2025236 Anti-Vehicle Barriers~1.pdf

REQUEST FOR QUOTES (RFQ) for

Anti-Vehicle Barriers

OREGONBUYS NO. S-25800-00014302

Issue Date: 09 July 2025

Issuing Of�ice: State of Oregon, acting by and through the Oregon Department of Emergency Management (OEM or Agency)

RFQ Single Point of Contact (SPC): Christian Nasset

Address: 3930 Fairview Industrial Drive SE

Salem, OR 97302

E-mail: Christian.a.nasset@oem.oregon.gov

Offer Due Date and Time: 16 July 2025, at 3:00 PM PST

This RFQ includes the following attachments:

ATTACHMENT A SAMPLE PURCHASE ORDER

ATTACHMENT B OFFEROR INFORMATION AND CERTIFICATION SHEET

ATTACHMENT C RESERVED

ATTACHMENT D PRICE QUOTE FORM

ATTACHMENT E RESERVED

ATTACHMENT F RESPONSIBILITY INQUIRY

Agency is issuing this RFQ pursuant to its authority under ORS 279A.050(6)(f).

Agency is using the Intermediate Procurement method, pursuant to ORS 279B.070.

SOLICITATION INFORMATION AND REQUIREMENTS

1.0 GENERAL INFORMATION

The Oregon Department of Emergency Management is seeking anti-vehicle barriers as part of the State Homeland Security Program (SHSP).

1.1 DESCRIPTION OF SERVICES NEEDED \ PROPOSED STATEMENT OF WORK

The anti-vehicle barriers need to come as a complete unit, including all accessories (except a trailer) needed for rapid deployment. Each anti-vehicle barrier unit needs to:

1. weigh less than 60lbs

2. be able to be rolled out of the way for emergency vehicles and other authorized access.

3. be delivered to OEM in its own storage box for delivery to local partners.

Total cost of order for barrier systems should not exceed $100,000. Delivery needs to occur on or before 15 August 2025.

1.2 SINGLE POINT OF CONTRACT

The single point of contact (“SPC”) for this RFQ is identified as the Purchaser in OregonBuys and on the Cover Page of this RFQ. Proposer shall direct all communications related to any provision of the RFQ only to the SPC, whether about the technical requirements of the RFQ, contractual requirements, the RFQ process, or any other provision.

1.3 QUESTIONS AND CLARIFICATIONS

The Single Point of Contact (SPC) for this RFQ is identified on the Cover Page, along with the SPC’s contact information. All inquiries, whether relating to the RFQ process, administration, deadlines, award, or to the intent or technical aspects of the services must be submitted in writing (email preferred; mail or fax are acceptable) to the SPC. All inquiries should reference the RFQ number; identify the Proposer’s name and contact information; and refer to the specific area of the RFQ being questioned (i.e. page, section, and paragraph number if applicable).

All questions must be received no later than two days prior to the close date of this solicitation by the SPC specified on the title page of this RFQ.

Substantive questions and answers will be issued as official addenda to this RFQ. Changes or modifications to this RFQ shall be binding on Business Oregon only if in the form of written addenda issued by Department.

Department will provide addenda by posting them to OregonBuys. In addition, the Department may directly provide addenda to directly solicited firms. Anyone who has received a copy of this RFQ from a source other than the Department is responsible for checking with the SPC or online postings for any notifications or addenda. Department is not responsible for sending addenda to any unknown potential Proposers.

Department may require any clarification it needs to understand a Quote.

1.4 OREGONBUYS

This RFQ, including all amendments, attachments, and exhibits, is posted as a Bid Solicitation in the OregonBuys web-based eProcurement System. The OregonBuys website is available at: http://oregonbuys.gov. OregonBuys is the only official repository for RFQ documents; RFQ documents will not be separately mailed. Business Oregon assumes no responsibility for content obtained from other sources.

1.4.1 OREGONBUYS ASSISTANCE

http://oregonbuys.gov/

Parties needing assistance with OregonBuys may contact the OregonBuys Helpdesk by telephone at

1.855.800.5046 or by email at support.oregonbuys@oregon.gov.

1.4.2 OREGONBUYS REGISTRATION INFORMATION

Interested Proposers must be registered in OregonBuys to do business with the State of Oregon. Registration is free. Current and correct registration information is the sole responsibility of the registered party. Agency accepts no responsibility for missing or incorrect information.

