Amnd 0001 Attachment 1 - PWS.pdf

Amended Attachment 1 – Performance Work Statement

Removal of Hazardous Waste and Expired Chemicals from SSD:

Performance Work Statement

Background The Scientific Services Division (SSD) provides technical support to the Alcohol and Tobacco Tax and Trade Bureau’s (TTB) mission of revenue collection and consumer protection. SSD uses a variety of chemicals to perform mission-critical analyses on sample submissions that provide authoritative scientific data to support TTB regulatory actions. As a result, the laboratory generates hazardous waste that it must manage subject to the U.S. Environmental Protection Agency (40 CFR 260-273) and the State of Maryland (COMAR 26.13.03) regulations. Per 42 U.S.C. § 6961, federal agencies must comply with all Federal, State, interstate, and local hazardous waste management requirements.

As a Federally Large Quantity Generator and Maryland Fully Regulated Generator, SSD handles some administrative requirements of the “cradle-to-grave” hazardous waste management. However, SSD is prohibited from treating and disposing of hazardous waste as well as storing hazardous waste beyond 90 calendar days.

Historically, TTB has not exceeded $25K per year for these services.

In 2024-2025, waste generated included:

- 8 x 55 gallon drums containing >24% alcohol waste with organic solvents and <10% chlorinated waste

- 2 x 20 gallon drums containing alcohol/acetone waste

- 9 x 15 gallon drums containing >24% alcohol waste in 20 mL tubes

- 10 x 55 gallon drums > 24% alcohol flavor wastes (lab pack)

- 3 x 15 gallon drums containing > 24% alcohol flavor waste (free liquid)

- 5 x 15 gallon drums containing acidic waste

- 2 x 20 gallon drums of 50% sodium hydroxide waste

- 1 x 33 gallon drums containing acidic aqueous and organic non-chlorinated waste

- 2 x 5 gallon pails of chlorinated aqueous and organic solutions

- 8 x 5 gallon pails containing GC and LC vials

- 8 x 5 gallon pails of basic aqueous and organic non-chlorinated waste

- 1 x 20 gallon pail of basic aqueous and organic non-chlorinated waste

- 1 x 1 gallon pail of KCN Sample prep waste

- 1 x 5 gallon drum of aqueous waste containing water, ethanol, lithium hydroxide and sodium cyanide

- 3 x 15 gallon drums of aqueous waste containing water, ethanol, lithium hydroxide and sodium cyanide

- 1 x 2.5 gallon bottle of tobacco alkaloid waste

- 3 x 3 gallon pails of used oil waste

- 1 x 5 gallon pail of pesticide standard/solvent waste

- 2 x 5 gallon pail

- 2 UV Lamps

- 1 lead acid battery

- 2 x Wine Scan Waste (pH = 12)

- 3 EAS Reductors

The period of performance must begin no later than September 30, 2026.

Period of Performance Dates:

Base Year: 09/30/2026-09/29/2027

Option Year 1: 09/30/2027-09/29/2028

Option Year 2: 09/30/2028-09/29/2029

Option Year 3: 09/30/2029-09/29/2030

Option Year 4: 09/30/2030-09/29/2031

Contract Type: Firm-Fixed-Price

Security Requirements: THIS IS A FEDERAL FACILITY ALL VISITORS MUST HAVE

STATE OR FEDERAL PHOTO ID TO ENTER BUILDING.

Place of Performance: 6000 Ammendale Road Beltsville, MD 20705

The contractor must obtain and maintain all necessary permits and have the knowledge and resources to provide timely removal of waste from the premises and ensure proper disposal of the hazardous waste in compliance with Federal and State hazardous waste regulations (see 42 U.S.C. § 6961).

