REQUEST FOR PROPOSALS

Issue Date: March 6, 2026 RFP# 123-301-26

Commodity Code: 99046, Guard and Security Services

Title: Security Guard Services

Issuing Agency: Department of Military A airs Bldg. 3001, W. 33rd Street Ft. Pickett Blackstone, VA 23824

Location: See Attachment E for location information

Initial Period of Contract: July 1, 2026 – September 30, 2027 (with four 1-year optional renewal periods)

The purpose of this Request for Proposals (RFP) is to establish an Armed Security Guard Services term contract with a qualified firm to four locations.

Electronic sealed bids will be received in eVA until April 22, 2022 at 5:00 p.m. for furnishing armed security guard services described herein and then will be opened in public.

All bidder questions will be submitted in writing to the contract o icer, Mrs. Allison Maddox, no later than April 1, 2026. All questions that will provide information not solicited in this RFP will be posted on eVA VBO no later than April 8, 2026. There will be a mandatory pre-bid meeting for this solicitation. The meeting will be March 26, 2026, at10:00 a.m., Bldg. 3001 Conference Room, W. 33rd St., Ft. Pickett, Blackstone, VA.

All inquiries for procurement information should be directed to Allison Maddox at allison.s.maddox.nfg@army.mil

DSBSD-certified Small Business No. _____________ SCC#_________________________________ Name and Address of Firm: Date: _________________________________ By: ___________________________________ _______________________________________________ (Signature in Ink)

Name: ________________________________ _______________________________________________ (Please Print)

Title: __________________________________

_______________________________________________ Phone: (_____) _________________________

FEI/FIN No. ____________________________________ Fax: (_____) ________________________ eVA Vendor ID or DUNS No. ______________________ E-mail: _______________________________

CONTRACTOR SHALL BE AN EVA REGISTERED VENDOR TO RECEIVE AWARD.

The Department of Military Affairs does not discriminate against faith-based organizations in accordance with the Code of Virginia, 2.2-4343.1 or against a proposal because of race, religion, color, sex national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

Table of Contents

I – Purpose…………………………………………………………………………………………………………….4

II – Specifications & Delivery…………………………………………………………………………………….4

III – General Terms and Conditions……………………………………………………………………………5

IV – Special Terms and Conditions…………………………………………………………………………..14

V – Method of Payment………………………………………………………………………………………….18

VI – Attachments…………………………………………………………………………………………………19

A. General Terms and Conditions B. Special Terms and Conditions C. Vendor Data Sheet D. State Corporation Commission Form E. Work Location F. Directory of Acronyms G. Mandatory Invoice Requirements H. Environmental Management System I. Supplemental General Terms J. DMA Property in Possession of contractors explanation K. Pricing Schedule

Federal Documents Attached to RFP in VBO:

A. AR190-56

B. FPCON Information

I – PURPOSE

In accordance with the Commonwealth of Virginia Agency Procurement and Surplus Property Manual, September 1998 edition, and all subsequent revisions thereto, and in accordance with the Virginia Public Procurement Act, this Request for Proposal (RFP) is issued by the Virginia Department of Military Affairs (DMA) to solicit sealed proposals from qualified sources (hereinafter referred to as the Contractor) to establish Armed Security Guard Services Term Contract with a qualified firm.

II – DESCRIPTION OF NEED AND SERVICES

The Contractor shall provide DMA with Virginia Department of Criminal Justice Services (DCJS) certified armed security guards from the period of May 1, 2026 – September 30, 2027 for General Security Services, Installation Access Control (IAC) and Vehicle Inspection (VI) to work under the technical oversight of the Virginia Army National Guard (Va ARNG) Security Specialist or their appointed representative at each Installation/Place of Performance. The contractor shall provide IAC and VI in accordance with the specifications herein.

a. COMMANDERS INTENT The commander’s intent is to run a unified Physical Security program with contract security guards. The mission is to maintain uninterrupted operations while ensuring the protection of personnel, facilities and resources at government owned installations.

b. STATE POINTS OF CONTACT

1. Technical Advisor Capt. Caleb M. Rawson, caleb.m.rawson.mil@army.mil

2. Virginia Contracting Associate Allison S. Maddox, allison.s.maddox.nfg@army.mil

3. Contract Administrator: Michael Alder, michael.j.alder.nfg@army.mil

1. REQUIREMENTS

The contractor shall provide all personnel, equipment, and supplies, except as identified herein as Government furnished, to provide security guard services at the following installations/sites: Fort Pickett (FPVA), Nottoway County, Virginia; the Army Aviation Support Facility (AASF), Henrico County, Virginia; the State Military Reservation (SMR), Virginia Beach, Virginia; and the Joint Force Headquarters (JFHQ) at the Defense Supply Center – Richmond, Richmond, Virginia. All items such as computers, radios, etc., that are supplied by DMA will remain the property of DMA as per Attachment J.

