BID #2027-01

ELEVATION OF TWO-STORY RESIDENCE

105 WASHINGTON PARKWAY

SEALED submissions are subject to the standard Bidder:

instructions set forth on the attached sheets.

Any modifications must be specifically _________________________________ accepted by the Town of Stratford. Doing Business As (Trade Name)

Address

Released: Friday, 17th July, 2026 _________________________________________ Town / State / Zip

Phillip Ryan, Purchasing Agent _________________________________________ Title (Mr /Ms)

Signature

Telephone

E-mail

Sealed bids will be received by the Purchasing Department at the office of the Purchasing Agent, 2725 Main Street, Room 104, Stratford, Connecticut 06615, up to:

10:00AM, Thursday, 13th August, 2026

NOTE:

1. Bidders are to complete all requested data in the upper right corner of this page and must return this page with their bid proposal.

2. No bid shall be accepted from, or contracts awarded to, any person/company who is in arrears to the Town of Stratford or Owner upon debt, or contract or who has been within the prior five

(5) years, a defaulter as surety or otherwise upon obligations to the Town of Stratford.

3. Submissions are to be submitted in a sealed envelope and clearly marked “BID #2027-01” on the outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.

offering more from forest to shore

PURCHASING

mailto:purchasing@townofstratford.com

2027-01 / Elevation of Two-Story Residence / 105 Washington Parkway

INVITATION TO BID

The Town of Stratford (“Town”) on behalf of the property owner (“Owner”) is seeking competitive bids from qualified contractors with proven industry experience, to provide labor, materials, tools, equipment, and all else necessary, to perform the work as delineated in the drawings prepared by the Owner’s architect and structural engineer. The awarded contractor will be responsible for removal and proper disposal of all surplus material.

Funder: Federal Emergency Management Agency (FEMA) / Hazard Mitigation Grant Program Project Number 4500-8R

Grantee: Property Owner

Recipient: Division Emergency Management and Homeland Security (DEMHS) / Grant Number HMGP-4500-8R

Sub-Awardee: Hazard Mitigation Grant Program (HMGP)*

*The HMGP Program follows 2 CFR Section 200.338 standard regarding Procurement, Suspension and Debarment:

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR4acc10e7e3b676f/section-200.338

Sub-Recipient/Sub-Grantee: Town of Stratford (“Town”) NOTE: The Town’s role is to oversee and ensure compliance with FEMA and State of Connecticut grant requirements.

The Town shall be held harmless from both the awarded Contractor and the Owner.

Contractors must comply with State Prevailing Fair Wage Provisions for new construction projects over $1,000,000.00 and remodel/repair projects over $100,000.00 – C.G.S. 31-53(g).

The Davis-Bacon and Related Acts, shall apply to contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000.00 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works. More information may be obtained from: https://www.dol.gov/whd/govcontracts/dbra.htm

PRE-BID MEETING / SITE ACCESS

A non-mandatory site meeting will commence at 105 Washington Parkway, Stratford, CT at 10:00AM on Wednesday, 29th July, 2026 for prospective bidders to scope the conditions.

While the meeting is not mandatory, prospective bidders are encouraged to attend and sign-in at commencement of the meeting. The sign-in sheet will be posted on the Purchasing Department website as below. Copies will not be made available at the meeting, nor will they be faxed out.

All requests for information will be answered in writing as specified below under RFI / Addenda.

REQUESTS FOR INFORMATION (RFI) / ADDENDA

Direct requests in writing to: Town of Stratford | Purchasing Department Attention: Phillip Ryan | Purchasing Agent

E-mail: PRyan@townofstratford.com

NOTE: Written requests for information will not be accepted after 12:00PM on Tuesday, 4th August, 2026.

Response will be in the form of an addendum that will be posted approximately Monday, 10th August, 2026 at the close of business to the Purchasing Department website: https://www.stratfordct.gov/page/purchasing-department

It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder and Owner or any other Town official and/or department manager and/or Town of Stratford employee, other than as set forth above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or in any other manner than specified above. Addenda will not be mailed, e-mailed or faxed out.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR4acc10e7e3b676f/section-200.338 https://www.dol.gov/whd/govcontracts/dbra.htm mailto:PRyan@townofstratford.com https://www.stratfordct.gov/page/purchasing-department

REQUIREMENTS

A. Prospective bidders are strongly advised to visit the site and verify the scope of the work, including measurements and quantities, prior to submitting a bid.

B. Price is to include all labor, materials, permits, fees, disposal, etc., required to properly complete the project, including, but not limited to, the following:

1. Permit approval where and as required by law.

2. Removal and proper disposal of all surplus material.

3. Installation of all new equipment and material as specified, including all structural support necessary.

4. Site clean-up.

C. The Bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color, national origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual arrangements, in all service and accommodations they offer to the public, and in any of their other business operations.

D. The successful bidder MUST secure all required permits prior to commencing work on the site.

NOTE: The Owner is not able to waive the State of Connecticut Education Fee applied to any project.

