2026-14260 Project Manual.pdf

P.O. Box 3529 Portland, Oregon 97208

P R O J E C T M A N U A L

Including Specifications for

PORTLAND INTERNATIONAL AIRPORT

TERMINAL AND CONCOURSES WAYFINDING SIGNAGE

Airport Improvement Program (AIP) Project No. [to be determined]

Solicitation No. 2026-14260

EAN 2026D004

August 2026

7/29/26 APPROVALS

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DOCUMENT 000107

APPROVALS

PORTLAND INTERNATIONAL AIRPORT

TERMINAL AND CONCOURSES WAYFINDING SIGNAGE

Project Manager:

Project Engineer:

Architectural Consultant

DBC Architecture

2505 S.E. 11th Avenue, Suite 328

Portland, OR 97202

(503) 504-1230

Structural Consultant

KPFF

111 S.W. 5th Avenue, Suite 2600

Portland, OR 97204

(503) 227-3251

Signage Consultant

Mayer/Reed

920 S.W. 6th Avenue, Suite 425

(503) 223-5953

Electrical/Technology Consultant

PAE

151 S.W. 1st Avenue #300

(503) 226-2921

Jessica.VanDerVeen Snapshot jim Snapshot jshane Stamp

7/31/26 TABLE OF CONTENTS

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DOCUMENT 000110

TABLE OF CONTENTS

PORTLAND INTERNATIONAL AIRPORT

TERMINAL AND CONCOURSES WAYFINDING SIGNAGE

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

Document 000107 Approvals.................................................................................................000107-1

Document 001100 Invitation to Bid .......................................................................................001100-1

Document 002100 Instructions to Bidders .............................................................................002100-1

Document 002200 Supplementary Instructions to Bidders....................................................002200-1

Document 004100 Bid Form..................................................................................................004100-1

Document 004334 Bidders List Information������������������..004334-1

Document 004335 First Tier Subcontractor Disclosure Form ...............................................004335-1

Documents 004537 to 004548 Federal Certifications................................................................004537-1

Document 005200 Agreement................................................................................................005200-1

Document 006100 Performance Bond ...................................................................................006100-1

Document 006101 Labor and Material Payment Bond..........................................................006101-1

Document 007200 FAA General Contract Provisions ...........................................................007200-1

Document 007201 Supplementary Contract Provisions.........................................................007201-1

Document 007202 Port General Conditions...........................................................................007202-1

Document 007301 Supplementary Conditions for Federally Assisted Contracts ..................007301-1

Document 007346 Wage Rates ..............................................................................................007346-1

SPECIFICATIONS GROUP

GENERAL REQUIREMENTS SUBGROUP

DIVISION 1 � GENERAL REQUIREMENTS

Section 011100 Summary of Work 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 013513 Airport Security, Safety, and Operating Regulations 014500 Quality Control 015000 Temporary Facilities and Controls 015719 Environmental Construction Controls 015720 Construction Equipment Idling, Engine, and Fuel Standards 016116 Volatile Organic Compound (VOC) Content Restrictions 017000 Execution Requirements 017329 Cutting and Patching 017419 Construction Waste Recycling 017700 Closeout Procedures

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DIVISION 2 � EXISTING CONDITIONS

Section 024119 Selective Demolition

DIVISION 5 � METALS

Section 051200 Structural Steel Framing 055000 Metal Fabrications

DIVISION 7 � THERMAL AND MOISTURE PROTECTION

Section 078100 Applied Fireproofing 078400 Firestopping 079200 Joint Sealants

DIVISION 9 � FINISHES

Section 092216 Non-Structural Metal Stud Framing 092900 Gypsum Board 099100 Painting

DIVISION 10 � SPECIALTIES

Section 101400 Identifying Devices

FACILITY SERVICES SUBGROUP

DIVISION 26 � ELECTRICAL

Section 260500 Common Work Results for Electrical 260519 Low-Voltage Electrical Power Conductors and Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Raceway and Boxes for Electrical Systems 260545 Seismic Restraint for Electrical Systems 260553 Identification for Electrical Systems 260933 Central Dimming Controls 262400 Switchboards and Panelboards 262726 Wiring Devices

DIVISION 27 � COMMUNICATIONS

Section 270553 Identification for Telecommunication Systems 271000 Structured Cabling

DRAWINGS

PDX 2026-512

7/31/26 INVITATION TO BID

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DOCUMENT 001100

INVITATION TO BID

THE PORT OF PORTLAND

PORTLAND INTERNATIONAL AIRPORT

TERMINAL AND CONCOURSES WAYFINDING SIGNAGE

AIP No. [to be determined]

Solicitation No. 2026-14260

Bids for the Portland International Airport Terminal and Concourses Wayfinding Signage project will be received electronically through the Port�s online bidding system until, but not after, 2 p.m. on August 27, 2026. Bid results will be publicly available in the Port�s online bidding system immediately after the scheduled time for receipt of bids. See the Instructions to Bidders for more information on electronic submission.

The work includes but is not limited to:

Providing wayfinding signage in the concourses, terminal building, and other areas as shown on the drawings.

