2026 WW AE Support Services IDIQ_Stage 1.pdf

2026 Worldwide AE Support Services IDIQs

RFP 19AQMM26R0258

Stage 1 Announcement

The U.S. Department of State (DOS), Bureau of Global Acquisitions, Acquisitions Management (GA/AM), on behalf of the Bureau of Overseas

Buildings Operations (OBO), anticipates awarding multiple (potentially eight or more) indefinite delivery/indefinite (IDIQ) quantity contracts to qualified architectural/engineering (A/E) firm-led teams (prime or joint venture) to support the Department's planning, design, construction, facility rehabilitation, system replacement, physical and technical security upgrade, construction and renovation of communications facilities (information management and emanation security systems), and building maintenance projects and programs at various worldwide Foreign Service posts, as well as support OBO offices in the

Washington, DC metropolitan area.

The small business size standard North American Industry Classification System code is 541330 with $25.5 million in average annual receipts. The procurement may be set-aside, in some capacity, for small businesses. The set-aside decision will be based on whether a sufficient number of small business enterprises are determined to be the most highly qualified offerors, at the conclusion of the Stage

1 technical evaluation.

Each IDIQ contract shall consist of a one-year base period with nine one-year optional service periods. The Government guarantees a minimum of $10,000 in task orders over the life of each IDIQ contract. The total amount of orders issued under each contract is not expected to exceed $10 million per year. The maximum dollar value is $100 million for the life of each IDIQ contract.

The IDIQ Contracts will support projects for DoS facilities worldwide. Task

Orders will cover a wide range of services including, but not limited to professional support services, constructability review of design documents, construction critical path with schedule and risk narrative, and project budget analysis are anticipated.

IDIQ Contract and Task Order scope objectives may include:

I. Professional Support Services:

The Support Services Contractor’s scope shall include, but not be limited to, the preparation of facility assessments and comprehensive maintenance plans;

architectural, interiors, and engineering studies; signage and wayfinding plans;

master plans; design; construction specifications development; construction contract statements of work; cost estimates for design and construction; operation and planning support services; data integration; engineering feasibility studies;

construction environment profiles; business assessment validations; historic structures and landscapes reports, blocking and stacking diagrams; site utilization studies/plans; life-cycle analysis; CADD, BIM, and site data archive services;

R&D efforts related to building technology; QA/QC initiatives including training;

the review of design documents prepared by others; studies and analyses;

architectural and engineering forensics services; and, facility, project, and construction management services. Although no complex interdisciplinary services are required under this contract, limited physical and technical security design for security and surveillance systems, special forced entry and ballistic resistant construction, and communication centers and their associated systems may be required.

Contract Support Services shall include the following disciplines, at minimum:

architecture, historic preservation, landscape architecture, interior design, environmental graphic design, graphic design, electrical, mechanical, fire protection, structural (including blast/seismic), climate security specialist

(resiliency), civil/geotechnical engineering, planning, cost estimating, data analytics, facility management, project management, building envelope specialist, building forensics specialist, and construction management.

II. Constructability Review of Design Documents:

The Support Services Contractor shall review design documents from a construction perspective. The contractor shall advise, assist, and make recommendations to OBO and the A/E in the ongoing development of plans, design, drawings, and specifications with respect to construction performance, project schedules and components of the critical path. The contractor shall participate in the Integrated Design Review (IDR) process through independent review of the 35%, 65% and 90% Design phases.

III. Construction Critical Path with Schedule and Risk Narrative

The Support Services Contractor shall recommend the required period of construction for the project as designed, and identify the major risks and their potential impact to the project period of performance. If in the course of such activities, the Contractor determines that a change in the availability or delivery for any material, equipment, or labor will significantly impact the anticipated project completion date, he shall promptly inform OBO of such change, the reasons for the change, and recommend measures to maintain the project schedule.

IV. Project Budget Analysis

The Support Services Contractor shall review the A/E generated cost estimate and recommend the methods, techniques, systems, materials, and “value engineering” ideas which will maximize cost savings to keep the estimated price for the Project within the Construction Budget or to minimize overall construction duration.

Teams responding to this announcement must be professionally licensed within their discipline, have demonstrated experience coordinating the participating disciplines, working with applicable U.S. laws, codes, and standards, and other

U.S. Government requirements.

Acquisition Process:

Selection shall be completed in accordance with the Brooks Act, P.L. 92-582 (40

U.S.C. 1101-1104). The acquisition will consist of three stages:

In response to this Stage 1 announcement, prospective offerors will submit detailed information of the Prime offeror’s portfolios of accomplishment that establish their design, project and program support, and leadership capabilities as the Lead Team and the key discipline core team members that would be responsible for the direction of task orders under this support services contract.