The contract awardee is expected to deliver the following services:

1. To develop a plan to package, remove, and dispose of hazardous spent waste from laboratory processes and expired chemicals. The laboratory will provide a list of generated waste to the contractor prior an on-site to visit. Waste streams generated by the Scientific Services Division include but are not limited to the following:

a. Flammable waste containing >24% alcohol by volume beverage alcohol samples and solvents including acetone, acetonitrile and less than 10% of methylene chloride

b. Flavor waste containing ethanol, acetone, and other flavoring compounds.

c. Tobacco waste containing nicotine, chlorogenic acids, acetonitrile, acetone, cyanide, nicotine alkaloids, and potassium cyanide.

d. Borosilicate culture tubes, GC and LC vials (2 to 20 mL) containing ethanol, methanol, methylene chloride, ethyl acetate, acetonitrile, pesticides, tobacco, dyes, and other compounds.

e. HPLC waste containing acetonitrile, methanol, ethanol, formic acid, tobacco, and alcoholic beverages.

f. ICPMS and Flame AA waste containing nitric acid, trace metals, tobacco, and beverage alcohol samples.

g. Beverage alcohol waste containing trace level pesticide residues

h. Other waste generated by wet lab techniques such as titrations and flow analyzers.

i. Used oil waste from instruments

j. Sharps waste (including instrument syringes and razor blades; may include bodily fluids such as blood)

k. Universal waste including bulbs/lamps from instruments

l. DEA controlled substance waste containing cannabis and cannabis-related compounds

2. To develop a plan to package, remove, and dispose of expired chemicals. The laboratory will supply a list of proposed expired chemicals to the contractor prior to an on-site visit. Listed below are examples of chemicals that may need disposal:

a. Acids including nitric, hydrochloric and sulfuric acids

b. Bases including sodium hydroxide

c. Organic Solvents including acetonitrile, acetone, ethyl acetate, and hexanes

d. Chlorinated solvents including methylene

e. Pesticide standards

f. Trace Metals

g. Tobacco and tobacco-related compounds (e.g. nicotine)

h. Alcohols including ethanol and methanol

i. Potassium cyanide (250 ml or less)

j. Cannabis and cannabis-related compounds (THC, cannabinoids, etc.)

k. Mercury containing equipment

Removal of Hazardous Waste and Expired Chemicals from SSD:

Criteria

Criteria Contractor Criteria:

Must be able to provide service to the facility located at 6000 Ammendale Road, Beltsville, Maryland 20705.Subcontracting is permitted if it abides by the limitations on subcontracting as outlined in FAR 19.7.

Servicing locations must be located within a 150-mile radius of the Beltsville, Maryland facility.

Travel costs (e.g. lodging, meals and incidentals, airfare) will not be covered as part of this contract.

Must have five years of experience with profiling, packaging, labeling, removal, and disposal of laboratory waste.

Must provide a minimum of three valid customer references (current or past customers no more than 3 years old) for the contractor and subcontractor, if applicable.

Customer references from within a 150-mile radius of the Maryland facility are recommended.

Contractor and subcontractor, if applicable, must have valid EPA identification number for treatment, storage, and disposal of hazardous waste.

Contractor and subcontractor, if applicable, must have EPA permits/certifications/training required by 40 CFR Parts 124 and 262-270 as well as any permits required by any applicable state regulations for labeling, treatment, storage and/or disposal of hazardous waste.

Contractor and subcontractor, if applicable, must have US Department of Transportation (DOT) permits/certifications/training required by 49 CFR Parts 172-178 for labeling, packaging and transporting hazardous materials.

Contractor and subcontractor, if applicable, must have US Drug Enforcement Agency (DEA) approval in managing, labeling and disposing DEA controlled substance waste required by 21 CFR Parts 1300-1321.

Contractor and subcontractor, if applicable, must be knowledgeable of EPA, DOT, DEA, state and local regulations for packaging and labeling of the hazardous waste/hazardous materials.

Contractor and subcontractor, if applicable, must be knowledgeable of EPA, DOT, DEA, state and local regulations for transporting hazardous waste/hazardous materials.

Contractor and subcontractor, if applicable, must deliver the waste to a valid EPA Treatment, Storage, and Disposal facility (TSDF) or applicable facility for DEA controlled substance waste.

Contractor and subcontractor, if applicable, must be able to provide information and guidance on waste minimization/consolidation and record keeping procedures for EPA hazardous waste and DEA controlled substance waste.

Contractor and subcontractor, if applicable, must provide online portal and ability to run and retrieve reports to aid in completing the required EPA Biennial Reports.

No minimum container limits.

