PROJECT MANUAL

ELK RIVER TRAIL NEW HQ BUILDING

for the WV Division of Natural Resources (WV DNR) f

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ARCHITECT PROJECT NO: 22010

July 25, 2024

I WYK ASSOCIATES, INC.

VI ARCHITECTURE•PLANNING

Civil & Environmental

Consultants, Inc.

CAS

STRUCTURAL

Ui6JKEERIOO,IIIC.

ENGINEER/NU, INC.

W'c proviclc Solutions. You c:m c.""pccr Excellence.

ARCHITECT:

WYK Associates, Inc.

205 Washington Ave.

Clarksburg, WV 26301 304-624-6326 james@wykarchitects.com stephen@wykarchitects.com

CONSULTING ENGINEERS:

Civil & Environmental Consultants, Inc. (CEC) - Civil / Landscaping 120 Genesis Blvd

Bridgeport, WV 26330 304-933-3119 jrobinson@cecinc.com bstutler@cecinc.com

Studio on Stony Run, PLLC - Landscaping 2922 Stony Run Road Independence, WV 26374 304-864-4019 sa ra@studioonstonyrun.com

CAS Structural Engineering, Inc. - Structural PO Box 469 Alum Creek, WV 25003 304-756-2564 calalane@aol.com

Miller Engineering, Inc. - Mechanical/Electrical/Plumbing 54 West Run Road

Morgantown, WV 26508 304-2912234 cmiller@millereng.net ttaylor@millereng.net

VOLUME I (Div 01 - Div 13)

TABLE OF CONTENTS

VOLUME I

DRAWING SHEET INDEX

DIVISION 01 - GENERAL REQUIREMENTS

011000 Summary 012300 Alternates 013100 Project Management and Coordination 013300 Submittal Procedures 014000 Quality Requirements 014200 References 015000 Temporary Facilities and Controls 016000 Product Requirements 017000 Execution Requirements 017310 Cutting and Patching 017700 Closeout Procedures 017823 Operation and Maintenance Data 017839 Project Record Documents 017900 Demonstration and Training

DIVISION 02 – EXISTING CONDITIONS (NOT USED)

DIVISION 03 – CONCRETE

030516 Underslab Vapor Barrier 033000 Cast-in-Place Concrete

DIVISION 04 – MASONRY

042200 Concrete Unit Masonry

DIVISION 05 – METAL (NOT USED)

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

061000 Rough Carpentry 061600 Sheathing 061753 Shop-Fabricated Wood Trusses

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

071113 Bituminous Damproofing 072100 Thermal Insulation 072500 Weather Barriers 073113 Asphalt Shingles 074646 Fiber-Cement Siding 076200 Sheet Metal Flashing and Trim 077123 Manufacturing Gutters and Downspouts 078400 Firestopping 079200 Joint Sealants

DIVISION 08 – OPENINGS

081416 Flush Wood Doors 085200 Wood Windows

087100 Door Hardware 088000 Glazing

DIVISION 09 – FINISHES

092116 Gypsum Board Assemblies 093000 Tiling 099113 Exterior Painting 099123 Interior Painting

DIVISION 10 – SPECIALTIES

102800 Toilet Bath and Laundry Accessories 104400 Fire Protection Specialties 107500 Flagpoles

DIVISION 11 - EQUIPMENT (NOT USED)

DIVISION 12 – FURNISHINGS

121316 Manufactured Plastic-Laminate-Faced Casework

123661.16 Solid Surfacing Countertops

DIVISION 13 – SPECIAL CONSTRUCTION (NOT USED)

VOLUME II

DIVISION 22 – PLUMBING

220519 Meters and Gauges for Plumbing Piping 220523 General-Duty Valves for Plumbing Piping 220548 Vibration and Seismic Controls for Plumbing Piping and Equipment 220553 Identification for Plumbing Piping and Equipment 220719 Plumbing Piping Insulation 221005 Pumping Piping 221006 Plumbing Piping Specialties 223000 Plumbing Equipment 224000 Plumbing Fixtures

DIVISION 23 – HEATING VENTILATION AND AIR CONDITIONING

230548 Vibration and Seismic Controls for HVAC 230553 Identification for HVAC Piping and Equipment 230593 Testing, Adjusting and Balancing for HVAC 230713 Duct Insulation 232300 Refrigerant Piping 233100 HVAC Ducts and Casings 233300 Air Duct Accessories 233423 HVAC Power Ventilators 233700 Air Outlets and Inlets 235400 Furnaces 236213 Packaged Air-Cooled Refrigerant Compressor and Condenser Units 238216 Air Colts