Prequalification is not required for this work.

The Contractor or a subcontractor need not be licensed for asbestos work under ORS 468A.720.

A pre-bid meeting will be held via Microsoft Teams at 9 a.m. on August 11, 2026, to discuss all phases of the work. To attend, bidders must RSVP through the Port�s online bidding system no later than 24 hours before the pre-bid meeting. A Microsoft Teams meeting invite will be sent to all bidders who RSVP, with instructions on attending the meeting remotely.

Contractors, subcontractors, consultants, and suppliers are strongly encouraged to register through the Port�s online bidding system, which can be accessed at https://www.planetbids.com/portal/portal.cfm?CompanyID=15598. All firms can view current business opportunities. Registered firms may receive electronic notification of Port solicitations, and have access to view or download solicitations, addenda, and solicitation-holders lists.

Questions must be submitted electronically using the �Q&A� feature in the Port�s online bidding system.

Hard copies of drawings and specifications are not available directly from the Port. Registered firms may download the project manual and drawings through the Port�s online bidding system.

The Port may reject bids that do not comply with applicable public contracting procedures and requirements. The Port may reject for good cause any or all bids if the Port finds that doing so is in the public interest. Bidder compliance for this project includes the following:

A. Bids must be on the Port�s bid form and must be accompanied by bid security made payable to The Port of Portland in an amount equal to at least 10 percent of the total amount bid.

B. In accordance with ORS 279C.370, bidders must submit the enclosed First-Tier Subcontractor Disclosure Form within two working hours after bid opening.

7/31/26 INVITATION TO BID

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C. The labor and civil rights requirements in the Bid, Bid Supplements, and Supplementary Conditions apply to this work. The proposed contract is subject to 49 CFR Part 26, on Participation By Disadvantaged Business Enterprises in United States Department of Transportation Financial Assistance Programs, including any amendments thereto.

D. Title VI Solicitation Notice: The Port, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner�s race, color, national origin, sex, creed, age, or disability in consideration for an award.

E. Bidders are required to comply with the provisions of Executive Order 14398 and FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors, as described in the Supplementary Conditions.

F. Oregon law requires that the higher of either the state prevailing wage rates or federal Davis- Bacon rates be paid to workers on projects in Oregon subject to both the state prevailing wage rate law and federal Davis-Bacon Act. This project is subject to both the state prevailing wage rate law and the federal Davis-Bacon Act.

G. The Port will not receive or consider a bid unless the bid contains a statement by the bidder that the bidder will comply with the provisions of ORS 279C.800 to 279C.870 (regarding payment of prevailing wage rates on public works projects over $50,000).

H. No bid will be considered unless the bidder is registered with the State of Oregon Construction Contractors Board to the extent required by ORS Chapter 701, prior to submitting a bid.

I. Bidders are hereby alerted that public works contractors generally must file a public works bond with the Construction Contractors Board, as provided in ORS 279C.836.

Apprentice Opportunities on Port Projects over $500,000: The Port is committed to advancing access to quality jobs through investments in workforce development. This includes encouraging efforts that improve workplaces, create job opportunities, support skill-building, and build career pathways. The Port�s overall target for registered apprentice participation is 20 percent of total labor hours.

Bid Information Submitted as a Matter of Responsiveness: As a condition of responsiveness the bidder will be required to submit the information included on the Bidders List Information form.

DBE Program: The Port sets overall goals for Disadvantaged Business Enterprise (DBE) participation in DOT-assisted contracts pursuant to the requirements of 49 CFR § 26.45 and associated agency guidance.

There is no specific DBE participation goal for this project. See the Supplementary Conditions for Federally Assisted Contracts for more information related to DBE program requirements.

THE PORT OF PORTLAND

Contracts and Procurement August 3, 2026

CPD/FAA

12/5/2023 INSTRUCTIONS TO BIDDERS

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DOCUMENT 002100

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

ARTICLE 1 – DESCRIPTION

ARTICLE 2 – PRE-BID INTERPRETATION OF CONTRACT DOCUMENTS

ARTICLE 3 – RESIDENT BIDDER PREFERENCE

ARTICLE 4 – EQUIVALENT MATERIALS, PRODUCTS, OR SERVICES

ARTICLE 5 – ESTIMATED QUANTITIES

ARTICLE 6 – EXAMINATION OF SITE

ARTICLE 7 – OFFICIAL BID DOCUMENTS

ARTICLE 8 – BID SECURITY

ARTICLE 9 – EXECUTION OF BID

ARTICLE 10 – DISCLOSURE OF FIRST-TIER SUBCONTRACTORS

ARTICLE 11 – SUBMISSION OF BID

ARTICLE 12 – WITHDRAWAL OF BID

ARTICLE 13 – OPENING OF BIDS

ARTICLE 14 – ACCEPTANCE OR REJECTION OF BIDS

ARTICLE 15 – EXECUTION OF AGREEMENT AND BONDS

ARTICLE 16 – NOTICE TO PROCEED

ARTICLE 17 – PROTESTS

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ARTICLE 1 – DESCRIPTION

1.1 Provide labor, materials, and other means required by the contract documents to complete the work.

ARTICLE 2 – PRE-BID INTERPRETATION OF CONTRACT DOCUMENTS

2.1 If the bidder finds discrepancies, omissions, or is in doubt as to the true meaning of any part of the contract documents, submit a request for a clarification or interpretation using the “Q&A” feature in the Port’s online bidding system no less than five business days prior to the bid submission deadline. The Port may not consider requests submitted outside of the Port’s online bidding system.