These government installations, in accordance with Specifications/Performance-based Work Statement (PWS) and any other mandatory federal, state, local, Department of War (DOD) and US Army Regulations, are applicable to Force Protection Conditions (FPCON) to include Random Antiterrorism Measures (RAM). The applicable measures are listed here for reference, to include but not limited to:

mailto:caleb.m.rawson.mil@army.mil mailto:allison.s.maddox.nfg@army.mil mailto:michael.j.alder.nfg@army.mil

FPCON ALPHA: Applies when there is an increased, unpredictable threat against personnel or facilities, with measures that can be sustained indefinitely.

FPCON BRAVO: Applies when there is a more predictable terrorist threat or hostile act and is directed against DOD elements and personnel.

FPCON CHARLIE: Applies when a terrorist or hostile act incident occurs within the commander’s area of interest, or intelligence is received indicating a hostile act or some form of terrorist action or targeting against DOD elements, personnel, or facilities is likely.

FPCON DELTA: Applies when a terrorist attack or hostile act has occurred nearby or is anticipated against specific installations or operating areas.

In support of their IAC and VI duties, contractor guards must be able to deter, detect, and detain, by use of necessary force, trespassers or persons who illegally gain, or attempt to gain, access to government facilities. Detainees will be detained by contract personnel until contractor personnel are able to turn them over to law enforcement authorities. Use of Force policies will be in compliance with (Code of Virginia, § 9.1-100). NOTE: Contractor shall provide all equipment not otherwise furnished by the Government (as stated in the paragraphs 1-3) necessary to safely perform all task requirements set forth.

a. Installation Access Control

The contractor shall provide courteous, timely service continuously while maintaining control of all personnel and vehicles entering the installation in accordance with the installation access control plan and the Va- ARNG Physical Security plan (provided upon award). When required, the contractor will control all personnel and vehicles departing the installation in accordance with the installation access control plan and the Va-ARNG Physical Security Plan. Entry control requirements will vary according to FPCON. As a minimum, the contractor will be required to provide the following services:

(1) Deny entrance to any vehicle without a valid safety inspection or valid license plates/registration.

(2) Perform checks of individual identification and challenge all non-DOD employees as to location and purpose of visit.

(3) Take presented forms of identification card into hand and perform a visual match of the photograph of the person presenting the identification prior to ascertaining authority to enter the installation. Verify that the identification presented is REAL-ID compliant, if applicable.

(4) Comparison and visual review of the identification card for unique topology and security design requirements. The visual check of the card will include verifying authenticity by checking the anti-counterfeit and/or fraud protection measures embedded in the credential.

(5) Issue, inspect, and collect visitor passes in accordance with the current site visitor security plan.

(6) Perform Random Access Measures per the Va ARNG Security Specialist’s guidance.

(7) Perform inspections of vehicles (level of inspection is based on FPCON measures and the direction of the State CA), see below.

(8) Direct traffic at access control points.

(9) Perform emergency procedures for gate closure per installation/lock-DoD security plan and Physical Security Plan.

b. Vehicle Inspections

Prior to installation entry, all commercial and visitor vehicles shall be inspected to ensure no unauthorized vehicles, personnel, or materials enter the installation. Random vehicle inspections will be conducted in accordance with FPCON or as part of RAMs. Inspections will be conducted in a professional, safe, and courteous manner while maintaining control of all personnel and vehicles during inspection. Contractors shall supply their employees with any necessary safety equipment/material (e.g., goggles, appropriate clothing/shoes, traffic vests, etc.) and training to conduct vehicle inspection.

(1) Conduct inspections of vehicles at the designated vehicle inspection point in accordance with the provided DoD Guidelines and local procedures.

Inspections include, but are not limited to, the interior of the vehicle, bed/box, trunk , trailer, under the hood, and underside of the vehicle.

(2) Inspections include the use of various contractor furnished equipment such as mirrors and flashlights.

c. Roving Patrols

Patrols will be as needed at various times and locations, never in the same pattern or time.

Roving patrols will be required as needed.

(1) Patrols will be carried out by one of the two personnel on duty at the IACP.

(2) No fewer than two patrols per shift at random times and routes.

(3) The purpose of the patrols is to detect, deter, and report unauthorized vehicles and personnel, detect unauthorized entry points through fences/gates, detect and deter surveillance from outside the gates, and to ensure the general security of the installation.

2. CONTRACTOR REQUIREMENTS

a. ARMED GUARDS

(1) Contractor Licensing

Contractor must be an approved provider through DCJS for Armed Security.

(2) Arming Requirements for Contract Personnel

The contractor may be required to remove from duty any individual for unsafe weapons handling, loss of ammunition, or safety violations. Copies of individual State weapons certification authorization must be on file with the CA.

