CITY OF EUGENE

EUGENE, OREGON

BIDDING REQUIREMENTS

AND

CONTRACT DOCUMENTS

for the construction of the

MWMC WPCF SECONDARY CLARIFIER MECHANISM

COATING REPLACEMENT

Contract No. ________

JACOBS

Corvallis, Oregon

April 2026

Project No. D4020100 Copy No.

MWMC WPCF SECONDARY CLARIFIER

MECHANISM COATING REPLACEMENT

PW\JA WATER-001\D4020100 TABLE OF CONTENTS

APRIL 2026 00 01 10 - iii

TABLE OF CONTENTS

Pages

PART 1—PROCUREMENT REQUIREMENTS

BIDDING REQUIREMENTS

00 41 13 Bid Form (Stipulated Price Basis)...........................................1- 7

PART 2—SPECIFICATIONS

DIVISION 01—GENERAL REQUIREMENTS

01 11 00 Summary of Work.................................................................... 1- 1 01 29 00 Payment Procedures ................................................................. 1- 3 01 31 13 Project Coordination ................................................................ 1- 6 01 33 00 Submittal Procedures ............................................................... 1- 7

Supplement:

Transmittal of Contractor’s Submittal ..................................... 1- 1

01 43 33 Manufacturers’ Field Services ................................................. 1- 3 Supplement:

Manufacturer’s Certificate of Proper Installation .................... 1- 1

01 45 16.13 Contractor Quality Control ...................................................... 1- 9 01 61 00 Common Product Requirements .............................................. 1- 6

Supplement:

Manufacturer’s Certificate of Compliance .............................. 1- 1

DIVISION 02 THROUGH DIVISION 04 (NOT USED)

DIVISION 05—METALS

05 50 00 Metal Fabrications ................................................................... 1- 6

DIVISION 06 THROUGH DIVISION 08 (NOT USED)

Pages

TABLE OF CONTENTS PW\JA WATER-001\D4020100

00 01 10 - iv APRIL 2026

DIVISION 09—FINISHES

09 90 00 Painting and Coating ................................................................ 1- 17 Supplements:

Paint System Data Sheet (PSDS) ............................................. 1- 1 Paint Product Data Sheet (PPDS) ............................................ 1- 1 City of Eugene – Wastewater Division, Procedure WW-864, Grit Blasting Disposal for Contractors ................................. 1- 2 City of Eugene – Wastewater Division, Procedure WW-113, Hazardous Materials, Hazardous Waste, Special waste, and Universal Waste Management .............................................. 1- 8

DIVISION 10 THROUGH DIVISION 49 (NOT USED)

PART 3—DRAWINGS (BOUND SEPARATELY)

END OF SECTION

PART 1

PROCUREMENT REQUIREMENTS

PW\JA WATER-001\D4020100 BID FORM

APRIL 2026 00 41 13 - 1

NOTE TO BIDDER: Use typewriter or ink for completing this Bid Form.

BID FORM

(STIPULATED PRICE BASIS)

1. BID RECIPIENT

1.1. This Bid is submitted to:

Owner: City of Eugene

Address: 410 River Ave, Eugene, OR 97404

Project Identification: Secondary Clarifier Mechanism Recoating

Contract No.:

1.2. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

2. BIDDER’S ACKNOWLEDGEMENTS

2.1. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

3. BIDDER’S REPRESENTATIONS

3.1. In submitting this Bid, Bidder represents that:

3.1.1. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addendum No. Addendum Date

BID FORM PW\JA WATER-001\D4020100

00 41 13 - 2 APRIL 2026

Addendum No. Addendum Date

(Bidder shall insert number of each Addendum received.)

3.1.2. Bidder has attended the mandatory pre-bid meeting onsite as scheduled by the Owner.

3.1.3. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

3.1.4. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

3.1.5. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site;

information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs.

3.1.6. Based on information and observations referred to in paragraph above, Bidder does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) Bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

3.1.7. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

3.1.8. Bidder has given Engineer written notice of conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

PW\JA WATER-001\D4020100 BID FORM

APRIL 2026 00 41 13 - 3

3.1.9. The Bidding Documents are generally sufficient to indicate and convey understanding of terms and conditions for the performance of the Work for which this Bid is submitted.

4. BIDDER’S CERTIFICATION

4.1. Bidder certifies:

4.1.1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization or corporation;

4.1.2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

4.1.3. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

4.1.4. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this paragraph:

4.1.4.1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process;

4.1.4.2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish Bid prices at artificial noncompetitive levels, or

(c) to deprive Owner of the benefits of free and open competition;

4.1.4.3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, noncompetitive levels; and

4.1.4.4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

4.1.5. Required sales and use taxes are included in the stated Bid prices for the Work unless provision is made herein for the Bidder to separately itemize the estimated amount of sales tax or if Instructions to Bidders state Owner is tax exempt.

BID FORM PW\JA WATER-001\D4020100

00 41 13 - 4 APRIL 2026

4.1.6. Bidder accepts the provisions required by ORS 279C.840 relating to prevailing wage rates and that Bidder shall make applicable restitution to the Oregon Bureau of Labor and Industries Commissioner in accordance with

ORS 279C.825.

4.1.7. Neither Bidder nor their Subcontractors are on the Bureau of Labor and Industries list of persons having violated prevailing wage rate laws.

4.1.8. Bidder has not discriminated against minority, women, or emerging small business enterprises in obtaining required subcontracts.

