2031ZA22B00002 amendment 04.pdf

SOLICITATION NO. 2031ZA22B00002

INTAGLIO PRESSES FOR BEP FACILITIES – PHASE 1

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SECTION A- COMBINED SYNOPSIS SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for proposal (RFP). This notice and the incorporated provisions and clauses are those in effect through the Federal

Acquisition Circular 2022-01, effective December 6, 2021. The North American Industry

Classification System (NAICS) code is 333244– Printing Machinery and Equipment

Manufacturing, and has a small business size standard of 750 employees. This acquisition is not set-aside for small businesses.

The Bureau of Engraving and Printing (BEP) is a component of the United States Department of the Treasury that designs, engraves, and prints U.S. currency banknotes and other U.S. security products. U.S. currency banknote manufacturing occurs at the BEP’s District Currency Facility

(DCF) located in Washington, DC and the Western Currency Facility (WCF) located in Fort

Worth, TX. The BEP’s primary customer is the Federal Reserve Board (FRB).

The BEP’s objective is for the design, fabrication, assembly, delivery, installation, set-up, testing, commissioning and training of up to twenty (20) Intaglio Printing Presses to be delivered to the new DCF and the WCF of the BEP. The presses will be purchased in pairs (2 presses), one press to print the backs of currency sheets and one press to print the faces of the sheets. All presses shall be capable of printing the backs and the faces of all denominations.

PHASED ACQUISITION USING PROGRESSIVE COMPETITION

DOWN-SELECTION PROCEDURES

(a) This solicitation is for the acquisition of up to twenty (20) Intaglio Printing Presses. This acquisition will be conducted as a two-phased procurement using a progressive competition down-selection technique between phases. It is expected that two or more contractors will be selected and awarded contracts for Phase 1. It is expected that either a single or multiple contractors for Phase 2 will be awarded IDIQ contracts from among these contractors after a competitive down-selection.

(b) Phase 1 is for the print trial to test the Intaglio presses for technical capability. Phase 2 is to award either a single or multiple award IDIQ contract(s) for up to (20) Intaglio presses for the new BEP-DCF and BEP-WCF.

(c) The competition for Phase 2 will be based on the results of Phase 1, and the award criteria for Phase 2 will include successful completion of Phase 1 requirements. The

Government expects that only Phase 1 contract awardees will be capable of successfully competing for the subsequent phase(s). Proposals for subsequent phase(s) will be requested from these contractors.

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(d) BEP does not intend to issue a separate, formal solicitation for Phase 2. Instead, Phase 2 proposals will be requested from the Phase 1 contractors by means of a letter.

All information required for preparation of Phase 2 proposals, including the final evaluation criteria and factors, will be provided at that time. A draft (not final) version of the Phase 2

Statement of Work is provided in Attachment D. A draft (not final) version of the Phase 2 instructions and evaluation criteria are provided in Attachment E.

(e) Phase 2 will be synopsized in the Governmentwide Point of Entry (GPE) in accordance with FAR 5.201 and 5.203 unless one of the exceptions in FAR 5.202 applies.

Notwithstanding BEP’s expectation that only the Phase I contractors will be capable of successfully competing for Phase 2, all proposals will be considered. Any other responsible source may indicate its desire to submit a proposal by responding to the Phase 2 synopsis, and

BEP will provide that source all the material furnished to the Phase 1 contractors.

(f) To be considered for a Phase 2 award, offerors must directly demonstrate to the BEP printing performance and functionality equivalent to that of the Phase 1 contractors, along with providing

Corporate Experience that is acceptable based upon the Phase 1 evaluation factor “Corporate

Experience”. Also, offerors must demonstrate printing results that are determined technically acceptable by the BEP’s subjective evaluation, based upon the Phase 1 subfactor “Subjective

Evaluation”. Failure to demonstrate printing performance and functionality, corporate experience, and achieve acceptance fully and completely from the BEP’s Subjective Evaluation, may render the proposal unacceptable with no further consideration for contract award.

(g) The draft Phase 2 Statement of Work is provided in Attachment D for information purposes.

Please note that these requirements are not final. The BEP reserves the right to change them at any time up to and including the date upon which Phase 2 proposals are requested. The draft

Phase 2 Evaluation Factors are included as Attachment E for information purposes and may be subject to change. Any such changes in evaluation factors will not necessitate issuance of a new, formal solicitation for Phase 2.