(3) Less than Lethal Weapon (expandable baton and Oleoresin Capsicum (OC) Spray

Each contract guard must carry the equivalent of a less than lethal weapon, approved by the DCJS. No guard is authorized to carry any secondary weapon without first meeting required DCJS or Manufacturer’s recommended standards/training/certification.

b. COMMON ACCESS CARDS

Before Common Access Card (CAC) issuance, the contractor employee requires, at a minimum, a favorably adjudicated Nation Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely.

(2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures.

(3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of DoD on a recurring basis for a period of 6 months or more.

At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

c. COMPUTER ACCESS

(1) Army Training Certification Tracking System (ATCTS)

All contractor employees with access to a government info system must be registered in the ATCTS at the commencement of services and must successfully complete the DoD Information Assurance Awareness prior to access to the IS and then annually thereafter.

(2) Cyber Awareness Training

All contractor employees and associated sub-contractor employees must complete the DoD Cyber Awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01, DoD 7570.01-M, and AR 25-2 within six months of appointment to IA/IT functions.

d. CONTRACTOR FURNISHED ITEMS

Contractor shall ensure all contract guards are properly equipped in accordance with the requirements of these specifications. Equipment shall meet or exceed all minimum standards set by National Institute of Justice (NIJ). Contractor shall ensure the contract guards are trained and certified in the proper use of any equipment and material item necessary in the performance of duties under these specifications. All contractor furnished uniforms and equipment must be approved by the contract administrator.

ALL GUARDS MUST BE FULLY EQUIPPED BEFORE POSTING

(1) Uniforms and appearance

Contract security guard employee’s appearance will be neat, fit, well groomed, and present a professional image IAW AR 190-56, Chapter 6. The contractor shall provide standard security guard uniforms in accordance with Army standards AR 190-56;

specifically, para 6-2.d and 6-3 through 6-9. Provide sufficient uniform clothing and footwear for use during local installation inclement weather conditions/extremes. All seasonal uniforms will be identical, except for items that identify rank or position. All security guards on duty will wear uniform seasonal clothing, shoes, and equipment.

(2) Badges

The contractor shall provide contract personnel identification badges to wear while on duty. The badges must be able to withstand inclement weather. Badges shall be worn in a uniform manner on the outermost garment in full view above the waist.

(3) Miscellaneous Equipment

Unless specifically stated otherwise, each item of guard equipment, less than lethal weapon, and associated items are to be provided on a 1:1 basis.

• Duty Belt – appropriate holster, flashlight holder, uniform belt keepers (4), single magazine case, less than lethal weapon holder(s), handcuff case, and latex glove case. All duty belt equipment must be constructed of the same black leather or nylon base material, not mixed (i.e. web belt with web gear) and approved by the CA.

• Handcuffs – Shall be Smith & Wesson, Peerless, or equal. Handcuffs are considered to be equal if they are constructed of a gauge of metal that is at least as thick/dense as used by Department of Criminal Justice Standards (DCJS) or NIJ standards.

• Flashlight – One flashlight with holster will be issued to each security guard by the contractor and shall be carried on their person.

• Reflective Vest – One reflective vest will be issued to each security guard, to be readily available for periods of reduced visibility/inclement weather, as directed by the installation Physical Security Officer and/or Physical Security Plan.

• Expandable Baton and OC Spray – OC spray shall be at level strength used by the US Army or less than lethal equipment, as used and mandated by regulation.

• Body Armor – Contractor will provide, at a minimum, Level IIA body armor. One set of body armor will be provided for each guard. Body armor will be worn by guards when posted.

• Patrol Cars – Patrol cars will be provided by the vendor at three (3) locations:

Ft. Pickett, AASF, and SMR with DMA retaining the option to add or remove locations throughout the State of Virginia on an as needed basis. Allowance per month is at a fixed rate as per the attached pricing schedule for this RFP.

(4) Weapons

The contractor shall provide certificate of weapons qualification provided by a registered firearms instructor who is certified by the Virginia DCJS for each security guard, prior to posting, to the CA and provide each security guard with his or her personally assigned standard semi-automatic handgun (or commercial variant without attachments such as laser sights0, of .40 caliber or equal in performance of specifications tasking requirements.

• Employee will only carry issued weapon by contractor as specified by this contract.

• Contract security personnel shall not carry a concealed weapon on an installation even if they are licensed to do so off the installation.

• The contractor shall ensure weapons quality and certification in accordance with appropriate Virginia law. The frequency for qualification training and certification will also be IAW appropriate Virginia law and Army regulations and as approved by the CA. The contractor shall provide documentation of successful completion of all training to the CA.

• Weapons shall be loaded and unloaded IAW approved clearance procedures provided by the vendor in the proposal.

