2026 Solid Waste Collection Bid Specifications.pdf

WASTE COLLECTION SERVICES

SPECIFICATIONS

AND

CONTRACT DOCUMENTS

CITY OF MONTGOMERY

10101 MONTGOMERY ROAD

MONTGOMERY, OHIO 45242

(513)891-2424

TABLE OF CONTENTS

ITEM PAGE NUMBER

Project Information

Legal Notice

General Provision

Statement of Intent 1 Scope of Project 1 Definitions 1 Examination of Proposal, Contract Forms, and Specifications 1 Preparation of Proposal 2 Addenda 2 Proposal Guarantee 3 Delivery of Proposal 3 Public Opening of Proposal 3 Award and Execution of Contract 3 Requirement of Contract Bond 4 Service Period 4 Subletting of Contract 4 License 4 Laws to be Observed 4 Tax Considerations 4 Disposal 5 Public Convenience and Safety 5 Responsibility for Damage Claims, Accidents, Injuries, or Losses 5-6 Contractor’s Insurance 6-7 Unsatisfactory Progress and Termination of the Contract 7-8 Basis of Payment 8 Collection Rights 8

Special Provision

Curbside Waste Collection 9-12 Recycling 13-14 Yard Waste Collection 14-15 Unlimited Yard Waste and Fall Leaf Collection 15 Holiday Tree Collection 15 Miscellaneous 16 Residential Collection Routes and Household Counts 17-21 Church Collection Counts 21 Business Collection Count 22 Residential Collection Map 22A

TABLE OF CONTENTS

ITEM PAGE NUMBER

Bid Proposal and Legal Forms 23 Bidders Information Sheet 24 Disposal Site Approval 25 Statement of Qualifications 26-27 Corporate Resolution 28 Bid Guarantee & Contract Bond 29-30 Contract 31 Certification of Law Director and Certification of Finance Director 32-33 Certification/Affidavit in Compliance with O.R.C. Section 3517.13 34-36 Authorization of Release of Tax Department 37 Certificate of Compliance with Law 38 Certificate as to Interest 39 Personal Property Tax Affidavit 40 Unresolved Findings for Recovery 41

PROJECT INFORMATION

PROJECT: WASTE COLLECTION

SERVICES

CITY: CITY OF MONTGOMERY

10101 MONTGOMERY ROAD

MONTGOMERY, OHIO 45242

CONTACT: CONNIE GAYLOR

TELEPHONE: (513) 792-8314

ADVERTISING DATES: CINCINNATI ENQUIRER-

Wednesday, October 14, 2026 Wednesday, October 21, 2026

CITY OF MONTGOMERY, OHIO

HAMILTON COUNTY

LEGAL NOTICE

Sealed proposals will be received by the City of Montgomery, Ohio through the Planet Bid website at https://vendors.planetbids.com/portal/82082/portal-home until 1:00 P.M. local time on Wednesday, November 4, 2026 for WASTE COLLECTION SERVICES. The City of Montgomery will open and publicly read aloud the total bid amounts at Montgomery City Hall, 10101 Montgomery Road, Montgomery, Ohio 45242.

Contract documents, bid sheets, plans and specifications can be obtained through the Planet Bids website or through the City of Montgomery website https://www.montgomeryohio.gov/rfq-rfps-bids-and-procurement/.

Contract documents, bid sheets, plans and specifications will also be on file for viewing at Montgomery City Hall, 10101 Montgomery Rd, Montgomery, Ohio 45242 and in all major plan rooms. No bid sets will be sold as hard copies.

Each bidder is required to furnish with their proposal a Bid Bond in accordance with Section 153.571 of the Ohio Revised Code. Bid security furnished in Bond form shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety.

Each Proposal must contain the full name of the party or parties submitting the proposal and all persons interested therein.

When the total overall project exceeds $30,320 all bidders must comply with the prevailing wage rates on Public Improvements in Hamilton County, City of Montgomery, Ohio as ascertained and determined by the Department of Industrial Relations as provided in Section 4115.03 through 4115.19 of the Revised Code of the State of Ohio.

The Council of the City of Montgomery, Ohio, reserves the right to waive irregularities and to reject any or all bids.

Brian K. Riblet City Manager

Publishing Date: Cincinnati Enquirer -Wednesday, October 14, 2026 Wednesday, October 21, 2026 https://vendors.planetbids.com/portal/82082/portal-home https://www.montgomeryohio.gov/rfq-rfps-bids-and-procurement/

SOLID WASTE COLLECTION SERVICES

GENERAL PROVISIONS

STATEMENT OF INTENT

It is the intent of these specifications to set forth all conditions under which work on the project described herein shall be conducted.

It is not the intent of these specifications to exclude any supplier. Brands name, when present, are used to identify the substance and quality of material being sought by the City of Montgomery (hereinafter referred to as the “City”). Any material of equal substance and quality, regardless of the manufacturer, will receive equal consideration.