(h) Although BEP will request Phase 2 proposals from Phase 1 contractors, submission of the Phase 2 proposal is not a requirement of the Phase 1 contract. Accordingly, the costs of preparing these proposals shall not be a direct charge to the Phase 1 contract or any other

Government contract.

(i) The anticipated schedule for conducting this phased procurement is provided for your information. These dates are projections only and are not intended to commit BEP to complete a particular action at a given time.

Phase 1 awards - May 23, 2022

Phase 2 synopsis – December 2022

Phase 2 proposal requested – January 2023

Phase 2 proposal receipt –February 2023

Phase 2 award – September 2023

(End of clause)

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SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCHEDULE OF ITEMS AND PRICES

This requirement will result in prints trials being performed as Phase 1 of the acquisition process for the indirect inking, five (5) color, sheet-fed, water-wipe, Intaglio Printing Presses.

Offerors are required to submit, at a minimum, an offer that conforms to the solicitation specifications with pricing for all Contract Line Item Numbers (CLINs). Offerors shall price each individual CLIN on a firm fixed price basis. The Government will provide a firm fixed price not to exceed amount for consumables, and will only pay for actual incurred cost for consumable items. An Offeror’s failure to submit an offer which conforms to the solicitation specification may render the proposal unacceptable. The Government will negotiate payments based on the deliverable schedule submitted by the contractor and agreed to by the Government.

This requirement is Subject to the Availability of Funds (SAF).

PERIOD OF PERFORMANCE – Six (6) months

CLIN SUPPLIES/SERVICES QUANTITY UNIT OF

MEASURE

UNIT PRICE AMOUNT

0001 Consumables for Print Trial 1 NTE $___________ $___________

0002 Freight Shipment of Loads to

BEP (SOW 3.6.4)

1 NTE $__________ $___________

0003 Destruction of Materials (SOW

3.23)

1 FFP $__________

0004 Press Time on Equipment 20 DY $___________ $___________

0005 Training Assistance 5 DY $___________ $___________

TOTAL PRICE FOR BASE (Contract Line Items 0001 – 0005)------------------------------- $___________

CLIN 0001: Please list all consumables required along with a fixed price for each consumable.

Then, include a not to exceed ceiling amount based upon your estimated total cost of consumables for this requirement. Once determined fair and reasonable, the firm fixed price not to exceed ceiling will be established for CLIN 0001.

CLIN 0002: This CLIN includes both the shipping and print trial materials from the BEP sites to the offerors’ print trial site, along with the return of the materials by the offeror to the BEP from the print trial site at the conclusion of the print trial (SOW 3.2.4). An estimate of freight shipping costs for each of the anticipated loads should be provided as build up to a not to exceed ceiling.

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Once determined fair and reasonable, the firm fixed price not to exceed amount will be established in CLIN 0002.

CLIN 0003: Destruction of Materials should include a one time, firm fixed price.

CLIN 0004: All labor categories and rates included in the press time on equipment should be identified and accompanied by a firm fixed price, fully burdened labor rate. Labor should then be quoted based upon a daily rate. Once determined fair and reasonable, the daily labor rate for press time on equipment will be established for CLIN 0004.

CLIN 0005: All labor categories and rates included in the training should be identified and accompanied by a firm fixed price, fully burdened labor rate. Labor should then be quoted based upon a daily rate. Once determined fair and reasonable, the daily labor rate for training will be established for CLIN 0005.

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SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 STATEMENT OF WORK

The contractor shall furnish the necessary personnel, material, equipment, services, and facilities to perform the work in accordance with the Statement of Work (SOW) entitled Intaglio Presses

Print Trial Statement of Work (Attachment C).

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SECTION D - PACKAGING AND MARKING

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

Packaging shall be adequate to ensure acceptance by common carrier and safe arrival at destination. Preservation, packaging, and packing of all items to be delivered to the BEP shall be in accordance with Section C and standard commercial practice and adequate to insure acceptance by common carrier and safe arrival at destination.

