2026-2027 EPA SPECS- PICKUP TRUCKS, SUVS AND CARGO VANS.pdf

STATE OF MISSISSIPPI

DEPARTMENT OF FINANCE AND ADMINISTRATION

S P E C I F I C A T I O NS

FOR

PICKUP TRUCKS, SUVs AND CARGO VANS RFx #3160008214

1. SCOPE

1.1 Scope. This specification is intended to outline the minimum specifications for current model pickup trucks, SUVs and cargo vans purchased by the State of Mississippi.

2. REQUIREMENTS

2.1 All vehicles bid under these specifications must conform to the following:

Federal Motor Vehicle Safety Standard (Public Law 89-563).

Code of Federal Regulation, Title 40, Part 85.

Control of Air Pollution from New Motor Vehicles and

New Motor Vehicle Engines, Environmental Protection Agency

2.2 Pickups, SUVs and cargo vans furnished must have all interior and exterior trim and appointments listed by the manufacturer in printed specifications and literature as standard equipment, and all requirements are minimum acceptable. Standard equipment may not be deleted on any model. Vendors will have 5 business days after electronic receipt of the Standard Equipment Form to confirm that the Standard Equipment Form is correct.

Errors found after the 5 business days the vendor will be held financially responsible. Failure to return the Standard Equipment Form within 5 business days will cause for rejection of the preliminary award for those items and will result in the vendor being removed from the bidding process for a five (5) year period.

2.3 Warranty. The manufacturer warrants each vehicle to be of good material and workmanship and agrees to promptly replace any part or parts, when the vehicle is returned to the place of business, which by reason of defective material or workmanship shall fail under normal use, free of negligence or accident, for a minimum period of three (3) years or 36,000 miles, whichever comes first from the date vehicle is put in service. Such a replacement must be free of any charge to the owner. In addition, if such failure renders the vehicle incapable of being driven, the vendor will be responsible for having the vehicle transported to his place of business. If such failure takes place outside the dealers’ service area, the vendor will be responsible for reim-bursing the nearest authorized dealer for services rendered under this warranty.

Tires are exempt from this warranty but must be covered by the tire manufacturer's standard warranty and serviced by the local authorized dealer of the tire manufacturer. Warranty shall start with date placed in service and not date of delivery unless dates shall be the same.

2.4 The State of Mississippi shall expect the manufacturer to have adequate stocks of replacement parts available to service state vehicles and to make delivery within a reasonable time of all normal replacement parts to their dealers who may service state vehicles. The State further expects that warranty service and repairs as well as non warranty service and repairs will be handled without prejudice by local dealerships throughout the United States.

2.5 Options. It shall be a requirement of these specifications that only the optional equipment listed on the Standard Equipment Form will be made available for purchase. It shall also be a requirement of these specifications that larger engines may be deleted if they are not standard equipment, and the dealer’s net cost of each deleted item is subtracted from the bid price. The same provisions shall be in effect for vehicles purchased by governing authorities.

It shall be the responsibility of the successful bidder to furnish the Department of Finance and Administration, within five (5) working days after the award is made, copies of manufacturer's current, published price lists. These price lists shall include all pricing applicable to the vehicles on which that dealer has received an award.

2.6 All standard equipment and any optional equipment required for these specifications shall be OEM parts and shall be factory installed. Any dealer who orders in error and receives a vehicle that was not manufactured in compliance with these specifications (State Vehicle Specifications) will not be permitted to sell said vehicle as a state contract vehicle.

2.7 All prices for the total unit shall include title fee. State contract awarded vehicle vendors shall title all new state contract vehicle purchases in the name of the State of Mississippi/DFA-Agency number (three digit assigned number, available to the vendor upon request.) Title applications shall reflect the requesting agency’s current address as the mailing address on the title.

2.8 All vehicles bid with diesel engines shall meet the applicable emission guidelines in effect on

January 1, 2014.