Deliverable Criteria:

Provide a cost estimate that includes:

o Removal and disposal of waste (non-lab pack and lab pack) o Materials Fees (containers, packing materials, etc.)

o Labor Fees (number of representatives, person-hours, etc.)

o Travel Fees (time travelled, gas, mobilization, etc.)

o Fees associated with hazardous waste removal and disposal o Quantity of the assessed fees (e.g. per hour, per incident, per pickup, flat rate, etc.)

o Emergency pick up services o Emergency response and clean up services for complex spills which involve unknown or multiple chemicals; spills spread elsewhere via ventilation, in a hallway, or outside the lab; respiratory hazard or other health threat; fires or explosions risk or major damage to property or environment. Spill volumes are >4 L for flammable liquids; > 250 mL for OSHA regulated chemical, carcinogen or toxic chemical; ≥ 25-gal non-hazardous waste; exceeds EPA reportable quantities or triggers emergency release notification requirements.

Provide a plan of same-day service to profile, package, label and remove waste from the Beltsville, MD facility.

Packaging:

o Chemicals or waste must be packaged in containers that meet DOT and other regulatory standards o Containers are labeled with the appropriate DOT and EPA codes as well as any other State regulatory codes Transporting:

o Vehicle must have the ability to provide proper placarding according to DOT regulations.

o Driver must have a detailed manifest of the items transported and where they are being transported. Should include EPA ID of facilities involved in the transaction.

Manifest and Other Waste Documentation o Provide a manifest and other detailed documentation such as land disposal restrictions to TTB before leaving the Maryland facility.

o Provide signed copies of all manifests post-treatment/disposal according to EPA regulations.

PERFORMANCE REQUIREMENTS SUMMARY

Task Standard Quality Assurance

Method

Acceptable Quality Level (AQL)

Incentive/Disincentive

Pickup of waste and chemicals currently waiting on disposition at Beltsville, MD Lab

Within 2 weeks of Contract award

100% inspection

100% Incentive: If Contractor performs requirement in accordance with performance standard/AQL, favorable comments will be documented on Contractor’s Past Performance Disincentive: If Contractor does not perform requirement in accordance with performance standard/AQL, unfavorable comments will be documented on Contractor’s past performance.

Routine hazardous waste pickups

Every 90 days 100% inspection

100% Incentive: If Contractor performs requirement in accordance with performance standard/AQL, favorable comments will be documented on Contractor’s Past Performance Disincentive: If Contractor does not perform requirement in accordance with performance standard/AQL, unfavorable comments will be documented on Contractor’s past performance.

Chemical pickups

Within 21 business days of request

100% inspection

100% Incentive: If Contractor performs requirement in accordance with performance standard/AQL, favorable comments will be documented on Contractor’s Past Performance Disincentive: If Contractor does not perform requirement in accordance with performance standard/AQL, unfavorable comments will be documented on Contractor’s past performance.

Emergency pickups

Within 10 business days of request

100% inspection

100% Incentive: If Contractor performs requirement in accordance with performance standard/AQL, favorable comments will be documented on Contractor’s Past Performance Disincentive: If Contractor does not perform requirement in accordance with performance standard/AQL, unfavorable comments will be documented on Contractor’s past performance.

Amended Attachment 1 - Performance Work Statement

Emergency response and cleanup services for complex spills

Within 24 hours of request

100% inspection

100% Incentive: If Contractor performs requirement in accordance with performance standard/AQL, favorable comments will be documented on Contractor’s Past Performance Disincentive: If Contractor does not perform requirement in accordance with performance standard/AQL, unfavorable comments will be documented on Contractor’s past performance.

Provide proper profiling, labelling and placarding during packaging and transport

Onsite-Day of pickup

100% inspection

100% Incentive: If Contractor performs requirement in accordance with performance standard/AQL, favorable comments will be documented on Contractor’s Past Performance Disincentive: If Contractor does not perform requirement in accordance with performance standard/AQL, unfavorable comments will be documented on Contractor’s past performance.

Invoicing via

IPP

Within 14 business days of pickup or within 7 days of invoice rejection

100% inspection of itemized invoice

100% Incentive: If Contractor performs requirement in accordance with performance standard/AQL, favorable comments will be documented on Contractor’s Past Performance Disincentive: If Contractor does not perform requirement in accordance with performance standard/AQL, unfavorable comments will be documented on Contractor’s past performance.

Amended Attachment 1 - Performance Work Statement