All markings shall be clearly legible from a distance of 36 inches. Every label must, at a minimum, contain the following:

a. Contract Number/Purchase Order Number

b. Package number, description and quantity of items contained therein

c. COR’s name and telephone number

d. Room number

e. Place of Delivery

f. Contractor’s name

D.2 GENERAL ITEMS – Information required for each shipment:

• Purchase Order Number – The order number BEP assigned to this purchase

• Shipping Address – Point from which the merchandise was shipped

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped

• Total Weight of Packages (if item is sold to BEP in pounds)

• If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

D.3 LINE ITEMS – Information required for each line item included in the shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

• If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

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**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this address: www.acquisition.gov/far (End of Clause)

CLAUSE

NUMBER TITLE DATE

52.246-2 INSPECTION OF SUPPLIES—FIXED-PRICE AUG 1996

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

http://www.acquisition.gov/far

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov/far/ (End of Clause)

NUMBER

TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.247-34 FOB DESTINATION NOV 1991

F.2 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination. The equipment and supplies identified shall be delivered to the following address:

Bureau of Engraving and Printing

Western Currency Facility

9000 Blue Mound Road

Fort Worth, Texas 76131

Eastern Currency Facility

301 14th St. SW

Washington DC 20228

The specific delivery address listed above will be communicated to the vendor by the

COR prior to shipment.

F.3 NOTIFICATION OF DELIVERY

The Contractor shall be responsible for providing all materials and services required for the delivery and placement of the equipment and all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The

BEP will not provide any assistance during deliveries.

http://www.acquisition.gov/far/

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The contractor shall develop and submit a delivery plan to the COR seven (7) days prior to scheduling any deliveries to the BEP. The following information should be provided for all deliveries to BEP facilities:

-Name of supplier/manufacturer

-Contract/Purchase Order Number

-Total number of cartons or pallets

-Total weight

-Date and Time of Delivery

Copies of the packing lists shall be included with this notification and a list of Contractor employees who will need access to the BEP to perform installation and testing of the equipment.

(1) (WCF) Delivery:

For deliveries to the WCF, vendors must call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries. Appointments may be made Monday through Friday between the hours of 7:00 am to 3:00 pm or after hours at

817-847-3831.

Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays.

(2) (DCF) Delivery:

For deliveries to the DCF, vendors must call the Receiving Area at (202) 874-0874 at least twenty-four (24) hours in advance to schedule all deliveries. Appointments may be made Monday through Friday between the hours of 7:00 am to 3:00 pm EST.

Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays.

F.4 DOCUMENTATION

Delivery of all technical data and documentation shall be in accordance with Section D &

F and shall be F.O.B. destination, within consignee’s premises, to the location specified in Section F.2 of this solicitation, to the attention of the COR identified in the contract.

F.5 DELIVERABLES AND DELIVERY SCHEDULE

DESCRIPTION

DESIRED DELIVERY

DATES

(Calendar months/years

After start of Print Trial)

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Training 1 Week

Print Trial Execution 4 Weeks

Destruction of Materials 5 Weeks

Return Shipment Loads to BEP 5 Weeks

F.6 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at: https://www.opm.gov/fedhol/.

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Office of the Chief Procurement Officer

14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the solicitation number.

G.2 DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the

COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the

COR or the designated representative falls within the limitations of (c) above, the

Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day. (End of clause)

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SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price type contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the

Contracting Officer.

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the

Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the

COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract

H.4 NON-DISCLOSURE OF NON PUBLIC INFORMATION & DATA

During the period of performance of the contract, the Contractor may be granted access to Non

Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of

United States currency is nonpublic. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement (NDA) (Attachment B) from BEP.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

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If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the

Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability: The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest

(OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the

Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the

Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential

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OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

1) Notify the Contracting Officer of a potential conflict, and;

2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

3) Present for approval a conflict of interest mitigation plan that will:

▪ Describe in detail the changed requirement that creates the potential conflict of interest; and

▪ Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those offerors whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by

Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the

Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for

16 Bureau of Engraving and Printing making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential

Subcontractors prior to award of a subcontract.