(5) Ammunition

Contractor must provide standard ammunition, to include:

• Provide each contract security employee with sufficient ammunition for a full magazine in the weapon and two additional full magazines to be carried on his/her person while on duty.

(6) Weapons Maintenance

Contractor shall ensure weapons are serviceable and properly cleaned. Any problems or malfunction of weapons shall be immediately reported to the CA.

(7) Pass and Identification Items

The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles as applicable:

• Contractor personnel badges required.

(8) Retrieving Identification Media

The contractor shall retrieve and return to the CA, any and all Government Furnished Equipment (GFE) from contract employees that depart for any reason before the contract expires and upon termination of the contract.

e. LISTING OF EMPLOYEES

Prior to the contact start date, the contractor shall provide and maintain on site at each installation security office a file for each of its current employees. This file must include employee’s full name, social security number, date of birth, level of security clearance (if applicable), current DCJS Armed Registration, Less than Lethal Weapons certification, copy of physical examination and results, drug screening and results, physical fitness test results, and background check results. The file shall be validated and signed by a company management official and provided to CA or designated representative prior to or during the contract. Due to security risks, failure of the contractor to update the employee files may result in deductions from the monthly invoice, at the hourly rate per guard, until the list is updated.

f. REPORTING REQUIREMENTS

The contractor shall report to the CA or designated representative any information or circumstances of which they are aware may pose a threat to the security and/or safety of DoD personnel, civilian personnel and/or contractor personnel, and organizational resources. Reporting shall also include turn around vehicle data, vehicle inspection reports, and AIE quarterly reports.

g. INCIDENT REPORTING

The contractor shall immediately report all incidents to the CA or designated representative.

Incidents include but are not limited to weapons discharge, breach of security , accidents, procedural violations, injury to persons or property. The contractor and all employees shall not discuss or provide any information concerning any incident with any other private, civil or government organizations without permission of the Public Affairs Office and the CA or designee.

h. TESTIFYING RESPONSIBILITY

Contractor is required to fully cooperate if called upon to testify or submit a statement or any related court or legal proceeding. Contractor employees called upon to testify will do so in duty status. Cost associated with this task shall be included as overhead in the contractor’s quote.

Replacements must be provided for guard who testify in duty status to ensure all posts are fully manned at all times.

i. PHYSICAL SECURITY WORK AREAS

Contract employees shall comply with the installation Physical Security Plan for FPCON procedures, Random Antiterrorism Measures (RAM), and local search/identification requirements.

The contractor shall sign for, and safeguard all government issued property. Contractor shall reimburse the Government for negligent loss or damage of government issued property.

j. DUTY/WORK AREAS

The contractor shall adhere to the installation Access Control Policy/Physical Security Plan for procedures for entry to areas where contractor personnel will work.

k. KEY CONTROL

The contractor shall implement key control procedures to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government. Lost keys shall be reported immediately to the CA. The total cost of lost keys, re-keying, or lock replacement shall be deducted from the contractor’s invoice.

• Contractor employees shall not use keys to open work areas for personnel other than contract employees engaged in performance of duties, unless authorized by the CA.

l. LOG BOOKS

Contractor shall maintain a duty log for each location and each shift that contains the following information as a minimum: date, time, event, action, and name/initials of person recording. Logs should identify names of personnel for each shift, communications checks, roving patrols, and all non-standard activities. Logs shall be made available to DMA upon request.

m. TRAFFIC SURVEY

Conduct periodic traffic surveys to count vehicles entering premises, forms of ID, and how many vehicles/persons are denied entry over a specified period of time.

3. GENERAL INFORMATION

a. INSTALLATION PLACE OF PERFORMANCE/HOURS OF OPERATION

The contractor shall support the DMA CA and each Installation Commander addressed in this contract.

• Camp Pendleton (SMR) Virginia Beach, Virginia One (1) IACP at main gate, 3 shifts, 24/7, manned by two (2) guards per shift.

Security staff on duty will be required to hold the Master Keys for the Billeting Program in case of an after-hours need, as well as hold keys for the Billeting Program and issue them to guests that check in after hours, when the Billeting office is closed. **This location will have special events requiring an additional IACP, traffic/parking control, and crowd security. Notice of these events will be given at least two (2) weeks in advance and will entail a description of the event, estimated attendees, logistical considerations, anticipated effects to security posturing, authority from the Post Commander, and duration of support required. Any special events will be billed separately with a standalone purchase order for that event at contracted rates.

• Army Aviation Support Facility (AASF) Richmond Internation Airport Henrico County, VA One (1) IACP at main gate, 3 shifts, 24/7, manned by two (2) guards per shift.

**Roving patrol required at non-consistent times to check for general condition and security if equipment, buildings, personnel, fence lines, and opposition intelligence gathering.