Offerors will also submit the required U.S. Person Qualifications (Omnibus certification) as a separate file. Stage 1 submissions will be reviewed by the

Technical Evaluation Panel. Offerors will be ranked, and the highest technically qualified offerors will be selected for the short-list. Rankings from Stage 1 will not transfer to Stage 2. Offerors must also be determined eligible or conditionally eligible as an Omnibus U.S Person, in order to participate, if short-listed, in the next Stage 2 of the Solicitation.

Active Entity Registration on SAM.gov

Offerors, including any offeror organized as a formal joint venture, must have an active SAM registration at the time of Stage 1 Solicitation submission and at award.

Any offeror whose registration is not active in SAM at the time of Stage 1 submission will be excluded from the process and their Stage 1 submissions will not be evaluated. If the offeror proposes as a Joint Venture, the Joint

Venture itself must be registered as an entity in SAM. The Offeror that was determined eligible or conditionally eligible as a “U.S. Person” under

Omnibus, must be the same Offeror that is registered in SAM at the time of

Stage 1 submission and at award.

Stage 1 offerors short-listed to advance to Stage 2 will be notified in writing. The

Government will provide detailed evaluation criteria for both the Stage 2 submission and the interview at an appropriate time after the short-listed firms from Stage 1 are announced and the Stage 2 criteria is released.

In Stage 2, the short-listed offeror(s) will assemble their technical teams including sub-consultants and submit detailed information in response to the criteria and relative to their proposed team, management plan, and past performance.

Stage 2 submissions will be reviewed by the Technical Evaluation Panel. The short-listed offeror(s) will also be required to make presentations to the Technical

Evaluation Panel. The Technical Evaluation Panel will make a determination of the most highly qualified teams consistent with the announced Stage 2 criteria and will recommend the offeror(s) for final selection of Stage 3 participation and award.

In Stage 3 – the most highly qualified offerors as determined in Stage 2 will be issued a formal Solicitation with price proposal instructions. The price proposals will be reviewed by the Contracting Officer for fair and reasonable pricing and compliance with the Solicitation instructions. At the conclusion of successful negotiations and pending facility clearance confirmation the resultant contract award(s) will be made.

The Government is not obligated to postpone or delay awards in order to allow an Offeror to obtain the requisite security clearance.

Prior to award any Offeror that was conditionally eligible under the

Omnibus Act must be deemed fully eligible in order to be eligible for award.

Accordingly, any offeror determined to be conditionally eligible as a U.S. Person under Omnibus in Stage 1, must submit any updated U.S. Person Statement of

Qualifications information with their price proposal submission in Stage 3 to allow the Department to determine whether conditionally eligible conditions have been met.

Since a contract may result in an award over $500,000, large businesses will be required to submit a small business subcontracting plan prior to contract award.

The NAICS 541330 small business size standard is $25.5 million average annual receipts.

STAGE 1 SUBMISSION REQUIREMENTS AND EVALUATION

CRITERIA

Offerors that are capable of meeting the requirements described in this announcement are invited to submit the required Stage 1 documents.

The assembled content for the Stage 1 portfolio should be no more than 60 pages compiled into one digital PDF file. The submission shall incorporate PDF bookmarks to clearly identify the different sections to align with solicitation requirements. The entire submission will be assessed on the offerors’ clarity in graphic design, organization, and ability to successfully communicate information that meets the evaluation criteria. Non-conformance with the instructions may be cause for point(s) deduction.

Page limitations established for each section below and the whole Stage 1 portfolio (maximum of 60 pages) shall be strictly adhered to, as pages which exceed the limit will not be evaluated.

Offerors are advised to provide a submission which is clear and comprehensive without additional explanation or information, but in sufficient detail for effective evaluation by the Government.

The Stage 1 submission shall include the following sections, divided into bookmarked sections in the order listed below:

(1) Cover Letter

A one-page cover letter referencing the Worldwide AE Support Services solicitation # 19AQMM26R0258 and briefly describing the AE team and its location, organizational makeup, and noteworthy accomplishments. Include the firm’s point of contact name, phone number and email address. Clearly identify the firm’s Unique Identity ID (UEI – 12-character alphanumeric ID assigned to an entity by SAM.gov) and Business Size Status (Large, Small, 8(a), Women-

Owned, etc.).

(2) Standard Form 330

Standard Form 330 Architect-Engineer Qualifications, Part II only for the Prime offeror only.