(d) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 POST AWARD MEETING

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance. The Contracting Officer will provide advance notice, agenda and meeting days and time; which will be between 8AM-4PM Eastern. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

H.9 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose

17 Bureau of Engraving and Printing decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting

System (CPARS) and the Federal Awarded Performance and Integrity Information System

(FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information

Technology, and Operations Support, Architect-Engineer contracts and performance on

Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.10 GOVERNMENT FURNISHED MATERIALS (GFM)

All government furnished materials, especially security items, shall be safeguarded, accounted for, and returned to the BEP in accordance with the requirements set forth. All government furnished materials/security items shall be returned to the Government within 10 calendar days after written request by the COR.

All requests for GFM shall be submitted to the Bureau no later than 30 calendar days prior to the materials being required for use under this contract. All requests for government furnished materials shall be submitted to the Contracting Officer. No security items will be furnished until completion of a security audit and implementation of appropriate security provisions to ensure their safeguarding and accountability.

https://cpars.cpars.gov/cpars/app/home.do http://www.fapiis.gov/fapiis/govt/datareports.jsp

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The Contractor shall exercise diligence in the care and safekeeping of the property mentioned herein. In the event of damage to BEP property or equipment caused by Contractor, the amount of compensation due the BEP by the Contractor shall be the actual cost of repair, provided such amount does not exceed the economical repair value.

In the case of loss or damage caused by the Contractor beyond economical repair to equipment, the amount of the Contractor's liability shall be the depreciated replacement value of the item to be determined by the Contracting Officer. Any failure of the Contractor to agree with such determination shall be treated as a dispute pursuant to the clause of this Contract entitled

"Disputes."

The Contractor, any subcontractor, or their employees or agents shall not use government property in any manner for any personal advantage, business gain, or other personal endeavor.

H.11 ACCIDENT PREVENTION

The Contractor shall take any other precautions necessary to protect all persons against injury at the print trial work site and shall be held responsible for all damages to persons and property that occur as a result of his fault or negligence in performing the contract work.

Any contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting

Officer.

H.12 UTILITIES PROVIDED

For the purpose of this contract, utilities such as water, electricity, etc., will be furnished by the

Contractor at no cost to the Government for the preparation and performance of the print trial equipment. All extensions, wiring, hoses, etc., required for connection to such utilities shall be furnished by the Contractor.

H.13 PERMITS AND LICENSES – GENERAL

In the performance of work hereunder, the Contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivision thereof, or of any other duly constituted public authority. The Contractor shall comply with all laws and regulations applicable to work to be performed hereunder.

H.14 CONTRACTOR'S REPRESENTATIVE (CR)

(a) Upon contract award, the Contractor shall furnish to the Contracting Officer the name of the person he has designated and assigned exclusively to this contract as his agent or representative. The Contractor's Representative shall exercise overall management responsibility for the contract effort, receive technical direction, and handle problems arising under the contract, such as, dismissals, disciplinary matters, etc. The CR is further responsible for coordinating matters of mutual concern with the BEP representatives. In the event questions of responsibility arise, they shall be resolved by the Contracting Officer or his authorized

19 Bureau of Engraving and Printing representative.

(b) The CR may not be diverted to other projects for 14 consecutive days or more without giving prior written notification to the Contracting Officer or his representative. Such notification shall include a justification for the diversion, together with information on the proposed substitute in sufficient detail to permit analysis of any potential negative effects on

Contract performance. No substitution shall be made without the written consent of the

Contracting Officer; provided, however, that the Contracting Officer may grant such consent retroactively. Any such substitution of a permanent nature will be made a part of this contract through the issuance of a modification.

(c) When the CR is temporarily unavailable to manage the contract effort for a period longer than 72 hours, including absences due to vacation or illness, the Contractor shall provide to the

COR written designation of an alternate representative, itemizing any limitations in the alternate's authority. The procedures of paragraph (b) above do not apply to such temporary designations unless they are expected to exceed the time period indicated in that paragraph.

H.15 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH ACT OF 1980

GOVERNMENT OWNED FACILITIES / EQUIPMENT

Performance of work hereunder shall comply with the provisions of the Occupational Health and

Safety Act of 1980, as amended (OSHA). If at any time during the performance of this contract, the Government - furnished facilities and/or equipment do not conform to OSHA standards, the

Contractor must so notify the Contracting Officer, in writing, including a recommendation of the corrective action needed.