2.2 The Port will respond to bidder requests for clarification or interpretation using the “Q&A” feature in the Port’s online bidding system. Actual changes to the contract documents will be issued by addendum. Consider addenda in the bid.

ARTICLE 3 – RESIDENT BIDDER PREFERENCE

3.1 Each bid shall contain a statement as to whether the bidder is a resident bidder, as defined in

ORS 279A.120.

3.2 Under ORS 279A.120(1), a “resident bidder” is a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in Oregon, and has stated in the bid whether the bidder is a “resident bidder” pursuant to ORS 279A.120(1).

3.3 Under ORS 279A.120(1), a “non-resident bidder” is a bidder who is not a “resident bidder” as defined in Item 3.2 above.

3.4 Failure to complete the “resident bidder” certification statement of residency or nonresidency contained in the bid form may result in rejection of the bid.

3.5 In determining the lowest responsive bidder, the Port will, for the purpose of awarding the contract, add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to that bidder in the state in which the bidder resides.

ARTICLE 4 – EQUIVALENT MATERIALS, PRODUCTS, OR SERVICES

4.1 Specified materials, products, or services are named for the purpose of establishing a standard of quality and characteristics desired. Unless the specification or description indicates that no substitution is permitted, other materials, products, or services of equal quality and characteristics for the purposes intended may be submitted at the appropriate time for approval. The Substitution Request Form is enclosed at the end of these Instructions to Bidders. Substitution requests must be submitted by a prospective bidder; substitution requests received from manufacturers, distributors, or companies that are not bidding the project will not be considered. The Port will be the judge of the equality and suitability of the proposed substitution.

4.2 The following definitions of the phrases stated after materials, products, or services in the Specifications determine the extent to which substitutions may be proposed.

A. “PRE-BID APPROVED EQUAL” materials, products, or services require approval by addendum prior to the bid submission deadline. Materials, products, or services which the bidder proposes to substitute, and which he/she considers equal to those specified, must be submitted by attaching the completed Substitution Request Form to the Q&A submission feature in the Port’s online bidding system no less than five business days prior to the bid submission deadline. Requests shall be accompanied by complete technical data and such pertinent

INSTRUCTIONS TO BIDDERS 12/5/2023

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information and/or samples as necessary, or as specified, to fully identify and appraise the material, product, or service. Approval of materials, products, or services deemed equivalent will be issued by addendum prior to the bid submission deadline.

B. “EQUAL” materials, products, or services require approval after contract award. See the General Conditions for requirements.

C. “NO SUBSTITUTION” materials, products, or services are not eligible for substitution requests.

See the General Conditions for requirements.

ARTICLE 5 – ESTIMATED QUANTITIES

5.1 Estimated quantities shown in the bid form provide a basis for comparison of bids only. The bidder shall verify the quantity of each bid item prior to submission of its bid. Reference is made to Change of Contract Price in the General Conditions.

ARTICLE 6 – EXAMINATION OF SITE

6.1 Examine the site and conditions thereon. Bids shall take into consideration conditions which may affect the work. No additional compensation or extension of time will be allowed because of any condition of which the bidder could have informed itself either by examination, testing, sampling, review of records, or otherwise. The Port’s site study information, if any, will be made available to prospective bidders for review; however, the Port disclaims liability and responsibility for the completeness or accuracy thereof.

ARTICLE 7 – OFFICIAL BID DOCUMENTS

7.1 Bidders may view and download construction design and related documents electronically through the Port’s online bidding system. Bidders may only rely on the final construction design documents that the Port makes available through its online bidding system. Bidders are responsible for adjusting hardware and software settings as needed to view and print all bid document content. Guidance for optimal viewing and printing may be provided on the drawings. For the bidders’ convenience, the Port may occasionally post copies of studies, reports, permits, assessments, miscellaneous CAD files, reference drawings, manufacturer data, etc., as additional information that may pertain to this solicitation. However, the Port makes no warranties or representations regarding the integrity or completeness of such documents and bidders should use them only at their own risk.

7.2 Those using electronic documents provided by the Port do so at their own risk. The Port makes no warranties or representations regarding the ability to permanently access, or the presence or absence of computer viruses within, the electronic documents the Port provides.

All or parts of electronic documents provided by the Port may be copyrighted, and those using them are responsible for determining the existence of copyrights and for obtaining permission to copy copyrighted material.

ARTICLE 8 – BID SECURITY

8.1 The bid shall be accompanied by bid security. The security shall be a certified or cashier’s check, an irrevocable letter of credit, or a bid bond made payable to the Port of Portland.