E. All work must be completed in a timely manner. At the Contractor’s option and own expense, he/she may access the site on holidays and weekends as mutually agreed upon by Owner. All work must be coordinated with Owner.

F. Award of the project, either partial or in its entirety, is contingent upon approved funding source.

Hazardous Material Where found to be present, remove and properly dispose of any asbestos containing material (ACM) or lead material per State of Connecticut regulations.

Link: https://portal.ct.gov/DPH/Asbestos-Program/Asbestos-Program/Asbestos-Licensure-of-Contractors-and-Consultants

CHECKLIST

The following must be submitted with proposal:

Cover page, completed and signed.

Price Proposal Form.

Addenda acknowledged on Bid Form and/or submitted if requested.

Bid Security: Bid Bond, Cashier’s Check or Letter of Credit. (No Exceptions)

Made out to the Property Owner: Mr. Joseph M. Sansone, 105 Washington Parkway, Stratford, CT.

List of references where projects performed of comparable size and scope within the past three years.

List of all sub-contractors identifying each trade, hourly rates, and Tax ID number.

Any and all exceptions itemized and attached to Bid Form.

W9 Form.

https://portal.ct.gov/DPH/Asbestos-Program/Asbestos-Program/Asbestos-Licensure-of-Contractors-and-Consultants

INSTRUCTION TO BIDDERS

DEFINITIONS

Whenever the words defined occur in this Contract and in the specifications hereto attached, they shall have the meanings here given:

1. Owner: Mr. Joseph M. Sansone, 105 Washington Parkway, Stratford, CT.

2. Contractor: Whenever the word "Contractor" is used in these specifications, it shall be understood to mean the person or persons, co-partnership or corporation, who has entered into this contract as the party of the second part, or his/her or their legal representative.

3. Sub-Contractor: Any individual, firm, partnership, or corporation to whom the Contractor sublets or assigns any part or parts of the project covered by the contract with the approval of the Owner.

4. Overseer: The Town of Stratford.

PRICES

Prices quoted must be firm for acceptance by the Owner for a period of ninety (90) days, upon public opening of all bids.

Price shall include all applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their original bid. The price(s) and amount of the bid will have been arrived at independently and without consultation, communication or agreement with any other contractor or bidder.

GUARANTEE

Equipment, materials and, or work executed shall be guaranteed for a minimum period of one (1) year against defective material and workmanship. The cost of all labor, materials, shipping charges and other expenses in conjunction with the replacement of defective equipment, and, or unsatisfactory work, shall be borne by the Contractor.

The Contractor shall upon written notice remedy any and all defects in materials or workmanship resulting from work done under this contract and repair any damage to any structures or property caused by the Contractor incidental to this work, all such repairs to be done in accordance with instructions furnished by the Manager of Facilities and paid for by the Contractor.

OBLIGATION OF CONTRACTOR

The Contractor shall do all the work and furnish all the materials, tools, and appliances necessary or proper for performing and completing work required by this contract in a manner specified. All the work, labor, and materials to be done and furnished under this contract shall be done and furnished strictly pursuant to and in conformity with the specifications hereto attached and other directions of the Owner, as given from time to time during the progress of the work under the terms of the contract. The Contractor shall complete all work to be done under this contract to the satisfaction of the Owner and in accordance with the specifications and drawings (where provided) herein mentioned at the prices herein agreed upon.

METHOD OF DOING WORK

The work must be started and done by the Contractor in such a manner as not to encounter delays to the traveling public owing to delays in doing the work. It must be pushed to completion with all possible speed and no inconvenience to traffic will be permitted where such inconvenience may be avoided. The Contractor shall conduct the work in such a manner so as not to interfere with or willfully annoy Owner or Town employees and officials, including employees of public utilities, residents adjacent to the work, and the general public.

The Contractor shall employ only competent employees to do work and whenever the Owner shall notify the Contractor, in writing, that any employee on the work is, in the Owners opinion, incompetent, unfaithful, disorderly and otherwise unsatisfactory, such employee shall be discharged from the work and shall not again be employed on it, except with the consent of the Owner. At the site of the work, the Contractor shall employ at all times while work is in progress, a construction superintendent or foreman who shall have full authority to act for the Contractor and who shall be acceptable by the Owner.

In connection with the execution of the bid, subsequent purchase orders and/or contracts, the Contractor shall not discriminate against any employee or applicant for employment because of age, race, religion, color, sex, or natural origin.

The Owner reserves the right to require the successful bidder(s) to enter into such security arrangements and/or written contracts as deemed necessary to protect its property and goods and interests.

The form of Agreement that the successful bidder will be required to execute will be decided by the Owner. The bidder, to whom the Contract is awarded, must sign and deliver required copies to the Owner within seven (7) business days after notice of award and receipt of Agreement forms from the Owner.

At or prior to delivery of the signed Agreement, the bidder to whom the contract is awarded shall deliver to the Owner those Certificates of Insurance required by the Contract Documents and such Labor and Materials Payment Bonds and Performance Bonds as required by the Owner.

