210000001771 RFP Modular Office SystemsRevised.docx

Department of Technology, Management and Budget—Procurement

Modular Office Systems Furniture and Services - Statewide Request for Proposal No. 210000001771

Solicitation Manager Name: Mary Ostrowski Direct Phone: (517) 249-0438 Email:ostrowskim@michigan.gov Main Phone: 1-855-MI-PURCH 1-855-647-8724

This is a Request for Proposal (RFP) for:

Statewide Contract to provide Modular Office Systems Furniture and Services (Including Programming, Design, Installation, Disassembly, Removal, Delivery and Refurbishment Services for State-owned products)

RFP Timeline

*A bidder’s proposal received at 1:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

1. PROPOSAL PREPARATION.

· The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below.

· References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal.

· Include the bidder’s company name in the header of all documents submitted with your proposal.

· Bidders may choose to submit their proposal 1 of 3 ways (“Types”), which must be clearly labelled on the first page of SCHEDULE A, STATEMENT OF WORK in the space provided. Refer to Type 1, 2, and 3 in the table below for the required scope of proposal types, broken out as a “Class”:

Proposal Types

Classification Key

· Physical Samples Required. In addition, by the proposal deadline, the bidder must submit samples of product materials that are identical to the proposed Contract Activities:

· Fabric Samples - 2 Sets of Fabric Samples, which include 1 Statement of Line Card for each pattern proposed, and 1 large sample to demonstrate texture and pattern for each pattern proposed.(See SCHEDULE A, SECTION 1.1.C.4.c for Type 1, 2, & 3 proposals)

· Panel Trim Samples - 2 Sets of 2 Trim Samples for each product proposed. (See SCHEDULE A, SECTION 1.1.C.4.f for Type 1 and 2 proposals, and SECTION 1.1.C.4.g for Type 3 proposal)

· Work Surface Laminate Samples – 2 Sets of Work Surface Laminate Samples for product proposed. (See SCHEDULE A, SECTION 1.1.C.8 for Type 1 and 2 proposals)

· All Samples must be clearly labeled with the bidder's name and RFP number and either mailed or hand-delivered to:

Michigan Dept. of Technology, Mgt., and Budget State Facilities Administration Real Estate Division State of Michigan Warehouse Complex 3111 West St. Joseph Street Lansing, MI 48917 Attn: Mary Ostrowski / Curt Myers

· Samples not destroyed in testing will be returned at the bidder's expense, if requested in writing by the proposal deadline. If a manufacturer submits samples on behalf of the bidder, the bidder, by the proposal deadline, must submit written confirmation from the manufacturer indicating that it will supply the materials indicated.

· RFP Structure and Documentation.

This consists of 4 Parts:

1) SCHEDULE B, PRICING – WORD File

2) Excel file “SCHEDULE B, PRICING TABLES B1B2B3B4” which includes the following tabs:

B1 – New Product Pricing (Applicable to TYPE 1 & TYPE 2) B2 – Refurbishing (Applicable to TYPE 1 & TYPE 3) B3 – Services (Programming, Design, Installation, Dissassembly, Removal & Delivery and applicable to TYPE 1 and TYPE 2) B4 – Parts List (Applicable to TYPE 1 and TYPE 2) Bidder to complete and submit by proposal deadline

Schedule C – RESERVED

Schedule D – RESERVED

Schedule E – RESERVED

Exhibit 1 to Schedule E - RESERVED

Exhibit 2 to Schedule E – RESERVED

Schedule F – RESERVED

Exhibit 1 to Schedule F – RESERVED

Schedule G – Exhibit 7 RESERVED

Schedule H - RESERVED

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS . This is the only method by which the RFP may be modified.

4. QUESTIONS. Bidder questions about this RFP must be emailed to the Solicitation Manager (ostrowskim@michigan.gov with carbon copy to riggs@michigan.gov) no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

5. DELIVERY OF PROPOSAL.

Electronic –

· SIGMA VSS: The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS.

· The price proposal should be saved separately from all other proposal documents.

· The bidder should submit all documents in a modifiable (native) format (examples include, but are not limited to: Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document.

· Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

· Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 373-4111 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder.

· Sharepoint Site for over-sized files only: At the discretion of the Solicitation Manager, specific portions of the proposal may be submitted to a private sharepoint site for files that are too large to be submitted through SIGMA (such as an extra-large product catalog). If you plan on submitting a proposal, please email the Solicitation Manager no later than the time and date specified on the Cover Page., so that site accessibility can be created and granted.