• Joint Force Headquarters (JFHQ), Defense Supply Center - Richmond, Richmond, VA Access control, one (1) guard per shift, Monday – Friday, one (1) shift, 10 hours per day (7am-5pm) and one weekend per month (Drill weekend).

**For Drill weekends only – Saturday/Sunday shift, 10 hours per day (7am- 5pm), one (1) guard per shift. The Government reserves the right to have select guards on the JFHQ premises.

• Maneuver Training Center (MTC), Fort Pickett

Blackstone, Nottoway County, VA One (1) IACP at West Gate, two overlapping 8-hour shifts, one (1) guard per shift, Tuesday-Friday, 6a-6p.

One (1) IACP at Main Gate, 3 shifts, 24/7, manned by two (2) guards per shift

Visitor Control Center (VCC) Access Control, one (1) guard per shift Monday-Friday, one (1) shift, 10 hours per day (7:00a-5pm) and one weekend per month (Drill weekend).

**For Drill weekends only – Saturday/Sunday, one (1) shift, 10 hours per day (7am-5pm), one (1) guard per shift.

• One Security Guard Supervisor for each Installation shall be designated per shift. Supervisor shall be assigned as a working guard during one (1) of three (3) shifts at each Installation. Two daily roving patrols are required at non-consistent times to check for general condition and security if equipment, buildings, personnel, fence lines, and threat intelligence gathering.

The start/stop shift times will be determined by the Installation Commander or contract administrator (CA). Contract security personnel schedules will not exceed forty (40) hours per week. The contractor will not be compensated for additional time that was not scheduled. The contractor will provide shift relief for employees during meals (when possible). All contract employees will be required to respond as directed when taking lunch. Contractors on scheduled duty shall not disarm or leave the installation unless authorized by the CA, as this will affect manning and response capability. The contract employees at each installation shall provide internal pre-and post-shift briefings to pass on shift activity information to the oncoming shift.

• The designated contractor supervisor at each installation shall provide schedules to the CA by email no less than seven (7) days prior to the start of the respective schedule. Additionally, these schedules will be posted at least three (3) calendar days before the beginning of each workweek. Contract security employees are considered essential personnel and manning requirements do not change during inclement weather or holidays.

• The CA and available manning ultimately dictate the type of schedule required.

Each CA or Installation Physical Security Officer will notify contract security employees at the earliest convenience when a change is required. It is important to note that this scenario usually happens during contingency operations with short notice.

• Contract security employees shall not perform any duty in excess of twelve

(12) hours and must have at least eight (8) hours rest between shifts. No security officer shall man any post with any evidence of alcohol or drug use, be it prescribed or otherwise, that would impair/alter judgement or performance.

• Contract security employees who are also employed by DMA in any other capacity may not be scheduled to work contract assignments on the same calendar day as an agency shift.

b. PRIVACY ACT Work in accordance with this contract may require that personnel have access to private information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable rules and regulations.

4. PERSONNEL

a. MINIMUM GUARD REQUIREMENTS Contractor guards shall meet all pre-employment requirements (AR 190-56; effective 15 April 2013) prior to assuming security guard posting duties. Minimum qualification standards for employment as a security guard shall be in accordance with this RFP, Army National Guard (ARNG) Cooperative Agreement Appendix 3 (three) dated October 2016, and all state and local laws and statutes. Basic character traits of honesty, courtesy, tact, cooperation, personal appearance, and bearing are important factors required of security personnel. Personal qualities of good conduct and character, integrity, dependability, and good mental and physical fitness also are required of such personnel.

Civilian or military law enforcement/security experience is highly preferred; however, the contractor will ensure that all guards meet the following qualifications prior to posting:

• Be a citizen of the United States

• Be at least 21 years of age

• Be drug free and remain drug free for the duration of this contract.

• Have knowledge of procedures and experience with use of wire and radio communications and report writing.

• Be a high school graduate or possess a Graduate Equivalency Degree (GED). Must be able to communicate effectively in English, including speaking, understating, reading, and writing.

• Possess a valid, REAL ID compliant driver’s license.

b. MEDICAL Contractor will ensure all employees meet the medical requirements of paragraph 3-13 and Appendix C, Army Regulation 190-56. Provide the results of a medical evaluation of any contract personnel assigned or to be assigned to a security guard position to the CO. Promptly report any data concerning personnel that is relevant to assignment, retention, or disqualification under the

IRP.

c. PHYSICAL AGILITY TEST (PAT) Contractor will ensure employees complete a Physical Agility Test at least once every 12 months, IAW Appendix D or AR 190-56.

d. INDIVIDUAL RELIABILITY PROGRAM (IRP) STANDARDS This RFP requires compliance with the standards contained in the most current version of AR 190-

56. The IRP Certifying Official (CO) will be the commander charged with the maintenance of law and order at an installation/activity/stand-alone facility. Those commanders may designate, in writing, the Provost Marshal (PM)/Director of Emergency Services (DES)/designated command security/law enforcement representative as the IRP CO. This individual must be at least one management level above that of the CA for the CSG contract. The PM/DES/designated command security/law enforcement representative may, in turn, further delegate this function to a senior individual within the PM or security/law enforcement office. This function will not be delegated to the CA for the Contract Security Guard contract. The IRP Cos must make every effort to maintain frequent personal contact with persons performing duties under the IRP.

