2027004-PU-DB_Addendum 02_10-26-26.pdf

ADDENDUM #2

ITB/RFP NUMBER: 2027004-PU-DB

Water Treatment Plant Sedimentation Basin Plate Settlers Project RFP

DATE: October 26, 2026

TO: All Potential Bidders/Offerors

City of Harrisonburg’s RFP, is modified as follows:

On October 22, 2026 at 1:30pm local time a non-mandatory, virtual pre-proposal meeting was held for the above-referenced solicitation. The recorded log-in sheet and PowerPoint presentation slides from this meeting are attached and made part of this addendum. Below is a question and answer received prior to the pre-proposal meeting.

1. Question: What is the Line Stop, Hot Tap or Line Freeze scope of work for this project?

Answer: There is no need to hot tap or to freeze any lines. Any tapping that will be required will be on an empty pipe.

All other requirements, terms and conditions of the ITB/RFP remain unchanged.

Addendum page must be signed and returned with your bid/proposal to acknowledge receipt of this addendum.

Authorized Signature

By: Shane B. Smith Procurement Manager

City of Harrisonburg, VA - Water Treatment Plant Sedimentation Basin Plate Settlers Project RFP (2027004-PU-DB) Addendum #2 Page 1 of 23 display userName John Thornton, DBIA jthornton@meb.group John Thornton, DBIA jthornton@meb.group Joshua L. Baughman joshua.baughman@harrisonburgva.gov Dave Gray dave.gray@harrisonburgva.gov Arnold, Roger rarnold@hazenandsawyer.com Aaron Tice atice@wileywilson.com Josh Clifton jclifton@englishconst.com Delphos, Paul J pjdelphos@burnsmcd.com Sue Griffin svgriffin@crowderusa.com Rick Prosser rprosser@crowderusa.com Tabor, Chris ctabor@hazenandsawyer.com Rebecca L. Kibler rebecca.kibler@harrisonburgva.gov Margo Waisanen mwaisanen@crowderusa.com Rob Mangrum rob@mangrumconsulting.com Jeremy Harrison jharrison@crowderusa.com Shane B. Smith shane.smith@harrisonburgva.gov Sara Sipe sara.sipe@harrisonburgva.gov Balbina Penaloza balbina.penaloza@harrisonburgva.gov Balbina Penaloza balbina.penaloza@harrisonburgva.gov Mike Collins mike.collins@harrisonburgva.gov Mike Collins mike.collins@harrisonburgva.gov

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City of Harrisonburg, Virginia

Water Treatment Plant Enhancements

Clarification Basin Plate Settlers & Sludge Removal Systems

10.22.2026

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Owner Design Builder EJCDC Format

Project Work Scope

Procurement Format and Schedule

Offerors Submittal Contents

Technical Component

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Owner Design Builder EJCDC Format

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Available Upon Request-Edited

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Available Upon Request - Unedited

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Project Work Scope

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3.0 SCOPE DOCUMENTS

ATTACHMENT I: DESIGN REQUIREMENTS FOR INCLINED PLATE SETTLERS

ATTACHMENT J: DESIGN REQUIREMENTS FOR SLUDGE SYSTEM

ATTACHMENT K: VIRGINIA ADMINISTRATIVE CODE 12VAC9-590-872

ATTACHMENT L: ANCILLARY PROJECT REQUIREMENTS

OTHER:

o Provided are 4 concept documents from 4 different vendors.

o They are not comprehensive to use for construction.

o They are not binding in any way for this project.

o They are informational only.

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4.0 PROJECT SCOPE

4.1 PROJECT MANAGEMENT

Integration, scope, schedule, cost, quality, resources, communication, risk , procurement, and stakeholder management

4.2 DESIGN REQUIREMENTS

Meet HPU design requirements and obtain VDH-ODW certificate to construct

4.3 CONSTRUCTION REQUIREMENTS

Partner with Harrisonburg’s plant operations team, complete the installation, commission the final product, and obtain VDH-ODW certificate to operate.

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Procurement Format and Schedule

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The City of Harrisonburg will use a two-phased selection process for the selection of a Design-Builder for the Project.

The RFQ represents the first phase in the selection process, during which Offerors will submit Statements of Qualifications for the project. Upon completion of this Step 1, the City intends to short-list at least two (2) Offerors.

Only the short-listed Offerors will receive the Request for Proposal (RFP) and be allowed to submit a proposal. In the event the SOQs of fewer than two (2) Offerors are determined to be responsive, then the City reserves the right to not proceed to Step 2 of the D-B process.

1.1. CITY’S DESIGN-BUILD PROCUREMENT PROCESS

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6.0 ANTICIPATED SCHEDULE

PROJECT EVENT DATE

Issue date for RFP October 6, 2026

Virtual Pre-Proposal Meeting October 22, 2026, 1:30 PM

Last Day for Questions & Site Visits November 26, 2026

Closing on EVA December 10, 2026, 3:00 PM

Review of Proposals December 11, 2026 – December 31, 2026

One-on-One Presentation Meetings January 2, 2027- January 31, 2027

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5.0 PRE-PROPOSAL MEETING (VIRTUAL) & SITE TOURS

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9.0 INSTRUCTIONS TO OFFERORS

All submittals this RFP shall be submitted through the eva platform (https://eva.virginia.gov/).

Faxed, emailed and hard copies of submittals will not be accepted. Submittals shall be received by the Purchasing Office no later than the date and time listed on the Cover Page of this RFP. Any submittals received after this date and time will not be accepted.

To submit through eva, the Offeror must be a registered vendor. To register as a new vendor, visit:

https://eva.virginia.gov/register-now.html. If you have questions or issues during the process of submitting a response, contact eva Customer Care at: 1-866-289-7367.

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Offerors Submittal Contents

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6.0 PROPOSAL REQUIREMENTS

PART 1

Section 1: General Section 2: Required Forms –B,C,D,G,H,W9 Section 3: Signed Addenda- Section 4: Scope of work – Docs + Power point summary Section 5: Technical Documents –Docs + Power point summary Section 6: Project Planning – Docs + Power point summary

Part 2 Section 7: Cost Proposal Form M

11.0 PROPOSAL EVALUATION CRITERIA

Proposal evaluations will be based on a 100-point system using the following minimum selection criteria.

The format of each proposal must contain the following elements organized into separate sections , as the Offeror(s) may deem appropriate

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Technical Component

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Project Scope

4 basins Length: 110” Width: 27.5’ Depth 14’

Plate settlers designed to meet

12VAC5-590-872

under VDH-ODW approval

Sludge removal system (vacuum or scrapers).

• Physical hydraulic integration

• Sludge transport layout

• Electrical layout

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ATTACHMENT I. PROJECT SPECIFICATION FOR INCLINED PLATE SETTLERS

ATTACHMENT J. PROJECT SPECIFICATION FOR SLUDGE SYSTEM

ATTACHMENT K. VIRGINIA ADMINISTRATIVE CODE 12VAC9-590-872

ATTACHMENT M. PROJECT ANCILLARY DESIGN CHECKLIST

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