4.1.9. Bidder is not in violation of any tax laws described in ORS 305.385.

4.1.10. Bidder has established a drug-testing program for employees per

ORS 279C.505.

4.1.11. In accordance with OAR 137-049-0200, Subcontractors performing work will be registered with the Construction Contractors Board before Subcontractor commences work

5. BASIS OF BIDS

5.1. Bidder shall complete the Work in accordance with the Contract Documents for the following price(s):

5.2. Lump Sum Bid Price: $

5.3. Contingency Allowance(s):

5.3.1. Contingency for Unanticipated Metal repair: $50,000. This contingency shall be owner controlled for minor metal removal, replacement, welding and repair as Directed by the Owner after existing coating removal and prior to new coating installation. Compensation shall be tracked and submitted to Owner consistent with Section 00197 of the General Conditions.

5.3.2. Cash allowances are included in the price(s) set forth above and have been computed in accordance with the General Conditions.

PW\JA WATER-001\D4020100 BID FORM

APRIL 2026 00 41 13 - 5

6. TIME OF COMPLETION

6.1. Bidder agrees the Work, and any Milestones specified in Section 01 11 00, Summar of Work, and Section 01 31 13, Project Coordination, will be substantially complete and will be completed and ready for final payment in accordance with the General Conditions on or before the dates, or within the number of calendar days, indicated in the Agreement.

6.2. Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work, and any specified Milestones, within the Contract Times.

7. ATTACHMENTS TO THIS BID

7.1. The documents are submitted with and meet condition of this Bid shall be in compliance with the City of Eugene Standard Provisions and General Conditions.

7.2. Provide references in compliance with Section 09 90 00, Painting and Coating.

8. BID SUBMITTAL

8.1. This Bid submitted by:

If Bidder is:

An Individual

Name (typed or printed):

By (signature):

Doing business as:

A Partnership

Partnership Name: (SEAL)

By:

(Signature of general partner – attach evidence of authority to sign)

Name (typed or printed):

BID FORM PW\JA WATER-001\D4020100

00 41 13 - 6 APRIL 2026

A Corporation

Corporation Name: (SEAL)

State of Incorporation:

Type (General Business, Professional, Service, Limited Liability):

By:

(Signature – attach evidence of authority to sign)

Name (typed or printed):

Title: (CORPORATE SEAL)

Attest:

(Signature of Corporate Secretary)

Date of Qualification to do business in state where Project is located is: __________________________________.

A Joint Venture

Joint Venturer Name: (SEAL)

By:

(Signature of joint venture partner – attach evidence of authority to sign)

Name (typed or printed):

Title:

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

Bidder’s Business Address:

Phone No.: FAX No.:

E-mail:

PW\JA WATER-001\D4020100 BID FORM

APRIL 2026 00 41 13 - 7

SUBMITTED on , 20

State Contractor’s License No.:

Contractor’s License Class (where applicable):

Bidder is an Oregon company as defined in ORS 279A.120.

_____ Yes ______ No

PART 2

SPECIFICATIONS

PW\JA WATER-001\D4020100 SUMMARY OF WORK

APRIL 2026 01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 WORK COVERED BY CONTRACT DOCUMENTS

A. The completed Work will provide Owner with ten recoated secondary clarifier mechanisms.

B. The Work is divided into the following schedules:

1. Schedule:

a. Summer 2026: Recoat Mechanisms with Secondary Clarifiers 3 and 4.

b. Summer 2027: Recoat Mechanisms with Secondary Clarifiers 1 and 2.

c. Summer 2028: Recoat Mechanisms with Secondary Clarifiers 5 and 6.

d. Summer 2029: Recoat Mechanisms with Secondary Clarifiers 7 and 8.

e. Summer 2030: Recoat Mechanisms with Secondary Clarifiers 9 and 10.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

PW\JA WATER-001\D4020100 PAYMENT PROCEDURES

APRIL 2026 01 29 00 - 1

SECTION 01 29 00

PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SUBMITTALS

A. Informational Submittals:

1. Schedule of Values: Submit on Contractor’s standard form.

2. Schedule of Estimated Progress Payments:

a. Submit with initially acceptable Schedule of Values.

b. Submit adjustments thereto with Application for Payment.

3. Application for Payment.

4. Final Application for Payment.

1.02 SCHEDULE OF VALUES

A. Prepare a separate Schedule of Values for each schedule of the Work under the Agreement.

B. Upon request of Engineer, provide documentation to support the accuracy of the Schedule of Values.

C. Lump Sum Work:

1. List bonds and insurance premiums, mobilization, demobilization, preliminary and detailed progress schedule preparation, equipment testing, facility startup, and contract closeout separately.

a. Include item(s) for monthly progress schedule update.

D. An unbalanced or front-end loaded schedule will not be acceptable.

E. Summation of the complete Schedule of Values representing all the Work shall equal the Contract Price.

1.03 SCHEDULE OF ESTIMATED PROGRESS PAYMENTS

A. Show estimated payment requests throughout Contract Times aggregating initial Contract Price.

B. Base estimated progress payments on initially acceptable progress schedule.

Adjust to reflect subsequent adjustments in progress schedule and Contract Price as reflected by modifications to the Contract Documents.

