20250124_20221066_Invitation_For_Bid.pdf

Michigan Economic Development Corporation 4-B

CDBG (HRC #20221066) 09.2013

INVITATION FOR BIDS

REVITALIZE BRILEY TOWNSHIP PARK

ATLANTA, MICHIGAN

ARCHITECTURAL & SITE IMPROVEMENTS

The TOWNSHIP OF BRILEY will receive Bids for the REVITALIZE BRILEY TOWNSHIP PARK – ARCHITECTURAL & SITE IMPROVEMENTS, until 2:00PM, (Eastern Standard Time) on TUESDAY, FEBURARY 18, 2025, online at Michigan Intergovernmental Trade Network (MITN) www.bidnetdirect.com and will be publicly opened and read aloud at 12423 JEROME STREET, ATLANTA, MICHIGAN, 49709. A virtual Zoom meeting link will be issued by Addendum, for Bidders interested in attending the Bid Opening virtually.

General Construction Unit Price bids are invited upon the several items and quantities of work as follows:

BID ITEM #1. PICKLEBALL COURTS

Installation of (2) regulation pickleball courts, including the necessary demolition, earthwork, drainage, 570 square yards of concrete/asphalt paving, perimeter fencing, acrylic coatings, netting, and site restoration.

BID ITEM #2. POURED-IN-PLACE RUBBERIZED PLAYGROUND SURFACING

Removal of approximately 3,620 square feet of existing fiber wood playground mulch and subgrade/base preparation for the installation of a poured-in-place rubberized playground surface around an existing park playground structure.

BID ITEM #3. NATIVE BIO-SWALE AND LANDSCAPE

All earthwork for the preparation of a bio-swale infiltration zone and approximately 300 square yard planting bed area, including the installation of native plant materials, for the purpose of infiltration of stormwater and improving water quality.

BID ITEM #4. RESTROOM/PAVILION RENOVATION

Interior/exterior renovation of a 1,964 square foot, 1970’s constructed enclosed masonry park pavilion, including a small kitchen and (2) restrooms. Renovations include updates to the exterior building façade, conversion of (2) existing restrooms to (4) Americans with Disabilities Act (ADA) accessible and uni-sex(family-style) restrooms, warming kitchen improvements, all building electrical, mechanical, and plumbing improvements, according to applicable codes and regulations, and necessary site and parking improvements.

BID ITEM #5. OPEN-AIR PAVILION WEATHER PROTECTION

Fabrication and installation of outdoor fabric weather protection panels on an existing open-air pavilion, including the installation of new wooden panel support stringers to match existing pavilion structure.

BID ITEM #6. WATER BOTTLE FILL STATION AND PARK BENCHES

Installation of (1) ADA compliant, outdoor water bottle fill station and drinking fountain, including all necessary plumbing and foundational support as specified according to manufacturer recommendations.

Contract Documents, including Drawings and Technical Specifications, shall be downloaded from the Michigan Intergovernmental Trade Network (MITN), www.bidnetdirect.com on or after Tuesday, January 28, 2025.

Upon request, Contractors may coordinate building and site visits by contacting the Briley Township Administrative Assistant, Mr. Rye Yoatt (989) 785-4050, located at Briley Township Park, 11238 Parland Street, Atlanta, MI, 49709. All questions must be submitted in writing by 4:00pm, Friday, February 7, 2025, to clerk@brileytownshipmi.gov. All addendums will be issued through MITN.

A certified check or bank draft, payable to the order of THE TOWNSHIP OF BRILEY, negotiable U.S. Government bonds (at par value) or a satisfactory Bid Bond executed by the Bidder and an acceptable surety in an amount equal to five percent (5%) of the total Bid shall be submitted with each Bid.

This project is funded, in part by COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM, through the MICHIGAN ECONOMIC DEVELOPMENT CORPORATION (MEDC) and is subject to requirements outlined in the project specifications and the MEDC Grant Administration Manual.

The TOWNSHIP OF BRILEY has retained Certified Grant Administrators (CGA), responsible for assisting the TOWNSHIP and MEDC with the grant administration of the CDBG project and are not the advocate for the building owner or contractors on CDBG projects. The CGA will assist that the TOWNSHIP has an acceptable financial management process and assist with payment requests to ensure procedures established for the CDBG Program. The CGA assists in establishing and maintaining Section 3 plan and appropriate reports regarding the CDBG Program.

Attention is called to the fact that not less than the minimum salaries and wages as set forth in the Contract Documents must be paid on this project, and that the Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, or national origin.

The TOWNSHIP OF BRILEY reserves the right to reject any or all Bids or to waive any informality in the bidding.

Bids may be held by the TOWNSHIP OF BRILEY for a period not to exceed NINETY (90) days from the date of the opening of Bids for the purpose of reviewing the Bids and investigating the qualifications of Bidders, prior to awarding of the Contract.

Each bidder agrees to waive any claim it has or may have against the Owner, the Architect/Engineer, and their respective employees, arising out of or in connection with the administration, evaluation, or recommendation of any bid.

The successful bidder will be required to furnish satisfactory Performance, Labor and Material, and Maintenance and Guarantee Bonds.

