2026 0423 NCSD Nottawa Community School Roof Replacement Project Manual.pdf

e h r e s m a n a r c h i t e c t s . c o m

801 W. Big Beaver Road, Suite 250, Troy, MI 48084 | 248.244.9710 | (f ) 248.244.9712

PROJECT MANUAL

FOR

ROOF REPLACEMENT

AT

NOTTAWA COMMUNITY SCHOOL

26438 M-86

STURGIS, MI 49091

FOR

NOTTAWA COMMUNITY SCHOOL DISTRICT

26438 M-86

STURGIS, MI 49091

PROJECT NO.: 0826

DATE: April 23, 2026

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Ehresman Architects 00 0103 Project Directory Nottawa Community School District Project No.: 0826 Nottawa Community School Roof Replacement Page 1

SECTION 00 0103

PROJECT DIRECTORY

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Identification of project team members and their contact information.

1.02 OWNER:

A. Name: Nottawa Community School District.

1. Address Line 1: 26438 M-86.

2. City: Sturgis .

3. State: Michigan.

4. Zip Code: 49091.

5. Telephone: (269) 467-7153.

B. Primary Contact:

1. Title: Superintendent / Principal.

a. Name: Jerome R. Wolff.

b. Email: jwolff@nottawaschool.org.

1.03 CONSULTANTS:

A. Architect: Design Professional of Record. All correspondence from the Contractor regarding construction documents authored by Architect's consultants will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Company Name: Ehresman Architects.

a. Address Line 1: 801 W. Big Beaver Road Suite 250.

b. City: Troy.

c. State: Michigan.

d. Zip Code: 48084.

e. Telephone: (248) 244-9710.

2. Primary Contact:

a. Title: Senior Architect, Partner.

b. Name: Marc Chamberlin.

c. Email: marc@ehresmanarchitects.com.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

Ehresman Architects 00 0107 Seals Page

SECTION 00 0107

SEALS PAGE

EXPIRES: 07/28/2027

Ehresman Architects 00 0110 Table of Contents

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. Cover Page B. 00 0103 - Project Directory C. 00 0107 - Seals Page D. 00 0110 - Table of Contents E. 00 0115 - List of Drawing Sheets F. 00 1113 - Advertisement for Bids G. AIA Document A701-2018 "Instructions to Bidders" H. 00 4100 - Bid Form I. Contractor Qualifications Form J. Familial Relationship Disclosure Form K. Affidavit of Compliance - Iran Economic Sanctions Act Form L. 00 4322 - Unit Prices Form M. AIA A101-2017 "Standard Form of Agreement Between Owner & Contractor" N. AIA A101-2017 Exhibit A "Insurance Bonds" O. AIA Document A201-2017 "General Conditions of the Contract for Construction"

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 01 1000 - Summary B. 01 2000 - Price and Payment Procedures C. Contractor List & Lien Waiver Checklist D. 01 2200 - Unit Prices E. 01 2500 - Substitution Procedures F. CSI / CSC Form 1.5C (during the Bidding/Negotiation Stage) G. CSI / CSC Form 13.1A (after the Bidding/Negotiation Stage) H. 01 3000 - Administrative Requirements I. 01 4100 - Regulatory Requirements J. 01 5000 - Temporary Facilities and Controls K. 01 5100 - Temporary Utilities L. 01 6000 - Product Requirements M. 01 6116 - Volatile Organic Compound (VOC) Content Restrictions N. 01 7000 - Execution and Closeout Requirements O. 01 7419 - Construction Waste Management and Disposal P. 01 7800 - Closeout Submittals

2.02 DIVISION 05 -- METALS

A. 05 4000 - Cold-Formed Metal Framing

Ehresman Architects 00 0110 Table of Contents

Nottawa Community School Roof Replacement Page 2

2.03 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 06 1000 - Rough Carpentry

2.04 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 07 0150.19 - Preparation for Re-Roofing B. 07 4213 - Metal Wall Panels C. 07 5300 - Elastomeric Membrane Roofing D. 07 6200 - Sheet Metal Flashing and Trim

Ehresman Architects 00 0115 List of Drawing Sheets

SECTION 00 0115

LIST OF DRAWING SHEETS

ARCHITECTURAL DRAWINGS:

TTL TITLE SHEET

A0.00 GENERAL INFORMATION

A0.50 MANUFACTURER'S ROOFING DETAILS

A0.51 MANUFACTURER'S ROOFING DETAILS

A0.52 MANUFACTURER'S ROOFING DETAILS

A0.60 REPRESENTATIVE PHOTOGRAPHS

A0.61 REPRESENTATIVE PHOTOGRAPHS

A0.62 REPRESENTATIVE PHOTOGRAPHS

A0.63 REPRESENTATIVE PHOTOGRAPHS

A1.50 ROOF REMOVALS PLAN

A2.50 ROOF PLAN

A9.10 SECTIONS & DETAILS

Ehresman Architects 00 1113 Advertisement for Bids

Nottawa Community School Roof Replacement Page 1

SECTION 00 1113

ADVERTISEMENT FOR BIDS

FROM:

1.01 THE OWNER (HEREINAFTER REFERRED TO AS OWNER ):

A. Nottawa Community School District B. Address:

26438 M-86 Sturgis, MI 49091

1.02 AND THE ARCHITECT (HEREINAFTER REFERRED TO AS ARCHITECT ):

A. Ehresman Architects B. Address:

801 W. Big Beaver Road Suite 250 Troy, MI 48084

1.03 DATE: APRIL 23, 2026

1.04 TO: POTENTIAL BIDDERS

A. Your firm is invited to submit an offer to the Owner for the roof replacement at the following school located at:

1. Nottawa Community School

26438 M-86 Sturgis, Michigan 49091

Before 1:00 pm local standard time on the 12th day of May, 2026, for:

B. Project: Nottawa Community School Roof Replacement C. Architect's Project Number: 0826 D. Project Description:

1. Removal of the existing metal roofing and associated metal support structure as designated on the plans (above existing BUR roof system).

2. Removal of the existing built-up (BUR) roof system as designated on the plans down to the existing roof deck.

3. Removal of the existing perimeter metal edge fascia or other flashings / caps as required for the work.

4. Install new insulation (flat and tapered), and fully-adhered EPDM membrane.

5. Install new "parapet" walls, gable walls, etc. as designated on the plans.

6. Install new perimeter metal edge fascia or other flashings / caps as designated on the plans or required for the project.

7. Install new prefinished metal gutter, downspouts, and downspout extensions as indicated on the plans.

8. Raise existing rooftop mechanical and/or electrical equipment as necessary to satisfy all manufacturer warranty requirements.

E. Complete sets of the Bidding Documents for a Stipulated Sum contract may be obtained at:

1. Digital Documents may be requested from Ehresman Architects via architects@ehresmanarchitects.com.

2. Digital Documents are on display at the office of the following construction plan rooms:

a. Construction Associates of Michigan (CAM).

b. Dodge Data.

c. Construction Market Data (CMD).

d. Construction Data Company (CDC).

Ehresman Architects 00 1113 Advertisement for Bids

F. Bidders will be required to provide Bid Security in the form of a Bid Bond valued at 5% of the proposer's maximum Bid Amount.

G. Refer to other bidding requirements described in AIA Document A701-2018 Instructions to Bidders and Document 00 3100 - Available Project Information.

H. Submit your offer on the Bid Form provided. Please submit two Bid Forms. Bidders may supplement this form as appropriate. Sealed bids are to be delivered to Nottawa Community School District, 26438 M-86, Sturgis, MI 48091, at which time the bids will be opened and publicly read aloud.

I. The Owner reserves the right to accept or reject any or all offers.

J. The School Board will not consider, accept, or open a bid received after the date and time specified for bid submission in this advertisement for bid.

K. The bids shall be accompanied by a completed Contractor Qualification Form.

L. The bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any member of the Board of Education of the School District. The board will not accept a bid that does not include this sworn and notarized disclosure statement.

M. The bids shall also be accompanied by a sworn and notarized Iran Economic Sanctions Certification. The Board will not accept a bid that does not include this sworn and notarized certification.

N. A Performance Bond and Payment Bond in the full contract sum (100%) shall be provided by the Contractor and included in the Bid Amount.