PAYMENT PROCEDURES PW\JA WATER-001\D4020100

01 29 00 - 2 APRIL 2026

1.04 APPLICATION FOR PAYMENT

A. Transmittal Summary Form: Attach one Summary Form with each detailed Application for Payment for each schedule and include Request for Payment of Materials and Equipment on Hand as applicable. Execute certification by authorized officer of Contractor.

B. Use detailed Application for Payment Form suitable to Engineer.

C. Provide separate form for each schedule as applicable.

D. Include accepted Schedule of Values for each schedule or portion of lump sum Work and the unit price breakdown for the Work to be paid on a unit priced basis.

E. Include separate line item for each Change Order and Work Change Directive executed prior to date of submission. Provide further breakdown of such as requested by Engineer.

F. Preparation:

1. Round values to nearest dollar.

2. Submit Application for Payment, including a Transmittal Summary

Form and detailed Application for Payment Form(s) for each schedule as applicable, a listing of materials on hand for each schedule as applicable, and such supporting data as may be requested by Engineer.

1.05 MEASUREMENT—GENERAL

A. Weighing, measuring, and metering devices used to measure quantity of materials for Work shall be suitable for purpose intended and conform to tolerances and specifications as specified in National Institute of Standards and Technology, Handbook 44.

1.06 PAYMENT

A. Payment for all Lump Sum Work shown or specified in Contract Documents is included in the Contract Price. Payment will be based on a percentage complete basis for each line item of the accepted Schedule of Values.

1.07 NONPAYMENT FOR REJECTED OR UNUSED PRODUCTS

A. Payment will not be made for following:

1. Loading, hauling, and disposing of rejected material.

2. Quantities of material wasted or disposed of in manner not called for under Contract Documents.

PW\JA WATER-001\D4020100 PAYMENT PROCEDURES

APRIL 2026 01 29 00 - 3

3. Rejected loads of material, including material rejected after it has been placed by reason of failure of Contractor to conform to provisions of Contract Documents.

4. Material not unloaded from transporting vehicle.

5. Defective Work not accepted by Owner.

6. Material remaining on hand after completion of Work.

1.08 PARTIAL PAYMENT FOR STORED MATERIALS AND EQUIPMENT

A. Partial Payment: No partial payments will be made for materials and equipment delivered or stored unless Shop Drawings and preliminary operation and maintenance data is acceptable to Engineer.

B. Final Payment: Will be made only for products incorporated in Work;

remaining products, for which partial payments have been made, shall revert to Contractor unless otherwise agreed, and partial payments made for those items will be deducted from final payment.

PART 2 PRODUCTS (NOT USED)

PW\JA WATER-001\D4020100 PROJECT COORDINATION

APRIL 2026 01 31 13 - 1

SECTION 01 31 13

PROJECT COORDINATION

PART 1 GENERAL

1.01 SUBMITTALS

A. Informational Submittals:

1. Photographs:

a. Digital Images: Submit electronic copy containing images within

5 days of mobilization. Each image is to have a minimum file size of 1.4 Mb (1,400 Kb) so viewed resolution is high quality. The production of larger file sizes with higher resolution is encouraged.

1.02 RELATED WORK AT SITE

A. General:

1. Other work that is either directly or indirectly related to scheduled performance of the Work under these Contract Documents, listed henceforth, is anticipated to be performed at Site by others.

a. Aeration System Upgrades.

b. Repair Clarifiers and Final Treatment.

c. Admin Building Improvements.

d. Electrical Switchgear and Transformer Replacement.

e. Waste Activated Sludge Thickening.

2. Coordinate the Work of these Contract Documents with work of others as specified in General Conditions.

3. Include sequencing constraints specified herein as a part of Progress Schedule.

1.03 UTILITY NOTIFICATION AND COORDINATION

A. Coordinate the Work with various utilities within Project limits. Notify applicable utilities prior to commencing Work, if damage occurs, or if conflicts or emergencies arise during the Work.

1. Electricity Company: Eugene Water and Electric Board.

a. Telephone: (541) 484-6016.

2. Telephone Company: Qwest.

a. Telephone: (800) 603-6000.

3. Water Department: Eugene Water and Electric Board.

a. Telephone: (541) 484-6016.

PROJECT COORDINATION PW\JA WATER-001\D4020100

01 31 13 - 2 APRIL 2026

4. Northwest Natural Gas:

a. Telephone: (541) 342-3661.

5. Cable Company: Comcast.

a. Telephone: (888) 824-8264.

6. Oregon Utility Notification Center:

a. Telephone: (800) 332-2344.

1.04 WORK SEQUENCING/CONSTRAINTS

A. Include the following work sequences in the Progress Schedule:

1. Clarifier recoating work is anticipated to occur over five consecutive dry-weather construction seasons.

2. Contractor shall coordinate all Work with the Owner and Engineer to accommodate activities described in the Scope of Work.

3. Do not proceed with any Work affecting facility operations without prior approval from the Owner regarding the need and duration of such Work.

4. Conduct a pre-activity coordination meeting with the Owner and Engineer at least 2 weeks prior to mobilization and any shutdowns impacting operations.

5. Work requiring secondary clarifiers to be out of service, including temporary installations, shall occur between June 1 and September 30 annually.

6. Perform and complete work in two secondary clarifiers per year during the allowable work window, unless written authorization is provided by the Owner.

