physics Laboratory (PPPL) is a collaborative national center for fusion energy and plasma science research. The Laboratory is a world leader in developing the knowledge, understanding and key innovations needed to make fusion energy a plentiful, safe, and environmentally friendly energy source for future generations. The Laboratory, managed by Princeton University, has a more-than 60-year history of discovery and leadership in the field of fusion energy. PPPL researchers are developing the scientific understanding for harnessing fusion energy. Fusion takes place when the atomic nuclei—or ions, in hot, electrically charged gas called a plasma, fuse together and release bursts of energy. PPPL is researching how to recreate this process on

Earth by heating plasma to tens of millions of degrees Celsius and confining it in powerful magnetic fields in toroidal devices called Tokamaks and Stellarators. The released energy could then be used to fuel the next generation of electricity.

The Laboratory’s major fusion plasma facility, the National Spherical Torus Experiment (NSTX-

U), has undergone an upgrade that makes it the most powerful fusion facility of its kind in the world. PPPL conducts research on fusion facilities in Europe, China, Japan, and South Korea.

The Laboratory is responsible for providing diagnostic systems and components for ITER, the large international tokamak facility under construction in France to demonstrate the creation and control of a burning plasma. PPPL has pioneered the development of the Stellarator, a confinement concept that uses computer-optimized magnetic coil shapes to enable continuous operation and leads U.S. participation in Germany’s Wendelstein 7-X, the world’s most advanced stellarator.

The Laboratory’s Engineering Directorate is responsible for providing multidisciplinary engineering expertise to all projects across the PPPL portfolio. The Directorate comprises multiple engineering capabilities including: Mechanical Engineering, Analysis, Electrical

Engineering, Software Engineering/Computer Science, Systems Engineering, and Program

Management. The Engineering Directorate provides end-to-end fusion mission engineering support that is instrumental in designing and building systems and subsystems and distributing solutions over the world-wide fusion science community. To fulfill these responsibilities and ultimately achieve missions, the Engineering Directorate seeks to acquire multidisciplinary engineering services in support of its divisions to implement the mission.

2. SCOPE OF WORK

The purpose of this scope of work is to obtain services from an entity with proven expertise in specialty gas storage and delivery system design, installation and commissioning to provide turnkey gas delivery solutions to PPPL. Requirements include, but are not limited to, the management, design, engineering, and installation of gas systems to support science mission accomplishment.

Subcontractor shall produce and deliver required documents in support of gas systems design reviews, readiness reviews, and other project milestones. Additionally, subcontractor services may be requested to:

1) support design of future process gas systems for laboratory operations.

2) provide safety documentation and installation consultation of plasma diagnostic and microelectronics sub-systems for facilities at PPPL.

3) provide installation services for delivery process piping

4) provide quality assurance consultation related to gas line installation, verification, and testing.

5) provide gas delivery equipment commissioning, training, maintenance, and repair service

6) provide analytical testing services on gas delivery systems

7) provide comprehensive gas handling solutions for future laboratory capacity related to plasma physics, quantum, and microelectronics research facilities.

These services shall include providing the personnel, facilities, and travel required to implement Task Orders. The work will require frequent interaction with PPPL project leadership and staff and may require substantive and continuous subcontractor presence at the

PPPL site. It may also require interaction with sponsor organizations, including subconsultants and Department of Energy (DOE), to ensure efficient implementation of processes, e.g., document management, and responsiveness to their expectations.

All subcontractor services shall be provided pursuant to individual Task Orders issued by the

Laboratory. An initial focus of the subcontractor’s activity, especially in the initial task orders awarded, will be to provide engineering and project management support for PPPL’s

Quantum Information Science and Microelectronics research facility. The required capabilities for this work shall primarily consist of design, safety analysis, hardware and software design, systems engineering, quality assurance, project management, installation, commissioning, testing, maintenance and repairs. Task Orders will also include comprehensive safety analysis and procedures related to laboratory operations.

3. GENERAL RESPONSIBILITIES

3.1 PPPL RESPONSIBILITIES

PPPL will identify a designee, Princeton Technical Representative (PTR), for the Specialty Gas

Handling System Engineering, Installation and Commissioning program.

