2026_25_TOF_GIS_Services_Addendum_2.pdf

This is Addendum 2 to a Request for Proposals issued by the Town of Farragut, Tennessee for Geographic Information System (GIS) services. The addendum modifies the original solicitation RFQ No. 2026-25 and becomes binding upon all proposers. The scope of work encompasses maintenance and support of ArcGIS Online accounts and desktop platforms, mapping of municipal infrastructure including water distribution, sanitary sewer, storm drainage, pedestrian facilities, streetlights, zoning, and flood plain data, conversion of AutoCAD drawings and PDF files into standard GIS formats, database management, and development of mapping products for multiple municipal departments. A non-mandatory pre-bid meeting is scheduled for March 18, 2026, at 1:00 PM via Microsoft Teams, with the deadline for proposer questions set for March 31, 2026, and proposals due April 7, 2026, at 2:00 PM. The evaluation committee will convene April 14, 2026, with intent to award issued April 15, 2026, and Board approval anticipated May 14, 2026. The initial contract term is three years with options to extend for two additional one-year periods upon mutual agreement.

Proposals will be evaluated on technical approach (30 points), relevant experience (25 points), project team and staffing qualifications (15 points), project management and schedule (10 points), cost (5 points), and references (15 points), for a maximum of 100 technical points. Proposers must submit hourly rate schedules for professional classifications including planners, project managers, GIS analysts, database administrators, developers, and support staff, with instruction to write "N/A" in any hourly rate boxes that are not applicable to the prime firm. The current service provider, AECOM Technical Services, Inc., has provided six to eight hours per week of GIS services; this RFP modifies the service schedule to one day per week not exceeding eight hours. All communications must be submitted via email to Anissa Pratte, Staff Accountant at apratte@townoffarragut.org, who serves as the sole point of contact; contact with other Town personnel is forbidden and may result in disqualification. Required certifications include Drug-Free Workplace Affidavits, Non-Collusion Affidavits, Statements of Compliance, Non-Boycott of Israel Certifications, Debarment certifications, Byrd Anti-Lobbying Amendment Certifications, and Iran Divestment Act Certifications, with proposers maintaining commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate and professional liability insurance of $1,000,000.