22-0014-1 PreBid Slides.pptx
PPTX presentation 276 KB Posted
- Attached to
- Bulk Bark, Sand and Soil
- Solicitation number
- 52141
- Issued by
- Grays Harbor County, Pierce County, Thurston County, Washington
About this file
This document is a Pre-Bid Conference Presentation for a Competitive Solicitation issued by the Washington State Department of Enterprise Services (Enterprise Services) for Bulk Bark, Sand and Soil. Pursuant to this solicitation, Enterprise Services intends to award one contract for each of the three specified categories: Bulk Bark, Sand, and Soil. The bid evaluation will be based on a combination of cost factors (45 points) and non-cost factors (70 points), as well as consideration of state procurement priorities such as small businesses, veteran-owned businesses, and firms without mandatory individual arbitration for employees. The contract term is 60 months, or 5 years. Bids are due by April 23, 2024, and the Apparent Successful Bidder(s) is expected to be announced on May 24, 2024, with the contract award on June 10, 2024.
The solicitation includes specific insurance requirements, including $2,000,000 per occurrence and $4,000,000 general aggregate for Bodily Injury and Property Damage, and $1,000,000 combined single limit per occurrence for Commercial Auto Liability Insurance. Bidders are encouraged to ask questions during the Q&A period, which ends on April 12, 2024, as some Q&A may lead to solicitation amendments. The solicitation also outlines the complaint, debrief, and protest processes available to bidders.
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Other files
| File | Type | Posted |
|---|---|---|
| 22-0014-1 Exhibit A-2-Bidder'sProfile.docx | DOCX document | |
| 22-0014-1 Competitive Solicitation.docx | DOCX document | |
| 22-0014-1 Exhibit A-1-Bidder Cert.docx | DOCX document | |
| 22-0014-1 Exhibit B Perf Req.docx | DOCX document | |
| 22-0014-1 Exhibit C Pricing.xlsx | XLSX spreadsheet | |
| 22-0014-1 Competitive Solicitation AM1.docx | DOCX document | |
| 22-0014-1 SolAmd 1.docx | DOCX document | |
| 22-0014-1 Exhibit D Contract.docx | DOCX document |
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Text version
Pre-Bid Conference Bulk Bark, Sand and Soil
NO. 22-0014-1
March 22, 2024 Savannah McGill, Enterprise Contract and Procurement Specialist Contracts & Procurement
Pre-Bid Administration Microsoft TEAMS meeting Washington’s Electronic Business Solution (WEBS)
Disclaimer Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on Enterprise Services. Should bidders rely on any other communication, they do so at their own risk and expense.
Agenda Introductions Enterprise Services overview Current bidding opportunity Additional resources
Introductions
Bulk Bark, Sand and Soil NO. 22-0014-1
PROCUREMENT SCOPE
Bulk Bark, Sand and Soil The Washington State Department of Enterprise Services (Enterprise Services) is issuing this Competitive Solicitation pursuant to RCW 39.26. Pursuant to this Competitive Solicitation, Enterprise Services intends to conduct a competitive procurement to award an Agency Contract for Bulk Bark, Sand and Soil.
CONTRACT AWARD STRUCTURE
Total potential Contract awards are summarized in the following table:
Enterprise Services intends to award one (1) Contract for each specified category of Bulk Bark, Sand and Soil.
| Bulk Bark, Sand and Soil | |
| Category | Contract Award |
| Bulk Bark | 1 Award |
| Sand | 1 Award |
| Soil | 1 Award |
BID EVALUATION SUMMARY
Step Item Points
Bid Responsiveness
| 1 | Bid Responsiveness | Pass/Fail | |
| 2 | Performance Requirements Evaluation | ||
| Exhibit B - Performance Requirements (Non-Scored) | Pass/Fail | ||
| Bid Evaluation | |||
| 3A | Cost Factors | ||
| Exhibit C – Bid Price | 45 | ||
| 3B | Non-Cost Factors | ||
| Exhibit B – Performance Requirements | 70 | ||
| Subtotal: | 115 | ||
| 3C | State Procurement Priorities | ||
| Washington Small Business | 10 | ||
| Certified Veteran-Owned Business | 5 | ||
| Executive Order 18-03 | 2 | ||
| Total: | 132 | ||
| 4 | Responsible Bidder | ||
| Bidder Responsibility Analysis | Pass/Fail |
EXHIBIT B – PERFORMANCE REQUIREMENTS
Enterprise Services will evaluate and award up to 70 points for Bidders’ written responses submitted as part of Exhibit B – Performance Requirements. Enterprise Services reserves the right to request additional information or perform tests and measurements before selecting the Apparent Successful Bidder. A bidder’s failure to provide requested additional information to Enterprise Services within ten (10) business days may result in disqualification.
EXHIBIT C – PRICE
Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt Do not let the bullet font size shrink to less than 18 pt If the font gets too small, people can’t read it And it won’t be accessible
STATE PROCUREMENT PRIORITIES
Small businesses Veteran-owned businesses
EO-18-03
Supporting Workers Rights to Effectively Address Workplace Violations Firms without Mandatory Individual Arbitration for Employees
EXHIBIT D - CONTRACT
Contract term: 60 Months - 5 Years Pricing - Economic price adjustment Insurance requirements – See Exhibit C in the Contract Bodily Injury and Property Damage $2,000,000 per occurrence and $4,000,000 general aggregate Commercial Auto Liability Insurance $1,000,000 combined single limit per occurrence
HOW TO SUBMIT A BID
Review all solicitation and contract terms Submit a bid by April 23, 2024 Email bid submittals to: DESCPRMInternal@des.wa.gov
Provide all completed Exhibits:
Exhibit A-1 – Bidder’s Certification Exhibit A-2 – Bidder’s Profile Exhibit B – Performance Requirements Exhibit C – Price
QUESTION AND ANSWER PERIOD
Bidders are encouraged to ask questions
Q&A are posted in WEBS
Some Q&A may lead to solicitation amendments
TIMELINE AND NEXT STEPS
Q & A Period Ends
April 12, 2024
Bid Deadline
April 23, 2024
ASB
May 24, 2024
Contract Award
June 10, 2024
COMPLAINTS/DEBRIEFS/PROTESTS
Complaints Complaint period ends 5 business days before the bid due date.
Debrief Conferences Bidders have 3 business days to request a Debrief Conference after announcement of Apparent Successful Bidder(s).
Protests Must have participated in debrief conference Bidders may protest the award only for three reasons:
Bias, discrimination, or conflict of interest of an evaluator;
Error in computing evaluation scores; or Non-compliance with any procedures described in the Competitive Solicitation.
ADDITIONAL RESOURCES
Washington Electronic Business Solution (WEBS) Statewide Payee Desk Washington APEX Accelerator, formerly PTAC Office of Minority and Women's Business Enterprises (OMWBE) Washington Department of Veterans Affairs Washington Department of Revenue Washington Secretary of State thank you DESCPRMinternal@des.wa.gov
(360) 407-9214
(WEBS)
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