CM IDIQ Pre-bid Questions.xlsx
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- Solicitation number
- 22-087-X
- Issued by
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Department of Energy
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Sheet1
| CM IDIQ Questions | |
| Questions | Answers |
| Please verify that Attachment 1 _ Construction Management (CM)/ Owner’s Representative Services is the same as Tab+D+-+Statement+of+Work_R2. (referenced in the first paragraph of pg. 7 of the Instructions for Proposal Preparation Document.) | SECTION I Attachment 1 is the same statement of work as Tab D that was posted under 22-087-X |
| Is the SB goal 50% of contracted dollars or subcontracted dollars? | PPPL’s FY2023 subcontracting goals on Instructions for Proposal Preparation Document is PPPL goals. Its not a restriction |
| Where should we include verification of our registration in the Princeton University Supplier Portal? Is a screenshot sufficient? | Screeen shot are ok or email the printed PDF |
| Is a letter verifying our E-Verify status acceptable? If so, where should it be included in the proposal | Email the printed PDF along with your package |
| What info is required for overhead in Attachment 3 Rates | Common examples of Overhead Cost: |
Small business personnel commonly wear multiple hats and often need to divide their time between many categories. Indirect labor is categorized based on what you are doing at the time. Overhead labor might be, for example, a meeting with project managers and/or the direct labor force that does not fall under the statement of work.
The travel costs incurred to get you to the aforementioned meeting.
Fees and costs associated with hiring direct employees. This could include the labor time for your HR person to do interviews, the costs of obtaining security clearances, outside recruitment fees, and the cost of job advertising.
A proportionate share of total facilities costs (e.g., rent, office supplies, IT services, telephone costs, etc.)
| Please confirm if Attachment 2_Labor Categories and Rates is the same as Attachment 3_Rates. (referenced on pg. 8 of the Instructions for Proposal Preparation Document.) | A2_Labor Categories and Rates is Labor Category Descriptions with rates. Attachment 3_Rates is just the labor rates. Both have rates and should match with both documents |
| In Part I, Subsection B. Description of Company, does the Annual Report count toward the 5- page maximum? If so, would it be acceptable to provide a link to an electronic version of the 147-page annual report or attach it as an appendix | The Annual Report count toward the 5- page maximum which should be the most resent ones. If you wish to sent a ful verison it can be sent by email. |
| There are two listings on sam.gov that appear to be the same. Please confirm which is the correct solicitation number/listing. |
Notice ID: 22-087-X: https://sam.gov/opp/7f2091da9b14452e84e1da3269a1f680/view Notice ID: 22-076-X: https://sam.gov/opp/afb5b70e08694e65b041832c93c58377/view
| The RFP documents reference 22-076-X, however, the most recent update was issued under 22-087-X (pre-proposal conference info was added to this one on 12/6/22). | The correct solicitation number 22-076-X but couldn't use the same solicitation number so it was posted under 22-087-X | |
| Has a project budget or conceptual schedule been derived for Task Order Assignment #1 | The Conceptual Design Report is attached. PPIC is a 60-70k GSF multi-purpose building made up of laboratories, collaboration, and office spaces. The project has kicked off 30% design with estimated building design completion in Spring of 2024. Estimated construction schedule runs from Fall of 2024 to Spring of 2027. | |
| Since this is a professional services contract why are bid bonds, payment, and performance bonds required | Payment, and performance bonds maybe required based on the requirment of the IDIQ and be requested on the individual task order. There may never be a requirement of the Payment, and performance bonds. | |
| Regarding PPIC Commissioning: |
PPPL is requesting a fixed firm price for commissioning. Is a project schedule and supplemental design intent documentation available for review, in order to develop a cost proposal?
Is the Commissioning Agent responsible for providing the Building Enclosure Test Agent (the entity performing the actual ASTM/AAMA testing on the enclosure) or will this be specified for the Contractor to provide?
Would PPPL consider soliciting for Design Phase only commissioning services as the construction phase level of effort may not yet be known as the design is less than 30% at this time? Conceptual design report is attached. PPIC is a 60-70k GSF multi-purpose building made up of laboratories, collaboration, and office spaces. The project has kicked off 30% design with estimated building design completion in Spring of 2024. Estimated construction schedule runs from Fall of 2024 to Spring of 2027.
The Commissioning Agent shall also provide building skin commissioning services per LEED requirements. Required building enclosure testing should be excluded at this time as requirements have not been fully development with the AE/CMGC.