7. The two secondary clarifier per year shall be selected by the Owner prior to each allowable dry weather work window.

8. The Contractor shall make available the work for inspection by the Owner and engineer at all times. The following additional inspections are required:

a. After an initial commercial blast of mechanism, the mechanism shall be available for inspection by the Owner for a continuous period of 5 business days. The Contractor may not have access to the clarifier and mechanism and may not be able to proceed with Work during the time.

b. After the initial commercial blast inspection, repairs will be coordinated with the coating supplier and Owner. Once the repairs are complete, the mechanism shall be made available for inspection by the Engineer for continuous period of 2 business days. The Contractor may not have access to the clarifier and mechanism and may not be able to proceed with Work during this time.

PW\JA WATER-001\D4020100 PROJECT COORDINATION

APRIL 2026 01 31 13 - 3

c. If required, after the final surface preparation and prior to coating, the mechanism shall be made available for inspection by the Engineer for a continuous period of 1 business day. The Contractor may not have access to the clarifier and mechanism and may not be able to proceed with Work during this time.

d. After the final coating, the clarifier and mechanism shall be made available for inspection by the Engineer to determine any efficiencies.

e. Final coating inspection after testing is completed.

1.05 FACILITY OPERATIONS

A. Continuous operation of Owner’s facilities is of critical importance. Schedule and conduct activities to enable existing facilities to operate continuously, unless otherwise specified.

B. Perform Work continuously during critical connections and changeovers, and as required to prevent interruption of Owner’s operations.

C. When necessary, plan, design, and provide various temporary services, utilities, connections, temporary piping and heating, access, and similar items to maintain continuous operations of Owner’s facility.

D. Do not close lines, open or close valves, or take other action which would affect the operation of existing systems, except as specifically required by the Contract Documents and after authorization by Owner and Engineer. Such authorization will be responded to within 48 hours after receipt of Contractor’s written request.

E. Construct Work in the following stages to allow for Owner’s continuous occupancy and for uninterrupted operation during construction.

1. Completely finish work on one pair of secondary clarifiers before beginning work on next pair of secondary clarifiers.

F. Process or Facility Shutdown:

1. Work on the clarifier mechanisms will require shutdown and lock out of the clarifiers until Work is complete.

2. Provide 28 days advance written request for approval of need to shut down a process or facility to Owner and Engineer.

3. Final Process or Facility shut down will be made by the owner 7 calendar days prior to taking out of service.

PROJECT COORDINATION PW\JA WATER-001\D4020100

01 31 13 - 4 APRIL 2026

4. Power outages will be considered upon 48 hours written request to Owner and Engineer. Describe the reason, anticipated length of time, and areas affected by the outage. Provide temporary provisions for continuous power supply to critical facility components.

G. Sequences other than those specified will be considered upon written request to Owner and Engineer, provided they afford equivalent continuity of operations.

H. Do not proceed with Work affecting a facility’s operation without obtaining Owner’s and Engineer’s advance approval of the need for and duration of such Work.

I. Relocation of Existing Facilities:

1. During construction, it is expected that minor relocations of Work will be necessary.

2. Provide complete relocation of existing structures and Underground Facilities, including piping, utilities, equipment, structures, electrical conduit wiring, electrical duct bank, and other necessary items.

3. Use only new materials for relocated facility. Match materials of existing facility, unless otherwise shown or specified.

4. Perform relocations to minimize downtime of existing facilities.

5. Install new portions of existing facilities in their relocated position prior to removal of existing facilities, unless otherwise accepted by Engineer.

J. The Owner has the authority to put the clarifiers back in service if deemed an emergency of permit violation. Incurred costs of delays and rework will be reimbursed in line with the General Conditions.

1.06 ADJACENT FACILITIES AND PROPERTIES

A. Examination:

1. After Effective Date of the Agreement and before Work at Site is started, Contractor, and Engineer, shall make a thorough examination of pre-existing conditions including existing buildings, structures, and other improvements in vicinity of Work, as applicable, which could be damaged by construction operations.

2. Periodic reexamination shall be jointly performed to include, but not limited to, cracks in structures, settlement, leakage, and similar conditions.

PW\JA WATER-001\D4020100 PROJECT COORDINATION

APRIL 2026 01 31 13 - 5

B. Documentation:

1. Record and submit documentation of observations made on examination inspections in accordance with Article Construction Photographs.

2. Upon receipt, Engineer will review, sign, and return one record copy of documentation to Contractor to be kept on file in field office.

3. Such documentation shall be used as indisputable evidence in ascertaining whether and to what extent damage occurred as a result of Contractor’s operations, and is for the protection of adjacent property owners, Contractor, and Owner.

1.07 CONSTRUCTION PHOTOGRAPHS

A. General:

1. Photographically document all phases of the Project including preconstruction, construction progress, and post-construction.

2. Owner shall have right to select subject matter and vantage point from which photographs are to be taken.

3. Digital Images: No post-session electronic editing of images is allowed.

Stored image shall be actual image as captured without cropping or other edits.

B. Preconstruction and Post-Construction:

1. After Effective Date of the Agreement and before Work at Site is started, and again upon issuance of Substantial Completion, take a minimum of 48 photographs of Site and property adjacent to perimeter of Site.

2. Particular emphasis shall be directed to structures both inside and outside the Site.

3. Format: Digital, minimum resolution of 1832 by 3264 pixels and 24-bit, millions of color.

C. Construction Progress Photos:

1. Photographically demonstrate progress of construction, showing every aspect of Site and adjacent properties as well as interior and exterior of new or impacted structures.