SCOPE OF PROJECT

The Contractor shall provide regular collection of garbage and bulk item(s) disposal, recycling, yard waste and fall leaf collection for single-family and two-family households within the Corporate boundaries of the City, including designated Businesses within the Heritage District, and designated Churches located within the boundaries of the City as designated by the City Representative. The City Municipal Building, Public Works Building on Cornell Road, Recreation Annex Building behind Montgomery Park, Swimming Pool/Safety Center, Hopewell Cemetery and all City Parks shall be provided regular collection of garbage and recycling.

DEFINITIONS

The following definitions are hereby adopted for the purposes of these specifications:

"City" means the area within the corporate boundaries of the City of Montgomery, and the municipal Corporation's duly elected or appointed representatives.

"Contractor" means the holder of a lawful Contract to undertake under the City's authority, the collection and disposal of residential garbage and refuse. As used in these specifications, "Contractor" also means the employees or representatives of the holder of a lawful Contract.

EXAMINATION OF PROPOSAL, CONTRACT FORMS, AND SPECIFICATIONS

Each Bidder must satisfy himself by his own observation as to the quantity of proposed work to be performed and be familiar with the proposed requirements and limitations listed. The submission of a bid shall be considered evidence that the bidder has made such observation and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the specifications and information contained therein.

PREPARATION OF PROPOSAL

The Bidder shall submit their proposal through the vendor portal of Planet Bids by the deadline of 1:00 pm., on November 4, 2026. The Bidder is encouraged to prepare their submission prior to the day of the bid to ensure all requirements are met and the bid submission is accepted. Bid submissions will need to be made through a pc or a laptop.

Contractors with prior experience with the City waste collection contract shall explain any substantial deviation from prior pricing patterns whether a reduction or increase beyond consumer price index standards for the region.

The Bidder's proposal must be submitted by one or more members of the partnership, by one or more members or officer of each firm representing a joint venture, or by one or more officers of a corporation, or by an agent of Bidder legally qualified and acceptable to the City. If the proposal is made by an individual, his name and business address must be shown; by a partnership, the name and business address of each partnership member must be shown; as a joint venture, the name and business address of each member or officer of the firms represented by the joint venture must be shown; by a corporation, the name of the state under the laws of which the corporation is chartered and the name and title of the officer or officers having authority under the bylaws to sign contracts, the name of the corporation and the business address of it corporate officials must be shown. Anyone signing a proposal as agent must file with it legal evidence of his authority to do so.

The City requires the bidder to present satisfactory evidence that they have been regularly engaged in the business of solid waste removal (residential and commercial/industrial) and residential curbside recycling and yard waste prior to the bidding of the contract.

The City also required the bidder to present satisfactory evidence that they are fully prepared with the necessary capital, material, insurance, machinery, equipment and landfill capacity and life to conduct the work to be contracted, for the full term of the contract to the satisfaction of the City and to begin promptly when so order after the contract is awarded.

Each Bidder shall identify other public or municipal contracts awarded in the last five years and shall provide a list of contact people for performance references. In addition, each bidder shall complete the experience statement form included with the bid packet.

Each Bidder shall identify any legal action or threatened litigation seeking compensation or damages more than $10,000 or equitable relief of any nature associated with waste collection and disposal operations. A written explanation of any such damages that the bidder would be legally responsible for during the contract period of one year 2027 and two option years 2028 and 2029.

ADDENDA

Notify the City promptly of any discrepancies in, or omissions from the Contract Documents. The City will issue a clarifying addendum to each person on record as having received a set of Contract Documents. The City will not be responsible for oral instruction or information. Questions received less than seven (7) days prior to bid date cannot be answered. Any addenda issued during the bidding period are to be included in the proposal and shall become a part thereof.

PROPOSAL GUARANTEE

No proposal will be considered unless accompanied by a bid bond, in an amount not less than ten percent (10%) of the Bidders Proposal and made jointly payable to the City of Montgomery.

For the purpose of calculating the Bid guarantee, "the Bid" is defined as the total unit cost (per subscriber, per month) multiplied by the number of subscribers multiplied by twelve for the base Bid. If the Bidder submits an alternate Bid, in addition to the base Bid, or if a Bidder submits Bids on more than one alternate, the Bid Guarantee is calculated on the Bid or alternate Bid with the greatest total unit cost multiplied by the number of subscribers multiplied by twelve.

Said Bid Guarantee shall guarantee that the lowest and best Bidder will execute a Contract, at the prices set forth in his Bid, within ten (10) days of written notification of Bid acceptance. If the lowest and best Bidder fails to enter a Contract within ten (10) days, the Bidder and the Surety on the Bidder's Bond shall be liable to the City for the sum of Ten Thousand Dollars ($10,000).

The greater of the sum of Ten Thousand Dollars or the sum of the cost incurred by the City to re-advertise and rebid for a contract for Solid Waste Services, and the difference between what the Bidder proposed and did not contract to perform and the added service cost the City will incur with a substitute contract for the first year of such contract calculated based upon the current assumed level of service.

DELIVERY OF PROPOSAL AND PUBLIC OPENING

All bids are to be submitted through the Planet Bids platform.