Checks shall be drawn on a United States bank. Irrevocable letters of credit shall be issued by a bank as defined in ORS 706.008. Bid bonds shall be executed by a surety company licensed to do business in the State of Oregon. The amount of the check, letter of credit, or bond shall be equal to at least 10 percent of the total amount bid. The check, letter of credit, or bond will be held by the Port as security and a guaranty that the bidder will execute the Agreement, give satisfactory evidence of insurance, and furnish a 100 percent performance bond and a 100 percent labor and material payment bond. A scanned copy of the bid security shall be submitted electronically through the Port’s online bidding system along with the bid. The

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bidder shall also provide hard copies of the original bid security documentation to the Port immediately if requested.

8.2 The Port may retain the bid security of the three lowest responsive bidders until:

A. all bids are rejected, B. the fully executed Agreement is delivered to the successful bidder, or

C. expiration of the bids, at which time the bid security of all bidders will be returned in accordance with Item 8.3 below.

8.3 Bid security in the form of a surety bond or letter of credit will be returned via an email to the bidder confirming release. All forms of bid security will only be physically returned upon request.

ARTICLE 9 – EXECUTION OF BID

9.1 Bids shall be on the bid form provided to prospective bidders.

9.2 When the bid form provides for writing the bid price in words and numerals, the price as written in words governs over the price written in numerals.

9.3 In the case of conflict between the amount bid and the product of the estimated quantity and the unit bid price, the unit bid price prevails and the corrected product will be used in computing the total amount bid. All arithmetic errors apparent on the face of a bid will be corrected in determining the total bid price.

9.4 Complete the bid form requirements, including acknowledgement of receipt of addenda, if applicable; statement of resident status; and any other requirements specifically called for in the bid.

9.5 Execute the bid in the name of the firm followed by the signature of the officer authorized to sign for the firm and the printed or typewritten designation of the officer’s name and office held.

9.6 Type or print the address and telephone number of the bidder on the bid form.

ARTICLE 10 – DISCLOSURE OF FIRST-TIER SUBCONTRACTORS

10.1 Within two working hours after the date and time of the bid submission deadline, the bidder shall disclose first-tier subcontractors on Document 004335, First-Tier Subcontractor Disclosure Form.

10.2 Disclosures of first-tier subcontractors shall be submitted by email (popcontracting@portofportland.com), and shall include one file with all the necessary attachments and be named “Bid XXXX-XXXX_Bidder Name_FT.” Hard copies will not be accepted.

ARTICLE 11 – SUBMISSION OF BID

11.1 Bids shall be submitted electronically through the Port’s online bidding system. Hard copies will not be accepted.

11.2 Bids will be received until the submission deadline stated in the Invitation to Bid.

mailto:popcontracting@portofportland.com

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ARTICLE 12 – WITHDRAWAL OF BID

12.1 Prior to the bid submission deadline, a bidder may withdraw its bid. This will not preclude submission of another bid by such bidder prior to the bid submission deadline. Withdrawal of the bid is the sole responsibility of the bidder through the Port’s online bidding system.

Contact the service provider (PlanetBids) directly for any technical issues.

ARTICLE 13 – OPENING OF BIDS

13.1 The Port reserves the right to postpone the bid submission deadline.

13.2 At the time and place set for the opening and reading of bids, bids received prior to the bid submission deadline will be publicly opened and read aloud. When opening bids electronically, bids are deemed to be opened publicly when bidder and bid information is made available to the public in the Port’s online bidding system.

ARTICLE 14 – ACCEPTANCE OR REJECTION OF BIDS

14.1 The Port may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may, for good cause, reject any or all bids upon a finding it is in the public interest to do so. In any case where competitive bids are required and all bids are rejected, and the proposed contract is not abandoned, new bids may be called for as in the first instance. The Port may cancel a solicitation at any time before a contract is signed, if the Port determines cancellation is in the Port’s best interests. If a solicitation is canceled, the Port will not be liable for any costs incurred by prospective bidders or bidders. If a solicitation is canceled before the bid submission deadline, bids will not be returned electronically. If a solicitation is canceled after the bid submission deadline, the Port will retain the bids.

14.2 The Port may disqualify any bidder if, at any time, it finds:

A. The bidder has been convicted for the commission of a criminal offense as an incident in obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract;

B. The bidder has been convicted under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty that currently, seriously, and directly affects the bidder’s responsibility as a contractor;

C. The bidder has been convicted under state or federal antitrust statutes; or

D. The bidder has violated a contract provision that is regarded by the Port to be so serious as to justify disqualification. A violation may include, but is not limited to, a failure to perform the terms of a contract or an unsatisfactory performance in accordance with the terms of the contract. However, a failure to perform or an unsatisfactory performance caused by acts beyond the control of the contractor may not be considered to be a basis for disqualification.