H.16 PERSONNEL SECURITY REQUIREMENTS

Personnel Security Clearance. Contractor and subcontractor employees involved in the repair, maintenance, installation, modification, inspection, or any other capacity requiring access to the

BEP, access to the BEP computer systems or information contained therein, or other information pertinent to BEP personnel or security operations shall be subjected to suitability investigations, conducted by the BEP, before assignment to perform work under this contract.

All Contractor and subcontractor personnel requiring access to the BEP or working on the BEP contract will be required to complete and submit, to the COR, all security forms furnished by the

Personnel Security Division, commensurate with the sensitivity of their positions.

Upon receipt of the Statement of Work, the Office of Security will provide an assessment of access level and the type of background investigation that will be granted as well as the appropriate Position Sensitivity Levels which will be assigned to all positions occupied by

Contractor and Subcontractor employees. The position sensitivity of all positions occupied by

Contractor and Subcontractor employees, which involve access to the Personal Computer function, including those involved in the inspection of the work are designated as Low Risk.

Should other positions be identified, requiring a higher sensitivity, the position sensitivity shall be designated as High Risk. Access to the BEP and placement in these positions require that the

BEP conduct a Full Field Background investigation, and that it be favorably completed.

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Required security packets are required to be submitted to the COR, within ten (10) working days, for use by Personnel Security Division, Office of Security. The Contractor shall submit packages of all personnel expected to be present at the Bureau for extended periods of time in excess of ten (10) working days no later than ninety (90) days prior to the delivery of the equipment to the Bureau.

The BEP reserves the right to deny access to its facilities and/or security systems, following adjudicative guidelines set forth in Executive Order 10450 and applicable supplemental directives, to any individual about which an adverse suitability determination is made. Failure to submit the required security investigation packet or to truthfully answer all questions contained in security investigation packets shall constitute grounds for denial of access clearance.

The selected Contractor shall not provide access to employees, or subcontract employees, until written access clearance is provided by the Personnel Security Branch, office of Security, BEP.

Contractors and subcontractors are responsible for reporting all changes to the COR within five

(5) days of the occurrence of the change concerning any of their employees, which may affect the suitability of their employees for access to the BEP or placement in any of these positions including additions, or deletions.

The COR shall maintain a current listing of access requirements and provide that information to the Personnel Security Division, BEP. The Personnel Security Division will inform the COR of all access denials. The reason for the denial will not be provided to the company contact in accordance with the Privacy Act of 1974. Denial of access to the BEP does not preclude employment of the individual concerned, by the Contractor, in any capacity not associated with the contract. Reinvestigation may be required throughout the life of the contract to adhere to

Government security requirements.

H.17 SECURITY/ACCOUNTABILITY REQUIREMENTS

The following requirements provide for essential physical security, control, and employee suitability measures to be considered for implementation by contractors. These measures apply to all "prime" and "sub" contractors who, as a result of a contract with the Bureau of Engraving and Printing (BEP), will receive, utilize, process or produce United States securities or instruments of reproduction for the United States Government. United States securities/instruments or reproduction, hereafter referred to as US securities, are defined as designated items or materials included in or used in the manufacture of US paper currency. U.S.

securities are considered to be, and remain, the property of the U.S. government. The unauthorized possession and reproduction of any U.S. obligation, security, distinctive components, paper, and/or instruments of reproduction is strictly prohibited by Title 18, U.S.C.

Contractor responsibility regarding protection requirements for U.S. securities encompasses a broad scope of controls and protective measures. These include, but are not limited to comprehensive accountability and control, physical protection, loss prevention, and employee suitability (personnel clearance) programs. Accordingly, it will be the responsibility of the contractor to establish and maintain effective measures that will insure the integrity of U.S.

securities and/or instruments of reproduction throughout all phases of the contract.

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A written plan detailing the measures that will be employed for the protection of U.S. securities shall be submitted and approved by the BEP's Office of Security prior to award of a contract and prior to the receipt of any U.S. securities. All security plans and revisions will be effective only after written approval has been obtained from the Chief, Office of Security, BEP. This approval is contingent upon verification of the existence of the protective security measures reflected in the security plan.

The BEP Office of Security reserves the right to conduct initial and unannounced periodic site inspections and surveys to determine the vulnerability of U.S. securities based upon the protective measures proposed by the security plan. No changes in the control, handling, location, and/or storage of U.S. securities shall occur until a revised security plan is approved in writing by the Chief, Office of Security, BEP.