Proposals will be opened and read publicly at 1:00 P.M. local time, on Wednesday, November 4, 2026, at the office of the City Manager, City of Montgomery Municipal Building, 10101 Montgomery Road, Cincinnati, Ohio 45242. Bidders, their authorized agents, and other interested parties are invited to be present.

The City reserves the right to reject any or all bids.

AWARD AND EXECUTION OF CONTRACT

The award of Contract, if it is to be awarded, will be made to the best overall Bidder whose proposal complies with all requirements prescribed. In no case, will an award be made until all necessary investigations are made as to the responsibility of the Bidder to whom it is proposed to award the Contract. The successful Bidder will be notified by letter mailed to the address as shown on the proposal that the bid has been accepted and that the Bidder has been awarded the Contract.

The Contract shall be signed by the successful Bidder and returned together with the Contract Bond and other Contract Documents within ten (10) days after Bidder has received notice that the Contract has been awarded.

Failure to do so will constitute grounds for the City to consider another bidder. No proposal shall be considered binding upon the City until the execution of the Contract. If the City does not execute the Contract within sixty (60) days following receipt from the Bidder of the required Contract Documents, the Bidder will have the right to withdraw their bid without prejudice.

If the successful Bidder is a corporation, the officer who signs the Contract shall furnish copies of the Resolution of the Directors of the Corporation bearing seal of the corporation, authorizing him to sign the Contract.

REQUIREMENT OF CONTRACT BOND

The Contractor shall furnish a Contract Bond for the life of the Contract in the amount of 100% of the average cost per year of the Contract terms, which shall be acceptable to the City. The Surety Company providing the Contract Bond shall in all other respects be acceptable to the City. The Contractor will be charged at the rate of $1,500 per collection day for failing to pick up waste on the scheduled pickup day(s).

SERVICE PERIOD

The Contractor shall provide the service required herein for one year 2027 and include two option years 2028 and 2029. The City and the Contractor reserve the right to extend the Contract up to two (2) additional years at a rate(s) agreed upon by both parties and a quote must be provided for those additional years with this bid proposal.

SUBLETTING OF CONTRACT

The Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of the Contract or his rights, title or interest in or to the same or any part thereof, without the written consent of the City Manager. Such consent shall not release or relieve the Contractor or his Surety from any obligation or liability under the Contract.

LICENSE

The Contractor shall procure at his own expense and maintain in full force and effect during the life of this Contract, all licenses required by the City, State, and Federal government relative to the performance of the terms and conditions set forth herein.

Each of the Contractor's employees shall always have and carry a valid Ohio Operator's License for the type of vehicle he/she is driving.

LAWS TO BE OBSERVED

The Contractor shall always observe and comply with all such laws, ordinances, regulations, orders, and decrees; and shall protect and indemnify the City and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree, whether by himself or his employees.

The Contractor agrees that in the hiring of employees for the performance of work under this contract or any subcontract hereunder, no Contractor or Subcontractor, nor any person acting on behalf of such Contractor or Subcontractor, shall by reasons of race, sex creed or color, discriminate against any person in the employment of labor or workers, who is qualified and available to perform the work to which the employment relates.

TAX CONSIDERATIONS

The Contractor hereby agrees to withhold all City of Montgomery income taxes due or payable under the provisions of Section 44.1.05 of the Income Tax Ordinance No. 8, 2015 of the City of Montgomery, Ohio for wages, salaries and commission paid to its employees and further agrees that any of its subcontractors shall be required to agree to withhold any such City of Montgomery income taxes due under said Code for services performed under this Contract. The Bidder is advised to get full information from the City Tax Office prior to Bidding.

DISPOSAL

All garbage and bulk item(s) collected by the contractor shall be legally disposed of at state licensed municipal solid waste landfills. The contractor shall specify landfill locations and proof of applicable federal and state licensing for all facilities projected to be utilized during the contract period.

All materials collected through the curbside recycling program shall be marked to a materials user for reprocessing and at no time shall recyclables be incinerated or disposed of in a landfill without the prior written consent of the City. The contractor shall specify material recovery facilities to be utilized during the contract period and provide assurance that the facility has end markets for all recyclables collected and processed.

All yard waste collected by the contractor shall be legally disposed of at a state licensed composting center.

The contractor shall specify compost locations and proof of applicable Environmental Protections Agency (EPA) licensing for all facilities projected to be utilized during the contract period.

All garbage, bulk items, recyclables and yard waste collected within the City shall be disposed of, by the Contractor, outside the City limits. The City shall not furnish the site nor make any Contractual arrangements for the disposal of the waste.

PUBLIC CONVENIENCE AND SAFETY

The Contractor shall provide training in operation and safety for all personnel.

The Contractor shall assign a qualified person or persons to oversee operations in the City and shall provide name(s) and phone number(s) to the City, including the information regarding his/her experience in performing the service required by this Contract. The Contractor shall provide the route supervisor with a mobile telephone for use to report collection problems and issues.

The City may require transfer of any employee of the Contractor who is negligent or discourteous in the performance of his/her duties.