14.3 The Port may disqualify an apparent low bidder if, at any time, it finds that the bidder:

A. Does not have available the appropriate financial, material, equipment, facility and personnel resources and expertise, or the ability to obtain the resources and expertise, necessary to meet all contractual responsibilities;

B. Does not hold current licenses that businesses or service professionals operating in Oregon must hold in order to undertake or perform the work specified in the contract;

C. Is not covered by liability insurance and other insurance in amounts the Port requires in the solicitation documents;

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D. Does not qualify as a carrier-insured employer or a self-insured employer under ORS 656.407 or, if applicable, has not elected coverage under ORS 656.128;

E. Has not made the first-tier subcontractor disclosure required under ORS 279C.370;

F. Has not completed previous contracts of a similar nature with a satisfactory record of performance;

G. Does not have a satisfactory record of integrity;

H. Is not legally qualified to contract with the Port; or

I. Is otherwise not responsible pursuant to ORS 279C.375 and, if applicable, ORS 200.045, or fails to supply all necessary information in connection with demonstrating such responsibility.

14.4 In determining the low responsive bid, the Port will not consider alternates called for in the bid form.

14.5 The Port reserves the right to reject any irregular bid if rejection is in the best interest of the Port. Irregular bids include, but are not limited to:

A. Bids that are incomplete or conditioned in any way;

B. Bids that contain erasures or alterations;

C. Bids that contain unit prices that are obviously unbalanced;

D. Bids that do not acknowledge receipt of previously issued addenda.

14.6 The Port may waive minor irregularities or technicalities in a bid if such waiver is in the best interest of the Port.

14.7 Acceptance of a bid by the Port and award of the Contract will be made by delivery of the fully executed Agreement to the successful bidder within 50 days after the bid submission deadline (or as modified by Document 004100, Bid Form). The bid may not be revoked by the bidder within this period. Failure by the Port to deliver the fully executed Agreement to the successful bidder within the 50-day period will permit the bidder to withdraw its bid. If withdrawn, the Port will return the bid security in accordance with Item 8.3 above. A bid remains effective until it is withdrawn by an affirmative act of the bidder or until the Port rejects the bid, either expressly or impliedly, by awarding the contract to another bidder.

ARTICLE 15 – EXECUTION OF AGREEMENT AND BONDS

15.1 Within 10 days after issuance of the Port’s written notice (or as otherwise requested), the apparent low bidder (Contractor) shall execute and deliver the Agreement, the Performance Bond, and the Labor and Material Payment Bond to the Port. The bonds shall each be for the total amount of the Contract. The company providing the bonds shall be authorized to do business in the State of Oregon. The Agreement and the bonds shall be on the forms provided by the Port.

15.2 The apparent low bidder, if a joint venture/partnership, shall provide a copy of the joint venture agreement or partnership agreement evidencing authority to offer and to enter into the resulting contract that may be awarded, together with corporate resolutions (if applicable) evidencing corporate authority to participate as a joint venture or partner. A contact person must also be designated for purposes of receiving all notices and communications under the contract. All partners and joint venturers will be required to sign the Agreement.

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15.3 If the bidder fails to execute the Agreement, give satisfactory evidence of insurance, and furnish the bonds within 10 days after the Port’s written notice, the bid security shall be forfeited in accordance with the applicable statute. The Port may extend the time for delivery of the executed contract documents. If the Port extends the time for delivery of the executed contract documents at the successful bidder’s request, the Port may:

A. Extend the time (see NOTICE TO PROCEED below) within which to issue a Notice to Proceed by an equivalent number of days, or

B. Reduce the contract duration period (see the Bid and the Agreement) by an equivalent number of days.

ARTICLE 16 – NOTICE TO PROCEED

16.1 Within 45 days after delivery of the fully executed Agreement to the successful bidder, the Port will issue Notice to Proceed. The Notice to Proceed will state the dates: (1) on which the Contractor may begin the work, (2) by which the Contractor is required to attain substantial completion of the work, and (3) by which the Contractor is required to attain final acceptance of the work.

ARTICLE 17 – PROTESTS

17.1 A bidder or prospective bidder who wishes to object to any aspect of this solicitation must deliver a written protest to the Port’s Manager of Contracts and Procurement, 7200 N.E.

Airport Way, 8th Floor, Portland, Oregon 97218; or P.O. Box 3529, Portland, Oregon 97208;

or fax to (503) 548-5812.

17.2 If the protest relates to matters that are apparent on the face of the solicitation documents or that otherwise are known or reasonably ought to be known to the protestor, the protest must be delivered no less than five business days before the deadline for the Port’s receipt of offers.

17.3 If the protest relates to other matters, including but not limited to the award of the Contract, it must be delivered as soon as possible, and in no event more than five business days after the protestor knows or reasonably ought to know of the award of the contract, the Port’s intent to award the Contract, or the other matters to which the protest is addressed.

17.4 A protest is delivered for the purposes of this article when it actually is received by the Port’s Contracts and Procurement staff.

17.5 The Port may decline to review a late protest.

17.6 The protest shall be deemed to include only the documents timely delivered pursuant to this article. It must clearly state all of the grounds for the protest and must include all arguments and evidence in support of the protest. Testimonial evidence may be submitted by affidavit.