DIVISION 26 – ELECTRICAL

260519 Low-Voltage Electrical Power Conductors and Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems

260533.13 Conduit for Electrical Systems

260533.16 Boxes for Electrical Systems

260553 Identification for Electrical Systems 260583 Wiring Connections 260923 Lighting Control Devices 262100 Low-Voltage Electrical Service Entrance 262416 Panelboards 262726 Wiring Devices 262813 Fuses

262816.16 Enclosed Switches

265100 Interior Lighting 265600 Exterior Lighting

DIVISION 27 – TELECOMMUNICATIONS

271000 Structured Cabling

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY (NOT USED)

DIVISION 31 – EARTHWORK

311000 Site Clearing 312000 Earth Moving 321216 Asphalt Paving 321313 Concrete Paving 321373 Concrete Paving Joint Sealants

DIVISION 32 – EXTERIOR IMPROVEMENTS

321216 Asphalt Paving 321313 Concrete Paving 321373 Concrete Paving Joint Sealants

DIVISION 33 – UTILITIES

330500 Common Work Results for Utilities 331100 Water Utility Distribution Piping 333100 Sanitary Utility Sewerage Piping 334200 Stormwater Conveyance

APPENDIX

GEOTECHNICAL REPORT – Civil & Environmental Consultants, Inc. (CEC) |July 2024

DRAWING SHEET INDEX 000115-1

DRAWING SHEET INDEX

GENERAL

G101 EGRESS PLAN

G201 WALL TYPES

ARCHITECTURAL

A100 SITE PLAN

A101 FLOOR PLAN

A102 REFLECTED CEILING PLAN

A103 ROOF PLAN

A201 EXTERIOR ELEVATION

A202 EXTERIOR ELEVATIONS

A301 SECTIONS

A302 SECTIONS

A303 SECTIONS

A401 ENLARGED PLANS

A501 DETAILS

A601 DOOR AND WINDOW SCHEDULE AND DETAILS

CIVIL

C000 GENERAL NOTES

C100 EXISTING CONDITIONS

C200 SITE LAYOUT PLAN

C300 GRADING PLAN

C500 SITE UTILITIES PLAN

C501 EROSION & SEDIMENT CONTROL PLAN

C800 SITE DETAILS

C801 SITE DETAILS

LANDSCAPING

L100 PLANTING PLAN

DRAWING SHEET INDEX 000115-2

INTERIOR

I101 INTERIOR FINISHES

STRUCTURAL

S001 GENERAL NOTES

S002 SPECIAL INSPECTIONS

S100 FOUNDATION PLAN

S101 SLAB PLAN

S102 ROOF FRAMING PLAN

S500 STRUCTURAL SECTIONS & DETAILS

PLUMBING

P000 PLUMBING ABBREVIATIONS

P101 SANITARY PLUMBING PLAN

P201 DOMESTIC PLUMBING PLAN

P202 DOMESTIC PLUMBING PLAN

P601 PLUMBING SCHEDULE & DETAILS

MECHANICAL

M000 MECHANICAL ABBREVIATIONS

M101 MECHANICAL PLAN

M601 MECHANICAL DETAILS & SCHEDULES

ELECTRICAL

E000 ELECTRICAL ABBREVIATIONS

E101 LIGHTING PLAN

E201 ELECTRICAL PLAN

E401 ELECTRICAL DETAILS

E501 ELECTRICAL SCHEDULES

ES101 ELECTRICAL SITE PLAN

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Type of the Contract.

3. Use of premises.

4. Owner's occupancy requirements.

5. Work restrictions.

6. Specification formats and conventions.

B. Related Sections include the following:

1. Division 01 Section 013100 – “Project Management and Coordination” for

Contractor’s Requirements, procedures and administrative provisions.

2. Division 01 Section 015000 - “Temporary Facilities and Controls” for limitations and procedures governing temporary use of Owner's facilities.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: ELK RIVER TRAIL NEW HQ BUILDING

B. Project Location: 12 Buffalo Creek Road, Clay, WV 25043

C. Owner: West Virginia Division of Natural Resources (WV DNR)

D. Owner's Representatives: Don Bailey, Jr., PE, PS, PEM Construction Project Manger

E. Architect: WYK Associates, Inc.; 205 Washington Avenue, Clarksburg, WV 26301

F. The proposed Elk River Headquarters Building is located in Clay, WV. The building is a one story, approximately 1,000 G.S.F., wood framed building with a hip roof and gable dormer. The structure will be supported by reinforced concrete footing and foundation walls in conjunction with a reinforced concrete floor slab. The design inspiration is based off rural, late 19th century / early 20th century depot, which were spotted throughout Appalachia. The structure is adjacent to a former railroad track, now the Elk River Trail paralleling the Elk River. The interior of the building will house a small office / break room area, two restrooms and retail / Point of Sales Counter along with visual displays of the trail. The floor will be all ceramic tile planks to give the illusion of wood, for low maintenance and durability. The exterior of the building is capped with a hip roof and fiberglass asphalt shingles to harkon back to the look of slate roofs, commonly found on such structures. The siding is painted, cement board lap siding and windows are aluminum clad wood windows. There are large, decorative brackets visually supporting