EXECUTION OF AGREEMENT

Bonds and Certificates of Insurance shall be approved by the Owner before the successful bidder may proceed with the work.

Failure or refusal to provide Bonds or Certificates of Insurance in a form satisfactory to the Owner shall subject the successful bidder to loss of time from the allowable construction period equal to the time of delay in furnishing the required material.

LIABILITY OF CONTRACTOR

The Contractor shall at all times safely guard the Owner's property from injury or loss in connection with this contract. The Contractor shall at all times safely guard and protect the work and that of adjacent property (as provided by law and the contract documents) from damage. The Contractor shall take all responsibility for the work and take precautions for preventing injuries to persons and property in or about the work. The Contractor shall assume the defense of and indemnify and save harmless the Owner and its officers, agents, and employees from all claims relating to labor and materials furnished for the work, to inventions, patents and patent rights used in doing the work, or in consequence of any improper materials, implements or labor used therein and to any act, omission or neglect of the Contractor and his/her employees therein.

The Contractor shall conduct the work in such a manner as to interfere as little as possible with travel on the highways and observe all ordinances and statutes relating to obstructing the highway. The Contractor shall provide railing or suitable barricades as good safe practice requires as outlined in the latest revised edition of the Manual of Accident Prevention in Construction published by the Associated General Contractors of America and as required by the Owner to prevent accidents or injury to persons, vehicles or animals.

Signs warning the public of construction in the near vicinity shall be maintained at a reasonable distance from either end of the location of active construction or hazardous condition arising therefrom. All barricades, machinery and other hazards or obstructions to the public use of the highway shall be brightly and properly lighted at night.

EXTRA WORK

The Owner shall notify the Contractor, in writing, of the necessity of such extra work, stipulating its character and extent.

Upon receipt of such notification, the Contractor shall advise the Owner, in writing, of the compensation, whether unit price or lump sum as requested, for which he/she proposes to perform the extra work required. The Owner may accept the compensation proposed by the Contractor, or if the Owner considers the prices submitted to be excessive, the Owner may order the work done on a "Cost Plus" basis. In either case, the character and extent of the extra work together with the accepted basis of compensation shall be communicated to the Contractor by means of a change order which, when signed by the Contractor and the Owner, shall become part of the contract.

Unforeseen work made necessary by changes in plan or work necessary to complete the improvements for which no price is provided in the contract, shall be done in accordance with the requirements of the specifications and as directed by the Owner.

1. Approval Required: Except as specified herein, when any public work or improvement has been executed by contract, no changes in the terms, conditions or scope of said contract nor deviations from the specifications made as part of that contract which would result in any way in an increase in the cost of that contract to the Owner shall be allowed without written approval.

2. Review: Any request for change orders shall first be considered by Owner for approval.

RIGHT OF OWNER TO TERMINATE CONTRACT

If the work to be done under this Contract shall be abandoned, or if at any time the Owner is of the opinion that the Contractor is willfully violating any of the conditions of this contract or is not executing said contract in good faith or that the work is unnecessarily delayed and will not be finished within the prescribed time, the Owner may notify the Contractor and Surety, in writing to that effect. If the Contractor does not, within five (5) business days thereafter, take such measures as will, in the judgment of the Owner, ensure the satisfactory completion of the work aforesaid, the Owner shall have the power to notify the Contractor to discontinue all work or any portion thereof, under this contract. A copy of this contract shall go to the surety.

Thereupon the Contractor shall cease to continue said work, on such part thereof as the Owner shall designate. The Owner shall thereupon have the power to place such and so many persons as deemed proper, by contract or otherwise, to work at and complete the work herein described and to use such materials, tools, and appliances found upon the work or to procure other materials, tools, and appliances for the completion of the same and charge the expenses of said labor, materials, tools, and appliances to the Contractor; and the expense so charged shall be deducted and paid by the Owner out of such money as may be then due, or may at any time thereafter grow due to the Contractor under and by virtue of this agreement, or any part thereof; and in case the expense so charged is less than the sum which would have been payable under this contract if the same had been completed by the Contractor, the Contractor shall be entitled to receive the difference; and in case greater, the Contractor shall pay amount of such excess so due.

ASSIGNMENTS

The Contractor shall not sublet, sell, transfer, assign or otherwise dispose of the contract or any portion thereof or of the work provided for therein, or of his/her right, title, interest therein, to any person, firm, partnership or corporation without the written consent of the Owner. If any part of the work is sublet, sold, transferred, assigned or otherwise disposed of, the Contractor will not be relieved of any responsibility in connection therewith. The Contractor may not subcontract a total of work in excess of 50% of the original total contract value.

DRAWING CONFLICT

In the event of conflict between the drawings and specifications, the more stringent shall apply and be included in the contract.