To create a vendor account, click the blue “Supplier Registration” button in the top right corner of the OregonBuys website. For registration assistance, see vendor registration guidance:

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf. Vendors are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. Business Oregon shall not be responsible for defective registration or incorrect vendor information.

1.5 PROTESTS

1.5.1 NO RFQ PROTESTS

As an Intermediate Procurement, no protest opportunity is required or allowed.

1.5.2 AWARD PROTEST REQUIREMENTS

As an Intermediate Procurement, no protest opportunity is required or allowed.

1.6 BID OPENING DATE

Quotes must be received by [DD MMM YYYY], on or before 3:00 p.m. Pacific Time. Absolutely no Quotes will be accepted after this date and time. Department relies on the State of Oregon email system clock to determine the correct time and is not responsible for any delays or difficulties experienced in the transmission of any Quote. Please do not wait until the last minute to email your Quote; it will be too late to correct any problems.

1.7 SUBMISSION OF QUOTES

This RFQ including all amendments, attachments, and exhibits, is posted as a Bid Solicitation in the OregonBuys web-based eProcurement System. The OregonBuys website is available at:

http://oregonbuys.gov. OregonBuys is the only official repository for RFQ documents; RFQ documents will not be mailed. Business Oregon assumes no responsibility for content obtained from other sources.

Parties needing assistance with OregonBuys may contact the OregonBuys Helpdesk by telephone at

1.855.800.5046 or by email at support.oregonbuys@oregon.gov.

Interested Proposers must be registered in OregonBuys to do business with the State of Oregon. Registration is free. Current and correct registration information is the sole responsibility of the registered party. Agency accepts no responsibility for missing or incorrect information.

To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website. For registration assistance, see vendor registration guidance:

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf. Vendors are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. Business Oregon shall not be responsible for defective registration or incorrect vendor information.

Proposer shall submit its Quote and all other submittal requirements using OregonBuys

OEM reserves the right to accept any quote or any part or parts thereof, negotiate the statement of work, or to mailto:support.oregonbuys@oregon.gov https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf http://oregonbuys.gov/ mailto:support.oregonbuys@oregon.gov https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf reject any or all quotes and cancel the RFQ. Submission of a quote does not constitute an agreement between OEM and bidder, nor does it secure or imply that bidder will be selected.

All costs incurred in preparing and submitting a Quote in response to the RFQ are the responsibility of the Bidder and shall not be reimbursed by OEM.

The Department will accept Quotes in electronic files compatible with Microsoft Office applications. The signed cover sheet required by section 1.9 must be submitted as a .PDF file. Files in excess of 13 megabytes must be submitted incrementally. Quotes must not be submitted as .zip, .exe or .com files.

1.8 NO LATE OR MISDIRECTED SUBMISSION OF QUOTES

Submittals that are late or misdirected will be considered non-responsive, without exception. The Department is not responsible for errors of any kind involved with electronic submission, nor for notifying Proposers of complete or incomplete receipt of a Quote.

1.9 FORMAT FOR QUOTES

A Quote must be organized in accordance with the list of scored criteria in section 2.1. A Proposer may choose how to allocate pages between any sections, within the overall page limit.

The narrative portion of the Quote must not exceed 15 pages, excluding Cover Sheet (Attachment A).

Department will consider the pages up to that allowable number and discard all pages in excess of the allowable number. One (1) page is defined as: one side of a single 8-1/2" x 11" page, with 12-point minimum font size for the substantive text. Proposers may use their discretion for the font size of other materials (e.g., graphics, charts). Any page or partial page with substantive text, graphics, charts, resumes, etc., will be counted as one (1) page.

1.10 OFFEROR INFORMATION AND CERTIFICATION SHEET

A Quote must include a completed Offeror Information and Certification Sheet (substantially in the form of Attachment B), signed by a duly authorized representative of the Proposer empowered to bind the Proposer.

1.11 PUBLIC RECORDS

This RFQ, and one copy of every Quote accepted in response to it, will be kept by Department and made a part of its records. All accepted Quotes will become part of the public file without obligation to Department. If a Quote contains any information that may be exempt from disclosure under the Oregon Public Records Law, ORS 192.311 through 192.431, the Proposer must clearly designate that portion of its Quote it considers to be exempt, along with a justification and citation to the authority relied upon. Application of the Uniform Trade Secrets Act (UTSA), ORS 646.461 and 646.475, and the Oregon Public Records Law will determine whether any information is actually exempt from disclosure. Identifying an entire Quote as exempt from disclosure is not acceptable and will not be effective to exempt the Quote or any part of it from disclosure.