Contractors will provide for sufficient observation by contract security supervisors of contract personnel assigned to security guard positions.

e. BACKGROUND CHECKS

Contractor will ensure all employees meet requirements in AR 190-56, paragraph 2-3 and the following criteria:

(1) Wants and Warrants Investigations. The contractor shall perform and provide a pre-employment Wants and Warrants investigation on each individual to the extent required for state armed guards in the Commonwealth of Virginia. Investigations shall include, at a minimum, employment history, verification checks of conviction records, ongoing criminal charges, credit check, driving record, and proof of possession of a valid driver’s license. The contractor is responsible for pre-employment background investigation results to the CA or designee.

(2) NCIC and NAC Requirements. After a preliminary review/evaluation/candidate endorsement, the contractor shall provide the CA or designee the name (first, MI, last), full social security number, and date of birth of each recommended prospective guard candidate. The contractor will perform a National Crime Information Center (NCIC) check on all prospective contractor on-site employees. If NCIC results indicate an individual does not meet National Agency Check (NAC) requirements, the CA or designee reserves the right to require removal. The contractor may temporarily assign a potential employee pending a favorable NAC report if the contractor has submitted all required information to the CA or designee and there is no known disqualifying information.

(3) Lautenberg Amendment. Persons who are prohibited by 18 U.S.C. 922(d) (9), Lautenburg

Amendment, form possessing firearms cannot be employed under this contract. This includes persons who have been convicted of or charged with any felony or have been convicted of a misdemeanor crime of domestic violence, or who are subject to a court order that restrains the person from harassing, stalking, or threatening. Personnel currently employed who are formally charged with a criminal act (to include domestic abuse) shall be suspended from work pending the outcome of such charges.

f. WEAPONS TRAINING

All contract security guards will meet the requirements of the DCJS standards. The contractor is responsible for all costs associated with certification and recertification. Contract guards will complete an approved course of fire for weapons used on duty. The contractor is responsible for and provides appropriate ammunition for weapons proficiency training.

g. REQUIRED TRAINING

All contract security guard personnel shall receive initial training based on state and local laws and statutes, and Army regulations prior to assignment of duties. Contractor will ensure training is provided in the following areas. Contractor shall notify DMA of when training and other required testing events will be performed and provide the results to the Va ARNG Security Specialist.

(1) Use of Force/Rules of Engagement in accordance with state and local laws and statutes.

(2) Legal authority and jurisdiction include potential conflicts of interest and Posse Comitatus Act issues. Contract security guard personnel while wearing the duty uniform and/or badge, may not be deputized or exercise any additional authority and jurisdiction while on duty under this contract.

(3) Vehicle, Area, and Personnel Search Authority and Procedures.

(4) Personnel Identification procedures, including authorized identification cards/badges.

(5) Communication procedures and equipment.

(6) Antiterrorism and Operations Security requirements.

(7) Protective Equipment and procedures to include bloodborne pathogens training.

(8) Specialized access control and screen equipment.

(9) Task certification (for specific job for which hired).

To include as a minimum:

• Standards of conduct and ethics, to include all Commonwealth of Virginia and DMA standards of conduct.

• Law, including authority and jurisdiction, use of force, U.S. Constitutional law and current Federal legislation, pertaining to law enforcement, state criminal law as part of the Assimilated Crime act, and the Federal Magistrate System.

• Equal opportunity training.

• Sexual harassment awareness training.

• Response force organization, mission, deployment, tactical movement, and rules of engagement.

• Use of and defense against chemical and riot control agents.

• Unarmed self-defense and restraint techniques.

• All contractor employees, including subcontractor employees, requiring access to

Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil

• The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CA.

This training shall be completed within thirty (30) calendar days of contract award and within 30 calendar days of new employees commencing performance with the results report to the CA no later than thirty (30) calendar days after contract award.

