2026.06.09_-_CD_BID_SET_-_PROJECT_MANUAL.pdf

PROJECT MANUAL

BEAUFORT COUNTY COURTHOUSE

INTERIOR RENOVATION

BEAUFORT, SOUTH CAROLINA

ARCHITECT’S PROJECT NO.: 644481

ARCHITECT/ENGINEER CHARLESTON, SOUTH CAROLINA

VOLUME 1 OF 1

JUNE 9, 2026

BEAUFORT COUNTY COURTHOUSE INTERIOR RENOVATION

BEAUFORT COUNTY, SOUTH CAROLINA

Architect’s Project No.: 644481

PROFESSIONAL SEALS

ARCHITECT MOSELEY INC.

997 Morrison Drive Suite 601 Charleston, SC 29403 Phone: (843) 577-5063

ENGINEERING MOSELEY INC.

997 Morrison Drive Suite 601

ARCHITECT William Benjamin Anderson License # 8483

MOSELEY INC.

997 Morrison Drive Suite 601

PLUMBING Shawn M. Ruehl License # 33901

MOSELEY INC.

997 Morrison Drive Suite 601

Architect’s Project No.: 644481

PROFESSIONAL SEALS

END OF SECTION 000107

MECHANICAL Shawn M. Ruehl License # 33901

MOSELEY INC.

997 Morrison Drive Suite 601

ELECTRICAL Peter Keew License # 34488

MOSELEY INC.

