2026-03145_Addendum-1_10192026.pdf

PC: 2026-03145

MR:

DEB: 236-B5236-030

Addendum 1 Addendum Date 10/19/2026 Project Name Cabell Library 4th Floor Special Collections Renovation 2025 Project Number 2026-03145 Bid Package Name 2026-03145-01

This Addendum No. 1 is issued as part of the Solicitation and shall be included in and considered part of the Solicitation Documents.

Addendum Items:

Item No. Item Description 1 Scope of Work document being added.

Electronic Bid Submissions

Upon issuance of this Addendum, any bid previously submitted through the bidding portal will be automatically recalled by the system. Bidders must submit a bid acknowledging receipt of this Addendum prior to the bid receipt deadline.

Project Scope of Work

1. Project Information Project Title Cabell Library 4th Floor Special Collections Renovation 2025

Project Number 2026-03145

VCU Project Manager Jaclyn McCormick

Project Location James Branch Cabell Library - 901 Park Ave., Richmond 23284-2033

Other Tracking Nos. MR: | DEB: 236-B5236-030

2. Scope Overview

2.1. Summary:

Renovation of Cabell Library 4th Floor to expand Special Collections and Archives

2.2. Scope of Work Details:

• Contractor shall provide all materials, labor, and means and methods necessary to complete the work, unless otherwise specified.

• All work to be completed per the project Drawings and Specifications by Glave' and Holmes dated September 14, 2026.

• Contractor to include MACC as the Building Automation System subcontractor and include the attached cost proposal from MACC in their bid.

• Contractor to follow the policies, procedures, and guidance in accordance with the latest edition of the VCU HECO Manual and implement and adhere to the General Conditions in accordance with the associated HECO-7.

• Contractor requested change orders will only be approved for true unforeseen conditions or changes to the scope of work. A construction area site visit will be available prior to bidding and the Contractor shall be responsible for reviewing the existing conditions at the job site before submitting a bid. Submission of a bid shall be taken as evidence that such site visit has taken place. The Contractor shall become familiar with the complete set of construction documents, and the lack of specific information on the drawings shall not relieve the contractor of any responsibility for awareness of existing readily apparent conditions at and adjacent to the construction site.

• Contractor is to implement dust control AND any protection measures needed to protect adjacent spaces, equipment, furniture and occupants. The following may or may not be needed but should be considered for all projects: sticky mats at entry points to workspace, plastic barriers, HEPA filters, negative air, covering existing return air grilles, covering local fire detection devices, etc.

• Contractor is to be mindful of and notify the owner’s Project Manager and Building Manager of any expected instances of excessive dust, noise, vibration or odors.

• This building will be occupied during demolition and construction of this project. Building access, Fire Protection systems and means of Egress shall be maintained at all times during construction unless otherwise noted.

Docusign Envelope ID: 730694C4-EF15-8E36-80A9-9FDB85FFBB5D

Project #2026-03145 Scope of Work | Page 2 of 6

2.3. Execution Expectations:

Contractor shall comply with Appendix A – Special Conditions and the Supplemental and General Conditions (HECO-7).

3. Additional Requirements

3.1. Limits of Work:

• The limits of the work include the portions of the 4th floor, 3rd floor, and roof noted in the drawings from Glave' and Holmes dated September 14, 2026.

• Contractor shall not assume continuous access to the loading dock, coordination with the VCU Cabell Library Facilities team will be required.

3.2. Permit Requirements:

DEB

3.3. Builder’s Risk Insurance Requirements:

The Contractor shall provide Builder’s Risk Insurance in accordance with Section 12 of the Supplemental and General Conditions (HECO-7).

3.4. Hazardous Materials

Based on current information:

Hazardous materials are known to be present. See notes below.

Notes (if applicable):

See Asbestos report included in the Specifications.

4. Schedule & Milestones

4.1. Key Dates:

Milestone: Anticipated Date:

Start of Construction 01/11/2027 Substantial Completion 11/05/2027 Duration (days) 298

4.2. Other Dates / Limitations

• Anticipated Notice to Proceed date is Jan 11, 2027. Work shall be completed within 298 calendar days of issuance of Notice to Proceed. Final completion shall be no later than 30 calendar days after substantial completion.