• Per AR 530-1 Operations Security, the contractor employees must complete Level I

OPSEC Awareness training. New employees must be trained within thirty (30) calendar days of their reporting for duty and annually thereafter.

h. MENTAL DEMANDS

Contract security guard employees must be mentally alert at all times and capable of taking prompt and efficient action to mitigate emergency situations such as a fire, attempted theft, espionage, sabotage and other acts detrimental to safeguarding military personnel, civilian employees, resources and property.

i. PHYSICAL DEMANDS

Contract security guard employees are expected to be physically able to perform the following functions in the performance of their assigned duties: frequent and prolonged walking, standing, sitting, stooping, climbing, crawling, jumping, occasional running or sprinting, and subduing and detaining violent or potentially violent individuals. They must be able to lift up to fifty (50) pounds and administer self first-aid and buddy care. The contractor employees shall be capable of performing all duties without regard to any physical limitations that would preclude full performance of duty. Physical stamina and strength in all forms (endurance, temperature/climate, stress, etc.) is needed to meet the demands of this position. Individuals who have not demonstrated they are unable to withstand the physical requirement of their assigned position will be removed from this contract upon the CA or Installation Commander’s request.

j. MEDICAL EXAMINATIONS http://jko.jten.mil/

Medical evaluation for new hires and current employees will be conducted in accordance with prescribed medical evaluation standards, appendix C, AR 190-56, and cardiovascular evaluation guidelines. These medical standards and evaluation guidelines are designed to ensure the new hires for a guard or police position and current employees are capable of performing the essential functions of the position with or without reasonable accommodation. A licensed Physician will review the results of the initial and periodic medical evaluations (see AR 190-56, Para 2-2b) to determine whether the employee can take the PAT and perform the essential functions of the job.

The contractor shall ensure that all personnel are free from any conditions that would interfere with the full performance of duties, as demonstrated by the results of a physical examination withing thirty-five (35) days prior to their performance start date. Disqualifying conditions include presence of any bloodborne pathogens, including hepatitis and HIV. The contractor must ensure current immunizations meet the local civilian law enforcement requirements prior to performance start date. Contractor is responsible for all costs associated with the physical exam and blood tests.

k. DRUG SCREENING

The contractor is responsible for all associated costs of drug screening for contract security guard employees throughout the term of this contract. Contractor is responsible for conducting the initial drug tests for all employees within the standards of Army Regulation 600-85 per Army Regulation 190-56 prior to performance start date. A positive initial drug test disqualifies the individual from employment under this contract. Employed contract security guard employees are subject to random drug screening at all times. The contractor shall conduct random drug screening of their contract workforce, resulting in 25% tested within a quarter, and 100% tested within a one-year period. Contractor will submit timely drug test procedures and results to the CA or designee. Contractor will notify the Installation Physical Security Officer or designee of any positive drug test results within seventy-two (72) hours of drug test result notification. A positive drug test disqualified the individual from further employment under this contract.

5. SPECIAL PROVISIONS

a. TEMPORARY REMOVAL OF GUARD PERSONNEL POSING AN IMMINENT THREAT

The CA at the locations where contract guard personnel are performing duties in accordance with this contract may direct the contractor to temporarily remove immediately any individual from duty who poses an imminent threat to safety of personnel or DMA resources. The temporary removal will last until the incident prompting the removal has been resolved to the satisfaction of the CA or designee. Once the incident has been resolved, the individual will either be allowed to return to work on the contract or permanently removed from performance on the contract as the CA or designee deems appropriate. Temporary removal of guard personnel does not relieve the contractor of any performance requirements or create an entitlement to an equitable adjustment.

b. PERMANENT REMOVAL OF GUARD PERSONNEL

The CA or designee reserves the right to permanently exclude any individual from performance under this contract whose performance does not meet standards or fails to pass a security check.

Such failure includes, but is not limited to, falsifying reports or statements; mishandling weapons;

loss, destruction or irresponsible use of DMA equipment; or other criteria identified in the specifications. The contractor will be notified in writing by email or fax, including the reason for removal of said security guard employee. When so instructed, the contractor shall immediately remove such individual in accordance with CA instructions. Permanent removal of security guard employee does not relieve the contractor of any performance requirements or create an entitlement to an equitable adjustment. The contractor shall not, without the CA or designee’s consent, reinstate on this contract any security guard employee who has been permanently removed.

c. PERSONNEL RECORDS

A copy of all records for each contract security guard employee shall be maintained by CA. These records shall be available for inspection by proper authority to ensure compliance with the specifications. Records include, but are not limited to state training completion, verification of license application, state weapons and training licenses/certifications, proof of medical and drug clearance for each employee, documented proof of completed local background investigation, Lautenberg Confirmation Letter, certified motor vehicle driving record and other training documents.

d. CONTRACTOR’S CONTRACT REPRESENTATIVE

The contractor shall provide a contract representative who will serve as the single point of contact for all concerns regarding the contract. The contract representative will maintain a copy of these requirements and all records associated with the contract. The contract representative must be available by phone at all times (24 hours a day, 7 days a week) throughout the term of the contract.