Proposals submitted by Bidders who have been debarred, suspended, or made ineligible by any Federal Agency will be rejected.

A firm fixed-price contract award will be made in writing to the lowest responsive and responsible bidder.

THE TOWNSHIP OF BRILEY

Date________________,_______

By_____________________________

Title____________________________

INSTRUCTIONS TO BIDDERS

1. USE OF SEPARATE BID FORMS

These Contract Documents include a complete set of bidding and contract forms which are for the convenience of Bidders and are not to be detached from the Contract Document, filled out, or executed.

Separate copies of Bid Forms are furnished for that purpose.

2. INTERPRETATIONS OF ADDENDA

No oral interpretation will be made to any Bidder as to the meaning of the Contract Documents or any part thereof. Every request for such an interpretation shall be made in writing to the Grantee/Local Public Agency. Any inquiry received seven or more days prior to the date fixed for opening the Bids will be given consideration. Every interpretation made to a Bidder will be in the form of an Addendum to the Contract Documents, and when issued, will be on file in the office of the Grantee/Local Public Agency and the office of the Engineer at least five days before Bids are opened. In addition, all Addenda will be mailed to each person holding Contract Documents, but it shall be the Bidder's responsibility to make inquiry as to the Addenda issued. All such Addenda shall become part of the Contract and all Bidders shall be bound by such Addenda, whether or not received by the Bidders.

3. INSPECTION OF SITE

Each Bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions there relating to construction and labor, and should fully inform himself as to the facilities involved, the difficulties and restrictions at tending the performance of the Contract. The Bidder should thoroughly examine and familiarize himself with the Drawings, Technical Specifications, and all other Contract Documents. The Contractor by the execution of the Contract shall in no way be relieved of any obligation under it due to his failure to receive or examine any form or legal instrument or to visit the site and acquaint himself with the conditions there existing and the Grantee/Local Public Agency will be justified in rejecting any claim based on facts for which he should have been on notice as a result thereof.

4. ALTERNATIVE BIDS

No alternative bids will be considered unless alternative bids are specifically requested by the technical specifications.

5. BIDS

(a) All Bids must be submitted on forms supplied by the Grantee/Local Public Agency and shall be subject to all requirements of the Contract Documents, including the Drawings, and these INSTRUCTIONS TO BIDDERS. All Bids must be regular in every respect and no interlineations, excisions or special conditions shall be made or included in the Bid Form by the Bidder.

(b) Bid Documents including the Bid, the Bid Guaranty, the Non-Collusion Affidavit, the Certification of Bidder Regarding Equal Employment Opportunity, the Certification of Bidder Regarding Section 3, and the Statement of Bidder’s Qualifications (if requested) shall be enclosed in envelopes (outer and inner), both of which shall be sealed and clearly labeled with the words “Bid Documents”, project number, name of Bidder, and date and time of bid opening in order to guard against premature opening of the Bid.

(c) The Grantee/Local Public Agency may consider as irregular any Bid on which there is an alteration of or departure from the Bid Form hereto attached and at its option may reject the same.

(d) If the Contract is awarded, it will be awarded by the Grantee/Local Public Agency to a responsible Bidder on the basis of the lowest Bid and the selected Alternative Bid items, if any. The Contract will require the completion of the work according to the Contract Documents.

(e) Each Bidder shall include in his Bid the following information:

Principals Names Home Addresses (City, State, Zip Code and Telephone Numbers)

Firm Name Federal Employment Identification Number Address (City, State and Zip Code and Telephone Numbers)

6. BID GUARANTY

(a) The Bid must be accompanied by a Bid guaranty which shall not be less than five percent (5%) of the amount of the Bid. At the option of the Bidder, the guaranty may be a certified check, bank draft, negotiable U.S. Government Bonds (at par value), or a Bid bond in the form attached. The Bid bond shall be secured by a guaranty or a surety company listed in the latest issue of U.S. Treasury Circular

570. The amount of such Bid bond shall be within the maximum amount specified for such Company in said Circular 570. No Bid will be considered unless it is accompanied by the required guaranty.

Certified check or bank draft must be made payable to the order of (Grantee/Local Public Agency).

Cash deposits will not be accepted. The Bid guaranty shall insure the execution of the Agreement and the furnishings of the surety bond or bonds by the successful Bidder, all as required by the Contract Documents.

(b) Revised Bids submitted before the opening of Bids, whether forwarded by mail or telegram, if representing an increase in excess of two percent (2%) of the original Bid, must have the Bid guaranty adjusted; accordingly, otherwise the Bid will not be considered.

(c) Certified checks or bank drafts, or the amount thereof, Bid bonds, and negotiable U.S. Government bonds of unsuccessful Bidders will be returned as soon as practical after the opening of the Bids.

7. COLLUSIVE AGREEMENTS

(a) Each Bidder submitting a Bid to the Grantee/Local Public Agency for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto, an affidavit substantially in the form herein provided, to the effect that he has not entered into a collusive agreement with any other person, firm, or corporation in regard to any Bid submitted.

(b) Before executing any subcontract the successful Bidder shall submit the name of any proposed subcontractor for prior approval and an affidavit substantially in the form attached.