• Majority of the work can be completed during normal business hours. However, there may be times that noisy or disruptive work is expected to be completed after normal business hours depending on special events scheduled or special circumstances. Special events are occurring in the library on the following days and Contractor should plan for no noisy or

Scope of Work | Page 3 of 6 disruptive work to occur these days: 2/2-2/3, 2/25/27-2/26/27, 3/24/27-3/25/27, 4/22/27- 4/23/27, 4/25/27-5/14/27, 6/17/27, 9/9/27-9/10/27, 11/18/27-11/19/27

• Any work that is considered disruptive and displaces occupants due to dust, noise, odor, vibration, etc. is required to be identified on your CPM schedule and will be coordinated with VCU Library activities and approved in advance.

5. Contract Documents Document Type File Name Pages Date

Bid Set - Drawings VCU Cabell Library 4th Floor SCA Renovation - Drawings.pdf 43 09/14/2026

Bid Set - Specifications

VCU Cabell Library 4th Floor SCA Renovation - Project Manual.pdf 522 09/14/2026

Other VCU Special Collections Renovation - MACC BAS Proposal.pdf 3 09/22/2026

Other VCU-26-0013 DOLI Wage Determination Letter 10.9.26 3 10/09/2026

Client Authorization for Bid Scope Release Signature indicates review and approval of the above scope for release to contractor(s).

Name Title / Department Signature Date

Docusign Envelope ID: 730694C4-EF15-8E36-80A9-9FDB85FFBB5D

Tammy Sugarman Associate Dean 10/12/2026

Scope of Work | Page 4 of 6

Appendix A – Special Conditions All work must comply with the requirements outlined in these Special Conditions, as well as all applicable codes, VCU and VCUHS standards, and relevant safety regulations. These conditions shall be enforced as part of the construction contract. Refer to the complete bid package, including the HECO-7 (Supplemental and General Conditions), specifications, and drawings.

1. Daily Call-In/Call-Out: Contractors are required to contact the VCU Control Center at (804) 828-9364 upon arrival and departure each day, on all projects.

2. Two-Week Look-Ahead Schedule: Contractor shall provide a two-week look-ahead schedule in Gantt chart format, outlining all planned activities. If the project duration is less than two weeks, the schedule must cover the full scope. Updates are required at the start of each week and must be submitted to the VCU Project Manager. This schedule does not replace contractual schedule requirements or serve as formal notice. If not submitted, payment may be withheld or reduced.

3. Coordination with Operations: Any work requiring coordination with VCU operations, occupants, or third parties must be scheduled through the VCU Project Manager. Contractor must provide at least 48 hours’ notice prior to beginning such work to allow for approvals and necessary permits.

4. Noisy or Disruptive Work: Noisy or disruptive activities (e.g., construction noise, vibration, odors) must be performed after-hours or on weekends unless specifically allowed by the contract. At least one week’s advance notice must be provided to the VCU Project Inspector. Contractors shall account for this in their bids and schedules.

5. Cost Savings: Contractor is encouraged to present cost-saving or time-saving proposals to the VCU PM for consideration.

6. Pre-Construction Preparation: Contractor is expected to mobilize, visit the site as needed, and coordinate with the VCU PM in advance to prepare for construction.

7. SDS Documentation: Contractor must submit Safety Data Sheets (SDS) for all chemicals and materials prior to bringing them onsite.

8. Dust, Odor, and Containment Control: In compliance with the Supplemental and General Conditions (HECO-7), the Contractor must keep the work area clean and implement dust and odor control measures. Adjacent areas, equipment, furniture, and occupants must be protected at all times. Protection methods may include (as applicable): sticky mats, plastic barriers, HEPA filters, negative air machines, sealing of return air grilles, and covering of fire detection devices. A protection plan must be submitted at the pre-construction meeting.

Note: Projects in patient-care areas may require enhanced containment. If unclear, questions should be raised during bidding.

9. Childcare Facility Requirements: If this project is located in or adjacent to an active childcare facility, the Contractor is responsible for ensuring all workers on site comply with the protocols outlined in the Childcare Safety Protocols document. Specifically, all requirements under the section titled “Routine & Scheduled Work Efforts” must be implemented and maintained throughout the duration of the contract.

10. Floor and Pathway Maintenance: All floors must be cleaned daily. Contractor is responsible for repairing any damage or discoloration caused by their work. Access paths to and from the work site must be protected and kept clean (e.g., damp mopping, adhesive walk-off mats).

Scope of Work | Page 5 of 6

11. Debris Removal and Recycling: Contractor is responsible for daily removal and proper disposal of all debris. Unless otherwise noted, VCU does not provide dumpsters or disposal facilities. Contractors must arrange offsite removal and are encouraged to recycle materials whenever possible in support of VCU’s sustainability goals.