2.9 Vehicle Classifications. For the purposes of these specifications, vehicles will be classified using the most current Fuel Economy Guide as published by the EPA. The Fuel Economy Guide can be found at www.fueleconomy.gov. Current classifications that will be bid are

SMALL PICKUP TRUCKS 2WD, SMALL PICKUP TRUCKS 4WD, STANDARD

PICKUP TRUCKS 2WD, STANDARD PICKUP TRUCKS 4WD, CARGO VANS, SPORT

UTILITY VEHICLES 2 WD AND SPECIAL PURPOSE VEHICLES 2WD.

3. SMALL PICKUP TRUCK SPECIFICATIONS

3.1 Classification. Any Pickup Truck classified as a Small Pickup Truck in the most current Fuel Economy Guide as published by the EPA.

3.2 Requirements.

A. Air Conditioner: Factory installed w/tinted glass B. Bumpers: Standard front, heavy duty step type rear C. Engine: Standard, 3, 4 or 6 cylinders; gasoline D. Power Brakes E. Power Steering F. Radio: AM/FM G. Transmission: Automatic http://www.fueleconomy.gov/

H. Power windows and door locks I. Tilt/Cruise control

4. STANDARD PICKUP SPECIFICATIONS

4.1 Classification. Any one-half ton Pickup Truck classified as a Standard Pickup Truck in the most current Fuel Economy Guide as published by the EPA.

4.2 Requirements.

A. Air Conditioner: Factory installed w/ tinted glass

B. Axle, rear: Standard – 2 WD; locking type- 4 WD with minimum limited slip axle.

C. Bumper: Standard front; heavy duty step type rear

D. GVWR: Regular Cab - 5600# Extended Cab/Crew Cab - 6050#

E. Hubs: Manual or automatic free running 4 WD only F. Engine: Standard, 6 or 8 cylinders; gasoline G. Power Brakes H. Power Steering

I. Radio: AM/FM J. Tires: Size and ply rating to meet the applicable GVWR; Conventional spare K. Transmission: Automatic L. Power windows and door locks

M. Tilt/Cruise control N. Keyless Entry

5. 3/4 TON PICKUP SPECIFICATIONS

5.1 Classification. Any three-quarter ton Pickup Truck classified as a Standard Pickup Truck in the most current Fuel Economy Guide as published by the EPA.

5.2 Requirements.

B. Axles: rear: Standard – 2 WD; locking type- 4 WD with minimum limited slip axle.

C. Bumper: Standard front, heavy duty step type rear D. Dimensions: Regular Cab - 131" wheelbase Extended Cab/Crew Cab - 140" wheelbase

E. Engine: Standard, 6 or 8 cylinders; gasoline F. GVWR: Regular Cab - 8600#

Extended Cab/Crew Cab - 8600# G. Mirrors: LH and RH 6" x 9" low mount H. Power Brakes I. Power Steering J. Radio: AM/FM K. Tires: Size and ply rating to meet the applicable GVWR; Conventional spare L. Transmission: Automatic M. Tilt/Cruise control N. Towing Package

Towing Package Information:

Towing Package requirements for all trucks requiring Trailer Towing Package:

The Trailer Towing Package should include all options that are necessary to allow the trucks to be capable of towing a trailer or equipment.

******* This does not refer to just a trailer ball on the rear bumper. *******

6. CARGO VAN SPECIFICATIONS

6.1 Classification. Cargo vans which are classified as Cargo Vans in the most current Fuel Economy Guide as published by the EPA.