Task Orders will be developed by PPPL, describing the specific work requirements and deliverables to be provided by the Subcontractor.

Each task order issued under the subcontract will include, at a minimum, the following:

3.1.1 An identified Princeton Technical Representative and/or Designee, or Project

Lead.

3.1.2 Support and oversight of the work.

3.1.3 Work requirements, including the work to be performed, the standard(s) of performance/quality of work, and required deliverables (or other output).

3.1.4 Applicable and Reference Documents, including any technical requirements.

3.1.5 Period of Performance.

3.1.6 Approval of all technical deliverables from the Subcontractor.

3.2 SUBCONTRACTOR RESPONSIBILITIES

The Subcontractor’s responsibilities shall include, are not limited to:

3.2.1 Management of all Task Orders and subcontract to provide consistency of products and services.

3.2.2 Management of their personnel.

3.2.3 Respond to a task order within 14 days, unless otherwise agreed upon by both parties.

3.2.4 Providing proposals for task order performance.

3.2.5 Work plans, Quality Assurance (as defined in Section 7.0), and Cost and Schedule estimates, with detailed breakdowns of labor hours and rates by labor category, any other direct costs, and indirect costs.

3.2.6 Timely and effective implementation of the Task Order.

3.2.7 Control and monitoring of contract performance, costs, management of scheduled deliveries, and reporting to the Laboratory.

3.2.8 Ensure all work products identified in each Task Order are delivered, to include documentation, transfer of models, and knowledge to the PPPL engineering staff.

3.2.9 Ensuring that all subcontractor and lower tiered subcontractor personnel engaged in performance of this Statement of Work have appropriate qualifications, knowledge, and certification to perform work in accordance with the Task Orders.

3.2.10 Identify a Task Order Manager for each Task Order.

3.2.11 Maintain a system for review and approval of deliverables prior to submission to

PPPL.

3.2.12 Review documents to maintain common formats and consistency among Task

Order deliverables.

The Subcontractor shall offer reuse of design, engineering, and analysis constructs, when appropriate. This includes having situational awareness of cross-cutting capabilities across various task orders.

4. CAPABILITIES AND SERVICES

The Subcontractor shall provide qualified personnel to provide gas storage and delivery system design, engineering, installation, and testing support services on an as needed basis with skill sets that meet the laboratory's mission for many different projects. Subcontractor shall have the personnel with expertise identified below to complete the assigned work satisfactorily and thoroughly. Previous experience with providing qualified professionals who are highly familiar and have demonstrated successes in a Department of Energy (DOE) complex as well as university and laboratory experience, is strongly preferred. The

Subcontractor shall submit resumes and provide validation of qualifications, including but not limited to degrees, certifications, any other related accreditation, and descriptions of previous projects to demonstrate the technical expertise deployed in the execution of the same in responses to individual Task Orders. It is incumbent on the Subcontractor to identify the specific skill and experience required to meet the Task Order.

4.1. Project Management

The Subcontractor shall provide project management services supporting the management requirements of PPPL and its sponsors. Management support in the preparation for design reviews and manufacturing readiness reviews, as well as follow-up and closeout of such reviews, shall also be provided. The project management team shall regularly interact with the PPPL project lead and technical leads. The subcontractor shall provide field support services including installation oversight, RFI response and safety analysis services during system integration phases.

The Subcontractor shall provide technical documents as needed to enable successful start-up, commissioning and preparation services for a wide range of documentation needs as defined in the Task Orders including but not limited to design and analysis documentation, subcontractor statements of work, technical evaluations, test plans and procedures, software documentation, program plans, systems analyses, illustrations, technical plans, implementation plans, and cost/schedule management. The Subcontractor shall support the expediting of document approvals by PPPL and sponsor organization.