TERMS AND CONDITIONS OF BID

In order to receive consideration, make bids in strict accordance with the following:

1. Make bids upon the forms provided, properly signed and with all items filled out. Do not change the wording of the bid form, and do not add words to the bid form. Unauthorized conditions, limitations, or provisions attached to the bid may be cause for rejection of the bid. If alterations by erasure or interlineations are made for any reason, explain over such erasure or interlineations with a signed statement from the bidder.

2. Bid proposals are to be submitted in a sealed envelope and clearly marked with the bid number on the outside of the envelope. All prices and notations must be printed in ink or typewritten. No erasures permitted. Bid proposals are to be in the office of the Purchasing Agent, Stratford Town Hall, 2725 Main Street, Room 104, Stratford, Connecticut, prior to date and time specified, at which time they will be publicly opened. It is the sole responsibility of the bidder to see that the bid is received on time.

3. No telegraphic bid or telegraphic modification of a bid will be considered. No bids received after the time fixed for receiving them will be considered. Late bids will be returned to the bidder unopened.

EXAMINATION OF DOCUMENTS AND SITE OF WORK

Before submitting a bid, each bidder shall examine the drawings carefully, shall read the specifications and all other proposed contract documents, and shall visit the site of the Work. Each bidder shall be fully informed prior to bidding as to existing conditions and limitations under which the Work is to be performed, and shall include in the bid a sum to cover the cost of items necessary to perform the Work set forth in the proposed contract documents. No allowance will be made to a bidder because of lack of such examination or knowledge. The submission of a bid will be considered conclusive evidence that the bidder has made such examination.

Bidders must examine for themselves the plans, profiles, detail drawings, specifications, etc., and the location of the proposed work, and must exercise their judgment as to the nature and difficulty of the whole proposed undertaking. The Contractor must assume all risk or variance in any computation or statement by the contract, by whomsoever made and must agree to furnish all tools, machinery, material and labor to clean up, all debris and to complete fully the said work in accordance with the plans and contained either in the specifications or in any of the drawings but omitted from the other will be considered an essential part of the work. The Contractor whose bid is accepted will be responsible for every loss or error arising from ignorance concerning the requirements of the work of the difficulties to be encountered.

Bidders, if requested, must be able to present satisfactory evidence that they have been regularly engaged in the business of constructing such work as they propose to execute and that they are fully prepared with the necessary capital, materials, and machinery to conduct the work to be contracted for the satisfaction of the Owner and to begin work promptly when ordered.

The Owner, or its designated representative, reserves the right to reject any proposal in whole or in part offering equipment and/or materials and/or construction proposals, which in his/her opinion does not meet the quality standards desired. Such decision will be considered final and not subject to further recourse.

INTERPRETATION OF CONTRACT DOCUMENTS PRIOR TO BIDDING

Any person contemplating submitting a bid for the construction of the work is in doubt as to the true meaning of any part of the proposed contract documents, or finds discrepancies in or omissions from any part of the proposed contract documents, he/she may submit to the person responsible a written request for interpretation thereof no later than the time and date as indicated. The person submitting the request shall be responsible for its prompt delivery.

Interpretation of correction of proposed Contract Documents will be made only by Addendum posted to the Town of Stratford, Purchasing Department website at https://www.stratfordct.gov/page/purchasing-department

The Owner will not be responsible for any other explanations or interpretations of the proposed Contract Documents.

PRE-CONSTRUCTION MEETING

Prior to the commencement of any work, the contractor shall attend the pre-construction meeting at a date and time set that is convenient to all parties.

PROTESTS

No protest regarding the validity or appropriateness of the specifications or of the invitation for bids will be considered, unless the protest is filed in writing with the Purchasing Agent, prior to the closing date for the bids.

EXCEPTION TO SPECIFICATIONS

All bid proposals rendered shall be considered meeting the attached specifications unless exceptions are noted on a separate page dated and signed by the bidder.

https://www.stratfordct.gov/page/purchasing-department

REFERENCES

Provide details of most recently performed and completed projects of equal scope:

REFERENCE #1:

Project Location Contract Price Completion Date

Owner / Architect / Engineer Contact Person Phone E-mail

Description of the Work

REFERENCE #2:

REFERENCE #3:

This page must be fully completed and submitted with your proposal, including accurate contact names and contact details.

Prospective bidders may opt to submit own formatted reference sheets with complete project details and contact information.

SUBCONTRACTORS

Provide subcontractor details if any are to be employed as part of this contract, including labor rates:

SUBCONTRACTOR #1:

Name of Company Fed ID #

Contact Person Title

Company Address Phone

Trade E-mail

Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr

SUBCONTRACTOR #2:

Name of Company Fed ID #

Contact Person Title

Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr

SUBCONTRACTOR #3:

Contact Person Title

Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr

SUBCONTRACTOR #4:

Contact Person Title

Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr

NOTE: All sub-contractors are subject to approval by the Owner, and are required to provide Fed ID #.