SUMMARY 011000 - 2

the overhang. The site consists of earthwork, a small parking lot, sidewalks, bicycle racks and a water fountain. As an alternate, there is a section of railroad track to be installed parallel to the main entry wall of the facility.

1.4 TYPE OF CONTRACT

A. Project will be constructed under a single prime contract.

1.5 USE OF PREMISES

A. General: Contractor shall have full use of premises for construction operations, including use of Project site, during construction period. Contractor's use of premises is limited only by Owner's right to perform work or to retain other contractors on portions of Project.

B. Use of Site: Limit use of premises to areas within the Property boundaries indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances.

C. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.6 WORK UNDER OTHER CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract.

Coordinate the Work of this Contract with work performed under separate contracts.

1.7 OWNER'S OCCUPANCY REQUIREMENTS

A. Owner Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed areas of building, before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied before Owner occupancy.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before Owner occupancy.

3. Before partial Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed.

On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of building.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of building.

SUMMARY 011000 - 3

1.8 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 50-division format and CSI/CSC's "MasterFormat" numbering system.

1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents.

2. Division 01: Sections in Division 01 govern the execution of the Work of all Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 - PRODUCTS (NOT USED)

PART - 3 EXECUTION (NOT USED)

END OF SECTION

ALTERNATES 012300 - 1

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes a schedule of alternates.

1.3 PROCEDURES

A. Schedule: A Schedule of Alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. ADD ALTERNATE NO. 1: Provide and install paved parking lot and entry drive; gravel base is in Base Bid. See Civil Sheets.

B. ADD ALTERNATE NO. 2: Provide and install re-created railroad track section and gravel base. See Civil Sheets.

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Administrative and supervisory personnel.

3. Project meetings.

4. Requests for Interpretation (RFIs).

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility will be assigned to a specific contractor.

C. Related Sections include the following:

1. Division 01 Section 012600 - "Contract Modification Procedures" for the submission of change proposals resulting from requests for information that may change the contract time or the contract sum.

2. Division 01 Section 013300 - "Construction Progress Documentation" for preparing and submitting Contractor's Construction Schedule.

3. Division 01 Section 017300 - "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

4. Division 01 Section - 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.4 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees of meetings.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.5 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, landscaping, mechanical, plumbing and electrical systems, telecommunications and fire protection.

b. Indicate required installation sequences.

c. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

3. Electronic Copy: Submit electronic copy in PDF format, of each submittal.

Architect will return one copy, electronically.

a. Submit electronic copy in PDF format, where Coordination Drawings are required for operation and maintenance manuals. Architect will retain a copy; and return a copy electronically. Mark up and retain a copy as a Project Record Drawing upon receiving it back from Architect.

4. Refer to individual Sections for Coordination Drawing requirements for Work in those Sections.

B. Key Personnel Names: Within 15 days of starting construction operations, electronically submit in PDF format, a list of key personnel assignments, including superintendent and other key personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list physical addresses, e-mail addresses and telephone numbers, including home, office and cell phone numbers. Provide names, physical addresses, PROJECT MANAGEMENT AND COORDINATION 013100 - 3 e-mail addresses and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.6 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. General: In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work.

1. Include special personnel required for coordination of operations with other contractors.

1.7 PROJECT MEETINGS

A. General: Schedule and conduct progress meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Minutes: Record significant discussions and agreements achieved.

Electronically distribute in PDF format, the meeting minutes to everyone concerned, including Owner, Architect and Subcontractors, no less than 72 hours prior to the next regularly scheduled meeting.

B. Preconstruction Conference: Architect will schedule a preconstruction conference before starting construction, at a time convenient to Owner and Contractor, but no later than 15 days after execution of the Agreement. The conference will be held at Project site or another convenient location. The Architect will conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for RFIs.

f. Procedures for testing and inspecting.

g. Procedures for processing Applications for Payment.

h. Distribution of the Contract Documents.

i. Submittal procedures.

j. Preparation of Record Documents.

k. Use of the premises.

l. Responsibility for temporary facilities and controls.

m. Progress cleaning.