6.2 Requirements.

B. Bumpers: Front and rear all models C. Cooling System: HD radiator D. Dimensions: Small-less than 124” WB; 1/2 ton-124"WB; 3/4 ton-125"WB; 1 ton-125" WB E. Doors: Right side cargo, double opening or single rear door, driver and passenger door for all models F. Engine: Standard Small – 3, 4 or 6 cylinders; gasoline

1/2 ton – 6 or 8 cylinders; gasoline 3/4 ton – 6 or 8 cylinders; gasoline

1 ton- 6 or 8 cylinders, etc; gasoline G. Glass: Standard front compartment glass, right side cargo and rear door glass

H. GVWR: 1/2 ton - 7200#, 3/4 ton - 8500#, 1 ton - 9500# I. Mirrors: Mini - LH and RH 5" x 7"

Others - 6" x 9" low mount J. Power Brakes: All models K. Power Steering: All models L. Seats: Driver and passenger M. Shock Absorbers: Front and rear all models N. Tires: Size and ply rating to meet the applicable GVWR; Conventional spare O. Transmission: Automatic

7. SPORT UTILITY VEHICLES-SMALL

7.1 Classification. 2 WHEEL DRIVE SMALL SPORT UTILITY VEHICLES which are classified as SMALL SPORT UTILITY VEHICLES 2WD in the most current Fuel

7.2 Requirements.

A. Air Conditioner/tinted glass B. Bumpers: Front and rear C. Engine: Standard, 3, 4 or 6 cylinders, etc.; gasoline D. Mirrors: LH & RH E. Power Brakes F. Power Steering

G. Radio: AM/FM H. Seating: 4 passengers

I. Tilt Steering/Cruise Control J. Transmission: Automatic K. Power windows and door locks L. Back-Up Camera

8. SPORT UTILITY VEHICLES-STANDARD

8.1 Classification. 2 WHEEL DRIVE STANDARD SPORT UTILITY VEHICLE which are classified as STANDARD SPORT UTILITY VEHICLES 2WD in the most current Fuel

8.2 Requirements.

A. Air Conditioner/tinted glass B. Bumpers: Front and rear C. Engine: Standard, 4, 6 or 8 cylinders, etc.; gasoline D. Mirrors: LH & RH E. Power Brakes F. Power Steering G. Radio: AM/FM H. Seating: 4 passenger I. Tilt Steering/Cruise Control J. Transmission: automatic K. Power windows and door locks L. Back-Up Camera

9. 1 TON AND UP PICKUP SPECIFICATIONS

9.1 Classification. One-ton and up pickups that shall be of the following makes and series:

Chevrolet 3500, 4500 & 5500; Dodge Ram 3500, 4500 & 5500; Ford F350, F450 & F550; GMC C3500, C4500 & C5500 or other manufacturer's series which are recognized in the industry as being equivalent in size, equipment, and quality to those listed.

9.2 Requirements.

A. Air Conditioner B. Axles: rear: Standard – 2 WD; locking type- 4 WD with minimum limited slip axle.

C. Body Style: Crew cab wide body pickup D. Bumper: HD rear step type on pickups E. Cooling System: HD radiator

F. Dimensions: Crew Cab Pickup - 155" WB G. Engine: 8 cylinders; Gasoline / Diesel H. GVWR: Crew Cab Pickup w/single rear wheels - 9800#

Cab & Crew Cab Pickup w/duals - 11,000# I. Mirrors: LH and RH 6" x 9" below eye line (regular and crew cab)

LH and RH Trailer Towing Mirrors (chassis cab) J. Tires: Size and ply rating to meet the applicable GVWR K. Transmission: Automatic L. Towing Package

Towing Package Information:

Towing Package requirements for all trucks requiring Trailer Towing Package:

The Trailer Towing Package should include all options that are necessary to allow the trucks to be capable of towing a trailer or equipment.

******* This does not refer to just a trailer ball on the rear bumper. *******

10. 1 TON AND UP CHASSIS CAB

10.1 Classification. One-ton chassis cab that shall be of the following makes and series:

Chevrolet 3500, 4500 & 5500; Dodge Ram 3500, 4500 & 5500; Ford F350, F450 & F550; GMC C3500, C4500 & C5500 or other manufacturer's series which are recognized in the industry as being equivalent in size, equipment, and quality to those listed.