12. Waste Handling Compliance: Contractor must comply with all Federal, State, Local, and VCU regulations regarding waste handling and disposal. Coordinate with the VCU PM for any required inspections by the VCU Occupational Health and Safety group before transporting or disposing of waste materials.

13. Punch List and Final Completion: A final punch list will be issued by VCU or delegee prior to project acceptance. The Contractor shall promptly complete all outstanding work items before final payment is authorized.

14. Material Removal Authorization: Contractor shall not remove any material from the site without prior approval from the VCU PM.

15. Workforce Continuity and Security: Contractor shall maintain continuity of its workforce and provide necessary documentation to the VCU PM for security clearances as required.

16. Supervision Requirement: Contractor shall assign full-time supervision for the project. A “working” supervisor is acceptable, provided they are fully authorized to represent the Contractor and attend coordination meetings as needed.

17. Laydown Area Coordination: Contractor shall coordinate with the VCU PM to designate laydown or staging areas as needed for materials and demolition waste.

18. Site Restoration: Any area disturbed during construction shall be restored to its original condition before final project acceptance.

19. Lockout/Tagout (LOTO): VCU will perform lockout procedures on existing or accepted systems.

Contractors are responsible for providing their own personal locks and ensuring the safe means and methods of their work, including that of any associated subcontractors.

20. Hot Work Permits: All hot work must be approved in advance, performed only in areas designated by the VCU PM, and completed under valid hot work permits.

21. Painting Requirements: All painting at VCU must follow applicable painting specifications unless otherwise noted in the scope of work.

22. Painting Standards: All surfaces to be painted must be patched and prepped before painting.

Patched areas shall receive one coat of primer. All painted surfaces shall receive a minimum of two coats of high-quality, low-VOC, low-odor commercial-grade finish paint. Acceptable products include Sherwin Williams Pro-200 or better and Benjamin Moore Ultraspec 500 or better. Wall finish shall typically be eggshell; trim shall be semi-gloss. Paint coverage must extend corner to corner unless otherwise specified in project drawings. Spray application is not permitted unless explicitly stated in the scope of work or project documentation. Architect- or designer-issued specs supersede these general notes.

23. VCT Flooring Requirements: New vinyl composition tile (VCT) installations require a one-week cure time prior to sealing and waxing. After the set-up period, apply two coats of sealer and two top coats of wax. No exceptions unless stated in the project scope. Vinyl base must be a minimum of 0.080" (1/8") thick.

24. Carpet Tile Adhesive: All carpet tiles shall be installed using a release adhesive system.

Scope of Work | Page 6 of 6

25. Post-Abatement Floor Cleaning: Following any flooring-related asbestos abatement and before installation of new flooring, the contractor must clean the floor thoroughly to remove chemical residue.

This includes compliance with all manufacturer requirements for subfloor preparation, adhesives, and patching.

26. Floor/Wall Prep Responsibility: All floor preparation for new flooring and wall preparation for new finishes are included in the contractor’s scope unless explicitly excluded in the scope or supporting documentation. If a product fails to adhere due to improper prep, the contractor shall repair or replace it at their sole cost.

27. Fire-Rated Blocking: All blocking, plywood backing, or framing wood must be fire-rated unless otherwise specified in the project documentation.

28. Low-VOC Material Requirement: All products used on this project shall be low- or no-VOC without exception.

29. Doorstop Installation: Contractor must install a doorstop for any new door that swings into a wall, regardless of whether it is explicitly listed in the project scope.

30. Testing and Balancing (TAB): Contractor shall perform Test & Balance (TAB) of the HVAC system upon project completion to ensure compliance with required CFM specifications, or as otherwise indicated in the contract documents.

31. Sprinkler Head Adjustment: If ceiling tiles are removed for more than 48 hours, the contractor is responsible for rotating sprinkler heads upwards, per code.

32. Final Cleaning: In addition to the requirements outlined in the General Conditions (HECO-7), the Contractor shall thoroughly clean each space upon completion to the satisfaction of the VCU Project Manager. Cleaning shall include, but is not limited to, damp cloth wipe-down and damp mopping of all surfaces. Glass, electronics, equipment, and other specialty surfaces shall be cleaned per manufacturer’s instructions to preserve warranty. Final cleaning must be coordinated and approved prior to project closeout and prior to final payment in accordance with Section 31(d) of the General Conditions.