The Port may investigate as it deems appropriate in reviewing the protest, and will issue a written response to the protest. The Port may proceed with contract award, execution, and performance while a protest is pending.

END OF DOCUMENT

SUBSTITUTION

REQUEST

Project: From:

To: Port of Portland Date:

Specification

Title:

Specification

Section No.:

Section

Page:

Article/

Paragraph:

Proposed Substitution:

Trade Name: Model No.:

Manufacturer: Address: Phone:

Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation of the request; applicable portions of the data are clearly identified.

Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its proper installation.

The Undersigned certifies:

• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.

Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule. Proposed substitution does not affect dimensions and functional clearances.

• Undersigned will pay for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

Submitted By:

Signature:

Address:

Telephone:

PORT REVIEW AND ACTION

☐ Substitution approved – Make submittals in accordance with the General Conditions and Specification Section 013300.

☐ Substitution approved as noted – Make submittals in accordance with the General Conditions and Specification

Section 013300.

☐ Substitution rejected – Use specified materials.

☐ Substitution request received too late – Use specified materials.

Signed by: Date:

Supporting Data Attached: ☐ Drawings ☐ Product Data ☐ Samples ☐ Tests ☐ Reports ☐

CSI Form 1.5C Version January 2013

Port-revised March 2019

7/31/26 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

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DOCUMENT 002200

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

1.1 GENERAL

A. These supplements modify, delete from, or add to the Instructions to Bidders.

B. Where an article, paragraph, or clause of the Instructions to Bidders is modified or deleted by these supplements, the unaltered provisions of that article, paragraph, or clause remain in effect.

1.2 RESIDENT BIDDER STATEMENT FOR FEDERALLY ASSISTED CONTRACTS

A. See the Instructions to Bidders, Article 3. Delete in its entirety.

1.3 DOCUMENT REFERENCES

A. See Instructions to Bidders Items 4.2 and 5.1. Change all references of �General Conditions� to �Port General Conditions.�

1.4 ESTIMATED QUANTITIES

A. See Instructions to Bidders Item 5.1. Delete and replace with, �An estimate of quantities of work to be done and materials to be furnished under these specifications is given in the bid. It is the result of careful calculations and is believed to be correct. It is given only as a basis for comparison of proposals and the award of the contract. The Port does not expressly, or by implication, agree that the actual quantities involved will correspond exactly therewith; nor shall the bidder plead misunderstanding or deception because of such estimates of quantities, or of the character, location, or other conditions pertaining to the work. Payment to the Contractor will be made only for the actual quantities of work performed or materials furnished in accordance with the plans and specifications. It is understood that the quantities may be increased or decreased as provided in the Section 40, paragraph 40-02, Alteration of Work and Quantities, without in any way invalidating the unit bid prices.�

Bidder: _____________________

7/31/26 BID FORM

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DOCUMENT 004100

BID FORM

To The Port of Portland P.O. Box 3529 Portland, Oregon 97208 AIP No. [to be determined] Solicitation No. 2026-14260

The bidder warrants that it has carefully examined the contract documents for the contract described as follows:

PORTLAND INTERNATIONAL AIRPORT

TERMINAL AND CONCOURSES WAYFINDING SIGNAGE

The bidder further warrants that it has examined, or did not avail itself of the opportunity to examine, the proposed work area independently of the indications in the contract documents and has made, or did not avail itself of the opportunity to make, such investigations as are necessary to determine: (1) the character of the materials to be handled, (2) the probable interferences due to Port operations, and (3) other conditions to be encountered.

The bidder further warrants that if this bid is accepted, it will contract with The Port of Portland in the form of Agreement hereto annexed and will to the extent of its bid provide all things necessary for the performance of the contract, including, but not limited to, bonds, labor, material, transportation, and equipment.

The Port anticipates the work under this Contract to be partially funded with the proceeds of a grant from the FAA. The bidder agrees to comply with the Contract provisions required by the grant and acknowledges that the grant conditions are subject to change at any time, before or after Contract award.

The bidder will be notified of and shall comply with any additional or changed grant conditions which may be imposed by the FAA or other applicable law at any time, beyond those provisions already stipulated in this Contract.

In the event that some or all of the grant funding is terminated, suspended, or modified by the FAA or other applicable law, the Port reserves the right to proceed with any elements of work paid for by the Port, and to delete or modify elements that were to be paid for using grant funds. The deleted or modified elements of work will be handled as a change in the work in accordance with the General Conditions.

The Port further reserves the right to terminate the Contract for convenience at any time in accordance with the General Conditions, in the event some or all of the grant funding is canceled or modified by the FAA or other applicable law.

The bidder acknowledges that the FAA does not permit escalation clauses for increases in fuel, asphalt, or other construction costs. Bids shall be adjusted accordingly to account for possible material and labor cost increases over the life of the project.

The bidder further acknowledges that the price for mobilization shall not exceed 10 percent of the total amount bid in accordance with FAA requirements.