4.2. Gas Delivery System Engineering

The Subcontractor shall provide gas storage and delivery systems engineering support for the development of project scopes and design packages, in compliance with PPPL and sponsor requirements as well as with best practices. Support services as defined in the Task Orders may include but are not limited to analysis of experimental users’ needs for gas species and flowrates, gas usage optimization opportunities, Code compliance documentation, design documentation, and verification/validation/testing reports. All engineering services at a minimum, must comply with applicable national consensus industry codes and standards, including but not limited to the following:

4.2.1 International Building Code

4.2.2 International Fire Code

4.2.3 International Mechanical Code

4.2.4 NFPA 70 - National Electrical Code

4.2.5 NFPA 55 – Compressed Gases and Cryogenic Fluids Code

4.2.6 NFPA 101 – Life Safety Code

4.2.7 NFPA 91 – Standards for Exhaust Systems for Air Conveying of Vapors, Gases, Mists and Particulate Solids

4.2.8 DOE O 420.1C – Attachment 3 – Section 3.b.2 – Mechanical and Process Equipment

4.2.9 DOE O 420.1C – Attachment 3 – Section 3.b.3 - Ventilation

4.2.10 DOE O 420.1C – Attachment 3 – Section 3.b.5 - Electrical

4.2.11 DOE O 420.1C – Attachment 3 – Section 3.b.6 – Instrumentation, Control and Alarm Systems

4.3. Mechanical and Controls Design

The Subcontractor shall provide detailed mechanical design engineering support to the scopes of work. The subcontractor will be responsible for specifying, selecting, and procuring gas system components, including, but not limited to, piping, valves, regulators, gauges, gas cabinets, gas valve boxes and gas detection that are suitable for use with the gasses specified;

will enable the system to meet the operational needs of the experimental users, achieve compliance with all applicable Codes and make optimal use of available funding.

4.4. Inspection and Testing

The Subcontractor shall support the development and implementation of gas system integrity testing protocols, maintenance procedures and gas quality testing procedures that will ensure that the high purity, specialty gas systems continue to deliver gasses that meet the initial purity specifications.

4.5. System Training, Maintenance and Repair

The Subcontractor shall provide PPPL with operational training on all equipment provided by the Subcontractor. The Subcontractor shall offer maintenance and repair services for gas delivery systems as requested.

4.6. Analytical Testing

The Subcontractor shall provide analytical testing services on gas delivery systems including but not limited to pressure, particulate, moisture, function, and leak testing.

4.7. High-Precision Welding Services

The Subcontractor shall provide High-Precision Welding Services including but not limited to laser welding, orbital welding, manual welding, specialized welding in controlled environments, weld testing and quality analysis.

4.8. System Safety Assessments

The Subcontractor shall support PPPL assessments of gas system safety by contributing engineering expertise to the development of safety reports and applicable technical evaluations.

5. QUALIFICATIONS

5.1 SUBCONTRACTOR QUALIFICATIONS

The Subcontractor shall submit documentation with their proposal outlining the details of at least five (5) successfully executed gas handling engineering projects and/or gas handling system installations. Projects will be considered successfully executed if they were completed on schedule, within budget and without significant safety or quality issues. The subcontractor shall include reference contact information for all successfully executed projects listed in their proposal. PPPL reserves the right to contact the provided references to confirm the information provided in the proposal. The Subcontractor shall list in their proposal the professional codes and standards the contractor utilizes on a regular basis to provide their services. Experience within DOE or federal government contracting is preferred, but not required.

5.2 PERSONNEL QUALIFICATIONS

The subcontractor shall submit with their proposal a resume for the proposed Project Lead. The proposed Project Lead must have at least ten (10) years of experience with gas system design, engineering support services, gas handling system installation, testing and commissioning. The offeror’s proposed Project Lead must have successfully coordinated the design and construction of three (3) or more projects which consisted of the design, installation and commissioning of a gas handling system. Experience within DOE or federal government contracting is preferred, but not required.

The subcontractor shall submit a resume for the proposed Project Superintendent or the individual who will oversee and manage the installation of gas handling systems in the field. The

Project Superintendent must have at least five (5) years of experience in the installation and commissioning of gas handling systems. The offeror’s proposed Project Superintendent must have successfully supervised two (2) or more projects which consisted of installation and commissioning a gas handling system. Experience within DOE or federal government contracting is preferred, but not required.

The subcontractor shall also submit a resume for the proposed Project Engineer or the individual who will develop submittal drawings and design packages and will assist in the validation of the installation. The proposed project Engineer must have at least (5) five years of experience in the design and verification of gas handling systems. The offeror’s proposed Project Engineer must have successfully designed and verified two (2) or more projects which consisted of gas handling systems. Experience within DOE or federal government contracting is preferred, but not required.