2. Weekly: Take 48 photographs using digital, minimum resolution of 1832 by 3264 pixels and 24-bit, millions of color.

3. Monthly: Take 50 photographs using digital, minimum resolution of 1832 by 3264 pixels and 24-bit, millions of color.

PROJECT COORDINATION PW\JA WATER-001\D4020100

01 31 13 - 6 APRIL 2026

D. Documentation:

1. Digital Images:

a. Electronic image shall have date taken embedded into image.

b. Archive using a commercially available photo management system that provides listing of photographs including date, keyword description, and direction of photograph.

c. Digital images shall be provided to the Owner on a USB at the end of each construction season.

PART 2 PRODUCTS (NOT USED)

PW\JA WATER-001\D4020100 SUBMITTAL PROCEDURES

APRIL 2026 01 33 00 - 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.01 DEFINITIONS

A. Action Submittal: Written and graphic information submitted by Contractor that requires Engineer’s approval.

B. Informational Submittal: Information submitted by Contractor that requires Engineer’s review and determination that submitted information is in accordance with the Conditions of the Contract.

1.02 PROCEDURES

A. Direct submittals to Owner at the following, unless specified otherwise. The Owner will be responsible for routing submittals to appropriate submittal reviewers.

1. Available at preconstruction conference.

2. E-mail: Mike McKay(mmckay@eugene-or.gov) and

Josh Hight (jhight@eugene-or.gov)

B. Electronic Submittals: Submittals shall, unless specifically accepted, be made in electronic format.

1. Each submittal shall be an electronic file in Adobe Acrobat Portable Document Format (PDF). Use the latest version available at time of execution of the Agreement.

2. Electronic files that contain more than 10 pages in PDF format shall contain internal bookmarking from an index page to major sections of the document.

3. PDF files shall be set to open “Bookmarks and Page” view.

4. Add general information to each PDF file, including title, subject, author, and keywords.

5. PDF files shall be set up to print legibly at 8.5-inch by 11-inch, 11-inch by 17-inch, or 22-inch by 34-inch. No other paper sizes will be accepted.

6. Submit new electronic files for each resubmittal.

7. Include a copy of the Transmittal of Contractor’s Submittal form, located at end of section, with each electronic file.

8. Owner and/or Engineer will reject submittal that is not electronically submitted, unless specifically accepted.

SUBMITTAL PROCEDURES PW\JA WATER-001\D4020100

01 33 00 - 2 APRIL 2026

9. Provide Owner and/or Engineer with authorization to reproduce and distribute each file as many times as necessary for Project documentation.

10. Detailed procedures for handling electronic submittals will be discussed at the preconstruction conference.

C. Transmittal of Submittal:

1. Contractor shall:

a. Review each submittal and check for compliance with Contract

Documents.

b. Stamp each submittal with uniform approval stamp before submitting to Engineer.

1) Stamp to include Project name, submittal number, Specification number, Contractor’s reviewer name, date of Contractor’s approval, and statement certifying submittal has been reviewed, checked, and approved for compliance with Contract Documents.

2) Engineer will not review submittals that do not bear Contractor’s approval stamp and will return them without action.

2. Complete, sign, and transmit with each submittal package, one Transmittal of Contractor’s Submittal form attached at the end of this section.

3. Identify each submittal with the following:

a. Numbering and Tracking System:

1) Sequentially number each submittal.

2) Resubmission of submittal shall have original number with sequential alphabetic suffix.

b. Specification section and paragraph to which submittal applies.

c. Project title and Engineer’s project number.

d. Date of transmittal.

e. Names of Contractor, Subcontractor or Supplier, and manufacturer as appropriate.

4. Identify and describe each deviation or variation from Contract

Documents.

D. Format:

1. Do not base Shop Drawings on reproductions of Contract Documents.

2. Package submittal information by individual specification section. Do not combine different specification sections together in submittal package, unless otherwise directed in specification.

PW\JA WATER-001\D4020100 SUBMITTAL PROCEDURES

APRIL 2026 01 33 00 - 3

3. Present in a clear and thorough manner and in sufficient detail to show kind, size, arrangement, and function of components, materials, and devices, and compliance with Contract Documents.

4. Index with labeled tab dividers in orderly manner.

E. Timeliness: Schedule and submit in accordance Schedule of Submittals and requirements of individual specification sections.

F. Processing Time:

1. Time for review shall commence on Engineer’s receipt of submittal.

2. Owner will act upon Contractor’s submittal and transmit response to

Contractor not later than 30 days after receipt, unless otherwise specified.

3. Resubmittals will be subject to same review time.

4. No adjustment of Contract Times or Price will be allowed as a result of delays in progress of Work caused by rejection and subsequent resubmittals.

G. Resubmittals: Clearly identify each correction or change made.

H. Incomplete Submittals:

1. Owner will return entire submittal for Contractor’s revision if preliminary review deems it incomplete.

2. When any of the following are missing, submittal will be deemed incomplete:

a. Contractor’s review stamp; completed and signed.

b. Transmittal of Contractor’s Submittal; completed and signed.

I. Submittals not required by Contract Documents:

1. Will not be reviewed and will be returned stamped “Not Subject to Review.”

2. Owner and Engineer will keep one copy each and return submittal to Contractor.

1.03 ACTION SUBMITTALS

A. Prepare and submit Action Submittals required by individual specification sections.

SUBMITTAL PROCEDURES PW\JA WATER-001\D4020100

01 33 00 - 4 APRIL 2026

B. Shop Drawings:

1. Identify and Indicate:

a. Applicable Contract Drawing and Detail number, products, units and assemblies, and system or equipment identification or tag numbers.

b. Equipment and Component Title: Identical to title shown on the Drawings.

c. Critical field dimensions and relationships to other critical features of Work. Note dimensions established by field measurement.

d. Project-specific information drawn accurately to scale.

2. Manufacturer’s standard schematic drawings and diagrams as follows:

a. Modify to delete information that is not applicable to the Work.

b. Supplement standard information to provide information specifically applicable to the Work.

3. Product Data: Provide as specified in individual specifications.

4. Foreign Manufacturers: When proposed, include names and addresses of at least two companies that maintain technical service representatives close to Project.

C. Action Submittal Dispositions:

1. Engineer will review, comment, stamp, and distribute as noted:

a. Approved:

1) Contractor may incorporate product(s) or implement Work covered by submittal.

2) Distribution: Electronic.

b. Approved as Noted:

1) Contractor may incorporate product(s) or implement Work covered by submittal, in accordance with Engineer’s notations.

2) Distribution: Electronic.

c. Partial Approval, Resubmit as Noted:

1) Make corrections or obtain missing portions and resubmit.

2) Except for portions indicated, Contractor may begin to incorporate product(s) or implement Work covered by submittal, in accordance with Engineer’s notations.

3) Distribution: Electronic.

d. Revise and Resubmit:

1) Contractor may not incorporate product(s) or implement Work covered by submittal.

2) Distribution: Electronic.

PW\JA WATER-001\D4020100 SUBMITTAL PROCEDURES

APRIL 2026 01 33 00 - 5

1.04 INFORMATIONAL SUBMITTALS

A. General:

1. Refer to individual specification sections for specific submittal requirements.

2. Owner and/or Engineer will review each submittal. If submittal meets conditions of the Contract, Owner and/or Engineer will forward copy to appropriate parties. If Owner and/or Engineer determines submittal does not meet conditions of the Contract and is therefore considered unacceptable, Owner and Engineer will retain one copy each and return remaining copy with review comments to Contractor, and require that submittal be corrected and resubmitted.

B. Certificates:

1. General:

a. Provide notarized statement that includes signature of entity responsible for preparing certification.

b. Signed by officer or other individual authorized to sign documents on behalf of that entity.

2. Welding: In accordance with individual specification sections.

3. Installer: Prepare written statements on manufacturer’s letterhead certifying installer complies with requirements as specified in individual specification section.

4. Material Test: Prepared by qualified testing agency, on testing agency’s standard form, indicating and interpreting test results of material for compliance with requirements.

5. Certificates of Successful Testing or Inspection: Submit when testing or inspection is required by Laws and Regulations or governing agency or specified in individual specification sections.

6. Manufacturer’s Certificate of Compliance: In accordance with Section 01 61 00, Common Product Requirements.

7. Manufacturer’s Certificate of Proper Installation: In accordance with Section 01 43 33, Manufacturers’ Field Services.

C. Construction Photographs: In accordance with Section 01 31 13, Project Coordination, and as may otherwise be required in Contract Documents.

D. Closeout Submittals: In accordance with City of Eugene Standard Specifications.

E. Manufacturer’s Instructions: Written or published information that documents manufacturer’s recommendations, guidelines, and procedures in accordance with individual specification section.

SUBMITTAL PROCEDURES PW\JA WATER-001\D4020100

01 33 00 - 6 APRIL 2026

F. Payment:

1. Application for Payment: In accordance with Section 01 29 00, Payment Procedures.

2. Schedule of Values: In accordance with Section 01 29 00, Payment Procedures.

3. Schedule of Estimated Progress Payments: In accordance with Section 01 29 00, Payment Procedures.

G. Quality Control Documentation: As required in Section 01 45 16.13, Contractor Quality Control.

H. Schedules:

1. Schedule of Submittals: Prepare separately or in combination with Progress Schedule.

a. Show for each, at a minimum, the following:

1) Specification section number.

2) Identification by numbering and tracking system as specified under Paragraph Transmittal of Submittal.

3) Estimated date of submission to Engineer, including reviewing and processing time.

b. On a monthly basis, submit updated Schedule of Submittals to

Engineer if changes have occurred or resubmittals are required.

I. Special Guarantee: Supplier’s written guarantee as required in individual specification sections.

J. Statement of Qualification: Evidence of qualification, certification, or registration as required in Contract Documents to verify qualifications of professional land surveyor, engineer, materials testing laboratory, specialty Subcontractor, trade, Specialist, consultant, installer, and other professionals.

K. Submittals Required by Laws, Regulations, and Governing Agencies:

1. Promptly submit notifications, reports, certifications, payrolls, and otherwise as may be required, directly to the applicable federal, state, or local governing agency or their representative.

2. Transmit to Engineer for Owner’s records one copy of correspondence and transmittals (to include enclosures and attachments) between Contractor and governing agency.

PW\JA WATER-001\D4020100 SUBMITTAL PROCEDURES

APRIL 2026 01 33 00 - 7

L. Test, Evaluation, and Inspection Reports:

1. General: Shall contain signature of person responsible for test or report.

2. Factory:

a. Identification of product and specification section, type of inspection or test with referenced standard or code.

b. Date of test, Project title and number, and name and signature of authorized person.

c. Test results.

d. If test or inspection deems material or equipment not in compliance with Contract Documents, identify corrective action necessary to bring into compliance.

e. Provide interpretation of test results, when requested by Engineer.

f. Other items as identified in individual specification sections.

3. Field:

a. As a minimum, include the following:

1) Project title and number.

2) Date and time.

3) Record of temperature and weather conditions.

4) Identification of product and specification section.

5) Type and location of test, Sample, or inspection, including referenced standard or code.

6) Date issued, testing laboratory name, address, telephone number, and name and signature of laboratory inspector.

7) If test or inspection deems material or equipment not in compliance with Contract Documents, identify corrective action necessary to bring into compliance.

8) Provide interpretation of test results, when requested by Engineer.

9) Other items as identified in individual specification sections.

M. Training Data: In accordance with Section 01 43 33, Manufacturers’ Field Services.

1.05 SUPPLEMENT

A. The supplement listed below, following “End of Section,” is a part of this specification:

1. Transmittal of Contractor’s Submittal.

PART 2 PRODUCTS (NOT USED)

PW\JA WATER-001\D4020100 SUBMITTAL PROCEDURES

APRIL 2026 01 33 00 SUPPLEMENT - 1

TRANSMITTAL OF CONTRACTOR’S SUBMITTAL

(ATTACH TO EACH SUBMITTAL)

DATE:

TO:

FROM:

Contractor

Submittal No.:

New Submittal Resubmittal

Project:

Project No.:

Specification Section No.:

(Cover only one section with each transmittal)

Schedule Date of Submittal:

SUBMITTAL TYPE: Shop Drawing Sample Informational Deferred

The following items are hereby submitted:

Number of Copies

Description of Item Submitted (Type, Size, Model Number, Etc.)

Spec. and Para. No.

Drawing or Brochure Number

Contains Variation to Contract No Yes

Contractor hereby certifies that (i) Contractor has complied with the requirements of Contract Documents in preparation, review, and submission of designated Submittal and (ii) the Submittal is complete and in accordance with the Contract Documents and requirements of laws and regulations and governing agencies.

By:___________________________________ Contractor (Authorized Signature)

PW\JA WATER-001\D4020100 MANUFACTURERS’ FIELD SERVICES

APRIL 2026 01 43 33 - 1

SECTION 01 43 33

MANUFACTURERS’ FIELD SERVICES

PART 1 GENERAL

1.01 DEFINITIONS

A. Person-Day: One person for 8 hours within regular Contractor working hours.

1.02 SUBMITTALS

A. Informational Submittals:

1. Training Schedule: Submit, in accordance with requirements of this Specification, not less than 21 days prior to start of equipment installation and revise as necessary for acceptance.

2. Lesson Plan: Submit, in accordance with requirements of this Specification, proposed lesson plan not less than 21 days prior to scheduled training and revise as necessary for acceptance.

3. Training Session Recordings: Furnish Owner with complete sets of recordings fully indexed and cataloged with printed label stating session and date recorded.

1.03 QUALIFICATION OF MANUFACTURER’S REPRESENTATIVE

A. Authorized representative of the manufacturer, factory trained, and experienced in the technical applications, installation, operation, and maintenance of respective equipment, subsystem, or system, with full authority by the equipment manufacturer to issue the certifications required of the manufacturer. Additional qualifications may be specified in the individual specification section.

B. Representative subject to acceptance by Owner and Engineer. No substitute representatives will be allowed unless prior written approval by such has been given.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 FULFILLMENT OF SPECIFIED MINIMUM SERVICES

A. Furnish manufacturers’ services, when required by an individual specification section, to meet the requirements of this section.

MANUFACTURERS’ FIELD SERVICES PW\JA WATER-001\D4020100

01 43 33 - 2 APRIL 2026

B. Where time is necessary in excess of that stated in the Specifications for manufacturers’ services, or when a minimum time is not specified, time required to perform specified services shall be considered incidental.

C. Schedule manufacturer’ services to avoid conflict with other onsite testing or other manufacturers’ onsite services.

D. Determine, before scheduling services, that conditions necessary to allow successful testing have been met.

E. Only those days of service approved by Owner will be credited to fulfill specified minimum services.

F. When specified in individual specification sections, manufacturer’s onsite services shall include:

1. Assistance during product (system, subsystem, or component) installation to include observation, guidance, instruction of Contractor’s assembly, erection, installation or application procedures.

2. Inspection, checking, and adjustment as required for product (system, subsystem, or component) to function as warranted by manufacturer and necessary to furnish Manufacturer’s Certificate of Proper Installation.

3. Providing, on a daily basis, copies of manufacturers’ representatives field notes and data to Owner.

4. Revisiting the Site as required to correct problems and until installation and operation are acceptable to Engineer.

5. Resolution of assembly or installation problems attributable to or associated with respective manufacturer’s products and systems.

3.02 MANUFACTURER’S CERTIFICATE OF PROPER INSTALLATION

A. When so specified, a Manufacturer’s Certificate of Proper Installation form, a copy of which is attached to this section, shall be completed and signed by equipment manufacturer’s representative.

B. Such form shall certify signing party is a duly authorized representative of manufacturer, is empowered by manufacturer to inspect, approve, and operate their equipment and is authorized to make recommendations required to ensure equipment is complete and operational.

PW\JA WATER-001\D4020100 MANUFACTURERS’ FIELD SERVICES

APRIL 2026 01 43 33 - 3

3.03 TRAINING

A. General:

1. Furnish manufacturers’ representatives for detailed hands-on training to Contractor and Owner’s personnel on operation and maintenance of specified product (system, subsystem, component) and as may be required in applicable Specifications.

2. Furnish trained, articulate personnel to coordinate and expedite training, to be present during training coordination meetings with Contractor and Owner, and familiar with operation and maintenance manual information.

3. Manufacturer’s representative shall be familiar with facility operation and maintenance requirements as well as with specified equipment.

4. Furnish complete training materials, to include operation and maintenance data, to be retained by each trainee.

3.04 SUPPLEMENT

A. The supplement listed below, following “End of Section,” is a part of this specification:

1. Manufacturer’s Certificate of Proper Installation.

PW\JA WATER-001\D4020100 MANUFACTURERS’ FIELD SERVICES

APRIL 2026 01 43 33 SUPPLEMENT - 1

MANUFACTURER’S CERTIFICATE OF PROPER INSTALLATION

OWNER EQPT SERIAL NO:

EQPT TAG NO: EQPT/SYSTEM:

PROJECT NO: SPEC. SECTION:

I hereby certify that the above-referenced equipment/system has been:

(Check Applicable)

Installed in accordance with Manufacturer’s recommendations.

Inspected, checked, and adjusted.

Serviced with proper initial lubricants.

Electrical and mechanical connections meet quality and safety standards.

All applicable safety equipment has been properly installed.

Functional tests.

System has been performance tested, and meets or exceeds specified performance requirements. (When complete system of one manufacturer) Note: Attach any performance test documentation from manufacturer.

Comments:

I, the undersigned Manufacturer’s Representative, hereby certify that I am (i) a duly authorized representative of the manufacturer, (ii) empowered by the manufacturer to inspect, approve, and operate their equipment and (iii) authorized to make recommendations required to ensure equipment furnished by the manufacturer is complete and operational, except as may be otherwise indicated herein. I further certify that all information contained herein is true and accurate.

Date: _________________________________, 20___ Manufacturer:

By Manufacturer’s Authorized Representative:

(Authorized Signature)

PW\JA WATER-001\D4020100 CONTRACTOR QUALITY CONTROL

APRIL 2026 01 45 16.13 - 1

SECTION 01 45 16.13

CONTRACTOR QUALITY CONTROL

PART 1 GENERAL

1.01 REFERENCES

A. The following is a list of standards which may be referenced in this section:

1. ASTM International (ASTM):

a. D3740, Evaluation of Agencies Engaged in the Testing and/or

Inspection of Soil and Rock as Used in Engineering Design and Construction.

b. E329, Use in the Evaluation of Testing and Inspection Agencies as Used in Construction.

1.02 DEFINITIONS

A. Contractor Quality Control (CQC): The means by which Contractor ensures that the construction, to include that performed by subcontractors and suppliers, complies with the requirements of the Contract.

1.03 SUBMITTALS

A. Informational Submittals:

1. CQC Plan: Submit, not later than 30 days after receipt of Notice to Proceed.

2. CQC Report: Submit, weekly, an original and one copy in report form.

1.04 OWNER’S QUALITY ASSURANCE

A. All Work is subject to Owner’s quality assurance inspection and testing at all locations and at all reasonable times before acceptance to ensure strict compliance with the terms of the Contract Documents.

B. Owner’s quality assurance inspections and tests are for the sole benefit of Owner and do not:

1. Relieve Contractor of responsibility for providing adequate quality control measures.

2. Relieve Contractor of responsibility for damage to or loss of the material before acceptance.

3. Constitute or imply acceptance.

4. Affect the continuing rights of Owner after acceptance of the completed

Work.

CONTRACTOR QUALITY CONTROL PW\JA WATER-001\D4020100

01 45 16.13 - 2 APRIL 2026

C. The presence or absence of a quality assurance inspector does not relieve Contractor from any Contract requirement.

D. Promptly furnish all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by Engineer.

E. Owner may charge Contractor for any additional cost of inspection or test when Work is not ready at the time specified by Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. Quality assurance inspections and tests will be performed in a manner that will not unnecessarily delay the Work.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 GENERAL

A. Maintain an adequate inspection system and perform such inspections as will ensure that the Work conforms to the Contract Documents.

B. Maintain complete inspection records and make them available at all times to Owner and Engineer.

C. The quality control system shall consist of plans, procedures, and organization necessary to produce an end product that complies with the Contract Documents. The system shall cover all construction and demolition operations, both onsite and offsite, including Work by subcontractors, fabricators, suppliers and purchasing agents, and shall be keyed to the proposed construction sequence.

3.02 COORDINATION MEETING

A. After the Preconstruction Conference, but before start of construction, and prior to acceptance of the CQC Plan, schedule a meeting with Engineer and Owner to discuss the quality control system.

B. Develop a mutual understanding of the system details, including the forms for recording the CQC operations, control activities, testing, administration of the system for both onsite and offsite Work, and the interrelationship of Contractor’s management and control with the Owner’s Quality Assurance.

C. There may be occasions when subsequent conferences may be called by either party to reconfirm mutual understandings and/or address deficiencies in the CQC system or procedures that may require corrective action by Contractor.

PW\JA WATER-001\D4020100 CONTRACTOR QUALITY CONTROL

APRIL 2026…