6. STEP 1 - MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide documentation to support the following:

· Type 1 Proposal - FULL SCOPE:

Class 1, 2, 3, 4, 5

1. Contractor must be the manufacturer, or the authorized dealer or distributor of the manufacturer, of the new products proposed. The State reserves the right to independently verify authorized dealer / distributor status. (SCHEDULE A, SECTION 1.B)

2. Contractor must provide a proposal for the Panel System Base Bid.

3. Gross Annual Sales Volume for all new product for the last five years prior to 12/31/2020 for completed and billed sales and services totaling at minimum, an average of $2,500,000 annually. (VENDOR QUESTIONS WORKSHEET, SECTION 2)

4. Gross Annual Sales Volume for Refurbishing Services for the last five years prior to 12/31/2020 for completed and billed services totaling at minimum, an average of $250,000 annually. (VENDOR QUESTIONS WORKSHEET, SECTION 2)

5. Contractor must be able to provide refurbishment on existing State-owned furniture. Remanufactured product will not be accepted. (SCHEDULE A, SECTION 1.A)

· Type 2 Proposal - FULL SCOPE excluding Re-fabric, Cleaning, Repainting, T-Mold Replacement, Pick-up, and Delivery for Refurbished Product Classifications 1, 3, 4, and 5

1. Contractor must be the manufacturer, or the authorized dealer or distributor of the manufacturer of the new product proposed. The State reserves the right to independently verify authorized dealer / distributor status. (SCHEDULE A, SECTION 1.B)

2. Contractor must provide a proposal for the Panel System Base Bid.

3. Gross Annual Sales Volume for all new product for the last five years prior to 12/31/2020 (VENDOR QUESTIONS WORKSHEET, SECTION 2) for completed and billed sales and services totaling at minimum, an average of at least $2,500,000.00 annually.

· Type 3 Proposal - REFURBISHMENT SERVICES ONLY Classification 2 – Re-fabric, Cleaning, Repainting, T-Mold Replacement, Pick-up, and Delivery for Refurbished Product

1. Contractor must be able to provide refurbishment on existing State-owned furniture. Remanufactured product will not be accepted. (SCHEDULE A, SECTION 1.A)

2. Gross Annual Sales Volume for Refurbishing Services for the last five years prior to 12/31/2020 for completed and billed services totaling at minimum, an average of at least $250,000 annually. (VENDOR QUESTIONS WORKSHEET, SECTION 2)

Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

7. EVALUATION PROCESS. If all Mandatory Minimum Requirements are met, the State will evaluate each proposal based on the following factors:

STEP 2: Technical Evaluation The following chart represents particular factors that will be utilized to score STEP 2 for Type 1, Type 2, and Type 3 Proposals.

Type 1 Proposals: Bidders who receive 80 points or more on their proposal in STEP 2, will pass STEP 2 and will be further evaluated based on the criteria identified in STEP 3.

Type 2 Proposals: Bidders who receive 80 points or more on their proposal in STEP 2, will pass STEP 2 and will be further evaluated based on the criteria identified in STEP 3.

Type 3 Proposals: Bidders who receive 80 points or more on their proposal in STEP 2, will pass STEP 2 and have their pricing evaluated and will be required to present to the JEC to be considered for award.

STEP 3 :

Presentation (Type 1, Type 2, and Type 3 Proposals) Presentation Requirements: Bidders who pass STEP 2 will be required to provide a presentation at a State location. Bidders who pass STEP 2 will be contacted after the JEC meetings complete for STEP 2 to establish a specific date and time for presentation. Presentations are estimated for the week of July 14, 2021. Additional Details would be specified in the invitation. Bidders will be required to follow CDC guidelines applicable at the time of the presentation, as well as protocols set forth by the State of Michigan at the time of scheduling.

· The State will interview the Bidder’s proposed Key Personnel, identified in Schedule A, Statement of Work, Section 3.1 Key Personnel.

· Key Personnel will be evaluated to confirm background, knowledge, expertise and suitability of the proposed work plan related to the proposed Contract Activities.

· Contractor and their Key Personnel will be assessed on cohesiveness, technical experience, project approach, professionalism, personality of team, quality of presentation and responsiveness of answers to questions.

· The Contractor’s representatives will be asked to explain the proposed solution to delivering products and/or services as outlined in Schedule A, Statement of Work.

· The State may request additional information prior to interview.

· It is preferred to meet in person with all Key Personnel. Exact requirements will be determined at time of scheduling.

· (Type 1 and Type 2 Proposals Only) – In addition, Key Personnel to present forward-thinking products outside of the required contract specifications, to help implement and achieve a hybrid work model design (i.e., collaboration product, technology pieces, phone booths, products to accommodate mobile workers)

Sample Installation (Type 1 and Type 2 Proposals Only) Bidders who pass STEP 2 will be required to perform a Sample Installation at a State location. Bidders who pass STEP 2 will be contacted after the JEC meetings complete for STEP 2 to establish a specific date and time for sample installation. Sample Installation are estimated for the week of July 14, 2021. It is anticipated that Installation, Uninstall/Removal, will take place on separate days, but would be specified on the invitation. Bidders will be required to follow CDC guidelines applicable at the time of the presentation, as well as protocols set forth by the State of Michigan at the time of sample installations. Actual time it takes the Bidder to complete their installation will also be considered in pricing analysis scenario if Bidder passes STEP 3.