997 Morrison Drive Suite 601

Architect’s Project No: 644481

TABLE OF CONTENTS TOC - 1

TABLE OF CONTENTS

DIVISION 0 PROCUREMENT AND CONTRACTING REQUIREMENTS

To be provided under a separate cover

TECHNICAL SPECIFICATIONS

DIVISION 1 – GENERAL REQUIREMENTS

011000 Summary

012000 Price and Payment Procedures

012300 Alternates

012500 Substitution Procedures

012501 Substitution Request Form (Prior to Receipt of Bids)

013000 Administrative Requirements

013216 Construction Progress Schedule

014000 Quality Requirements

014001 Statement of Special Inspections

014002 Schedule of Special Inspections

014200 Definitions and Reference Standards

014520 Testing, Adjusting and Balancing for HVAC

015000 Temporary Facilities and Controls

016000 Product Requirements

017000 Execution and Closeout Requirements

017419 Construction Waste Management and Disposal

017800 Closeout Submittals

017900 Demonstration and Training

018119 Indoor Air Quality Requirements

DIVISION 2 – EXISTING CONDITIONS

024100 Demolition

DIVISION 3 – CONCRETE

033000 Cast-In-Place Concrete

033543 Polished Concrete Finishing

035400 Cast Underlayment

DIVISION 4 – MASONRY – NOT USED

DIVISION 5 – METALS – NOT USED

DIVISION 6 – WOOD PLASTICS AND COMPOSITES

061000 Rough Carpentry

064100 Architectural Woodwork and Casework

064400 Custom Courts Woodwork and Casework

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

078400 Firestopping

079200 Joint Sealants

TABLE OF CONTENTS TOC - 2

DIVISION 8 – OPENINGS – NOT USED

DIVISION 9 – FINISHES

092216 Cold Formed Steel Framing - Non-Structural (CFSF-NS)

092900 Gypsum Board

093000 Tiling (Alternate #1, Alternate #2)

095100 Acoustical Ceilings

096513 Resilient Base and Accessories

096813 Tile Carpeting

098414 Acoustic Stretched-Fabric Wall and Ceiling Systems

099100 Painting

DIVISION 10 – SPECIALTIES

102113.19 Plastic Toilet Compartments (Alternate #1, Alternate #2)

102800 Toilet and Bath Accessories (Alternate #1, Alternate #2)

DIVISION 11 – EQUIPMENT – NOT USED

DIVISION 12 – FURNISHINGS – NOT USED

DIVISION 13 – SPECIAL CONSTRUCTION – NOT USED

DIVISION 14 – CONVEYING SYSTEMS – NOT USED

DIVISION 21 – FIRE SUPPRESSION – NOT USED

DIVISION 22 – PLUMBING

220500 Common Work Results for Plumbing

221116 Domestic Water Piping

221316 Sanitary Waste and Vent Piping

224000 Plumbing Fixtures

DIVISION 23 – MECHANICAL

230500 Common Work Results for HVAC

230513 Motors for HVAC Equipment

230700 HVAC Insulation

233113 Metal Ducts

233300 Air Duct Accessories

233713 Diffusers, Registers, and Grilles

DIVISION 25 – INTEGRATED AUTOMATION – NOT USED

DIVISION 26 – ELECTRICAL

260519 Low-Voltage Electrical Power Conductors

260526 Grounding and Bonding for Electrical Systems

260529 Hangers and Supports for Electrical Systems

260533 Raceway and Boxes for Electrical Systems

260553 Identification for Electrical Systems

262726 Wiring Devices

265119 LED Interior Lighting

TABLE OF CONTENTS TOC - 3

DIVISION 27 – COMMUNICATIONS – NOT USED

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY – NOT USED

DIVISION 31 – EARTHWORK – NOT USED

DIVISION 32 – EXTERIOR IMPROVEMENTS – NOT USED

DIVISION 33 – UTILITIES – NOT USED

DIVISION 34 – TRANSPORTATION – NOT USED

END OF TECHNICAL SPECIFICAITONS

APPENDICES

Appendix A Limited Asbestos Bulk Sampling Report – 1st Floor Foyer Limited Renovation by Vance Consulting; dated May 7, 2026

Limited Asbestos Bulk Sampling Report – 2nd Floor Foyer Limited Renovation by

Vance Consulting; dated May 6, 2026

Limited Asbestos Bulk Sampling Report – Family Courtroom #1 by

Limited Asbestos Bulk Sampling Report – Family Courtroom #2 by

END OF TABLE OF CONTENTS

Architect's Project No.: 644481

Summary 011000 - 1

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: Beaufort County Courthouse Interior Renovation.

B. Owner's Name: Beaufort County - South Carolina.

C. Architect's Name: Moseley Inc. of Charleston, SC.

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price (Fixed Sum) as described in the Bidding and Contractual Requirements (Division 00) included in this Project Manual.

1.03 PROFESSIONAL SEALS

A. Use of Professional Seals on Bidding, Procurement, and Contract Documents: For the purposes of this paragraph, the term “Regulant” refers to the individual who signs and seals parts of the Contract Documents (e.g. the Drawings and Specifications). Certain information has been excerpted verbatim from a source or sources (e.g., UL assemblies, SMACNA details, applicable state/jurisdiction building code) which was considered or used by Regulant in preparing parts of the Contract Documents, as follows:

1. The excerpted information was neither prepared under the direct control nor personal supervision nor created by the Regulant, as it was prepared by the source and owner of the excerpted information.

2. For purposes of bidding, procuring, and performance of the Work, and in any event of conflicts or ambiguities between the excerpted information in the Contract Documents and the requirements of applicable codes and standards, provide the better quality or greater quantity of Work which, at a minimum, complies with the requirements of the applicable codes and standards.

3. Advise Architect immediately upon becoming aware of requirements of the Work which are not consistent with the requirements of the excerpted information.

4. Attribution is acknowledged for information obtained and included herein verbatim from other source or sources.

5. Regulant has taken into consideration and used certain excerpted information from other sources which are applicable to the Contract Documents, and the Regulant indicates by its seal that it is assuming responsibility for its services in use and application of the excerpted information to the requirements of Work, but not for the excerpted information itself which was prepared by others. Regulant does not indicate by its seal that it is responsible for use or application of other information in such source or sources which was not included herein.