3. Minutes: Architect will record and electronically distribute meeting minutes.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. The Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Electronically, in PDF format, distribute minutes of the meeting to each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings once every two weeks at the same time and day of the week, mutually agreed upon by the Owner, Architect and Contractor.

Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) RFIs.

16) Status of proposal requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

3. Minutes: Contractor will record and electronically distribute meeting minutes in PDF format to Owner, Architect and Contractor's Subcontractors.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.8 REQUESTS FOR INTERPRETATION (RFI'S)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting or via a phone call or e-mail with Architect; prepare and submit an RFI in the form specified, in an editable, electronic format.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Architect.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product

Data, Shop Drawings, and other information necessary to fully describe items needing interpretation in an electronic, PDF format, to the greatest extend possible/practical.

a. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments.

C. Electronic RFI's: CSI Form 13.2A or Contractor’s standard similar form.

1. Identify each page of attachments with the RFI number and sequential page number.

D. Software-Generated RFIs: Software-generated form with substantially the same content as indicated above.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

E. Architect's Action: Architect will review each RFI, determine action required, and return

it. Allow seven working days for Architect's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or RFIs with numerous errors.

2. Architect's action may include a request for additional information, in which case Architect's time for response will start again.

3. Architect's action on RFI's that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section 012600 - "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

PROJECT MANAGEMENT AND COORDINATION 013100 - 7

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seventy-two

(72) hours upon receipt of RFI if Contractor disagrees with response.

G. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Electronically submit log monthly. Use CSI Log Form 13.2B or similar form.

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal

Request, as appropriate.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

SUBMITTAL PROCEDURES 013300-1

SECTION 013300 - SUBMITTAL PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Requirements:

1. Division 01 Section 013100 – “Project Management and Coordination” for submitting and distributing meeting and conference minutes, for submitting administrative submittals, such as permits, bond, and insurance certificates; and for submitting coordination drawings.

2. Division 01 Section 013200 - "Construction Progress Documentation" for submitting schedules and reports, including Contractor's construction schedule.

3. Division 01 Section 013233 “Photographic Documentation” for submitting construction photographs and construction video recordings.

4. Division 01 Section 014000 - “Quality Requirements” for submitting test and inspection reports and for mockup requirements.

5. Division 01 Section 017700 – “Closeout Procedures” for submitting warranties.

6. Division 01 Section 017823 – “Operation and Maintenance Data” for submitting operation and maintenance manuals.

7. Division 01 Section 017839 - "Project Record Documents" for submitting record

Drawings, record Specifications, and record Product Data.

8. Division 01 Section 017900 – “Demonstration and Training” for submitting video recordings of demonstration of equipment and training of the Owner’s personnel.

1.3 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Architect's responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Architect's responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

SUBMITTAL PROCEDURES 013300-2

1.4 ACTION SUBMITTALS

A. Submittal Schedule: Electronically submit, in PDF format, a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Architect and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and Contractor's construction schedule.

2. Final Submittal: Submit concurrently with the first complete submittal of Contractor's construction schedule.

a. Submit revised submittal schedule to reflect changes in current status and timing for submittals.

3. Format: Arrange the following information in a tabular format:

a. Scheduled date for first submittal.

b. Specification Section number and title.

c. Submittal category: Action; informational.

d. Name of subcontractor.

e. Description of the Work covered.

f. Scheduled date for Architect's final release or approval.

g. Scheduled date of fabrication.

1.5 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Architect's Digital Data Files: Electronic digital data files of the Contract Drawings will not be provided by Architect for Contractor's use in preparing submittals or for Project Record Documentation.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Electronically submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Electronically submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals.

4. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

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2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 15 days for review of each resubmittal.

D. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS-061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A).

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Architect.

4. Transmittal Form for Electronic Submittals: Use Submittal Form acceptable to Architect, containing the following information:

a. Project name / Architect project number.

b. Date.

c. Name and address of Architect.

d. Name of Contractor.

e. Name of firm or entity that prepared submittal.

f. Names of subcontractor, manufacturer, and supplier.

g. Contractor’s approval stamp.

h. Category and type of submittal.

i. Submittal purpose and description.

j. Specification Section number and title.

k. Specification paragraph number or drawing designation and generic name for each of multiple items.

l. Drawing number and detail references, as appropriate.

m. Location(s) where product is to be installed, as appropriate.

n. Related physical samples submitted directly.

o. Indication of full or partial submittal.

p. Transmittal number, numbered consecutively.

q. Submittal and transmittal distribution record.

r. Other necessary identification.

s. Remarks.