The bidder further acknowledges that it shall perform, with its organization, an amount of work equal to at least 25 percent of the total Contract cost in accordance with Section 80 of Document 007200, FAA General Contract Provisions.

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The bidder promises that all work under this contract shall be substantially complete within 347 days from the date specified in the written Notice to Proceed. The bidder agrees to pay, as liquidated damages to the Port for any delay, the sum of $500 per day for each day of delay beyond the substantial completion date so promised.

The bidder further promises that all work under this Contract shall be complete, having gained a successful final inspection and received final acceptance from the Port, within 90 days after substantial completion. Final payment will not be made until the work is judged complete by the Port.

The bidder also agrees to pay Other Damages described in the Port General Conditions.

The bidder is requested to provide prices for the Base Bid and the Additive Alternate. The Contract will be awarded to the responsible bidder with the lowest responsive Base Bid. The alternate may be awarded solely at the option of the Port. It will not be used as a basis for determining the apparent low bidder.

The bidder submits and proposes the following unit bid prices, to wit:

BASE BID Bidder: _________________________

Item

No. Item Description

Estimated

Quantity Units Unit Price Total Price

0001 Mobilization, Cleanup, and Demobilization 1.00 LS

0002 Sign Group 1 1.00 LS

0003 Sign Group 2 1.00 LS

0004 Sign Group 3 1.00 LS

0005 Sign Group 4 1.00 LS

Total Amount Bid (Basis of Award) $___________

PORTLAND INTERNATIONAL AIRPORT

TERMINAL AND CONCOURSES WAYFINDING SIGNAGE

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Bid

004100-3

ADDITIVE ALTERNATE Bidder: _________________________

Item

No. Item Description

Estimated

Quantity Units Unit Price Total Price

A-001 Sign Group 5 1.00 LS

Total Amount Additive Alternate $___________

PORTLAND INTERNATIONAL AIRPORT

TERMINAL AND CONCOURSES WAYFINDING SIGNAGE

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BID

004100-4

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In the performance of this work, the bidder agrees to abide by the contract clauses and requirements, including those contained in the supplementary conditions.

The bidder hereby acknowledges receipt of Addendum Nos. ____, ____, ____, ____, ____, ____, to these contract documents.

This bid may not be revoked by the bidder for a period of 50 days after the date bids are opened.

Accompanying this bid is an electronic copy of the bid security. The amount is 10 percent of the total amount bid. By submitting a bid under this solicitation the bidder certifies that the electronic copy of the bid security is genuine, and that the bidder will provide hard copies of the original bid security documentation to the Port immediately upon request. It is agreed that if this bid is accepted by the Port�s written notice within 50 days after bid opening, and the Contractor executes and delivers the Agreement, including a satisfactory performance bond, and labor and material payment bond, each for the full amount of the Contract, within 10 days after the Port�s written notice, said bid security will be returned to the undersigned in accordance with Document 002100, Instructions to Bidders. Otherwise, said bid security may be collected as liquidated damages at the option of the Port.

After the Contractor has delivered the executed Agreement (including a satisfactory performance bond, and labor and material payment bond, each for the full amount of the contract) and evidence of insurance, the Port will issue Notice to Proceed which will establish the dates by which the Contractor is required to attain substantial completion and final acceptance of the work. If all of the documents are not provided within 10 days, the Port may extend the Notice to Proceed date or reduce the contract duration period, as described in the Instructions to Bidders.

The surety company requested to issue the performance bond, and labor and material payment bond will be ___________________________________________________. The bidder hereby authorizes said surety to disclose to the Port any information concerning the bidder�s ability to supply the required bonds.

Certificate Regarding Debarment and Suspension: By submitting a bid under this solicitation the bidder certifies that at the time the bidder submits its bid that neither it nor its principals are presently debarred or suspended by any federal department or agency from participation in this transaction, and further certifies as set forth in the supplementary conditions under �Certification Regarding Debarment and Suspension.� Certificate Regarding Lobbying and Influencing Federal Employees: By submitting a bid under this solicitation the bidder gives the certification set forth in the supplementary conditions under �Lobbying and Influencing Federal Employees.�

Certificate Regarding Trade Restriction Clause: By submitting a bid under this solicitation the bidder gives the certification set forth in the supplementary conditions under �Trade Restriction Clause.�

Certification Regarding Tax Delinquency and Felony Convictions: The bidder shall complete, sign, and include with this bid a �Certification of Offeror/Bidder Regarding Tax Delinquency and Felony Convictions� on the form enclosed.

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Certification of Compliance with FAA Buy American Preference Statement:

A. The Contractor certifies that its bid/offer is in compliance with 49 USC § 50101, BABA and other related Made in America Laws,1 U.S. statutes, guidance, and FAA policies, which provide that federal funds may not be obligated unless all iron, steel and manufactured goods used in AIP-funded projects are produced in the United States, unless the Federal Aviation Administration (FAA) has issued a waiver for the product; the product is listed as an Excepted Article, Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy American Waivers Issued list.