1.04 OWNER OCCUPANCY

A. Owner intends to occupy the Project upon Substantial Completion.

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

C. Schedule the Work to accommodate Owner occupancy.

1. Maintain routes of egress and life safety systems for Owner and occupants at all times.

Architect's Project No.: 644481

Summary 011000 - 2

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Both courtrooms cannot be undergoing work at the same time.

2. Locate and conduct construction activities in ways that will limit disturbance to site.

B. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

C. Existing building spaces may not be used for storage.

D. Existing building shall be maintained weathertight. Do not modify elements of the existing building except as indicated on the Construction Documents. Repair damage to the existing building due to construction activity.

E. Time Restrictions:

1. Both courtrooms cannot be undergoing work at the same time.

2. Courthouse hours of operation will be from 9:30am to 5:00pm (EST). Unless deliberations extend beyond 5:00pm (EST) (an uncommon occurrence).

3. The contractor will be able to acess the site anytime not in that time from for all work, but if it is between the hours of 9:30am to 5:00pm (EST), only quiet activies (ex. painting, cleaning, will be allowed).

4. Comply with local regulations for hours of work, noise ordinances, and similar requirements.

F. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

G. Controlled Substances: The use of alcohol and drugs is not permitted on the Project site.

Provide a designated outdoor smoking area for construction personnel that is at least 30 feet away from the building.

1.06 SPECIFICATION SECTIONS APPLICABLE TO ALL WORK

A. The provisions of the Owner/Contractor agreement, General Conditions of the Contract, Supplementary Conditions (if any), and all Division 01 sections shall apply to all sections of the Project Manual.

1.07 SECURITY PROVISIONS

A. Background Check: The Owner requires that a background check be performed on all personnel working on the site. Comply with Owner's requirements for screening service to be used. Maintain a list of all accredited persons, submit a copy to Owner on request.

B. Identification Badges: Provide identification badges to each person authorized to enter premises. Badge shall include personal photograph, name, employer, expiration date, and an assigned number. Have personnel return badges to Contractor after completion of their portion of the Work.

Architect's Project No.: 644481

Summary 011000 - 3

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 011000

Architect's Project No.: 644481

Price And Payment Procedures 012000 - 1

SECTION 012000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, unless otherwise agreed to by Owner in writing.

B. Forms filled out by hand will not be accepted.

C. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section. Identify site mobilization.

D. Include in each line item, the amount of Allowances specified in this section. For Quantity

Allowances, identify quantities taken from Contract Documents multiplied by the unit cost to achieve the total for the item.

E. Include separately from each line item, a direct proportional amount of Contractor's overhead and profit.

F. Revise schedule to list approved Change Orders, with each Application For Payment.

1. When a Change Order includes multiple PCOs, break down the total Change Order to include each PCO as an individual line item.

1.02 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

D. Forms filled out by hand will not be accepted.

E. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place and Stored Materials under this Application.

6. Authorized Change Orders.

7. Total Completed and Stored to Date of Application.

8. Balance to Finish.

9. Retainage.

F. Execute certification by signature of authorized officer.

G. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

H. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

1. When a Change Order includes multiple PCOs, break down the total Change Order to include each PCO as an individual line item.

I. Submit one electronic and three hard-copies of each Application for Payment.

Architect's Project No.: 644481

Price And Payment Procedures 012000 - 2

J. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 013000.

2. Construction progress schedule, revised and current as specified in Section 013000.

3. Partial release of liens from major subcontractors and vendors.

4. Affidavits attesting to off-site stored products.

1.03 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Architect will issue instructions directly to Contractor.

B. For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within 14 days, unless otherwise indicated in Proposal Request.

C. Contractor may propose a change by submitting a request for change to Architect, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation.

D. For other required changes, Architect will issue a Construction Change Directive, signed by Owner instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

E. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Architect for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

2. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Architect.