6. ENVIRONMENT, SAFETY, AND HEALTH

All work performed by the subcontractor at a PPPL location shall comply with the PPPL ESHD

5008 Health & Safety Manual and require completion of specific General Employee Training (GET) if the employee will be on site for more than 40 hours in a calendar year. Unique ES&H requirements shall be identified in the Task Order and followed accordingly. All work shall be in accordance with all OSHA, DOE, and PPPL requirements.

PPPL expects contractor compliance with relevant safety protocols and requirements for access to the PPPL work site.

7. QUALITY ASSURANCE

The Supplier shall maintain an effective Quality Assurance Program to assure that the

Subcontractor work meets the required level of quality and is performed in accordance with contractual requirements.

The Subcontractor’s quality assurance function shall be organized to have sufficient authority and independence to identify quality problems, verify conformance of supplied items or services to specified requirements, and obtain satisfactory resolution of conflicts involving quality.

A current version of the Subcontractor Quality Assurance Program Document (SQAPD) shall be made available to PPPL as part of the proposal. The Supplier is required to cooperate with PPPL quality representatives to ensure PPPL and partner quality requirement mandates are followed.

The requirements specified herein are applicable to the Subcontractor and to any lower-tier subcontractor working under this Subcontract. The Subcontractor shall submit and maintain a

Subcontract Quality Plan (SQP) specific to this subcontract for PPPL review and approval within four (4) weeks after award. The Quality Plan shall explain how the Subcontractor will ensure that engineering and management services provided under this Subcontract follow sound practices appropriate to each discipline, that appropriate standards are applied, and that deliverables are of the highest quality. The Subcontractor shall prepare the Subcontract Quality Plan (SQP) to cover the scope of capabilities and services as fully as practicable, with the understanding that each Task Order will require a brief Task Order Quality Plan (TOQP) that references the SQP while documenting changes or additions applicable to the Task Order, if any.

The SQP shall reference the Subcontractor Quality Assurance Program Document (SQAPD), as appropriate, and shall address each of the following, with detail specific to the management of this Subcontract:

7.1. Organization

The Subcontractor’s organizational structure for work under this subcontract shall be provided. Individuals responsible for quality management, as well as any other key individuals, shall be identified by name. Resumes and documentation supporting qualifications/ certifications of these key individuals shall be submitted to PPPL and kept up to date.

7.2. Personnel Training and Qualification

The Subcontractor shall describe the means by which appropriate training and qualification for each Task Order will be identified, achieved, recorded, and maintained.

7.3. Design Verification and Validation

The Subcontractor shall describe the process by which proposed designs are verified to meet the specified requirements and validated to ensure that they achieve the stated objectives.

7.4. Document Review, Approval, and Control

The Subcontractor shall describe the process used to ensure key documents needed to execute the work (e.g. drawings, statements of work, procedures, etc.) are reviewed for appropriateness, approved, and maintained under revision control.

7.5. Evaluation of Suppliers & Acceptability of Purchased Items/Services

The Subcontractor shall describe the methods by which prospective suppliers or subcontractors are evaluated to ensure their ability to deliver conforming items and/or services, how relevant requirements are flowed down to suppliers, and how received items and/or services are verified to conform to requirements.

7.6. Control of Nonconforming Items/Services

The Subcontractor shall describe their process for controlling nonconforming items and/or services to preclude their inadvertent use. The process shall provide for the documentation of nonconformances, evaluation of cause, and action to prevent recurrence, as appropriate. The process shall define the required approvals for proposed disposition. Disposition of “Repair” or “Accept As-Is” must be approved by PPPL in writing.

8. DOCUMENTATION AND DELIVERABLES

8.1. Subcontractor Quality Assurance Program Document (SQAPD) - With proposal.

8.2. Subcontract Quality Plan (SQP) - Within four (4) weeks of award.

Task Order Statements of Work shall define any documentation which may include but is not limited to drawings, sample documents, models, references, technical guidance and deliverables as required.

9. ATTACHMENTS

● None