For the purposes of this solicitation, the Firm as requested in Box 2A is defined as the individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice the profession of architecture or engineering that will have contractual responsibility for the work. Proposed team information

(requirements 3, 4, and 5) may be documented in this stage using Standard Form

330, Part I, Sections A through H, but it is not required. Offerors may find a copy of the SF330 at the following website:

https://www.gsa.gov/reference/forms/architectengineer-qualifications

(3) Leadership of Multi-Disciplinary Services (20 points maximum)

Format: SF 330 Section F or alternate format is acceptable as long as required information below is presented. Page Limit: 5 pages per project

3.1 Provide a narrative describing the offeror's philosophy of multi-disciplinary program and portfolio management, integrated project delivery, and their commitment to providing safe, resilient, cost-effective, and high-performing facility support services. The narrative should address the offeror's approach to managing complex, multi-phased building and infrastructure upgrade programs in international and diplomatic environments, including coordination across disciplines, stakeholder engagement, and strategies for ensuring continuity of operations during project execution.

3.2 Government Evaluation: The Government will evaluate the AE firm's portfolio and experience to consider the extent to which the offeror demonstrates an ability to deliver a broad range of multi-disciplinary support services — including but not limited to facility condition assessments, infrastructure upgrades, building systems modernization, security improvements, and portfolio planning — and how their programmatic approach meets OBO's goals to https://www.gsa.gov/reference/forms/architectengineer-qualifications maintain, upgrade, and manage facilities that are safe, structurally sound, operationally secure, and fully capable of supporting the diplomatic missions they house. The Government will assess the degree to which the offeror has successfully managed complex, multi-site or multi-phase programs in challenging international or high-security environments, and the extent to which their integrated service delivery model supports cost-effective stewardship of U.S.

Government assets overseas.

3.2.1 The Government will further evaluate the offeror's demonstrated experience managing local contractors and subcontractors in international environments, including their ability to navigate host-country regulatory frameworks, permitting processes, and construction standards. This includes experience coordinating with local authorities having jurisdiction

(AHJ), adapting U.S. standards and specifications to host-country requirements, and maintaining project quality, schedule, and security compliance in operationally sensitive and diplomatically complex environments. The Government will consider the extent to which the offeror has established or can establish effective local partnerships that support timely and compliant project delivery while mitigating risk to U.S.

Government personnel, assets, and mission continuity. Additionally, the

Government will evaluate the offeror's experience managing security-driven upgrades — such as blast mitigation, perimeter hardening, and controlled access improvements — in active, occupied facilities where continuity of diplomatic operations must be maintained throughout project execution.

(4) Technical and Engineering Innovation (30 points maximum)

Format: SF 330 Section F or alternate format is acceptable as long as required information below is presented. Page Limit: 5 pages per project

4.1 Submit a portfolio representative of the Lead Team members’ abilities to provide technical innovation and/or project and program support in problem-solving. Offerors shall submit a portfolio of not more than five (5) project examples that have been and fully constructed in the last ten (10) years.

Examples of program support efforts shall be fully implemented within the past ten (10) years.

Each project example shall:

a. Include the Project Name and Project Completion Date

b. Explain the approach and problem-solving process. Examples for each innovation, solution, or process should discuss the challenges and how the client’s program, need, functional, or operational objectives benefitted.

c. Cite any professional affiliation awards, peer-based professional or industry awards, etc.

d. A representative diagram or other appropriate drawings, and a minimum of two (2) photographs must be included for each example. Other appropriate drawings and diagrams may be included as necessary.

NOTE: Only submit drawings with markings removed. Do not submit any drawings, pictures or other information that is Sensitive or Classified.

4.2 Government Evaluation: The Government will evaluate the portfolio and experience to consider the extent to which the offeror demonstrates an ability to deliver a broad range of multi-disciplinary support service project types and how their programmatic and technical approach meets OBO's goals to maintain, upgrade, and manage facilities that are safe, structurally sound, operationally secure, and fully capable of supporting the diplomatic missions they house. The

Government will assess the degree to which the offeror's portfolio reflects successful delivery of building and infrastructure upgrade programs that represent sound engineering, technical excellence, security integration, and cost-effective construction in international and diplomatically complex environments.

(5) Core Team Lead Discipline Member Profiles (50 points maximum)

Format: SF 330 Section E or alternate format is acceptable as long as required information below is presented. Page Limit: 2 pages per person, maximum of_20 total pages for this section

5.1 Identify Lead Team members of the core disciplines and submit a biographical sketch (maximum of three pages per person) including education, professional experience, and recognition for program management, engineering, or technical support efforts inclusive of the portfolio examples. Identify and describe areas of responsibility, relevant expertise, and commitment to each project or program.