Sample Installation Requirements:

· Samples must be exact and true representatives of the material offered in the proposal for a Typical 8 Workstation Cluster. In the event the installed product fails to conform to the Contractor’s bid response, the Contractor must immediately replace that portion of the sample with the material conforming to the contract requirements.

· Each sample must be tagged or labeled with the name of the Contractor, and the specific Classification or item number.

· Samples must be taken down and removed from the site the day after Installation.

· The State will incur no cost for the installation and disassembly and removal of the sample.

· The State reserves the right to photograph and/or video installation.

The following chart represents particular factors that will be utilized to score STEP 3.

Type 1 and Type 2 Proposals: Bidders who receive 64 points or more on their Sample Installation and Presentation in Step 3, will pass STEP 3 and have their pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service -disabled veteran owned business(QVD/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal, if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in Section 7, Evaluation Process, if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 7, Evaluation Process, and price, as demonstrated by the proposal. The State will post a Notice of Recommendation for Award on www.michigan.gov/SIGMAVSS .

12. DEBRIEF MEETING AND BID PROTEST. The State will post a Notice of Recommendation for Award, which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest electronically at BidProtest-DTMB@michigan.gov no later than 5:00 p.m. Eastern, 10 business days after posting the Notice of Recommendation for Award on SIGMA VSS, or by 5:00 p.m. Eastern the next business day if that date falls on a state holiday or weekend. The State reserves the right to adjust this timing and will publish any change on the SIGMA VSS.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

13. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

14. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment, or contain all matters upon which agreement must be reached. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

15. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. All portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, some information may be exempt from disclosure. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

a. SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process.

i. Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

Michigan.gov/MiProcurement proposal instructions

ii. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the Version 11 (10/2020) 2

iii. trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information. Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. See Section 15 of the Proposal Instructions for additional information.

Section 1. Confidential Treatment Is Not Requested

This section must be completed, signed, and submitted with the proposal if bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in the proposal is not requested.

[Printed Name] [Title] [Company]

Section 2. Confidential Treatment Is Requested

The section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary. The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies whether the material is a trade secret (TS), financial information (FI), or proprietary information (PI); (2) explains the specific legal grounds that support treatment of the material as TS, FI, or PI; and (3) provides the contact information for the person at bidder’s organization authorized to respond to inquiries by the State concerning the material. Bidders must not simply cite to an applicable act or case name; rather, bidders must provide a complete justification as to how the material falls within the scope of an applicable act or relevant case law.

By signing below, the bidder affirms that confidential treatment of material contained in its proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

[Printed Name] [Title]

Michigan.gov/MiProcurement confidential treatment form [Company] vendor questions worksheet Provide a detailed response to each question. “You” and “company” refers to the bidder.

1. Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Name:

Title:

Address:

Email:

Phone Number:

Vendor Customer Code in SIGMA VSS:

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number

Website address

Number of years in business and number of employees

Legal business name and address of parent company, if any

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase:

Gross Annual Sales New Product 2016

Gross Annual Sales all New Product 2017

Gross Annual Sales all New Product 2018

Gross Annual Sales all New Product 2019

Gross Annual Sales all New Product 2020

Average (2016+2017+2018+2019+2020)/5

Gross Annual Sales Refurbishment Services 2016

Gross Annual Sales Refurbishment Services 2017

Gross Annual Sales Refurbishment Services 2018

Gross Annual Sales Refurbishment Services 2019

Gross Annual Sales Refurbishment Services 2020

Average (2016+2017+2018+2019+2020)/5

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

3. Qualified Disabled Veteran/Service Disabled Veteran-Owned Business Program

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly: (1) either one controls or has power to control the other or (2) a third party controls or has the power to control both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees.

If you entered “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. Prior Experience

Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Bidder must provide their 3, Contract- termed (not one-time project) experiences that align with the proposal type they are submitting (Type 1, Type 2, or Type 3). See also Schedule A, Statement of Work Scope Section for Types and Classes.

TYPE 1, TYPE 2, TYPE 3 Bidders to enter their response in the cells below.