The City shall be responsible for customer billings, if any, collections of monies, maintenance of all customer and financial records and receipts, and final resolution of subscribers' complaints; provided, however, that the Contractor shall be responsible for collection of fees for extra services not covered by this Contract. When there are complaints requiring the attention of the Contractor, the City shall advise the Contractor, and the Contractor shall suggest remedies when they are applicable.

The Contractor shall maintain telephone facilities for the receipt of subscribers' complaints on working days from 8:00 a.m. to 5:00 p.m. The Contractor shall manage complaints in a courteous manner, and material missed in the regular collections shall be picked up within forty-eight (48) hours after the complaint is received or after the material is missed. The Contractor shall provide the City representative with a 24-hour telephone number for the Contractor's personnel.

RESPONSIBILITY FOR DAMAGE CLAIMS, ACCIDENTS, INJURIES, OR LOSSES

The Contractor shall save, indemnify and hold the City of MONTGOMERY, Ohio, its officials, agents and employees, from and against any and all liabilities, claims, demands, causes of action, penalties, judgments, forfeitures, liens, suits, costs and expenses whatsoever (including those arising out of death, injury to persons, or damage to or destruction of property) resulting from the Contractor’s performance under this Collection Agreement, provided that such claim, damage, loss, or expense is caused in whole or in part by any intentional, reckless or negligent act or omission of the Contractor, anyone directly or indirectly employed by the Contractor, or anyone for whose acts any of them may be liable.

Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this section.

CONTRACTOR'S INSURANCE

Insurance Requirements – Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees or subcontractors.

A. Minimum Scope of Insurance – Contractor’s insurance coverages shall include the following:

1. Workers Compensation Insurance. Contractor shall comply with provisions of the laws and rules of the Ohio Bureau of Workers Compensation covering all operations under the contract with the Department, whether performed by the Contractor or by its Subcontractors.

2. Commercial General Liability Insurance. Contractor shall maintain the following minimum limits for liability insurance:

General aggregate limit $5,000,000.00 Products – Completed Operations aggregate limit $2,000,000.00 Personal and advertising injury limit $1,000,000.00 Each occurrence limit $5,000,000.00

3. Comprehensive Automobile Liability Insurance. Contractor shall carry comprehensive automobile liability insurance covering owned, non-owned and hired vehicles with a minimum limit for bodily injury and property damage per occurrence in the amount of $5,000,000.00.

Insurance coverage in the minimum amounts set forth above neither relieves the Contractor from liability in excess of such coverage, nor precludes the Owner from taking such other actions as are available to it under any other provisions of this contract or otherwise in law. If the Contractor maintains higher limits than the minimum shown above which the Owner requires, the Owner shall be entitled to coverage for the higher limits maintained by the Contractor. The minimum coverage provided herein may be obtained through primary insurance or any combination of primary and excess/umbrella insurance.

B. Notice of Cancellation – Each insurance policy required herein shall state that the coverage shall not be cancelled except with notice to the Owner. If the Contractor receives a non-renewal or cancellation notice from an insurance carrier providing coverage required herein, or receives notice that coverage no longer complies with the requirements herein, Contractor agrees to notify the Owner by facsimile or email within five (5) business days with a copy of the non-renewal or cancellation notice or written explanation of how coverage is no longer in compliance. The Contractor shall cease operations on the occurrence of any such non-renewal, cancellation or material change and shall not resume operations until insurance is in force that complies with these requirements.

C. Other Insurance Provisions – The policies of insurance required herein shall contain, or be endorsed to contain, the following provision:

Additional Insured. The City of MONTGOMERY, Ohio, its officials, agents and employees, shall be named as Additional Insureds under the commercial general liability and automobile liability policies as respects liability arising out of work or operations performed by or on behalf of the Contractor within this project. Coverage shall be primary to the Additional Insureds and not contributing with any other insurance or similar protection available to the Additional Insureds, whether other available coverage be primary, contributing or excess.

D. Proof of Coverage – The Contractor shall furnish the Owner with Certificates of Insurance and any amendatory endorsements, or copies of insurance policy language affecting the coverage required herein. All Certificates and endorsements shall be received by the Owner before work commences upon the project. The Owner reserves the right to demand at any time during Contractor’s work on the project current Certificates, endorsements and verification of coverages. Provides, however, that the Owner’s failure to demand proof of coverage at any time, including prior to commencement of the work, shall not waive Contractor’s obligation to provide such coverage.

E. Subcontractor’s Insurance – Contractor shall not permit any Subcontractor to commence work, nor continuing work on the project until the same coverages required of Contractor herein are in effect.

Subcontractors performing work must also name the Owner as an Additional Insured in the same language as provided in Paragraph C herein.

All of the insurance referred to above shall be subject to the approval of the Owner and shall be kept in full force and effect during the term of the project, and in respect to completed operations, coverage shall apply for two years after completion.