5. Metadata: Include the following information as keywords in the electronic submittal file metadata:

a. Project name / Architect project number.

b. Number and title of appropriate Specification Section.

c. Manufacturer name.

d. Product name.

*Miller Engineering, Inc. requires all submittals to be in hard copy format. All submittals pertaining to HVAC, electrical, plumbing, fire alarm, telecommunications, shotcrete and the swimming pool shall be submitted in hard form. Contractor shall submit a minimum of two hard copies to Miller Engineering, Inc. directly and a copy to the Architect

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electronically. Reviewed submittals will be returned to the Contractor electronically.

The same process shall be used for resubmittals.

E. Options: Identify options requiring selection by Architect, submittals with unmarked options will be returned without review and a resubmittal will be required.

F. Deviations and Additional Information: On an attached separate sheet, prepared on Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by Architect on previous submittals, and deviations from requirements in the Contract Documents, including minor variations and limitations.

Include same identification information as related submittal.

G. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with “FURNISH AS SUBMITTED”, “FURNISH

AS CORRECTED” and/or “RESUBMITTAL NOT REQUIRED” notation from Architect's action stamp.

H. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

1. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with “FURNISH AS SUBMITTED”, FURNISH AS CORRECTED” and/or “RESUBMITTAL NOT REQUIRED” notation from Architect's action stamp.

PART 2 PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements: Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections.

1. Submit electronic submittals via email as PDF electronic files to the Project Architect and copy the Architect’s Office Manager.

a. Architect will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

2. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

a. Provide a digital signature with digital certificate on electronically submitted certificates and certifications where indicated.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

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2. Mark each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. Submit Product Data before or concurrent with Samples.

5. Submit Product Data in the following format:

a. PDF electronic file.

b. Submittals not submitted via e-mail as PDF electronic files, may either be rejected for not complying with requirements and returned or discarded by Architect without action.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data unless prior Approval has been given by the Architect.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Submit Shop Drawings in the following format:

a. PDF electronic file unless noted otherwise in individual specifications sections.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of applicable Specification Section.

e. Specification paragraph number and generic name of each item.

3. For projects where electronic submittals are required, provide corresponding electronic submittal of Sample transmittal, digital image file illustrating Sample characteristics, and identification information for record.

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity.

Sample sets may be used to determine final acceptance of construction associated with each set.

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a. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor.

5. Samples for Initial Selection: Submit hard copies of manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect will return submittal with options selected.

6. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

a. Number of Samples: Submit three sets of Samples. Architect will retain one

Sample set; remainder will be returned. Mark up and retain one returned Sample set as a project record sample.

1) Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated.

2) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations.

E. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location.

Include the following information in tabular form:

1. Type of product. Include unique identifier for each product indicated in the Contract Documents or assigned by Contractor if none is indicated.

2. Manufacturer and product name, and model number if applicable.

3. Number and name of room or space.

4. Location within room or space.

5. Submit product schedule in the following format:

a. PDF electronic file.

F. Contractor's Construction Schedule: Comply with requirements specified in Division 01 Section "Construction Progress Documentation."

G. Application for Payment and Schedule of Values: Comply with requirements specified in Division 01 Section 012900 - "Payment Procedures."

H. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Division 01 Section 017700 - "Closeout Procedures."

I. Maintenance Data: Comply with requirements specified in Division 01 Section 017823 - "Operation and Maintenance Data."

J. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and

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addresses, contact information of architects and owners, and other information specified.

K. Installer Certificates: Electronically submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

L. Manufacturer Certificates: Electronically submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required.

M. Product Certificates: Electronically submit written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

N. Material Certificates: Electronically submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

O. Material Test Reports: Electronically submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

P. Product Test Reports: Electronically submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

Q. Research Reports: Electronically submit written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information:

1. Name of evaluation organization.

2. Date of evaluation.

3. Time period when report is in effect.

4. Product and manufacturers' names.

5. Description of product.

6. Test procedures and results.

7. Limitations of use.

R. Preconstruction Test Reports: Electronically submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents.

S. Compatibility Test Reports: Electronically submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.

T. Field Test Reports: Electronically submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

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U. Design Data: Prepare and electronically submit written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable.

Provide name and version of software, if any, used for calculations. Include page numbers.

PART 3 EXECUTION

3.1 CONTRACTOR'S REVIEW

A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents.

Note corrections and field dimensions. Mark with approval stamp before submitting to Architect. Submittals received without Contractor’s review/approval stamp will be returned by Architect without action.

B. Project…