20272010_E1_Response_Log.pdf

This is a Response Log and Abstract for RFP 20272010 issued by the City of Eugene, Oregon for a Community Safety Payroll Tax Communication Strategy. The scope of work spans from August 2026 through June 2027 across five phases: research and analysis (deliverable due October 31, 2026), creative development (January 15, 2027), communications strategy, coalition building and engagement, and performance reporting (May 14, 2027). Key deliverables include 4-6 community focus groups, market research and analysis, creative materials encompassing branding, messaging frameworks, videos, social content and printed materials, a comprehensive multi-channel advertising strategy, and coalition building activities including 2-4 co-sponsored events. Sealed proposals were due August 19, 2026 at 2:30 p.m. through OregonBuys. The Notice of Intent to Award is anticipated by August 26, 2026. The contract is effective upon execution with an option for up to three additional one-year renewal terms by mutual agreement.

Five proposals were received by the closing deadline. Four proposers held OSBE/WBE or ESB/WBE certifications: Kearns & West (OSBE/WBE - 11641), Turell Group (OSBE/WBE - 6302), Parachute Strategies (ESB/WBE - 9083), and Quinn Thomas LLC. One proposer, Funk/Levis & Associates, submitted without a listed certification. The budget range is $150,000 to $300,000, with cost proposals evaluated on value relative to scope depth rather than lowest bid. The City scores proposals on a 100-point scale: cover letter (15 points), relevant experience of the overall firm (35 points), relevant experience of the company and related team (30 points), capability and availability (10 points), and cost proposal (10 points). Proposers must provide a minimum of three references for projects valued in excess of $150,000 and must maintain commercial general liability insurance of not less than $2 million combined single limit per occurrence with an annual aggregate of $3 million, workers' compensation insurance in compliance with Oregon law, and automobile liability insurance of not less than $2 million combined single limit per occurrence.