20260219_Asset_Protection_Pre-Bid_Conference_Sign-In_Sheet.pdf

This is a Pre-Bid Conference Sign-In Sheet for the Asset Protection - Painting and Coating project procured by Tulare County, California. The mandatory pre-bid conference was held on February 19, 2026, at 10:00 a.m., with sealed bids required by 2:00 p.m. on March 9, 2026, submitted via OpenGov. The project involves painting and coating services at ten county properties located across Union Avenue, Clay Street, Delaware Street, and Texas Street, along with adjacent driveways and parking areas. The scope of work encompasses furnishing all labor, materials, equipment, and services necessary to complete painting and coating work on structures, bollards, handrails, and other specified items. The contractor must achieve substantial completion within 231 calendar days from the Notice to Proceed, with project completion scheduled for January 12, 2027. This is a federally funded FEMA Hazard Mitigation Assistance project procured under a multi-prime procurement method.

Bid security of ten percent of the base bid is required in the form of a certified check or bid bond, with the successful bidder required to furnish Performance and Payment Bonds each equal to 100 percent of the contract sum within five calendar days of receiving the Notice to Award. The contractor must comply with Davis-Bacon Act prevailing wage provisions, maintain California Department of Industrial Relations registration, possess a valid California contractor license, and carry Workers' Compensation and Commercial General Liability insurance naming the County as an additional insured. Liquidated damages are assessed at $2,000 per calendar day for delays beyond the completion period. Progress payments are made at ninety-five percent of approved work with five percent retained until final completion, and a one-year Warranty Bond equal to ten percent of the final contract amount is required. The project includes provisions to encourage disadvantaged business enterprise participation through affirmative outreach and competition requirements mandated by FEMA standards. No incumbent vendors or existing contractors are identified for this work.