Supplemental Specifications and Conditions 1

S1. General: This project is for elevating a two-story residential home above the flood elevation located at 105 Washington Parkway. The project is funded with a grant from the US Dept of Homeland Security. The FEMA grant requirements are a part of this bid as are FEMA construction guidelines for construction to V zone standards. (Including publications such as Homeowner’s Guide to Retrofitting (FEMA P-312), Engineering Principles and Practices of Retrofitting Floodprone Residential Structures (FEMA P-259), Elevating Your House guidance.) The successful bidder shall be responsible for strict compliance with all regulations and program requirements applying to this grant. This bid is being issued by the Town of Stratford on behalf of the homeowner (“Owner”). Plans and specifications provided by the Owner are included in the bid documents. The successful bidder will enter into contract directly with the homeowner (see below*). The Town of Stratford is not a party to the contract and nothing in this bid document shall be construed to create a contractual obligation of the Town.

*Relationship of Parties and Property Owner Coordination:

The project site is privately owned, and the selected contractor will be required to work directly with the homeowner/property owner throughout the duration of the project. The Town of Stratford’s role is limited to grant administration, procurement coordination, compliance oversight, and related administrative functions required under the grant. The Town’s involvement in this procurement shall not be interpreted as the Town assuming ownership, control, or responsibility for the private property or for the Contractor’s performance of the work, except as expressly required for grant administration and compliance purposes.

The Contractor shall coordinate directly with the homeowner regarding property access, construction scheduling, staging, temporary impacts, site conditions, and any other matters requiring homeowner involvement. The Contractor shall be responsible for communicating directly with the homeowner to confirm work schedules, temporary disruptions, homeowner responsibilities, and any site-specific coordination necessary to complete the work. Progress payments will be issued by the homeowner, who will then be reimbursed by the grant periodically with the assistance of the Town.

The Contractor acknowledges that the homeowner is an independent property owner and not an agent, employee, or representative of the Town. The Contractor shall be responsible for maintaining appropriate communication with both the homeowner and the Town, as applicable, to ensure the project is completed in accordance with the approved scope of work, bid documents, permits, funding requirements, and applicable laws and regulations.

S2. Scope of Work: Bid #2027-01 is for furnishing all equipment, materials and labor to perform the work to elevate the residential structure.

The project will include but not limited to:

a.) Disconnect all utilities and system components. Install access ramp and anti-tracking pad for site access/egress. Clear area for access including removing and disposing house skirt, landings, stairs, debris in crawl space, retaining wall, and shrubbery around the house to prepare for work. There are two existing trees on the property; these trees and root zones shall be protected during construction activities.

b.) Raise and stabilize the structure to allow for the work to commence. Include partial floor framing and subfloor for 144 square feet floor area where existing room is slab on grade, which will be framed with 2x10 joists spaced at 16” on center. All finish work to be performed in accordance with the building code and FEMA construction guidelines.

c.) Demolish existing foundation.

d.) Install new reinforced concrete piers, bearing plates, and steel beam supports, along with miscellaneous bolts, ties, connectors, field galvanization, etc. for house and deck/stair.

e.) Lower house back onto new pier foundation.

Supplemental Specifications and Conditions 2 f.) Perform related carpentry to secure house, repairs from the lifting process, raise existing wood deck, install code compliant wood stairs, railings and deck landing, for all three entrances to the house.

g.) Install 8” ¾” crushed stone base over geotextile, 6” concrete slab with 6x6x10 welded wire fabric under footprint of raised house.

h.) Reconnect utilities. Electrical service/meter and other mechanical equipment shall be set above the design flood elevation of 16.125’. Construct platform to electrical meter compliant with UI requirements.

i.) Install R-38 spray foam insulation between joists of ground level ceiling and install 5/8” fire code exterior weather grade gypsum board to cover entire ground level ceiling.

j.) Restore disturbed site areas with loam and seed.

S3. It is anticipated that the work on this project will begin upon award of contract and be completed by December 31, 2026. Contractor to inform Town and the Owner of ability to meet the schedule prior to award of contract.

S4. Contractor to obtain zoning and building permit prior to beginning construction. The property owner has already obtained approval by the Zoning Commission for the permit for the project. Contractor shall also obtain Town permit for disconnect and reconnect of sanitary sewer.

S5. The Contractor shall engage a surveyor to layout the footings and piers and set the elevation of the bottom of the lowest supporting member to be above elevation 16.125. The pier locations shall be set to ensure that the building proper will be in compliance with the zoning setback, including no less than 3.1’ from the northern property line, upon completion. Following construction, the surveyor shall issue a flood certificate to the Town for the building permit and for FEMA compliance, certifying that the building is in compliance with FEMA standards. An as-built shall also be submitted to the Town Zoning office for zoning compliance.

S6. The Contractor shall “Call Before You Dig” prior to excavating any part of the site.

S7. Deck materials shall be pressure treated pine, framed with 2x6 joists, with 2x6 deck boards spaced with ¼” gaps.

Railing posts shall be minimum 4x4 with 2x2 balusters spaced so that the minimum clear opening is less than 4”.

Footings, support posts and connections shall be as specified in the drawings. Standard code compliant joist hangers. Bolted connections shall be galvanized steel.