The intent is to award Design Phase commissioning services at this time but the proposal shall included pricing for design, constrution & acceptance, and warranty phases.
| Past Performance requests (d) Name, address, and telephone number of Owner or Owner’s Representative and Architect of Record. Do we need to provide two POCs? (e.g., 1. Owner or Owner’s Representative and 2. Architect of Record) | One reference for each project is acceptable. |
| CM Services IDIQ Statement of Work, Paragraph 1.6.1.3.2.2 – Indicates that the Subcontractor shall be perform special tests and inspections during construction. How will the subcontractor be compensated for this work? The labor categories on the Pricing Form do not include those typically required for special tests and inspections. Additionally, certain special tests and inspections (e.g. concrete cylinder breaks, laboratory soils analysis, etc.) are typically quoted on a per test basis, rather than an hourly rate. How should we provide pricing for special tests and inspections? | The AE, CMGC & PPPL shall develop inspection requirements specific to the scope of work (based on the project). Third Party Inspection pricing will be requested with the future task order and is not required at this time. |
| Statement of Work for Princeton Plasma Innovation Center Building Commissioning Services, Paragraph 7.3 – requires the Subcontractor to have “… fifteen (10) years of experience …”. Please clarify if the requirement is for fifteen (15) or ten (10) years experience | A minimum of 10 years is required. The fifteen was a typo. |
| Section V, Pricing Form – lists fifteen (15) labor categories. What are the duties of each labor category | |
| Section V, Pricing Form – lists fifteen (15) labor categories. What are the minimum requirements for each position (e.g. education, certifications, registrations, credentials, years experience, etc.)? | A2_Labor Categories and Rates is Labor Category Descriptions |
| Section III, Instructions for Proposal Preparation, Paragraph 5. Minimum Qualifications – refers to Revision 1 of the Statement of Work dated July 21, 2022. The Statement of Work included with the RFP is actually Revision 2 dated November 18, 2022. Please clarify | 8.0 QUALIFICATIONS |
| Section III, Instructions for Proposal Preparation, Paragraph 5. Minimum Qualifications – indicates Suppliers are required to meet the Minimum Qualifications as defined in Section 8 of the Statement of Work. Section 8 requires specific accreditations from either ASTM or ISO regarding testing and inspections. It is likely that the majority of the prime firms responding to this RFP do not hold those accreditations. Can we meet the accreditation requirement for testing and inspections by engaging a subcontractor (a Sub-Subcontractor to the Trustees of Princeton University) who is accredited? | That is correct. The prime firm will provide CM Services and may utilize lower tier subcontractors to provide Commissioning Services and Inspection Services. Lower tier subcontractors will require specific accreditations as required to perform the applicable scope of work in future task orders. |
| Section III, Instructions for Proposal Preparation, Paragraph 9. Oral Presentations – indicates no more than five (5) persons from the Supplier’s organization may attend the Oral Presentation. However, Section IV, Evaluation and Basis of Award, Paragraph 2. Source Selection Decision, fourth paragraph indicates no more than eight (8) persons may attend. Please clarify | We can allow no more than eight (8) persons may attend |
| Section III, Instructions for Proposal Preparation, Paragraph 22. Small Business Subcontracting Plan. Is submission of the Small Business Subcontracting Plan required with our proposal, or can we submit after Notice of Award | You can Submit at the Notice of Award |
| Section III, Instructions for Proposal Preparation – Part II – Proposal, Paragraph A.2 – Requires the submission of a minimum of three references. Can we submit references for work performed by our subcontractors | Yea and the work would need to be a Sub-Subcontractor to the Trustees of Princeton University |
| Section III, Instructions for Proposal Preparation – Part II – Proposal, Paragraph B.3 - refers to Revision 1 of the Statement of Work dated July 21, 2022. The Statement of Work included with the RFP is actually Revision 2 dated November 18, 2022. Please clarify | Confirmed. The latest CM Services SOW is Revision 2 dated November 18, 2022. |
| Section III, Instructions for Proposal Preparation – Part II – Proposal, Paragraph B.3 – seems to indicate that minimum education and years of experience requirements are defined in Section 8 of the attached Statement of Work. Section 8 does not address these requirements. Please clarify | In section 5 in attachment 2 Labor Categories and Rates is Labor Category Descriptions has minimum education and years of experience requirements |
| Section IV, Evaluation and Basis for Award, Paragraph 4. Factor 1 – Past Performance – can we use the experience of subcontractors (a Sub-Subcontractor to the Trustees of Princeton University) to address the requirement for three (3) or more projects similar in type, scope, size and complexity | Yes you can |
| Will Princeton Lab consider granting a one-week time extension beyond the current due date of January 6, 2023 | Yes the time extension beyond the current due date of January 6, 2023 and the new date is January 17,2023 |
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