For the purposes of this evaluation, the core team is comprised of the following disciplines: (1) master planning; (2) civil/site/landscape planning; (3) space planning/interior design; (4) structural engineering; (5) mechanical/plumbing engineering; (6) electrical engineering; (7) physical security; (8) technical security; (9) cultural heritage; and (10) scheduling and cost estimating.

Note: Given the support services focus of this IDIQ, offerors should emphasize each Lead Team member's experience in program delivery, technical assessments, infrastructure upgrades, and multi-disciplinary coordination over design recognition or awards. Diagrams and sketches should highlight relevant international project experience, host-country engagement, and any experience working in operationally sensitive or high-security environments.

5.2 Government Evaluation: The Government will evaluate the extent to which the Lead Team members' qualifications and technical approach demonstrate a commitment to program and project delivery quality, integrated multi-disciplinary coordination, and a service philosophy in keeping with OBO's mission to maintain, upgrade, and manage overseas diplomatic facilities that are safe, resilient, and fully mission-capable. The Government will assess each Lead

Team member's depth of experience in their respective discipline as it relates to building and infrastructure support services, their ability to manage complex scopes in international environments, and their capacity to collaborate effectively across disciplines to deliver integrated solutions that meet U.S. Government standards while navigating host-country requirements.

U.S. Person Statement of Qualifications in Separate PDF File must be included with Stage 1 Submission (Offeror must be considered eligible or conditionally eligible to be considered for Stage 2):

The Omnibus Diplomatic Security and Antiterrorism Act of 1986.

Firms being considered for award under this acquisition are limited to "United

States Person" offerors, as defined in the Act. The offeror(s) must complete and submit one soft copy as part of its qualification package the pamphlet (in a separate PDF file – not subject/considered in page count limit mentioned in above section), Certifications Relevant to Public Law 99-399, Statement of

Qualifications for Purpose of Section 402 of The Omnibus Diplomatic Security and Antiterrorism Act of 1986.

The Offeror must complete all certifications and provide all required attachments within the "Certifications Relevant to Public Law 99-399, as amended, Statement of Qualifications for Purpose of Section 402 of The Omnibus Diplomatic

Security and Antiterrorism Act of 1986" (The Statement of Qualifications is attached to this SAM.gov announcement and may be obtained from the DOS

Contract Specialist/Officer listed at the end of this notice and has been updated to reflect the amendments consistent with the 2025 National Defense

Authorization Act (NDAA) changes to 22 U.S.C. § 4852, see 2025 NDAA § 7214.

STREAMLINE QUALIFICATION OF CONSTRUCTION CONTRACT BIDDERS)

and submit as a separate PDF file with its stage 1 proposal submission. Sufficient information should be provided in the Certifications and attachments thereto to determine eligibility under Public Law 99-399. Firms eligible for award under this acquisition are limited to “United States Persons” and “United States Joint

Venture Persons” as defined for purposes of Section 402(c)(2) of the Omnibus

Act.

Firms not meeting the “United States persons” requirement will not be considered.

Offerors must be determined eligible as United States Person as defined in the

Act, in order to participate, if short-listed, in the next Stages of the acquisition

(Stages 2 and 3). NOTE: If the required qualification package including all required attachments is not submitted with the offeror’s Stage 1 Submission, offeror will not be eligible for further participation in this procurement.

Security Clearance. In order to be eligible for award of this contract, the successful offeror(s) must possess, or be eligible to obtain, a Defense

Counterintelligence and Security Agency (DCSA) Secret Facility Clearance

(FCL), with Secret safeguarding capability, issued in accordance with the

National Industrial Security Program Operating Manual, DOD 5220.22-M. All entities comprising a joint venture for this effort must possess or obtain an FCL, as well as the joint venture. Personnel requiring access to classified information or Controlled Access Areas at DOS locations must possess a Secret personnel security clearance issued by DCSA. Additionally, the successful offeror(s) selected for contract award must possess,or immediately obtain an Information

System (IS) or standalone computer, approved by DCSA, for processing classified information, and prior to deployment of ProjNet-C to the facility.

Certain design team subcontractors/consultants may also require FCLs and personnel security clearances. Offerors already possessing the necessary FCL should submit their appropriate Commercial and Government Entity (CAGE)

Code with their Stage 2 submissions.

If a selected offeror does not possess an interim or Final Secret FCL, the

Department of State will sponsor the uncleared firm for an FCL. Firms which form joint ventures must also comply with the above FCL requirements.