UNSATISFACTORY PROGRESS AND TERMINATION OF THE CONTRACT

In case the Contractor fails to furnish materials or to execute the Work in accordance with the Plans and Specifications, or if the provisions of the Contract are otherwise violated, then in any such case, upon ten

(10) days written notice to the Contractor or his Surety, the City shall have the right to declare the Contractor in default on the Contract. Said notice shall contain the reason for the City's intention to declare the Contractor in default on the Contract and, unless within ten (10) days after service of said notice the violation shall cease or satisfactory arrangements shall have been made for its correction, the Contractor, upon the expiration of said ten (10) days, shall be in default on the Contract and his right to proceed under the Contract shall be terminated.

In the event the Contract is thus declared to be defaulted, the City will immediately notify the Contractor and his Surety of such action and will at once cause the work already done to be measured and computed. The action of the City in the declaration of the default of the Contract shall be final and conclusive, and the Contractor shall not be entitled to claim or receive any damages for not being allowed to continue. After the default of the Contract, the Surety shall have the right to take over and complete the work, provided, however, that the Surety shall notify the City in writing of its intent to do so within twenty (20) days after the notice of default of the Contract. Such completion of the work by the Surety shall be done in strict accordance with all the provisions of the original Contract. However, if the Surety does not take over the Contract as stated above, then the City shall cause the work to be completed under a second Contract. If the cost of the work done under the second Contract exceeds what it would have cost under the original Contract, the increased cost shall be paid from any money due the Contractor under the Contract, and if that is not sufficient, then the increased cost shall be paid by the Contractor and/or his Surety.

They shall also pay all cost and expense of relating to the work and all damages resulting from noncompletion of the work within the Contract time. If, when the work is completed, it is found that there is any money due the Contractor, it will be paid to him; but no money shall be paid to the Contractor under the Contract after it has been declared in default, until the work has been completed and accepted and all claims and suits resulting therefrom shall have been settled.

A strike will not relieve the Contractor from any of the obligations imposed by the Contract herein.

BASIS OF PAYMENT

Payment to contractor shall be made within fifteen (15) days of receipt of proper billing from the contractor.

Billing shall be thirty (30) days from the start of service, and every thirty (30) days thereafter from the life of the contract.

The contractor shall be required to furnish an accurate record of the number of pickups (residential), units (roll-offs), loose cubic yards (front load), and units (curbside recycling) collected each month. Contractor shall weigh all loads at the disposal site or recycling center to verify all load weights.

COLLECTION RIGHTS

No person, Company or Corporation, other than the City and the Contractor authorized by the City shall collect and dispose of residential garbage, refuse or recyclable material within the City of Montgomery.

The Contractor shall be granted the exclusive rights, by lawful Contract, to undertake the collection and disposal described in Collection Rights Section No. 1 of these specifications.

Contractor agrees to handle all containers without abuse and return all empty containers to the location where the City set them. Containers shall not be handled in such as manner a to cause damage to the containers.

SPECIAL PROVISION

CURBSIDE WASTE COLLECTION PROGRAM

Trash Removal/Collection Program

The following definitions are hereby adopted for the purposes of these specifications:

"Garbage" means all discarded putrescible Municipal Solid Waste matter but not including sewage or sewage sludge, or human excrement.

"Subscriber" means any householder within the City except a City owned property, tenant or occupant of a three or more family dwelling.

"Householder" means the head of the family or one maintaining his/her separate living room or quarters in the City, and includes City’s properties, tenants and occupants of all single-family and two-family premises from which garbage, recyclables and yard waste are generated.

“Large/Bulk Items” Items that are too large to be placed inside a cart with an individual weight no greater than that allowed for a cart. These items include lamps, bicycles, large toys and swing sets, vacuum cleaners, and other small household appliances, aluminum and plastic resin lawn furniture, all appliances and furniture including but not limited to dishwashers, washers, dryers, sofas, chairs, hot water heaters, mattresses, lumber items with nails removed or hammered flat, stacked neatly and cut in lengths of six (6) feet or less and carpet tied and bundled measuring no more than 4 feet in length and 2 feet in diameter. Items will be limited to no more than 2 items per household, per week. The Contractor shall make an effort to work with residents on acceptable items and ensure that recyclable items be sent to the proper facility.

The Contractor shall not be required to collect garbage from residential structures containing three or more living units unless instructed by the City's representative.

Per the most current records of the City of Montgomery, the approximate number of residential, business, and church subscribers which would be eligible for garbage, recycling and yard waste collection at the start of the contract is estimated at 3,530.

The City shall be responsible for updating the residential household counts. The City shall submit documentation of the updated house count to the Contractor’s representative at a minimum of every six (6) months from the contract start date.

“Waste Material” shall include all municipal solid waste originating from the use of property situated only within the corporate limits of the City of Montgomery, and more specifically being identified in the following categories:

A. All solid waste material, that size will allow is to be placed in a standard rear load or side load hopper;

B. Appliances with CFCs removed by a certified technician and documented as such will be collected.

Appliances containing CFCs and/or HCFCs cannot be land filled and are excluded from collection;

C. All garbage as defined as organic waste of animal, fish, fruit or vegetable matter arising from or attendant to the storage, dealing in, preparation or cooking of food for human consumption;

D. All wooden or cardboard boxes need to be broken down and/or tied in small bundles; Cardboard boxes are to be collected with the recycling collection;

E. Newspapers and magazines, not placed in can or recycling containers, tied in small bundles or placed in boxes shall be collected in the recycling collection;

F. Cold ashes placed in a separate container;

G. Household debris – miscellaneous items when properly contained;

H. In general, the contractor shall collect everything set out at the curb side for collection, except rocks, concrete, and bricks. All items shall be collected on the regularly scheduled collection day.