3. For pre-determined unit prices and quantities, the amount will based on the fixed unit prices.

F. Substantiation of Costs: Provide full information required for evaluation.

1. Provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

c. Time records and wage rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

Architect's Project No.: 644481

Price And Payment Procedures 012000 - 3

G. Execution of Change Orders: Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

H. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

I. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

1.04 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 017000.

C. Provide evidence and supporting data for the following, as attachments to the Application for Final Payment:

1. AIA G706, "Contractor's Affidavit of Payment of Debts and Claims."

2. AIA G706A, "Contractor's Affidavit of Release of Liens."

3. AIA G707, "Consent of Surety to Final Payment."

4. Copy of Certificate of Occupancy.

5. Settlement of all debts and claims, including liquidated damages, taxes, and fees.

6. Utility meter readings, fuel levels, and similar measurements, as of the date of turn over to the Owner.

7. Certificates for insured products, and certificate of insurance for completed operations.

PART 2 PRODUCTS - NOT USED

END OF SECTION 012000

Architect's Project No.: 644481

Alternates 012300 - 1

SECTION 012300

ALTERNATES

PART 1 GENERAL

1.01 ACCEPTANCE OF ALTERNATES

A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at Owner's option.

Accepted Alternates will be identified in the Owner-Contractor Agreement.

B. Coordinate related work and modify surrounding work to integrate the Work of each Alternate.

1.02 SCHEDULE OF ALTERNATES

A. Alternate No. 1: First Floor Public Toilet Rooms.

1. Base Bid Item: No work in this area.

2. Alternate Item: Level 1 Alteration of first floor public toilet rooms (Men - 106, Women -

107).

B. Alternate No. 2: Second Floor Public Toilet Rooms.

1. Base Bid Item: No work in this area.

2. Alternate Item: Level 1 Alteration of second floor public toilet rooms (Men - 202 Women -

303).

C. Alternate No. 2: Second Floor Public Toilet Rooms (Men - 202, Women - 203)

1. Base Bid Item: No work in this area.

2. Alternate Item: Level 1 Alteration of second floor public toilet rooms (Men - 202 Women -

303).

D. Alternate No. 3: First Floor Lobby Security Desk.

1. Base Bid Item: No work in this area.

2. Alternate Item: Refinish stained wood at first floor lobby security desk.

E. Alternate No. 4: Existing Stair Guard.

1. Base Bid Item: No work in this area.

2. Alternate Item: Handrail installed on existing stair guard, refer to drawing 4/A2.1.

PART 2 PRODUCTS - NOT USED

END OF SECTION 012300

Architect's Project No.: 644481

Substitution Procedures 012500 - 1

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control, such as unavailability, regulatory changes, or unobtainable warranty terms.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse Owner and Architect for review or redesign services associated with re-approval by authorities.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

C. Substitutions shall be submitted directly by a General Contractor/prime bidder. Substitutions submitted by a subcontractor, manufacturer, supplier or other entity other than General Contractor are not acceptable and shall be rejected.

D. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. A copy of the Substitution Request Form that shall be used is included at the end of this

Section for informational purposes. Request a Word or editable PDF version of the form from the Architect and complete the form digitally; do not complete the form by hand.

2. Contractor's Substitution Request documentation must include the following:

a. Substitution Request Information:

1) Indication of whether the substitution is for cause or convenience.

2) Issue date.

Architect's Project No.: 644481

Substitution Procedures 012500 - 2

3) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

4) Description of Substitution.

5) Reason why the specified item cannot be provided.

6) Description of how proposed substitution affects other parts of work.

b. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing essential attributes specified, as appropriate and relevant for the item:

1) Physical characteristics.

2) In-service performance.

3) Expected durability.

4) Visual effect.

5) Sustainable design features.

6) Warranties.

7) Other salient features and requirements.

8) Include, as appropriate or requested, the following types of documentation:

(a) Product Data:

(b) Samples.

(c) Certificates, test, reports or similar qualification data.

(d) Drawings, when required to show impact on adjacent construction elements.

c. Impact of Substitution: Provide data indicating cost savings to Owner and change in

Contract Time due to accepting substitution.

E. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Architect will consider requests for substitutions for convenience only within 30 days after date of Agreement.

1. Substitutions for convenience submitted after this time period may or may not be considered, at the Architect's discretion.

B. Submit request for Substitution for Cause immediately upon discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

C. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

b. Other unanticipated project considerations.

Architect's Project No.: 644481

Substitution Procedures 012500 - 3

D. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3.03 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision.

Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

3.04 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.05 CLOSEOUT ACTIVITIES

A. See Section 017800 - Closeout Submittals, for closeout submittals.

END OF SECTION 012500

Substitution Request Form – Prior to Receipt of Bids General Information

Project Name Beaufort County Courthouse Interior Renovation

A/E Project Number 644481

Specified Product/Item Information

Specification Title

Section

Page

Article / Paragraph

Description

Proposed Substitution Information

Proposed Substitution

Reason for not providing specified product/item

Comparative Data

Attach a point-by-point comparative data list. Include all differences between the proposed substitution and the specified product/item. If not provided, this Request will be rejected.

Manufacturer

Manufacturer Address

Manufacturer Phone

Manufacturer Representative Email address

Trade / Model Name

Model Number

Installer (if known)

Installer Address

Installer Phone

History

New product

2-5 years

5-10 yrs

10 yrs or longer

Proposed substitution affects other parts of the Work Yes No

If yes, explain

Proposed Substitution Similar Installation

Have you used this product/item on any other projects Yes No

Project

Project Address

Architect/Engineer

A/E Phone

Owner

Owner Phone

Date installed

Attached Supporting Data

Drawings Product Data/Specs Samples Tests Reports

Entity submitting this Substitution Request certifies all of the following:

• Proposed substitution has been fully investigated and determined to be equivalent or superior in all respects to the specified product, except as may otherwise be specifically and clearly indicated herein.

• If applicable, proposed substitution shall not adversely affect LEED requirements nor shall it prevent achieving the relative number of applicable LEED point[s] the specified product would have received.

• Proposed substitution’s function, appearance, and quality are equal or superior in all respects to the specified product, except as may otherwise be specifically and clearly indicated herein.

• Same or superior warranty and/or guarantees shall be furnished for proposed substitution as is required for the specified product/item.

• Same maintenance service and source replacement parts, as applicable, are available; including local availability.

• Proposed substitution shall have no adverse effect on other trades.

• Proposed substitution shall not affect dimensions and functional clearances.

• Coordination, installation, and changes to the Work as necessary for the accepted proposed substitution shall be complete in all respects.

Entity’s Information

Submitted by

Signed By

Date

Email address of Signee above

Company Name

Address

Phone

Architect / Engineer Review and Action

If this Substitution request is acceptable, it shall be included in an Addendum. If the proposed substitution is not included in an Addendum, then the proposed substitution was rejected; was not submitted in accordance with the Bidding/Procurement Documents; and/or this Form was not complete. This Form shall be completely filled in to be considered for acceptance.

Acceptance of this Substitution request is an acceptance of the manufacturer and product/item only for general conformance with the design concept reflected in the Bidding/Procurement Documents. The A/E has made no attempt to verify specific performance data, or to check details of the proposed substitution as to special features, capacities, physical dimensions, or code and/or regulatory compliance – all of which remain the responsibility of the submitting entity and the Contractor (if not the submitting entity).

END OF SUBSTITUTION REQUEST FORM

Architect's Project No.: 644481

Administrative Requirements 013000 - 1

SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Electronic File Distribution: Upon request, Contractor may be provided electronic files for use in coordination of the Work and preparation of submittals. Contractor shall submit a signed Request Form for Electronic Files, provided by the Architect.

1. Electronic files do not contain all of the information of the Bid Documents or Contract

Documents for construction of the Project, and the Architect shall not be responsible for differences between electronic files, Bid Documents, and Contract Documents.

1.02 SUBMITTALS

A. General Contractor Personnel: Within 15 days after award of Contract, provide a summary of

General Contractor's on site personnel. Identify each individual, beginning with project superintendent. List project responsibilities, cell phone number, and email address.

B. Subcontractors: Within 15 days after award of Contract, provide a summary of all companies and individuals engaged as subcontractors for any part of the Project. Include a contact name, company address, phone number, and email address, and identify what part of the Work shall be completed by each subcontractor.

C. Coordination Drawings: Submit completed Coordination Drawings for Architect's information.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic

(PDF, MS Word, or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to

Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. It is Contractor's responsibility to submit documents in allowable format.

3. Subcontractors, suppliers, and Architect's consultants will be permitted to use the service at no extra charge.

4. Paper document transmittals will not be reviewed unless previously approved; emailed electronic documents will not be reviewed.

5. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

Architect's Project No.: 644481

Administrative Requirements 013000 - 2

B. Submittal Service: Coordinate method for exchanging files no later than the Preconstruction Meeting. The Architect's Procore service and procedures can be used at no charge. If the Contractor chooses to use a different platform and methodology:

1. The Architect may reject the methodology or platform proposed and:

a. use the Architect's Procore service, or

b. the project team will revert to traditional hard-copy exchange;

2. or the Contractor shall bear the cost of software, licensing, training, etc., for the project team to participate.

C. Project Closeout: Architect will determine when to terminate the service for the project and is responsible for obtaining archive/record copies of files for Owner. If the Project Team uses an alternate platform preferred by the Contractor, the Contractor shall be responsible for distributing archive/record copies of files to Owner and Architect.

3.02 PRECONSTRUCTION MEETING

A. Architect will schedule a meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

4. Owner's Commissioning Agent.

5. Major subcontractors, consultants, and others as necessary and appropriate.

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Designation of personnel representing the parties to Contract and Architect.

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

7. Scheduling.

8. Site mobilization and utilization.

9. Other project-specific items on pre-distributed agenda.

D. Architect shall record minutes and distribute digital copies to Owner, Contractor, and other attendees. Contractor shall be responsible for distribution to subcontractors and other personnel affected by decisions made.

3.03 CONSTRUCTION WASTE MANAGEMENT CONFERENCE

A. Architect will schedule a meeting after Notice of Award. Upon mutual agreement of all parties, the CWM conference may be incorporated as part of the sustainability preconstruction conference above.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

4. Demolition subcontractor.

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5. Major subcontractors, consultants, and others as necessary and appropriate.

C. Agenda:

1. Waste generated during demolition activities:

a. Methods for reusing, recycling, and donating materials.

b. Identification of materials that must be disposed at a landfill.

c. How to quantify amounts of materials in each category.

2. Waste generated during construction and renovation activities:

a. Methods for reusing, recycling, and donating materials.

b. Identification of materials that must be disposed at a landfill.

c. How to quantify amounts of materials in each category.

3. How and where to separate waste on site.

4. Methods of documenting and reporting for amounts of material reused, recycled, donated, and landfilled.

3.04 INDOOR AIR QUALITY (IAQ) MANAGEMENT PLAN DEVELOPMENT SESSION

A. Architect will schedule a meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Owner's Commissioning Agent.

3. Architect.

4. Mechanical engineer.

5. Contractor.

6. HVAC subcontractor.

7. Other major subcontractors, consultants, and others as necessary and appropriate.

C. Agenda:

1. Protection of Materials: Discussion of how and where materials that could impact IAQ will be stored, including but not limited to, the following:

a. Insulation.

b. Gypsum board.

c. Flooring materials.

d. Ceiling panels.

e. Furnishings.

f. Odorous chemicals.

2. Protection of HVAC: Discussion of how HVAC equipment will be stored, installed, and operated during construction.

3. Pathway Interruption: Discussion of how airflow between construction zones will be limited to prevent the spreading of pollutants from one part of the building to another.

4. Housekeeping: Discussion of how the building will be kept clean and dry.

5. Materials Installation Scheduling: Discussion of what wet (odor emitting) materials will be used on the project, in order to schedule their installation before fuzzy (odor absorbing) materials.

3.05 PREINSTALLATION MEETINGS

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A. When required in individual specification sections, convene a preinstallation meeting at the site prior to commencing work of the section. Do not allow installation of affected work to proceed until preinstallation meeting can be held.

1. Include all preinstallation meetings on the Project Schedule.

B. Require attendance of parties directly affecting, or affected by, work of the specific section.

C. Notify Architect and Owner in advance of meeting date.

D. Prepare agenda and preside at meeting:

1. Review conditions of examination, preparation and installation procedures.

2. Review coordination with related work.

E. Record minutes and distribute copies within two days after meeting to participants, with copies to Architect, Owner, participants, and those affected by decisions made.

3.06 PROGRESS MEETINGS

A. Architect will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor's superintendent.

4. Other subcontractors or consultants as required for the specific parts of the Work to be discussed.

C. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Maintenance of progress schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Maintenance of quality and work standards.

11. Effect of proposed changes on progress schedule and coordination.

12. Other business relating to the work.

D. Architect shall record minutes and distribute copies to the Owner, Contractor, and other consultants, Owner's representatives, or other third party attendees. The Contractor shall be responsible for distributing to any affected subcontractors and other personnel.

3.07 CLOSEOUT MEETING

A. Schedule and administer closeout meeting no later than 90 days before the scheduled Date of

Substantial Completion.

B. Make arrangements for the meeting, prepare agenda with copies for participants, and preside at the meeting.

C. Attendance Required:

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1. Owner.

2. Architect.

3. Contractor's superintendent.

4. Major subcontractors.

5. Other subcontractors or consultants as required.

D. Agenda:

1. Review closeout requirements and procedures in Division 1 Section "Execution and

Closeout Requirements."

2. Review startup, testing, and adjusting of all systems, including testing/adjusting/balancing

(TAB) and Commissioning.

3. Coordination of inspections by local authorities having jurisdiction and third party Special

Inspectors as required to obtain Certificate of Occupancy.

4. Coordination of Owner's occupancy and changeover of utilities, insurance, and building keying/lock system.

5. Procedures for Contractor's Correction Punch List, Architect's Substantial Completion inspection, and Final Correction Punch List.

6. Delivery, turnover, and storage of maintenance materials, attic stock, special tools, and other non-installed materials.

7. Coordination of closeout documentation, including demonstration and training materials and videos, as built/record documents, operation and maintenance binders, and warranty binders.

8. Removal of temporary facilities, construction equipment, and tools.

9. Final cleaning, touchup, restoration, and preventive maintenance.

10. Coordination of final Applications for Payment.

E. Record minutes and distribute copies within two days after meeting to participants, with copies to Architect, Owner, participants, and those affected by decisions made.

3.08 DAILY CONSTRUCTION REPORTS

A. Include only factual information. Do not include personal remarks or opinions regarding operations and/or personnel.

B. Prepare a daily construction report recording the following information concerning events at

Project site and project progress:

1. Date.

2. High and low temperatures, and general weather conditions.

3. List of subcontractors at Project site.

4. Approximate count of personnel at Project site.

5. Major equipment at Project site.

6. Material deliveries.

7. Safety, environmental, or industrial relations incidents.

8. Meetings and significant decisions.

9. Unusual events (submit a separate special report).

10. Stoppages, delays, shortages, and losses. Include comparison between scheduled work activities (in Contractor's most recently updated and published schedule) and actual activities. Explain differences, if any. Note days or periods when no work was in progress and explain the reasons why.