B. The bidder must complete and submit the certification of compliance with FAA�s Buy American Preference, BABA and Made in America laws included herein with their bid or offer.

The Port will reject as nonresponsive any bid or offer that does not include a completed certification of compliance with FAA�s Buy American Preference and BABA.

C. The bidder certifies that all construction materials, defined to mean an article, material, or supply other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in the U.S.

D. The bidder or offeror certifies procurement of certain rolling stock using FAA grant funds will prohibit airports from using Federal financial assistance to procure buses or rail car vehicle rolling stock from covered entities.

Certification Regarding Domestic Preferences for Procurements: The bidder certifies by signing and submitting this bid that, to the greatest extent practicable, the bidder has provided a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including, but not limited to, iron, aluminum, steel, cement, and other manufactured products) in compliance with

2 CFR § 200.322.

The bidder certifies that all labor shall be paid no less than the higher of the minimum wage rates established by the U.S. Secretary of Labor or the Commissioner of the Oregon Bureau of Labor and Industries, as included in the contract documents.

The bidder agrees to comply with the requirements of ORS 279C.800 to 279C.870 governing the prevailing wage rates.

The bidder acknowledges that this bid takes into account the public works bond that the successful bidder generally must file with the Construction Contractors Board and that the bidder will be entitled to no compensation in addition to the bid price on account of that bond.

The requirements of 49 CFR Part 26 including any amendments thereto apply to this contract. It is the policy of the Port to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Port encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

1 Per Executive Order 14005 �Made in America Laws� means all statutes, regulations, rules, and Executive Orders relating to federal financial assistance awards or federal procurement, including those that refer to �Buy America� or �Buy American,� that require, or provide a preference for, the purchase or acquisition of goods, products, or materials produced in the United States, including iron, steel, and manufactured products offered in the United States.

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This Contract will be awarded to the responsible bidder with the lowest responsive bid who properly submits the Bidders List Information form.

The bidder certifies that the bidder has not discriminated and will not discriminate in the award of a contract, in violation of ORS 279A.110(1), or on any other basis prohibited by law.

The bidder acknowledges that the Port has the right to reject any or all bids.

Each bidder must supply all the information required by the bid documents.

Legal Name of Company (Bidder):

Business Address of Bidder:

Business Phone Number: Fax Number:

E-Mail Address:

Signature of Authorized Person:

Printed Name of Authorized Person:

Title:

Date:

Name of Primary Contact:

Phone Number:

E-Mail Address:

State of Oregon Construction Contractors Board Registration No.

(Required for Bidding).

Bidder�s Federal Tax I.D. No. (Required for Bidding).

By checking this box and submitting a bid under this solicitation, the bidder certifies that it can and will comply with the vehicle and equipment requirements specified in Section 015720, Construction Equipment Idling, Fuel, and Engine Standards.

Include with this bid:

- Bid security

- Bidders List Information (form follows)

- Certification of Offeror/Bidder Regarding Tax Delinquency and Felony Convictions

- Bidder�s Certification Regarding �Certification of Compliance with FAA Buy American

Preference � Construction Projects� (form follows)

- Bidder�s Certification Regarding �Certification of Compliance with FAA Buy American

Preference � Equipment/Building Projects� (form follows)

Submit within two working hours of bid opening:

- First Tier Subcontractor Disclosure (form follows)

7/31/26 BIDDERS LIST INFORMATION

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DOCUMENT 004334

BIDDERS LIST INFORMATION

In accordance with 49 CFR 26.11(c) and the instructions provided in Document 001100 (Invitation to Bid), the bidder must provide the following bidders list information for itself and for each firm that submitted a bid for a subcontract (including suppliers), whether or not the firm�s bid was successful.

Submit a completed form for the bidder and one completed form for each such firm.

Firm Name:

Firm Address (Including Zip Code):

DBE or Non-DBE Status: Age of Firm:

Annual Gross Receipts of Firm:

Less than $1M $1M-$5M $5M-$10M $10M-$20M $20M-$35M Over $35M

NAICS Codes of Scope(s) Bid:

7/31/26 FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

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DOCUMENT 004335

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PROJECT NAME: ___________________________________________________________________________________________________________________________

SOLICITATION NO. ____________ BIDS DUE: Date: __________________ Time: __________________

This form must be submitted at the location specified in the Invitation to Bid on the bid due date and within two working hours after the time of the deadline when bids are due.

List below: 1) the name of each subcontractor who will be furnishing labor or will be furnishing labor and materials, and who will have a contract value that is equal to or greater than five percent of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid; 2) the dollar value of the subcontract; and 3) the category of work that the subcontractor will be performing. Enter �NONE� if there are no subcontractors. (ATTACH

ADDITIONAL SHEETS IF NEEDED.)

Name, Address, Telephone Dollar Value Category of Work

Failure to submit this form by the disclosure deadline will result in a nonresponsive bid. A nonresponsive bid will not be considered for award.

FORM SUBMITTED BY (BIDDER NAME): _____________________________________ CONTACT NAME: ________________________ PHONE: __________________ Print or Type

Signature…