1.05 PROCUREMENT TIMETABLE

A. A Non-Mandatory Pre-Bid Meeting will be held on Thursday April 30, 2026 at 11:00 a.m. (local time) at Nottawa Community School, 26438 M-86, Sturgis, MI 49091. It is the contractor's responsibility to review and become familiar with the job site, conditions, etc. prior to submitting its bid to the district. Contact Mr. Jerome R. Wolff, Superintendent / Principal at (269) 467-7153 to arrange any site visits to review the project conditions prior to the bid due date.

B. Last Request for Information or Substitution Due: Tuesday, May 5, 2026 by 12:00 p.m.

C. Last Addenda Issued: Wednesday, May 6, 2026 at 4:00 p.m.

D. Bid Due Date: Tuesday, May 12, 2026, before 1:00 P.M.(EST) local time.

E. Bid Opening: Same day and location at 1:00 P.M.(EST) local time.

F. Bids May Not Be Withdrawn Until: 60 days after due date. Once the contract is executed, the bid price shall hold for the duration of the contract.

G. Board of Education Anticipated Award Date: Tuesday, May 19, 2026.

H. Contract Time: To be stated in bid documents.

I. Desired Construction Start: Monday, June 1, 2026.

J. Desired Substantial Completion Date: Friday, August 14, 2026.

K. Desired Final Completion Date: Friday, August 21, 2026.

L. The Owner reserves the right to change the schedule or terminate the entire procurement process at any time

1.06 SIGNATURE

A. For: Nottawa Community School District B. By: Jerome R. Wolff, Superintendent / Principal

Document A701

– 2018 Instructions to Bidders

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL

LAWS MAY IMPOSE

REQUIREMENTS ON PUBLIC

PROCUREMENT CONTRACTS.

CONSULT LOCAL AUTHORITIES

OR AN ATTORNEY TO VERIFY

REQUIREMENTS APPLICABLE TO

THIS PROCUREMENT BEFORE

COMPLETING THIS FORM.

It is intended that AIA Document G612™–2017, Owner’s Instructions to the Architect, Parts A and B will be completed prior to using this document.

for the following Project:

(Name, location, and detailed description)

Nottawa Community School Roof Replacement 26438 M-86 Sturgis, MI 49091

THE OWNER:

(Name, legal status, address, and other information)

Nottawa Community School District 26438 M-86 Sturgis, MI 49091 Telephone Number: (269) 467-7153

THE ARCHITECT:

(Name, legal status, address, and other information)

Ehresman Architects 801 West Big Beaver Road Suite 250 Troy, MI 48084 Telephone Number: (248) 244-9710 Fax Number: (248) 244-9712

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER’S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 8 of these Instructions.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

ARTICLE 2 BIDDER’S REPRESENTATIONS

§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents;

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents;

.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception; and

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of Agreement between the Owner and Contractor.

.7 Contractor has been regularly engaged in this business for at least seven (7) years, and has successfully completed at least three (3) projects of similar scope, size, and costs. Provide a list of references and completed projects with telephone number and name of contact person with 24 hours of request, and on space provided on the Proposal form.

.8 COST OF PERMITS AND FEES. Bidder has included the following:

.1 State Permits, Fees. The Base Proposal Amount shall include the cost of the building permit and all other permits, governmental fees, licenses, inspections and related work necessary for the proper execution of the work of the Contract, including:

a. Bureau of Fire Services

b. Bureau of Construction Codes Do not include in the Proposal Amount the following fees already paid for by the Owner.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

a. Plan Review Fees For further information on fees and inspections, contact the State of Michigan at 517-241-9313.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 Distribution § 3.1.1 Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in the advertisement or invitation to bid, for the deposit sum, if any, stated therein.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall obtain Bidding Documents.)

Contractors can request bidding documents by emailing architects@ehresmanarchitects.com.

§ 3.1.2 Any required deposit shall be refunded to Bidders who submit a bona fide Bid and return the paper Bidding Documents in good condition within ten days after receipt of Bids. The cost to replace missing or damaged paper documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding Documents, and the Bidder’s deposit will be refunded.

§ 3.1.3 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or invitation to bid, or in supplementary instructions to bidders.