Sponsorship does not guarantee that the firm will receive the clearance. A period of 180 days from the date of offeror’s Stage 1 short-list selection notification will be allowed for the uncleared firm to obtain the necessary FCL. After this period, the Government may, at its discretion, consider awarding the contract to another short-listed firm or awarding fewer contracts. No contract can be awarded until at least an Interim Secret FCL has been granted. Due to time constraints, the

Government will not delay award of contracts to selected firms already in possession of Secret FCLs.

Foreign firms are not eligible for FCLs. Only U.S. firms organized and operating in the U.S. or Puerto Rico, or a U.S. possession or trusted territory, are eligible for facility clearances. U.S. firms which are determined to be under Foreign

Ownership, Control, or Influence (FOCI) are not eligible for an FCL unless actions (as directed and approved by DCSA) can be taken to effectively negate or reduce associated FOCI risks to an acceptable level. This process often takes more than the 180 calendar days allotted for clearance. Information on the clearance process can be found on the DCSA website, at http://www.dcsa.mil.

Certain team subcontractors/consultants may also require FCLs and personnel security clearances. Any uncleared team subcontractors/consultants may be sponsored for a FCL by the prime contracted firm with an active FCL.

A copy of the Prohibited Countries List, from which offerors may not choose team members, can be obtained from the Contracting Officer listed in the last paragraph of this announcement.

Offerors are advised that inaccurate or incomplete submissions, or those not meeting the submission requirements, may result in immediate disqualification.

Offerors are advised that the government will not pay for information submitted in response to this announcement, nor will it compensate offerors for any costs incurred in the development/submission of its qualifications package.

On-Ramp/Off-Ramp Procedures. The Government anticipates that the resulting IDIQ contract(s) will include on-ramp and off-ramp procedures. On-ramp procedures may be used to add contractors during the period of performance to meet increased workload demands, expand the small business http://www.dcsa.mil/ pool, and/or increase competition. Off-ramp procedures may be used to remove contractors based on performance or participation criteria. Detailed on/off-ramp procedures will be provided in the Stage 3 formal solicitation.

SAM Registration (PASS/FAIL – Offeror must receive a Pass for Stage 1 submission to be evaluated):

Offerors, including any offeror organized as a formal joint venture, must have an active SAM registration at the time of Stage 1 submission and award. De facto joint ventures are not recognized for purposes of this procurement.

Any offeror whose registration is not active in SAM at the time of Stage 1 submission will be excluded from the process and their Stage 1 submissions will not be evaluated. If the A/E proposes as a Joint Venture, the Joint

Venture itself must be registered in SAM.

Stage 1 Submittal Due Date & Instructions for Electronic Submission

All Stage 1 submissions (including a separate digital PDF of the U.S. Persons statement of qualifications of P.L. 99-399), must be received by 1:00 p.m., Eastern Standard Time, on or before Wednesday October 7, 2026.

ONLY Electronic submissions/responses are accepted. All submissions must be

E-mailed/shared to the fan.gov email addresses below. Do NOT upload anything to a Third-party website and send us the link. We are not authorized to download any documents from any third-party websites.

Subject of email must include solicitation number 19AQMM 26R0258, Worldwide A/E Support Services IDIQ

Email submissions are authorized to be sent to the following FAN addresses:

Primary: BotkinLL@FAN.gov

Primary: BaileyKP@FAN.gov

Alternate: LeLT@FAN.gov

Please UPLOAD the Stage 1 submission (with both PDF files) to your Google

Drive (FAN – Foreign Affairs Network or personal) AND share/send the Stage 1 mailto:BotkinLL@FAN.gov submission from Google to the FAN.gov email addresses above and please give the CO’s EDIT permission for these files. The files will just be downloaded.

In order to upload your proposals onto Google Drive and share, perform the following steps:

1. Go to drive.google.com, log into your Google account with your username and password. If you do not have a Google account, you will need to create one.

2. At the top left, click New then select File Upload or Folder Upload, and choose your file or folder you want to upload.

3. Right click the file or folder you want to share and select SHARE.

4. Enter these email addresses: BotkinLL@fan.gov, BaileyKP@fan.gov and

LeLT@fan.gov Make sure the EDITOR option selected.

5. Click Send.

Note: If you have a FAN (Foreign Affairs Network) account upload the proposals to the FAN Google Drive. If you do not have a FAN account, you can upload the proposals to a personal Google Drive then share. Sharing from your personal

Google Drive account is acceptable.

Clarification Requests

Any Requests for clarification, must be submitted, in writing to Lori Botkin and

Kenneth Bailey at AE@state.gov by no later than 2:00 p.m., Eastern Daylight

Time, on September 2, 2026. Clarifications and requests for information received after the deadline, shall not be accepted.

mailto:BotkinLL@fan.gov mailto:LeLT@fan.gov mailto:AE@state.gov