Failure to identify the portion of the Quote claimed as exempt from disclosure, and to specify a justification and the authority relied upon, will be deemed a waiver of any future claim based on disclosure of that information.

1.12 TERMS AND CONDITIONS

By submitting its Quote, the selected Proposer agrees to be bound by the terms and conditions of the State of Oregon Personal/Professional Services Contract that is attached to this RFQ as Attachment A. Any Quote that is conditioned on Department’s acceptance of any other terms and conditions or rights to negotiate will be rejected as non-responsive.

2.0 INFORMATION REQUESTED FROM PROPOSERS; SCORED CRITERIA

Each Quote meeting all Responsiveness requirements will be independently evaluated by members of an Evaluation Committee. Evaluation Committee members may change, and Agency may have additional or fewer evaluators for optional rounds of competition. Evaluators will assign a score for each evaluation criterion listed below in this section up to the maximum points possible.

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of a Quote. A response to a clarification request may only clarify or explain portions of the already submitted Quote and may not contain new information not included in the original Quote.

Scores will be assigned by each Evaluation Committee member using the guidance provided in the table below.

SCORE EXPLANATION

1-49%

POOR TO FAIR – Offeror meets minimum requirements but does not demonstrate “Satisfactory” knowledge of the subject matter.

50-60%

SATISFACTORY– Response meets all requirements in an acceptable manner. Response demonstrates an ability to comply with guidelines, parameters, and requirements with little or no additional value provided.

61-89%

GOOD TO VERY GOOD – Response provides useful information, while showing experience and knowledge within the affected services area. Response demonstrates above average knowledge and ability with no apparent deficiencies noted.

90- 100%

OUTSTANDING - Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and opportunity. Offeror provides deep and meaningful insight into its expertise, knowledge, and understanding of the subject matter.

2.1 REQUESTED SERVICES/PRODUCT Maximum 50 Points

Does the solution meet requirements in Section 1.1?

2.2 ESTIMATED SCHEDULE Maximum 30 Points

Due Date Met

Quote Addressed Correctly

Quote in Acceptable Electronic File Type(s) Quote Format and Page Limit Requirements Met Signed Cover Sheet Included

QUOTE SUBMISSION CHECKLIST FOR USE BY PROPOSERS - INFORMATION ONLY

Quote can meet the delivery deadline.

2.3 BUDGET Maximum 20 Points

Detailed total budget of product, freight, delivery, installation meets the project budget of $100,000 or below.

3.0 EVALUATION PROCESS

The selection process will be administered in accordance with the authority and procedures in, and OAR Chapter 123, Division 6 and OAR 137-047-0270. Quotes received on time will be reviewed against any Pass/Fail criteria. Quotes meeting those criteria will be forwarded to an evaluation committee that will independently score each Quote according to the scored criteria set forth in Section 2.1.

Without limiting the possibilities allowed under OAR 137-047-0261, the Department may, at any time in its sole discretion, (a) provide notice to a Proposer of selection for Contract negotiation and possible award; (b) gather more information for evaluation, (c) provide notice to a Proposer(s) of non-selection; or

(d) provide notification to Proposer(s) that the RFQ is cancelled (and either that the RFQ may be resolicited or that Department intends to take no further action with respect to the RFQ).

Department reserves the right to reject any or all Quotes for good cause if it is in the public interest and is not liable for any costs a Proposer incurs while preparing or presenting its Quote or during further evaluation stages.

4.0 CONTRACT AWARD REQUIREMENTS

4.1 INTENT TO AWARD NOTICE

Agency will notify all Proposers in Writing that Agency intends to award a Contract/Price Agreement to the selected Proposer(s) subject to successful negotiation of any negotiable provisions.

4.2 NEGOTIATIONS

The Department, in its sole discretion, reserves the right to negotiate all terms and conditions in the attached Sample Contract to the extent allowed by law.

If negotiations with the top ranked Proposer are not successful, Department may terminate negotiations and begin negotiating with the next highest ranked Proposer.

4.3 CONTRACTOR RESPONSIBILITIES

The Contractor shall assume responsibility for any and all contractual matters, including performance of work and the stated deliverables finalized in the Contract, whether the Contractor, an agent or an allowed subcontractor produces them.