§ 3.1.4 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.

§ 3.1.5 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents § 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2.

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least seven days prior to the date for receipt of Bids.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall submit requests for clarification and interpretation.)

Contractors shall submit bidding RFI’s to architects@ehresmanarchitects.com prior to the date and time listed in the Advertisement to Bids. All requests shall clearly and thoroughly describe the item or issue requiring clarification.

§ 3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3 Substitutions § 3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

§ 3.3.2 Substitution Process § 3.3.2.1 Written requests for substitutions shall be received by the Architect at least ten days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in Section 3.2.2.

§ 3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding Documents.

§ 3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008) proposed substitution including the name of the material or equipment proposed as the substitute, performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work, including changes in the work of other contracts or the impact on any Project Certifications (such as LEED), that will result from incorporation of the proposed substitution.

§ 3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s decision of approval or disapproval of a proposed substitution shall be final.

§ 3.3.4 If the Architect approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3.5 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents.

§ 3.4 Addenda § 3.4.1 Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding Documents.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Addenda will be transmitted.)

All addenda will be issued to Contractors known to have plans via email prior to the date and time listed in the Advertisement to Bids. All addenda will also be posted to the required state website (Sigma).

§ 3.4.2 Addenda will be available where Bidding Documents are on file.

§ 3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

ARTICLE 4 BIDDING PROCEDURES

§ 4.1 Preparation of Bids § 4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents.

§ 4.1.2 All blanks on the bid form shall be legibly executed. Paper bid forms shall be executed in a non-erasable medium.

§ 4.1.3 Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form. In case of discrepancy, the amount entered in words shall govern.

§ 4.1.4 Edits to entries made on paper bid forms must be initialed by the signer of the Bid.

§ 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change" or as required by the bid form.

§ 4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, state the Bidder’s refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall neither make additional stipulations on the bid form nor qualify the Bid in any other manner.

§ 4.1.7 Each copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder.

§ 4.1.8 A Bidder shall incur all costs associated with the preparation of its Bid.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

§ 4.2 Bid Security § 4.2.1 Each Bid shall be accompanied by the following bid security:

(Insert the form and amount of bid security.)

As indicated in Specification Section 00 1113 "Advertisement for Bids" and in 4.2.5 below.

§ 4.2.2 The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and shall, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds if required, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty. In the event the Owner fails to comply with Section 6.2, the amount of the bid security shall not be forfeited to the Owner.

§ 4.2.3 If a surety bond is required as bid security, it shall be written on AIA Document A310™, Bid Bond, unless otherwise provided in the Bidding Documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of an acceptable power of attorney. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 4.2.4 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until (a) the Contract has been executed and bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected. However, if no Contract has been awarded or a Bidder has not been notified of the acceptance of its Bid, a Bidder may, beginning 60 days after the opening of Bids, withdraw its Bid and request the return of its bid security.

§ 4.2.5 Proposal Guarantee (Bid Bond) The successful bidder’s bid guarantee will be retained until it has signed the Contract and furnished the required payment and performance bonds. The Owner reserves the right to retain the security of the next two lowest bidders for each contract until the lowest bidder enters into contract, or until sixty (60) days after the bid opening, whichever is the shorter. All other bid securities will be returned as soon as practicable. If any bidder refuses to enter into a Contract, the Owner will retain its Bid Security as liquidated damages, but not as a penalty. Form:

Certified check, bank money order, or surety bond.

§ 4.3 Submission of Bids § 4.3.1 A Bidder shall submit its Bid as indicated below:

(Indicate how, such as by website, host site/platform, paper copy, or other method Bidders shall submit their Bid.)

Refer to Section 4.3.6 below.

§ 4.3.2 Paper copies of the Bid, the bid security, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder’s name and address, and, if applicable, the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof.

§ 4.3.3 Bids shall be submitted by the date and time and at the place indicated in the invitation to bid. Bids submitted after the date and time for receipt of Bids, or at an incorrect place, will not be accepted.

§ 4.3.4 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 4.3.5 A Bid submitted by any method other than as provided in this Section 4.3 will not be accepted.