S8. The Contractor shall coordinate the construction and inspection of same with the structural engineer of record.

The Contractor shall complete materials testing as required in the structural drawing/specification.

S9. The Contractor shall coordinate the construction with adjacent property owners, maintaining access and egress from driveways and communicating the construction schedule, especially for disruption of use of on-street parking.

S10. Contractor shall provide on site sanitation facility for workers.

S11. Erosion and Sediment Control: Haybale or silt fence shall be installed in erodible areas and at nearby catch basins until grass is established or pavement is completed. Material stockpile area shall also be surrounded with haybale or silt fence.

S12. The Contractor is responsible for equipment and materials left on site at all times.

S13. Restoration of the site in lawn areas will be with 6” of loam in the disturbed areas with residential lawn seed, starter fertilizer and mulch. Erosion control may be removed only after a grass has established.

Supplemental Specifications and Conditions 3

S14. The Contractor shall provide Builder's risk insurance policy during construction. The policy may be in effect for the duration of the project, or if the house lift subcontractor provides Mover’s Insurance coverage while the house is staged on the subcontractor’s equipment, then the policy should cover the balance of the construction time. Regardless, the Contractor shall ensure that insurance coverage is provided throughout construction. The Town of Stratford will be named additionally insured on the policy.

S15. The Town standard general terms and conditions, bid documents, standard specifications, supplemental specifications and conditions, and plans, as contained in the bid solicitation shall govern the contractual and technical aspects of the work, unless otherwise provided for on drawings or grant requirements. The Contractor’s attention is drawn to the requirements of the State Department of Transportation Standard Specifications for Roads, Bridges and Incidental Construction (DOT Form 819). The Contractor is expected to obtain and be familiar with this standard document, which will be the basis for otherwise unspecified parts of the technical specifications for this project.

S16. Assist the Town with providing necessary information to FEMA for grant close out prior to February 2027.

S17. Liquidated Damages in the amount of $250 per calendar day shall apply for each day that the project is not substantially completed as agreed upon at time of contract execution.

ITEM DESCRIPTION TOTAL

1 Permits: Obtain Zoning permit (Zoning approval already received). Obtain Building permit. Obtain Sewer permit for disconnect/reconnect.

2 Demolition: Remove, handle, dispose, or stockpile as necessary, structures, landscape, topsoil, concrete, and disconnect utilities; install anti-tracking pad, all as necessary to prepare for house lift.

3 Refuse Removal: Provide for disposal of all demolition, grubbing, waste, garbage, and other materials in approved manner.

4 House Lift: Raise house off existing foundation and support during construction, coordinating with other trade contractors, and lower onto new foundation.

5 Foundation: Install base material, forms, reinforcing, connectors, concrete, backfill, etc. necessary for house foundation.

6 Structural: Install structural elements, beams, bracing, plates, connectors, fasteners, etc. necessary to support and connect the house and deck upon the foundation.

Carpentry: Add new floor joists and plywood subfloor for existing first floor room, currently on slab (approx 9'x16' 144 SF), to match flush with existing first floor at proposed elevation. Provide all framing and connections necessary to support and secure the house to the new foundation piers.

8 Install 1200 s/f 6" concrete slab over 3/4" stone under lifted house, complete.

9 Utilities: Reconnect utilities including, sewer connection, water service, electrical service, gas service, cable, phone, etc.

10 Stairs: Provide new PT wood stair for two 1st flr doors, 2nd floor door, access, with all connectors, footings, railings, etc. as needed for code compliance and two 5'x5' x4" concrete Landings at grade.

11 Deck: Reinstall deck with new connecting PT decking to new PT stairs with open risers, including footings, posts, connectors, with railings to code, to new finished elevation, complete.

12 Utility deck for UI meter, complete.

13 Misc Carpentry: Make repairs to trim, siding, utility chases, etc. caused from necessary work needed for house lift.

14 Finish Work: Insulate first floor joists, cover with weather grade gypsum board. Cover exposed exterior structural beams with PVC trim on exterior of house. Extend roof leaders to ground elevation.

15 Sanitary Facilities: Provide portable toilet facilities for the duration of construction.

16 Install and maintain erosion and sedimentation (E&S) control as required.

17 Restoration: Remove excess materials from site. Loam and seed all disturbed areas. Remove E&S material after grass is established.

18 Surveyor: (A) Licensed surveyor to set elevations and foundation layout for construction. (B) Prepare as-built and Flood Cert for completed project.

SUBMITTED BY:

SIGNATURE: DATE:

NAME:

COMPANY:

TOTAL:

BID FORM / BID #2027-01

Contractor Coordination:

The selected contractor shall perform all work at a privately owned residential property and shall coordinate directly with the property owner regarding access, scheduling, site conditions, construction logistics, and day-to-day project coordination. The Town of Stratford is facilitating this procurement in connection with grant-funded project administration pursuant to 44 CFR Part 206 Subpart N; however, the Town is not the property owner and will not be responsible for directing the contractor’s means, methods, sequencing, site access, or daily work activities.

The contractor shall be responsible for communicating directly with the homeowner to confirm work schedules, property access, temporary disruptions, homeowner responsibilities, and any site-specific coordination necessary to complete the work. The contractor shall also be responsible for maintaining appropriate communication with the Town and for providing, together with the homeowner, any documentation required for grant administration, compliance documentation, reimbursement support, inspection coordination, and any required reporting associated with the funding source.

Nothing in this bid document shall be construed to create a contractual obligation by the Town to manage the contractor’s daily performance or to assume responsibility for homeowner-contractor coordination. The contractor shall remain solely responsible for completing the work in accordance with the contract between the homeowner and contractor, approved plans, specifications, applicable permits, grant requirements, and all federal, state, and local laws, codes, and regulations.

Relationship of Parties and Property Owner Coordination:

The project site is privately owned, and the selected contractor will be required to work directly with the independent homeowner/property owner throughout the duration of the project. The Town of Stratford’s role is limited to grant administration, procurement coordination, compliance oversight, and related administrative functions including, but not limited to, reviewing invoices, processing reimbursement requests through the appropriate State agency and requirements of grant close out required by the funding agency.

The Town shall not be responsible for providing site access, coordinating the homeowner’s availability, directing the contractor’s means and methods, or managing daily construction activities. The contractor shall coordinate directly with the homeowner regarding property access, construction scheduling, staging, temporary impacts, site conditions, and any other matters requiring homeowner involvement.

The contractor acknowledges that the homeowner is an independent property owner and not an agent, employee, or representative of the Town. The contractor shall be responsible for maintaining appropriate communication with both the homeowner and the Town, as applicable, to ensure the project is completed in accordance with the contract between the homeowner and contractor, approved scope of work, bid documents, permits, funding requirements, and applicable laws and regulations.

The Town’s involvement in this procurement shall not be interpreted as the Town assuming ownership, control, or responsibility for the private property or for the contractor’s performance of the work, except as expressly required for grant administration and compliance purposes.

The Town reserves the right to terminate the contract between it and the homeowner if the Town makes the determination that such termination is in the best interest of the Town or if the Town makes the determination that the homeowner or the Contractor has breached its obligations under either the contract between the Town and the homeowner or the contract between the Contractor and the homeowner.

The Town shall not be liable to the contractor, homeowner or any third party for any losses, damages or expenses arising out of the performance or non-performance of the contract between the Contractor and the homeowner, nor shall the Town be liable to the Contractor, homeowner or any third party for any losses, damages, expenses or claims, including but not limited to, personal injury, death, or workers compensation, which may be asserted resulting from or arising out of the work performed. The Contractor shall indemnify, defend and hold harmless the Town, its elected officials, officers and employees from any claims for losses, damages, expenses to either person or property which arise out of the performance of the contract between the Contractor and the homeowner.

BID #2027-01 / Terms & Conditions

PURCHASING DEPARTMENT

TOWN OF STRATFORD

INSTRUCTIONS FOR BIDDERS

TERMS AND CONDITIONS OF BID

BID PROPOSALS

Bid proposals are to be submitted in a sealed envelope and clearly marked on the outside “BID #2027-01” including all outer packaging such as DHL, FedEx, UPS, etc. All prices and notations must be printed in ink or typewritten. No erasures are permitted.

Bid proposals are to be in the office of the Purchasing Department, Town Hall, 2725 Main Street, Room 104, Stratford, Connecticut, prior to date and time specified, at which time they will be publicly opened.

QUESTIONS

Questions concerning conditions, bidding guidelines and specifications should only be directed in writing to:

Mr. Phillip Ryan, Purchasing Agent: PRyan@townofstratford.com

Inquiries must reference date of bid opening, requisition or contract number, and must be received no later than as indicated in the bid documents prior to date of bid opening. Failure to comply with these conditions will result in the bidder waiving the right to dispute the bid specifications and conditions.

PRICES

Prices quoted must be firm, for acceptance by the Owner, for a period of sixty (60) days. Prices shall include all applicable duties.

Bidders shall be required to deliver awarded items at prices quoted in their original bid.

BID BOND

The BID BOND furnished, as bid security, must be duly executed by the bidder as principal. The Contractor and Surety are bound to the Owner and must be in the amount equal to five percent (5%) of the total estimated bid, as guarantee that, in case the contract is awarded to the bidder, the bidder will, within ten days thereafter, execute such contract and furnish a Performance Bond and Payment Bond.

Small businesses may elect to obtain an irrevocable letter of credit or cashier’s check in lieu of the Bid Bond. Such surety must also be in an amount equal to at least five percent (5%) of the total estimated bid.

All bid bonds shall be written by a surety company or companies licensed in the State of Connecticut, and shall have at least an A- VII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Owner. If an approved surety bond cannot be provided, the bidder shall be deemed non-responsive.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

NOTE: Failure to provide a Bid Bond or equivalent security is not cause for a waiver defect. Any bid not accompanied by such security will be excluded from consideration.