A. Experience 1

Company name

Contact name

Contact role at time of project

Contact phone

Contact email

City, State, Zip

1. Project name

2. Detail the scope of the project and your company’s role.

3. Bidder to explain in what ways they believe this experience is relevant to this Contract:

4. Total Dollar value of Contract (a through c below):

a. Total value of New Product:

b. (TYPE 1 & 3) Total value of Refurbished product (complete this section if Bidder is submitting proposal inclusive of refurbished product):

c. Total value of Services:

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

B. Experience 2

Company name

Contact name

Contact role at time of project

Contact phone

Contact email

City, State, Zip

1. Project name

2. Detail the scope of the project and your company’s role.

3. Bidder to explain in what ways they believe this experience is relevant to this Contract:

4. Total Dollar value of Contract (a through c below):

a. Total value of New Product:

b. (TYPE 1 & 3) Total value of Refurbished product (complete this section if Bidder is submitting proposal inclusive of refurbished product):

c. Total value of Services:

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

C. Experience 3

Company name

Contact name

Contact role at time of project

Contact phone

Contact email

City, State, Zip

1. Project name

2. Detail the scope of the project and your company’s role.

3. Bidder to explain in what ways they believe this experience is relevant to this Contract:

4. Total Dollar value of Contract (a through c below):

a. Total value of New Product:

b. (TYPE 1 & 3) Total value of Refurbished product (complete this section if Bidder is submitting proposal inclusive of refurbished product):

c. Total value of Services:

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

D. (TYPE 1 & 3) Refurbishment Services: Bidder must provide detail of experience with each manufacturer or product line for which Bidder is qualified to provide refurbishment services. This list must match the list Bidder provides in SCHEDULE A, SECTION 1.B

6. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with Section 7 Evaluation Process must be provided with Bidder’s proposal.

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)

Minimum wage paid to employees employed at locations within the State of Michigan

Average wage paid to employees employed at locations within the State of Michigan

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance

8. Labor and Environmental Laws Compliance

Bidder must disclose any violations of state or federal labor and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

9. Other

schedule a – statement of work contract activities

Request For Proposal No. 210000001771 Modular Office Systems Furniture and Services - Statewide

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Bidder must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

The Bidder must complete all areas of response boxes for their Base Bid. If Bidder elects to submit an Optional Alternate Bid (for alternate new product) in addition to their Base Bid, they must complete all areas of response boxes specifically provided for Optional Alternate Bids.

It is the Bidder’s responsibility to provide distinguishment of their Base Bid and any Optional Alternate Bid for EVERY Contract Requirement and all additional details required in response boxes in this RFP, even if there is not a separate response box or space provided. If the Bidder’s response applies to both Base and Alternate, they must clearly state so.

Requirements specify Type 1, 2, 3 to aid Bidders in what requirements apply, based on the type of proposal they are submitting and where their response is required. See scope section below for additional information.

BACKGROUND

The State currently has existing used Systems Furniture, Panels, Components, Filing and Storage units in storage. The State is focused on reusing existing product whenever possible in lieu of purchasing additional new product. The Contractor is asked to identify the specific products and services they can offer to the State, and the most favorable pricing terms they will make available. Historic average annual spend over the past 4 years was approximately $5,800,000.00. It is estimated that approximately 3.5 million was associated to new product, 1.1 million to refurbished product and $1.2 million in services (including programming, design, install, disassembly, removal, and delivery services). MiDEAL spend averaged approximately $4.8 million per year, over the past 4 years.

SCOPE

Michigan.gov/MiProcurement

The purpose of this RFP is to solicit proposals from Bidders to provide Modular Office Systems Furniture, Programming, Design, Installation, Disassembly, and Refurbishment Services for all State Agencies and MiDEAL members. The resulting single or multi-awarded contract(s) from this solicitation process will replace existing Contract 071B7700023. The term is anticipated to be 5 years with 2 optional years. Bidders may submit only 1 type of proposal: Type 1, Type 2, or Type 3:

Proposal Types

Classification Key

See SCHEDULE A, SECTION 1.1.A.1 and SCHEDULE B2, PARTS LIST and accompanying typical layouts (SCHEDULE J –TYPICAL 8 WORKSTATION CLUSTER) for Class 1 items.

Bidder may elect to submit an Optional Alternate Bid for Alternate New Product in addition to their Base Bid. See SCHEDULE A, SECTION 1.1.A and additional columns provided in SCHEDULE B2, PARTS LIST. If Bidder is not submitting an Optional Alternate Bid, response boxes in all areas of proposal for Alternate Bid may be left blank.

Bidder Response (TYPE 1, 2, & 3)

List all exception(s):

(TYPE 1 & 2) Bidder to indicate whether they are submitting an Optional Alternate Product Bid in addition to their Base Bid:

(TYPE 1, 2, & 3) Bidder to indicate if they are bidding Type 1, 2, or 3 for Base Bid:

REQUIREMENTS

1. (TYPE 1, 2, & 3) General Requirements A. (TYPE 1, 2, & 3) The Contractor’s programming and design must prioritize the re-use of existing State-owned product in lieu of purchasing new product.