§ 4.3.6 Submit two (2) hard copies of the Bid, along with an electronic copy (flash drive) of the entire Proposal including, but not limited to: the Bid Form, Contractor Qualifications Form, Bid Security, Familial Relationship Disclosure Form, Affidavit of Compliance - Iran Economic Sanctions Act Form, Unit Prices Form (if any), and Alternates Form (if any). If a flash drive is not included, email a copy of the bid documents to architects@ehresmanarchitects.com before noon on the day after the bid is due.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

§ 4.3.7 Bids will be opened publicly and read aloud.

§ 4.4 Modification or Withdrawal of Bid § 4.4.1 Prior to the date and time designated for receipt of Bids, a Bidder may submit a new Bid to replace a Bid previously submitted, or withdraw its Bid entirely, by notice to the party designated to receive the Bids. Such notice shall be received and duly recorded by the receiving party on or before the date and time set for receipt of Bids. The receiving party shall verify that replaced or withdrawn Bids are removed from the other submitted Bids and not considered. Notice of submission of a replacement Bid or withdrawal of a Bid shall be worded so as not to reveal the amount of the original Bid.

§ 4.4.2 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids in the same format as that established in Section 4.3, provided they fully conform with these Instructions to Bidders. Bid security shall be in an amount sufficient for the Bid as resubmitted.

§ 4.4.3 After the date and time designated for receipt of Bids, a Bidder who discovers that it made a clerical error in its Bid shall notify the Architect of such error within two days, or pursuant to a timeframe specified by the law of the jurisdiction where the Project is located, requesting withdrawal of its Bid. Upon providing evidence of such error to the reasonable satisfaction of the Architect, the Bid shall be withdrawn and not resubmitted. If a Bid is withdrawn pursuant to this Section 4.4.3, the bid security will be attended to as follows:

(State the terms and conditions, such as Bid rank, for returning or retaining the bid security.)

ARTICLE 5 CONSIDERATION OF BIDS

§ 5.1 Opening of Bids If stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud.

§ 5.2 Rejection of Bids Unless otherwise prohibited by law, the Owner shall have the right to reject any or all Bids.

§ 5.2.1. Bids are considered irregular and may be rejected for any of the following reasons unless otherwise provided by law:

1. If Bid Proposal Form furnished is not used or is altered.

2. If there are unauthorized additions, qualified or conditional Bids, or irregularities of any kind which make the Bid incomplete, indefinite, or ambiguous as to its meaning.

3. If Bidder adds any provisions reserving right to accept or reject any award, or enter into Contract pursuant to an award.

4. If Lump Sum, Unit Prices, or Alternates contained in the Bid Proposal are obviously unbalanced either in excess or, or below, reasonable cost analysis values.

5. If Bidder fails to complete Bid form in any other particulars where information is requested so Bid form may be properly evaluated.

6. Bidder is deemed to not be the lowest Responsive, Responsible Bidder by definition and prevailing status.

7. Bidder’s qualifications and level of performance on past projects is deemed unacceptable by the Owner, at its sole discretion.

8. Bidders proposed substantial and/or final completion date does not meet the Owner’s best interest in its’ sole judgment.

9. Owner reserve the right to reject any Bid, at their sole discretion, except where otherwise provided by law in the case of Public Work.

10. If Bid Proposal is not accompanied by a required bid security or by other data required by the Bidding

Documents, or by a bid which is in any way incomplete or irregular is subject to the rejection, including the low bid.

§ 5.2.2 By submitting a proposal, each bidder agrees to waive any claim it has or may have against the Owner, the Architect-Engineer, and their respective employees, arising out of, or in connection with, the administration, evaluation, or recommendation of any bid.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

§ 5.3 Acceptance of Bid (Award) § 5.3.1 It is the intent of the Owner to award a Contract to the lowest responsive and responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents. Unless otherwise prohibited by law, the Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s best interests.

§ 5.3.2 Unless otherwise prohibited by law, the Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the Base Bid and Alternates accepted.

§ 5.3.3 In determining the lowest responsible Bidder, the Owner will consider the proposal amount, if the contractor submitted proposal document(s) in the proper format, the qualifications (size, experience, capacity, etc.), contractor’s level of performance on past projects for this Owner or other Owners, its reputation, years in business, the timeliness of the proposal as based on the stated completion dates and the Owner’s evaluation of the contractor’s schedule performance on prior projects.

