2026 Abatement and Hazardous Material Removal, Former Dutton Elementary RFP.pdf

Kent Intermediate School District REQUEST FOR PROPOSAL - 2026 Abatement and Hazardous Material Removal, Former Dutton Elementary.

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This request for proposal (RFP) is for asbestos abatement and hazardous material removal services for Kent Intermediate School District (Kent ISD) at 3820 68th Street SE, Caledonia, MI 49316.

All bids must be provided in duplicate and will be accepted until 2:00 pm on Thursday, July 2, 2026. All bids must be delivered in a sealed envelope/package with the wording “2026 Abatement and Hazardous Material Removal, Former Dutton Elementary” clearly marked on the outside of the envelope/package. Please address all bids to:

Kent ISD Attn: Russell Bray 1655 E Beltline NE Grand Rapids, MI 49525

Bids may be hand delivered to the Kent ISD Maintenance Building; 1655 East Beltline NE Grand Rapids, MI 49505, located in parking lot #4 across from the greenhouse and wind turbine. The Maintenance Building front door is labeled E-1. Kent ISD will not consider or accept a bid received after the date and time specified for bid submission. Electronic or email bids will NOT be accepted.

Questions regarding the specifics of the bid should be directed via the Question and Answer section of Sigma VSS and answers will be responded to through the same means.

Public bid opening will be conducted at 2:00 pm at the Kent ISD Maintenance Building located at 1655 East Beltline NE Grand Rapids, MI 49525.

Timeline: It is Kent ISD’s intention to award this bid on July 21, 2026, following Kent ISD Board approval of the proposed awardee.

There will be an optional pre-bid meeting at 1:00 pm on Wednesday June 24, at 3820 68th Street SE, Caledonia, MI 49316. Please call (616) 447-2444 for assistance with directions.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution.

Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

GENERAL CONDITIONS

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

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2. Bids received after the scheduled opening time will not be accepted and will be returned to the bidder unopened.

3. All questions regarding the specifics of the bid should be directed via the Question and Answer section of Sigma VSS and answers will be responded to through the same means so that responses can be shared with all bidders.

4. Unless otherwise specified, no bid may be withdrawn, changed or modified in any way for a period of ninety

(90) calendar days from the date of the bid opening.

5. Kent ISD is exempt from state and federal taxes.

6. Although cost will be an important factor in awarding the contract, Kent ISD is not obligated by any statute or regulation to award this contract solely on the basis of cost. Kent ISD reserves the right to use other subjective criteria, and will award the contract to the most responsible bidder that will serve the best interests of Kent ISD. Kent ISD also reserves the right to waive any informalities or irregularities in any proposal or to reject any or all proposals. Additionally, Kent ISD reserves the right to negotiate changes in services with the bidder determined to have submitted the proposal that is in the best interest of the Kent

ISD.

7. The laws of the State of Michigan shall govern the rights, obligations and remedies of the Parties under this bid and any agreement reached through this process.

8. All information included in a bid response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal date bids are due.

9. A completed Familial Disclosure form and Iran Economic Sanctions form (attached) must be included with each proposal submitted or the proposal will not be accepted. Both forms must be notarized.

10. Bidder shall provide three (3) references for which they have provided similar contracted services. If Bidder has done similar work for a school district, please include those references. A reference sheet is provided.

11. The successful Bidders shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop.

12. Kent ISD shall not be responsible for any cost or expenses incurred by the bidder during the preparation of the bid.

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SPECIFICATIONS

1. Bids shall include pricing for abatement and/or hazardous material removal of all items listed in attached documents. Pricing should be inclusive of all fees, charges and taxes (as applicable; please note, Kent ISD is exempt from state and federal taxes).

2. Detailed information regarding the material to be abated/removed is in attached documents. Please fill out the attached Pricing Spreadsheet. If you are unable to provide a specific service listed, please indicate why in the “Notes” section on the attached pricing spreadsheet.

3. Base bid pricing is required; however, alternate bid pricing will be considered, when applicable. Please provide separate documentation if you plan to provide an alternate bid.

4. The contractor shall be responsible for any damage to a building or other property caused by their workers or vehicles while performing the work indicated in these specifications.

5. Local laws and ordinances governing noise or nuisance shall be observed.

6. Kent ISD reserves the right to terminate their contract for any reason with 60-day written notification.

Kent ISD reserves the right to terminate its contract immediately for just cause.

7. It shall be the responsibility of the bidder to pay all costs incurred from a cleanup associated with an environmental hazard created by the way of release, spill, leak or other means of contamination caused by accident or negligence.

8. The successful bidder should provide proof of comprehensive general liability and worker’s compensation insurance to each district before commencement of the contract.

REQUIRED SUBMITTALS

Bids will be due by 2:00 pm on Thursday July 2, 2026.

Bid proposals shall include the following documentation:

Bid Sheet Iran Economic Sanctions Affidavit (Notarized) Familial Affidavit (Notarized) References

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Attachments Former Dutton Elementary Floor Plan

Former Dutton Elementary Site Plan

Asbestos Abatement Specification

Asbestos Survey Report

Hazardous Materials Letter

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for 2026 Abatement and Hazardous Material Removal, Former Dutton Elementary, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2026, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2026, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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REFERENCES

If you have done work for a school district, please include those references. Please provide reference information for services of similar size/scope.

Bidder’s Name ______________________________ Service up for Bid ______________________________

Company: ______________ _______________

Contact Person: _______________________________

Phone: _______________________________

Description of work provided:-

Company: ______________________________

Contact Person: _______________________________

Phone: _______________________________

Description of work provided:-

Company: _ _____________________________

Contact Person: _______________________________

Phone: _______________________________

Description of work provided:-

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Bid Sheet

Bid Category* Base Bid Notes

Entire Scope or

Asbestos Abatement

Hazardous Material Removal

*Note: Bidders may bid on entire scope or each category individually