In proposals requiring bid samples of U.S. securities or instruments of reproduction, solicitations requiring the use of U.S. securities or instruments of reproduction only for equipment factory inspection tests, or for specific short term contracts, the security plan may provide means for temporary protection of the project to include labor intensive measures using appropriately cleared personnel. These temporary measures shall be addressed in the plan. However, prior to contract award, the contractor shall comply will the protection requirements as prescribed herein.

The BEP considers all areas where U.S. securities are processed, manufactured, or stored, including critical components/features and/or controlled ingredients necessary to produce these items as critical or vulnerable areas. At a minimum, the following categories shall be considered in the development of a physical security program. Compensatory security measures may be proposed for the review/approval of the BEP Office of Security.

Building Exterior is defined as the exterior area of a building where U.S. securities are present and includes exterior doors, walls, and windows. Lighting must be sufficient to allow unrestricted viewing of the building exterior and be free of obstructions that could impair observation of the area by the naked eye.

Building exterior doors allowing access to areas where U.S. securities are present shall be constructed in accordance with Hollow Metal Door Manufacturers (HMM) Specification 863.

Doors shall consist of a 14-gauge steel, flush mounted, self-closing and latching, hollow metal door set into a 12-gauge steel frame and shall be hung using nonremovable pins. All hardware shall be appropriate for the door installed. Roof hatches or other related openings shall be of similar construction. Doors and roof hatches should be protected by high-security type locks.

Exterior cargo doors affording access to areas where U.S. securities are present shall be constructed of at least 18-gauge steel slats with continuous end locks. The bottom bar of the door shall consist of two steel angles, at least one-quarter inch thick. Door guides shall be at least one-quarter inch thick. Cargo doors shall be configured with a high-security locking device at each lower corner and installed over concrete floors/surfaces.

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Authorized employees shall access buildings where U.S. securities are present only through control stations established at entrances and departure points. These control stations shall be controlled by an automated access control system (i.e., card access system).

All visitors/contractors should be identified prior to admittance at the perimeter of the facility.

Visitors will be processed at a single designated center. Emergency egress doors shall be constructed to the same standards as prescribed for exterior doors.

Electronic intrusion detection systems should include balanced magnetic switches for all exterior doors permitting access to areas where U.S. securities are present. Cargo doors should be protected by a magnetic switch as well as dual-tech motion detectors on each side of the door.

Emergency egress doors, roof doors and /or hatches shall be equipped with balanced magnetic switches and audible, local alarms.

In areas where U.S. securities are present all windows shall be alarmed to detect intrusions.

Windows shall be protected by security bars, security screening, or window glazing to preclude window breakage in all areas where U.S. securities are present. In addition, windows that permit public view of U.S. securities will be opaque. Openings, i.e., heating vents, ducts, etc., will be protected by security bars and/or security screening so as to preclude the unauthorized removal of U.S. securities.

H.18 PROTECTING SENSITIVE INFORMATION

(a) Applicability

This clause applies to the Contractor, its subcontractors, and contractor personnel (hereafter referred to collectively as “Contractor”) and addresses specific BEP requirements in addition to those included in the Federal Acquisition Regulation (FAR), Privacy Act of 1974 (5 U.S.C. 552a

- the Act), the Health Insurance Portability and Accountability Act of 1996 (HIPAA, Pub. L.

104-191, 110 Stat. 1936), the Sarbanes-Oxley Act of 2002 (SOX, Pub. L. 107-204, 116 Stat

745), and other laws, mandates, or executive orders pertaining to the development and operations of information systems and the protection of sensitive information and data. The following should not be construed to alter or diminish civil and/or criminal liabilities provided under various laws or mandates.

(b) Authorization to Use, Store, or Share Sensitive Information

(1) Written approval by the Chief Information Officer (CIO), or delegate, is required prior to the use or storage of BEP Sensitive Information or sharing of BEP Sensitive

Information by the Contractor with any subcontractor, person, or entity other than BEP.

(2) Contractor must not remove Sensitive Information from approved location(s), electronic device(s), or other container(s), without prior approval of the CIO, or designate.

(c) Information Types

The term Information is synonymous with Data, regardless of format or medium.