§ 5.3.4 The Owner reserves the right to accept or reject any and all Bid Proposals, either in whole or in part, to waive any informalities or irregularities therein, or to award the contract to other than the contractor(s) submitting the best financial Bid Proposal (low bidder) in its sole and absolute discretion.

ARTICLE 6 POST-BID INFORMATION

§ 6.1 Contractor’s Qualification Statement Bidders to whom award of a Contract is under consideration shall submit to the Architect, upon request and within the timeframe specified by the Architect, a properly executed AIA Document A305™, Contractor’s Qualification Statement, unless such a Statement has been previously required and submitted for this Bid.

§ 6.1.1. Subcontractor’s Qualifications

a. Submit a list of major subcontractors, within 48 hours if requested by Owner.

b. Submit a detailed trade cost breakdown for major subcontractors and equipment, within 72 hours if requested by Owner.

§ 6.2 Owner’s Financial Capability A Bidder to whom award of a Contract is under consideration may request in writing, fourteen days prior to the expiration of the time for withdrawal of Bids, that the Owner furnish to the Bidder reasonable evidence that financial arrangements have been made to fulfill the Owner’s obligations under the Contract. The Owner shall then furnish such reasonable evidence to the Bidder no later than seven days prior to the expiration of the time for withdrawal of Bids. Unless such reasonable evidence is furnished within the allotted time, the Bidder will not be required to execute the Agreement between the Owner and Contractor.

§ 6.3 Submittals § 6.3.1 After notification of selection for the award of the Contract, the Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, submit in writing to the Owner through the Architect:

.1 a designation of the Work to be performed with the Bidder’s own forces;

.2 names of the principal products and systems proposed for the Work and the manufacturers and suppliers of each; and

.3 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

§ 6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

§ 6.3.3 Prior to the execution of the Contract, the Architect will notify the Bidder if either the Owner or Architect, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Architect has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder’s option, withdraw the Bid or submit an acceptable substitute person or entity. The Bidder may also submit any required adjustment in the Base Bid or Alternate Bid to account for the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, bid security will not be forfeited.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

§ 6.3.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.

ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND

§ 7.1 Bond Requirements § 7.1.1 If stipulated in the Bidding Documents, the Bidder shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder.

§ 7.1.2 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid. If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum.

§ 7.1.3 The Bidder shall provide surety bonds from a Michigan A.M. Best company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 7.1.4 Unless otherwise indicated below, the Penal Sum of the Payment and Performance Bonds shall be the amount of the Contract Sum.

(If Payment or Performance Bonds are to be in an amount other than 100% of the Contract Sum, indicate the dollar amount or percentage of the Contract Sum.)

A Performance Bond and Payment Bond in the full contract sum (100%) shall be provided by the Contractor.

§ 7.2 Time of Delivery and Form of Bonds § 7.2.1 The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. If the Work is to commence sooner in response to a letter of intent, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this Section 7.2.1.

§ 7.2.2 Unless otherwise provided, the bonds shall be written on AIA Document A312, Performance Bond and Payment Bond.

§ 7.2.3 The bonds shall be dated on or after the date of the Contract.

§ 7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix to the bond a certified and current copy of the power of attorney.

ARTICLE 8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

§ 8.1 Copies of the proposed Contract Documents have been made available to the Bidder and consist of the following documents:

.1 AIA Document A105™–2017, Standard Short Form of Agreement Between Owner and Contractor, as modified for the Project.

(Insert the complete AIA Document number, including year, and Document title.)

.2 AIA Document A101™–2017, Exhibit A, Insurance and Bonds, as modified for the Project.

.3 AIA Document A201™–2017, General Conditions of the Contract for Construction, as modified for the Project.

(Paragraph deleted)

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

.5 Drawings Refer to the Project Manual List of Drawings.

Number Title Date

.6 Specifications Refer to the Project Manual Table of Contents.

Section Title Date Pages

.7 Addenda:

(Paragraphs deleted)(Table deleted)(Paragraph deleted)

Number Date Pages

.9 Other documents listed below:

(List here any additional documents that are intended to form part of the Proposed Contract Documents.)