The name, email address, and phone number of the contract representative will be required prior to contract award.

e. COMMUNICATION

All relevant communication between the shift representative and the CA or their designee must be followed up with an email message, copying the CA and respective designee and the contractor’s contract representative. Relevant communication is defined as any deficiencies in guard behavior, timeliness, appearance or any issue requiring corrective measures on behalf of the contractor. The email messages shall include the current concern and the corrective measure to address it.

f. CONTRACT TERM

The initial contract shall begin May 1, 2026 through September 30, 2027. Extensions of contract will be based on achieving the stated commanders’ intent and the satisfactory performance of contractor personnel accomplishing contract service summary performance objectives and performance thresholds.

g. ESTIMATED HOURS

The total hours required for the contract are estimated to be 65,000 hours. This estimate is based on the current requirements and planned schedule. However, DMA does not guarantee the estimate and the number of security guard employees and schedule is subject to change.

h. MINIMUM QUALIFICATIONS

Prior to submitting a proposal for the work covered by the specifications, the bidder must be on the Commonwealth of Virginia General Services list of providers.

i. HOURLY BILLING RATE

The hourly billing rate, submitted as the unit price for the BASE OFFER shall be a consistent rate and considered non-overtime regardless of the day of the week, hour of the day, or the work that is to be performed. The hourly billing rate shall include direct wages, all indirect expenses, shift differential, supplies and equipment, and the contractor’s overhead and profit. This same rate shall be used when required by the CA to work special hours providing additional security services under this contract. The DMA shall not be responsible to pay overtime rates made necessary due to the contractor’s failure to provide security guard employees at non-overtime rates. Should overtime be required by the state, it will be the responsibility of the CA to notify the contractor in writing, within a three-day advance notice. The approved overtime work will be compensated at one and one-half times the hourly billing rate.

j. SERVICE SUMMARY

SS# Performance Objective Performance Threshold 1 Provide armed guards to meet posting schedules 100% of all scheduled manning is achieved.

2 Contract guards meet all prerequisite requirements

100% of all guards meet all specified prerequisite requirements prior to posting

3 Qualified guards on post are properly trained, properly armed, properly equipped

100% of all guards posted are current in all contractor required training and certification, properly armed, and properly equipped.

4 Properly control installation entry

100% of all unauthorized personnel and vehicles denied entry, 100% of all commercial vehicles are properly inspected, 100% of all explosive laden vehicles are directed to proper holding areas and receiving points, 100% verification of all documentation and need to enter installation prior to issuing visitor pass

III – PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS:

A. GENERAL INSTRUCTIONS

1. RFP REPONSE

In order to be considered for this selection, offerors must submit a complete response to this RFP in eVA.

2. PROPOSAL PREPARATION

• Proposals shall be submitted and signed by an authorized representative of the offeror.

All information requested should be submitted. Proposals that lack all requested information may be rejected by the purchasing agency. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

• Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content.

• Proposals should be organized in the order in which the requirements are presented in the RFP. All pages of the proposal should be numbered. Each paragraph in the proposal should reference the paragraph number of the corresponding section of the RFP. It is also helpful to cire the paragraph number, sub letter, and repeat the text of the requirement as it appears in the RFP. If a response covers more than one page, the paragraph number and sub-letter should be repeated at the top of the next page. The proposal should contain a table of contents which cross-references the RFP requirements. Information which the offeror desires to present that does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed.

• As used in this RFP, the terms “must”, “shall”, “should” and “may” identify the critical nature of requirements. “Must” and “shall” identify requirements whose absence will have a major negative impact on the suitability of the proposed solution. Items labeled “should” or “may” are highly desirable, although their absence will not have a large impact and would be useful, but are not necessary. Depending on the overall response to the RFP, some individual “must” and “shall” items may not be fully satisfied, but it is the intent to satisfy most, if not all “must” and “shall” requirements. The inability of an offeror to satisfy a “must” or “shall” requirement does not automatically remove that offeror from consideration; however, it may seriously affect the overall rating of the offeror’s proposal.

• Ownership of all data, materials, and documentation originated and prepared for the

State pursuant to the RFP shall belong exclusively to the State and be subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an offeror shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the offeror must invoke the protections of § 2.2-4342F of the Code of Virginia, in writing, either before or at the time the data or other material is submitted. The written notice must specifically identify the data or materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line-item prices, and/or total proposal prices as proprietary or trade secrets is not acceptable and will result in rejection of the proposal.

3. ORAL PRESENTATION

Offerors who submit a proposal in response to this RFP may be required to give an oral presentation of their proposal to the agency. This provides an opportunity for the offeror to clarify or elaborate on the proposal. This is a fact finding and explanation session only and does not include negotiation. The issuing agency will schedule the time and location of these presentations. Oral presentations are an option of the purchasing agency and may or may not be conducted.

B. SPECIFIC PROPOSAL INSTRUCITONS

Proposals should be as thorough and detailed as possible so that the Department of Military Affairs may properly evaluate your capabilities to…