11. Directives and requests of Authority(s) Having Jurisdiction (AHJ).

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12. Testing and/or inspections performed.

13. Signature of Contractor's authorized representative.

3.09 COORDINATION DRAWINGS AND COORDINATION CONFERENCE

A. Coordination Drawings: The Contractor shall prepare coordination drawings of all spaces where utilities, systems, and other components converge or intersect and efficient installation is required to accommodate all components.

1. Prepare coordination drawings of the following spaces, at minimum. Supplement with additional spaces as required by project-specific conditions.

a. Above ceilings.

b. Vertical chases, shafts, and wall cavities.

c. Mechanical and electrical rooms, fire pump room, and other major utility spaces.

2. Provide accurate overall dimensions of components (for example, outside diameters of pipe and conduit, or overall ductwork dimensions including insulation and enclosure thickness).

3. Include accessory components of systems that could cause potential conflicts, such as bracing, slotted channel framing, hangers, and other supports, valve handles, flanges, fittings, cable/wire management trays, and other similar components.

4. Include sequence of installation of all components, materials, and systems.

5. Include means of access to each component, material, or system, for maintenance and repairs.

6. Provide additional coordination drawings as required by individual specification sections.

7. Prepare Coordination Drawings using project-specific information. Do not use photocopies or reproductions of Contract Documents, and do not use standard details or data from manufacturers, suppliers, or other outside parties.

8. Drawing Files: The Contractor may develop coordination drawings using 2D CAD software or with 3D BIM software with clash-detection functionality.

a. The Architect will furnish original 3D BIM model or 2D DWG files for Contractor's use upon receipt of Architect's "Request Form for Electronic Files". A copy of this form shall be provided to the Contractor upon request.

1) The Architect makes no guarantee to the accuracy of components in electronic files. The Contractor shall coordinate electronic data with the Contract Documents in order to provide final Coordination Drawings.

2) If using 2D files, the Contractor shall prepare drawings in multiple views (for example, RCP and section) to fully represent 3D space, for example plenum heights, wall assembly thicknesses, etc.

9. Submittal: Submit Coordination Drawings as a "Submittal for Information." Architect will not approve Coordination Drawings, but will keep on file for use in subsequent coordination and conflict resolution.

B. Coordination Conference: Schedule and conduct a Coordination Conference prior to beginning construction or rough-in of affected work. Require attendance by all affected trades and installers.

1. Identify the Coordination Conference as a "milestone" date on the Construction Progress

Schedule.

2. Advise the Architect of all potential conflicts identified in the Coordination Drawings and at the Coordination Conference.

3. Do not proceed with construction or installation of components, materials, or systems until potential conflicts have been resolved and affected parties have agreed to a remedy.

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4. Remedies to address conflicts not identified in the Coordination Drawings, at the Coordination Conference, or otherwise addressed prior to construction or installation of affected components, materials, and systems, or discovery of a non-workable situation not identified or addressed, will not be considered as a basis for delay, time extension, or additional cost to the Contract.

3.10 REQUESTS FOR INFORMATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Owner.

3. Prepare using software provided by the Electronic Document Submittal Service.

4. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

C. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following:

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 016000 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response.

a. The Owner reserves the right to assess the Contractor for the costs (on time-and-materials basis) incurred by the Architect, and any of its consultants, due to processing of such RFIs.

D. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

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1. Official Project name and number, and any additional required identifiers established in Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

E. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

F. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

G. Review Time: Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement.

H. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. When the Architect provides a response to an RFI, that RFI shall be closed. If there is additional information required, or a question about the response itself, then another RFI with a new number shall be generated by the Contractor. At no time shall an RFI be "re-opened" or remain open after the Architect has formally responded.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Architect within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.11 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

1. Coordinate with Contractor's construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

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3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

b. Account for a reasonable duration of time to allow for final color selections,…