The Contractor shall supply the City with a list of items not acceptable in waste collection, such as items considered to be construction items.

All residents of the City will be charged with the responsibility that all garbage will be drained and placed in Waste carts not to exceed more than 70 pounds when filled and shall be maintained in a safe and sanitary condition. Waste carts shall be placed at the curb or edge of the street right of way for collection. Containers are to be supplied by the Contractor.

Special carryout services for disabled people or elderly may be required under the American Disability Act.

Contractor maybe required to provide this service under the American Disability Act at the request of the City Manager or his/her designee.

Private Drive collection is required. The hauler must accommodate with smaller truck vehicles if necessary to ensure consistent service is provided.

A Subscriber for rear door collection may enter into a contract separately with the Contractor.

The Contractor shall exercise reasonable caution in the handling of containers to avoid damage to it and shall replace empty containers in an upright position at the location where they were picked up. Garbage spilled by the Contractor shall be immediately removed and the surface cleaned by the Contractor, if necessary and as determined by the City representative.

It is the City’s desire to maintain the same pickup dates and routes as are currently in use (referenced on pages 17-21). If for any reason the contractor requires a change in any route schedule, it will be the contractor’s responsibility to notify the affected residents or businesses only after first receiving the written approval of the City.

Frequency of collection shall be once each week per subscriber, with subscribers being serviced on Monday

- Friday. Collection times shall begin no earlier than 7:00 a.m. and finish by 6:00 pm. All main roads, including Montgomery, Pfeiffer, Remington and Cooper Roads shall not be collected between 7:00-9:00 a.m. and 4:30-6:00 p.m. These times shall be strictly enforced. Collection shall never be postponed longer than two (2) working days following the regular day of collection. If missed on regular collection day, the Contractor shall make the pickup on the following day (whether it is a scheduled collection day or not).

The City’s representative shall be provided with contact information of a company representative with whom complaints can be aired and remedied.

Holidays

The Contractor shall list all observed holidays in bid. If such holidays occur on a scheduled collection date, collection shall be made on the following workday (If collection day is Friday, collection will be performed on Saturday).

Contractor shall use a tag system or comparable system to notify residents of any problems with items set out for collection (i.e., item or can too heavy, item classified as hazardous waste, items not properly contained or stickered, etc.). Tag shall include date, route, street, house number and reason item was not collected. Contractor shall attach tag to item(s) not collected. Each tag shall be recorded on a log, and a copy of that log shall be given to the City’s assigned representative at the end of each day.

The Contractor shall use enclosed, leak proof, packer-type truck bodies. The trucks shall be kept in good and efficient working order to insure proper and efficient service to the City. Recycling and Yard waste collections from residences may be picked up by other types of equipment, provided they shall be kept neat and covered, if appropriate, so as not to scatter or litter within the City limits.

Each vehicle shall be clearly and visibly marked on each side with the name and the phone number of the Contractor. All equipment shall be maintained in good condition and washed and painted uniformly.

Contractor shall agree to collect twice weekly (Mondays and Fridays) all City owned trash receptacles in the downtown area consisting of eighteen (18) 32-gallon containers placed in various areas along the City right-of-way. The contractor will be permitted to begin collection of these containers at 6:00 a.m. The contractor shall receive no additional compensation for this service or for any added containers over and above the existing.

The Contractor shall not mail to any subscriber or publish advertisements targeted to City of Montgomery residents without consent and approval of the City of Montgomery Administration.

The Contractor shall be compensated based on rate per unit price submitted in the Bid Proposal.

Trash Removal/Collection Program – Option 1

This option will require the contractor to provide regular collection of garbage and bulk item (s) disposal weekly through an automated Waste Cart collection service. This would require an automated system of collection via the mechanical lifting of the waste cart into the truck. The contractor will provide every household with one (1) 96-gallon or one (1) 65-gallon waste cart free of charge.

Residents who desire more than one waste cart will be charged for the second waste cart at the bid proposal rental rate per month or purchase rate.

Waste carts will be the property of the contractor, for the use of the residents so long as they are a resident of the City. Waste carts will be returned to the contractor should service be discontinued for any reason.

The contractor will replace any waste cart that becomes worn and/or damaged.

The contactor will offer large item disposal once a week to all households when requested. The contractor shall notify the City of all acceptable items and guidelines as required to ensure proper collection.

All other specifications set forth in the above referenced Trash Removal/Collection Program will remain unchanged.

The Contractor shall be compensated based on rate per unit price submitted in the Bid Proposal.