PERFORMANCE AND LABOR AND MATERIAL BOND

The successful bidder, within seven (7) business days after notification of award, will be required to furnish Performance and Labor and Material Bond provided by a company authorized to issue such bonds in the State of Connecticut, or Certified Check or properly executed Irrevocable Letter of Credit equal to a hundred per cent (100%) of the award.

In the event that the Contractor where required to provide evidence of insurance and a performance bond does not do so before beginning work, the Owner reserves the right to withhold payment from such supplier until the evidence of insurance and performance bond has been received by the Owner.

All payment and performance bonds shall be written by a surety company or companies licensed to issue bonds in the State of Connecticut, and shall have at least an A-VIII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Owner. The Owner reserves the right to reject surety companies, if approved surety bonds cannot be provided the contract shall be terminated.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

BOND REQUIREMENT – NON-RESIDENT CONSTRUCTION CONTRACTORS

Overview: The law requiring nonresident construction contractors to furnish security for Connecticut taxes arising from jobs performed in Connecticut has been changed in the following major ways:

• Under the law as amended, there are two classes of nonresident contractors: verified and unverified. A nonresident prime or general contractor may gain verified status and thus eliminate the requirement to file a surety bond with the Department of Revenue Services (DRS), and a nonresident subcontractor may become verified and thus eliminate the requirement for the prime or general contractor to hold back a portion of the amount owed the subcontractor under the contract.

• Under the law as amended, a single surety bond for 5% of the entire project price is required to be filed with DRS by an unverified prime or general contractor where the contract price for the entire project is $250,000.00 or more. A person doing business with an unverified prime or general contractor for such a project must obtain proof that such contractor has filed a bond with DRS, but is no longer required to withhold an amount from payment due such contractor under the contract.

• A prime or general contractor must hold back 5% of the amount due an unverified subcontractor until the subcontractor obtains and furnishes AU-968, Certificate of Compliance, from DRS. An AU-968 authorizes the prime or general contractor to release all or a portion of the amounts held back from payment to the unverified subcontractor.

Prior law required compliance with one of three options to secure payment of Connecticut taxes for each contract with a nonresident prime or general contractor and with a nonresident subcontractor: (i) a nonresident contractor could furnish DRS a guarantee bond for 5% of the total contract price; or (ii) a nonresident contractor could furnish DRS a cash bond for 5% of the total contract price;

or (iii) persons doing business with nonresident contractors would be required to withhold 5% of the total contract price and deposit it with DRS. This law meant that compliance with the law was required for each subcontract for a single project to real property in Connecticut. As under prior law, owners or tenants of residential real property are excluded from the requirements of Conn. Gen.

Stat. §12-430(7).

More information may be obtained from: https://portal.ct.gov/DRS/Publications/Special-Notices/2011/SN-2011-17

PERMITS

The contractor shall be responsible for securing all necessary permits.

PAYMENT PERIOD

The Owner shall put forth best effort to make payment within thirty days (30) after delivery of the item acceptance of the work, or receipt of a properly completed invoice, whichever is later. Payment period shall be net thirty days (30) unless otherwise specified.

The Owner reserves the right to retain five percent (5%) of total bid amount, which is payable ninety (90) days after final payment or acceptance of the work.

THE CONTRACTOR

The Contractor for the work described shall be thoroughly familiar with the requirements of all specifications, and the actual physical conditions of various job sites. The submission of a proposal shall be construed as evidence that the Contractor has examined the actual job conditions, requirements, and specifications. Any claim for labor, equipment, or materials required, or difficulties encountered which could have been foreseen had such an examination been carefully made will not be recognized.

ASSIGNMENT OF CONTRACT

No contract may be assigned or transferred without the consent of the Owner.

AWARD OF BIDS

Contracts and purchases will be made or entered into with the lowest responsible bidder meeting specifications, except as otherwise specified in the invitation. The Owner shall ensure contractors/individuals/suppliers/vendors are not debarred or suspended.

The System for Award Management (SAM.gov):

https://sam.gov/content/home

CT Department of Labor:

https://portal.ct.gov/dol/knowledge-base/articles/wage-and-workplace-standards/debarment-lists?language=en_US

GUARANTEE

Equipment, materials and/or work executed shall be guaranteed for a minimum period of one (1) year against defective material and workmanship. The cost of all labor, materials, shipping charges and other expenses in conjunction with the replacement of defective equipment, and/or unsatisfactory work, shall be borne by the Contractor.

https://portal.ct.gov/DRS/Publications/Special-Notices/2011/SN-2011-17 https://sam.gov/content/home https://portal.ct.gov/dol/knowledge-base/articles/wage-and-workplace-standards/debarment-lists?language=en_US

CATALOGUE REFERENCE

Unless expressly stated otherwise, any and all reference to commercial types, sales, trade names and catalogues are intended to be descriptive only and not restrictive; the intent is to indicate the kind and…