10.2 Requirements.

A. Air Conditioner B. Axles: rear: Standard – 2 WD; locking type- 4 WD with minimum limited slip axle.

C. Body Style: Chassis Cab- Cab and bare frame D. Cooling System: HD radiator

E. Dimensions: Chassis Crew Cab- 155" WB Chassis Cab - 60" CA and 84" CA F. Engine: 8 cylinders; Gasoline / Diesel G. GVWR: Chassis Cab w/single rear wheels - 9800#

Chassis Crew Cab w/duals - 11,000# Chassis Cab w/duals - 10,000#

H. Mirrors: LH and RH 6" x 9" below eye line (regular and crew cab) LH and RH Trailer Towing Mirrors (chassis cab)

I. Tires: Size and ply rating to meet the applicable GVWR J. Transmission: Automatic

11. SAMPLING, INSPECTION, AND TESTS

11.1 Bid Samples. After bid results are tabulated, the Department of Finance and Administration reserves the right to require samples of selected automobiles for inspection and evaluation.

Samples may be demonstrator models with equipment similar, but not necessarily identical to that listed in this specification.

11.2 Inspections and Tests. Unless otherwise specified in the contract or purchase order, the supplier shall be responsible for the performance of all inspection and test requirements necessary to ensure compliance with requirements for this specification. This action does not preclude subsequent inspection and testing by the State of Mississippi to further determine conformance with specification requirements of quality standards of workmanship, material and construction techniques.

12. PREPARATIONS FOR DELIVERY

12.1 Pre-Delivery Servicing and Adjustment. Prior to acceptance by the State, the dealer shall service and adjust each vehicle for operational use, to include as a minimum, the following:

A. Focusing lights B. Tuning of engine C. Adjustment of accessories

D. Checking electrical, braking and suspension systems E. Charging of battery F. Alignment of front end G. Inflation of tires H. Balancing of all wheels, including the spare

I. Complete lubrication of engine, chassis and operating mechanisms with recommended grades of lubricants for the ambient air temperature at the point of delivery

J. Servicing of cooling system with permanent type antifreeze and summer coolant for minus 29C (-20F)

K. Warranty papers and owner’s manual in glove compartment

Any cost for above listed services shall be a part of the price bid.

13. NOTES:

13.1 Vehicles procured under this specification shall not deviate from those originally contracted for without written approval from the Department of Finance and Administration.

13.2 This specification shall, until revised or rescinded by the Department of Finance and Administration, apply to each future purchase and contract for the commodities described herein.

13.3 It is the intent of the specifications to obtain a commodity that will adequately meet the needs of the user while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Request for Bids and to notify the Department of Finance and Administration if the Specifications, Instructions, General or Special Conditions are formulated in a manner which would unnecessarily restrict competition. Any protest or question concerning the specifications or bidding procedures must be received by the Department of Finance and Administration not less than 72 hours prior to the time and date set for the bid opening.

13.4 No contract with a state agency or political subdivision for the purchase of automobiles may include an arbitration clause. Arbitration is authorized in the State of Mississippi pursuant to Section 11-15-1, et seq., of the Mississippi Code of 1972, as amended. However, the State and its political subdivisions are not “persons” as defined by Section 11-15-1.

Consequently, under Mississippi law, the State and its political subdivisions may only arbitrate in the limited circumstances found in Section 11-15-101.

13.5 Regulation 8 from the Mississippi Automobile Dealers Association deals with rules and guidelines regarding “Documentary/Service Fees.” The maximum fee that may be charged is $425. If your dealership elects to charge the State of Mississippi your established “Documentary/Service Fee”, the fee will need to be deducted from the contract price and added back as a line item on the bill of sale. Listed below is an example of how this should work:

State contract price $20,425.00 Bill of Sale price $20,000.00 Documentary/Service Fee $425.00 Bottom Line price of vehicle $20,425.00