Trash Removal/Collection Program – Option 2

This option will require the contractor to provide regular collection of garbage and bulk item collection through a Waste Cart mechanical arm collection service with bulk item(s) being collected only once a month.

Trash Removal/Collection Program – Option 3

This option will require the contractor to provide regular collection of garbage and refuse collection through a Waste Cart mechanical arm collection service with bulk item (s) being collected weekly only to homes that schedule service and purchase stickers from the City.

Waste and Recycling Cart Rental/Purchase

Residents who desire an additional waste and/or recycling cart will be charged for the additional container at the bid proposal rental rate per month or the purchase price as submitted in the bid proposal.

Rented waste/recycling carts will be the property of the Contractor, for the use of the residents so long as they are a resident of the City. All carts will be returned to the Contractor should service be discontinued for any reason.

The current Contractor has approximately 61 leased 96-gallon waste cart agreements. If a new Contractor is awarded the contract, the new contractor will distribute carts to those households leasing an additional cart, be it waste or recycling.

CURBSIDE RECYCLING PROGRAM

It is the City of Montgomery’s desire to receive bids for a curbside recycling cart component to the base Waste Collection Service.

The following definitions are hereby adopted for the purposes of these specifications:

"Recyclable Material(s)" shall include those commodities which are collected by the successful Bidder pursuant to the Contract documents including newsprint, glass, metals, plastics, or any other commodity set forth in this Contract.

Recycling shall include residential curbside collection, which has been estimated to consist of 3,530 residential units.

The program will be based on voluntary participation by residents of the City of Montgomery.

Contractor shall furnish one (1) 35, 65 or 96-gallon curbside recycling cart to each resident who wants to participate in the City’s curbside recycling. The Contractor shall deliver containers to the resident, and each container shall include a pamphlet explaining items to be recycled.

Contractor shall agree to deliver the recycling carts within 48 hours after notification from the City and to add all new curbside collection at the bid price stated on the bid form.

Contractor shall collect curbside recycling on the same day’s route as the residential solid waste is collected.

All material collected through the curbside recycling collection in the city by the contractor shall be marketed to a materials user for reprocessing and at no time shall recovered materials be incinerated or disposed in a landfill without the prior written consent of the City.

Contractor shall as a minimum collect recyclable items currently designated by the Hamilton County Solid Waste District as curbside recycling.

Other recyclables are to be added as markets become available.

After collecting the recyclables, Contractor shall return the cart to its original location. Carts shall not be thrown back to the curb or placed in a location that will block any driveway.

The Contractor shall at the request of the City of Montgomery, provide in writing a summary of the number of subscribers participating in the recycling program and the weight of recycling collected.

The Contractor shall be compensated based on rate per unit price submitted in the Bid Proposal.

Curbside Recycling Collection Program – Option 1

This option will require the contractor to provide weekly curbside recycling collection. Contractor shall furnish one (1) 35, 65 or 96-gallon curbside recycling cart to each resident who wants to participate in the City’s curbside recycling. This would require an automated system of collection via the mechanical lifting of the recycling cart into the truck.

Residents who desire more than one recycling cart will be charged for the second cart at the bid proposal rental rate per month or purchase rate.

Recycling carts will be the property of the contractor, for the use of the residents so long as they are a resident of the City. Recycling carts will be returned to the contractor should service be discontinued for any reason.

The contractor will replace any recycling cart that becomes worn and/or damaged.

The Contractor shall be compensated based on rate per unit price submitted in the Bid Proposal.

Curbside Recycling Collection Program – Option 2

This option will require the contractor to provide biweekly curbside recycling collection. Contractor shall follow the same specifications as stated in Option 1.

The Contractor shall be compensated based on rate per unit price submitted in the Bid Proposal.

YARD WASTE PROGRAM

The following definitions are hereby adopted for the purposes of these specifications:

“Yard Waste” shall include grass clippings, bush and shrub cuttings, leaves, tree limbs, garden growth and other natural materials collected resulting from the care of lawns, bushes, trees, gardens, etc.

Containers are not required for sticks and branches but said materials shall be broken down and securely tied into bundles not more than four (4) feet long.

All yard waste material must be transported to a compost facility registered by the Ohio Environmental Protection Agency (EPA).

Yard Waste Limited Collection Program-Option 1

All yard waste will be collected separately from garbage and will be limited to three (3) biodegradable lawn paper bags or three (3) 30-gallon rigid containers or one (1) 90-yard container beginning March 1st through the last week of October each year to be paid by the City of Montgomery. Additional yard waste to be collected and funded by the sticker program.

To avoid confusion with residents and subscribing businesses, yard waste will be collected on the same day as their garbage collection. All yard waste must be placed in biodegradable paper bags, or the yard waste may be placed in dedicated rigid cans clearly marked “YARD WASTE ONLY.” Yard waste set out for collection in plastic bags will not be collected.

The Contractor shall be compensated based on rate per unit price as submitted in the Bid Proposal.

Yard Waste Limited Collection Program- Option 2

The Contractor shall be responsible for implementing a pay per bag/container sticker service for collection and disposal of all yard waste to be collected, effective upon award of the Contract. This service will be provided on a weekly basis.