Additions and Deletions Report for

AIA

Document A701® – 2018

This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text.

Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 13:33:16 on 04/09/2026.

Additions and Deletions Report for AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

Nottawa Community School Roof Replacement 26438 M-86 Sturgis, MI 49091

Nottawa Community School District 26438 M-86 Sturgis, MI 49091 Telephone Number: (269) 467-7153

(Name, legal status, address, and other information)

Ehresman Architects 801 West Big Beaver Road Suite 250 Troy, MI 48084 Telephone Number: (248) 244-9710 Fax Number: (248) 244-9712

.7 Contractor has been regularly engaged in this business for at least seven (7) years, and has successfully completed at least three (3) projects of similar scope, size, and costs. Provide a list of references and completed projects with telephone number and name of contact person with 24 hours of request, and on space provided on the Proposal form.

.8 COST OF PERMITS AND FEES. Bidder has included the following:

.1 State Permits, Fees. The Base Proposal Amount shall include the cost of the building permit and all other permits, governmental fees, licenses, inspections and related work necessary for the proper execution of the work of the Contract, including:

a. Bureau of Fire Services

b. Bureau of Construction Codes Do not include in the Proposal Amount the following fees already paid for by the Owner.

a. Plan Review Fees

For further information on fees and inspections, contact the State of Michigan at 517-241-9313.

Contractors can request bidding documents by emailing architects@ehresmanarchitects.com.

Additions and Deletions Report for AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 13:33:16 on 04/09/2026 under Order No.20250153800 which expires on 08/18/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (896562008)

Contractors shall submit bidding RFI’s to architects@ehresmanarchitects.com prior to the date and time listed in the Advertisement to Bids. All requests shall clearly and thoroughly describe the item or issue requiring clarification.

All addenda will be issued to Contractors known to have plans via email prior to the date and time listed in the Advertisement to Bids. All addenda will also be posted to the required state website (Sigma).

As indicated in Specification Section 00 1113 "Advertisement for Bids" and in 4.2.5 below.

§ 4.2.4 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until

(a) the Contract has been executed and bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected. However, if no Contract has been awarded or a Bidder has not been notified of the acceptance of its Bid, a Bidder may, beginning 60 days after the opening of Bids, withdraw its Bid and request the return of its bid security.

§ 4.2.5 Proposal Guarantee (Bid Bond) The successful bidder’s bid guarantee will be retained until it has signed the Contract and furnished the required payment and performance bonds. The Owner reserves the right to retain the security of the next two lowest bidders for each contract until the lowest bidder enters into contract, or until sixty (60) days after the bid opening, whichever is the shorter. All other bid securities will be returned as soon as practicable. If any bidder refuses to enter into a Contract, the Owner will retain its Bid Security as liquidated damages, but not as a penalty. Form: Certified check, bank money order, or surety bond.

Refer to Section 4.3.6 below.

§ 4.3.6 Submit two (2) hard copies of the Bid, along with an electronic copy (flash drive) of the entire Proposal including, but not limited to: the Bid Form, Contractor Qualifications Form, Bid Security, Familial Relationship Disclosure Form, Affidavit of Compliance - Iran Economic Sanctions Act Form, Unit Prices Form (if any), and Alternates Form (if any). If a flash drive is not included, email a copy of the bid documents to architects@ehresmanarchitects.com before noon on the day after the bid is due.

§ 4.3.7 Bids will be opened publicly and read aloud.

If stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud. A summary of the Bids may be made available to Bidders.

§ 5.2.1. Bids are considered irregular and may be rejected for any of the following reasons unless otherwise provided by law:

1. If Bid Proposal Form furnished is not used or is altered.

2. If there are unauthorized additions, qualified or conditional Bids, or irregularities of any kind which make the Bid incomplete, indefinite, or ambiguous as to its meaning.

3. If Bidder adds any provisions reserving right to accept or reject any award, or enter into Contract pursuant to an award.

4. If Lump Sum, Unit Prices, or Alternates contained in the Bid Proposal are obviously unbalanced either in

Additions and Deletions Report for AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects.