20260219_Asset_Protection_Pre-Bid_Conference_Sign-In_Sheet.pdf

This is a pre-bid conference sign-in sheet for Tulare County's Asset Protection Painting and Coating procurement, a federally funded FEMA project managed as a multi-prime procurement. The project encompasses painting and coating services for ten county properties located across Union Avenue, Clay Street, Delaware Street, and Texas Street, along with adjacent driveways and parking areas designed to protect county assets from seasonal flooding and stormwater damage. The mandatory pre-bid conference was held on February 19, 2026, at 10:00 a.m., with sealed bids required by 2:00 p.m. on March 9, 2026, submitted via OpenGov. The successful contractor must substantially complete the project within 231 calendar days from the Notice to Proceed, with an overall project completion date of January 12, 2027. The broader Asset Protection Project also includes barrier walls, berms, landscaping, hardscape, flood gates, and underground utility reconfiguration as separate contract scopes.

Bid security of ten percent of the base bid is required in the form of a certified check or bid bond, with the successful bidder required to furnish Performance and Payment Bonds equal to 100 percent of the contract sum within five calendar days of award notification. The contract is subject to Davis-Bacon Act prevailing wage requirements, California Department of Industrial Relations registration, valid California contractor licensing, and appropriate insurance coverage including Workers' Compensation and Commercial General Liability with the County named as additional insured. Progress payments are made at ninety-five percent of approved work with five percent retained until final completion, and a one-year Warranty Bond equal to ten percent of the final contract amount is required. Liquidated damages are assessed at $2,000 per calendar day for completion delays. The specific contract value is not disclosed in available documents, though the project is federally funded through FEMA with provisions encouraging disadvantaged business enterprise participation per FEMA Hazard Mitigation Assistance standards. No incumbent vendors or existing contractors are identified in the procurement documents.