The yard waste shall be:

All brush tied in small bundles not to exceed (4) four feet in length.

Leaves in paper bag or proper containers.

Grass and other yard waste in paper bags or other proper containers. No yard waste will be collected in plastic bags.

Compensation for a sticker “Pay Per Bag Program” for the collection and disposal of yard waste shall be the price per bag/sticker bid. There would be no cost to the City for this service.

UNLIMITED YARD WASTE AND LEAF COLLECTION

Unlimited Yard Waste and Leaf Collection-Option 1

The Contractor shall collect yard waste and leaves for five (5) weeks beginning the first full business week of November. Collection will be made one (1) time per week at each household on the same day as their garbage and recycling collection. During this five (5) week period, subscribers will be allowed to place an unlimited number of containers, lawn bags, and bundles with yard waste and leaves curbside for disposal with no additional compensation due to the Contractor. Yard waste and/or leaves must be placed in biodegradable paper bags or in dedicated rigid cans. Yard waste or leaves set out for collection in plastic bags will not be collected.

Compensation for the yard waste and/or leaf collection services is determined by multiplying the price per unit for collection per week, times the number of units serviced and multiplying that product times five weeks.

The Contractor shall be compensated based on rate per unit, per week price as submitted in the Bid Proposal.

Unlimited Yard Waste and Leaf Collection-Option 2

The Contractor shall, in addition to the five-week period of unlimited yard waste and leaf collection, extend the collection at the request of the City on a weekly basis to be determined on a yearly basis. This extension could last up until the time of the Holiday Tree Collection program commencing on the first Saturday following Christmas.

The Contractor shall be compensated based on rate per unit, per week price as submitted in the Bid Proposal.

HOLIDAY TREE COLLECTION

The Contractor shall collect Holiday trees on regular collection days starting the Saturday following Christmas for (3) three weeks each year. The trees should be free of all plastic, flocking, tinsel and decorations. The Contractor shall also collect any yard waste items left at the curb during this collection period.

MISCELLANEOUS

The Contractor shall provide a bid price for a 2-yard dumpster to be used at Hopewell Cemetery, 10205 Montgomery. The bid price shall include a once a week pick up, rental and service.

The Contractor shall provide a bid price for a 4-yard dumpster to be used at Swaim Park, 7656 Cooper Road; Pioneer Park, 10505 Deerfield Road; and Dulle Park, 10513 Deerfield Road. The bid price shall include a once a week pick up, rental and service unless specified differently by the City.

The Contractor shall provide a bid price for a 6-yard dumpster to be used at the Public Works Facility, 7315 Cornell Road; Safety Center, 10150 Montgomery Road, Weller Park, 8830 Weller Road, Swaim Park, 7656 Cooper Road, and Recreation Annex Building, 10115 Montgomery Road. The bid price shall include a once a week pick up, rental and service, unless specified differently by the City.

The Contractor shall provide a bid price for two 8-yard dumpsters to be used for corrugated cardboard and general recycling. The bid price shall include rental, service and an on-call pickup.

The Contractor shall also, in consideration of the contract, provide five (5) waste carts and four (4) recycling carts at City Hall and two (2) at the Safety Center, which will be emptied once a week.

The bid price shall include a once a week pick up, rental and service.

Special Events held in the City, and which may require special pricing for portable restrooms, cardboard trash receptacles, temporary roll-off containers and truck and operator time, are:

• July 3rd Concert

• July 4th Parade and festival

• Bastille Day- Third Saturday in July

• Harvest Moon Festival-2nd Saturday in October

• Holiday in the Village- First Saturday in December

RESIDENTIAL COLLECTION ROUTES AND HOUSEHOLD COUNTS

MONDAY

Households Bobwhite Court ------------------------------------------------------------ 7 Bordeaux Court ------------------------------------------------------------ 6 Campus Lane ------------------------------------------------------------- 21 Cooper Road 7703 -7758------------------------------------------------ 11 Coopermeadow Lane ---------------------------------------------------- 33 Cooperwood Lane -------------------------------------------------------- 33 Forestglen Drive ---------------------------------------------------------- 82 Glenash Court -------------------------------------------------------------- 5 Jolain Drive --------------------------------------------------------------- 83 Knollbrook Terrace ------------------------------------------------------ 18 Mitchellfarm Lane ------------------------------------------------------- 35 Monte Drive --------------------------------------------------------------- 42 Old Farm Court ------------------------------------------------------------ 5 Old Town Court ----------------------------------------------------------- 4 Remington Road 7705-7916 -------------------------------------------- 31 Ross Avenue -------------------------------------------------------------- 45 Schoolhouse Lane -------------------------------------------------------- 26 Shelldale Way ------------------------------------------------------------ 40 Stonemeadow Lane ------------------------------------------------------ 12 Todd Avenue -------------------------------------------------------------- 14 Toddtee Lane ------------------------------------------------------------- 33 Tollgate Lane ------------------------------------------------------------- 46 West Road------------------------------------------------------------------6 Whitebridge Court…