2025-2026 - OAS Front End Loader - Invitation to Bid Specifications.pdf

Oscoda Area Schools (OAS) Invitation to Bid (ITB)

Front End Loader and 12’ Snow Pusher Attachment

Date of Issuance: Wednesday, May 20, 2026 Bid Due Date: 12:00 PM, EST, Thursday, June 4, 2026 Bid Opening Location: Oscoda Area Schools Central Office Address: 3550 East River Road, Oscoda, MI 48750

Invitation Oscoda Area Schools is soliciting sealed bids for the purchase of one (1) used, model year 2010 or newer, front end loader with enclosed cab and one (1) compatible 12-foot snow pusher attachment for use in school district snow removal operations. The equipment will primarily be used for clearing school parking lots, bus loops, sidewalks adjacent to paved areas, athletic facility access points, and other district-owned surfaces during winter weather operations.

The District seeks equipment specifically suited for institutional and municipal-style snow removal applications with an emphasis on maneuverability, operator visibility, durability, ease of maintenance, and reliable cold-weather operation.

Minimum Required Bid Specifications – Front End Loader Bidders shall review and adhere to the specifications outlined herein including the General Terms and Conditions which are herein incorporated.

Oscoda Area Schools seeks a firm fixed price bid for the purchase and delivery of a used front end loader which meets the following, minimum specifications. Specifications are intended to describe functional requirements and shall not be interpreted to exclude equivalent products.

General Requirements:

The equipment offered must conform to the following minimum requirements:

• Model Year 2010 or newer

• Designed for commercial, municipal, or institutional snow removal applications

• Articulating or compact wheel loader configuration

• Four-wheel drive

• ROPS/FOPS certified enclosed cab

• Diesel-powered engine compliant with current EPA emissions standards

• Hydrostatic or equivalent transmission suitable for snow removal operations

• Auxiliary hydraulics compatible with snow pusher attachment

Engine and Performance:

• Engine horsepower: Minimum 70 HP

• Operating weight sufficient for stable snow pushing performance

• Cold-weather starting capability

• Engine block heater

• Heavy-duty cooling package suitable for winter operations

Loader Configuration:

• Small wheel or compact wheel loader design

• High-visibility cab configuration

• Quick-attach coupler system

• Ride control or equivalent operator comfort system preferred

• Limited-slip or locking differential preferred

• LED work lighting package

• Front and rear windshield wipers with washer system

• Heated cab with defrost

• Adjustable suspension seat

• Backup alarm

• Rear-view mirrors

• Beacon or strobe warning light

Tires and Traction:

• Heavy-duty snow-rated tires

• Tire chains included or available as optional pricing

• Counterweight package as recommended by manufacturer

Hydraulic System

• Hydraulic quick couplers

• Auxiliary hydraulic controls

• Sufficient hydraulic flow for snow removal attachment operation

Bucket:

• General-purpose bucket included

• Minimum bucket width appropriate for machine size and snow operations

Minimum Required Bid Specifications – Snow Pusher (Required) Bidders shall review and adhere to the specifications outlined herein including the General Terms and Conditions which are herein incorporated.

The bid shall include one (1) compatible snow pusher attachment meeting the following minimum specifications:

• Width: 12 feet

• Compatible with proposed loader

• Heavy-duty commercial or municipal design

• Replaceable rubber or sectional cutting edge

• Reinforced side plates

• Adjustable skid shoes

• Universal quick-attach mounting system

• Designed for parking lot and large paved-area snow removal

• Powder-coated or corrosion-resistant finish

The District prefers equipment designed specifically for institutional parking lot clearing applications.

Industry snow pusher systems commonly utilize reinforced box-style containment designs for efficient snow movement in large paved areas.

Snow pusher designs utilizing replaceable rubber cutting edges and skid shoes are preferred to reduce pavement damage and improve surface clearing efficiency.

Delivery Specifications:

• Terms: FOB Destination, Freight Prepaid and Allowed

• Delivery Location: 3550 East River Road, Oscoda, MI 48750

• Delivery Timeline: Delivery must occur no later than June 30, 2026.

• Arrangements: Delivery arrangements must be coordinated with the District’s designated representative

General Terms and Conditions

1. It is the intent of OAS to procure a front end loader and snow pusher attachment meeting the minimum specifications set forth in this ITB.

2. Award will be made to the lowest responsive and responsible bidder meeting the specifications which represents the best value to the district as determined by the bid evaluation committee.

OAS reserves the right to reject any or all bids, waive informalities or irregularities, request clarification of bids, and accept the bid deemed in the best interest of the district.

3. Award is contingent upon Board of Education approval and availability of funds.

4. All bids shall remain firm and may not be withdrawn for sixty (60) days following the bid opening.

5. Upon delivery respondent will provide Oscoda Area Schools with a clean and marketable title and any lean release documentation, as applicable.

6. The district reserves the right to waive delivery and associated fees and costs and arrange for pickup or 3rd party transport, if, at the district’s discretion, such arrangement is determined to provide greater value to the district.

7. Respondent must maintain all required insurance coverage through delivery and offloading, with specific minimums outlined below:

a. Commercial General Liability Insurance

i. $1,000,000 each occurrence

ii. $2,000,000 General Aggregate

b. Automobile Liability Insurance: Minimum $1,000,000 per accident for owned, hired, and non-owned vehicles.

c. Workers Compensation Insurance: Statutory limits as required by the state.

8. Payment will be made within thirty (30) days following satisfactory delivery, inspection, acceptance, and receipt of invoice. No advance payments will be made.

9. Bidders acknowledge the district’s reserved right to conduct post-bid interviews and seek additional information to ensure comprehensive review of bids. Further, the district reserves the right to negotiate delivery and warranty terms with the lowest responsive and responsible bidder.

Evaluation Criteria Bids will be evaluated based upon the following factors, with each factor carrying equal weight.

1. Compliance with specifications

2. Total cost

3. Warranty coverage

4. Service and parts availability

5. Delivery schedule

6. Suitability for school district snow removal operations

7. Demonstrated reliability

8. Operator safety and comfort features

The District reserves the right to reject any or all bids, waive informalities, and accept the proposal deemed to be in the best interest of the District.

Submission Requirements Bids submitted in response to this ITB are to follow the outline described below and must address all requested information. Failure to submit required documents, as outlined below, may result in bid rejection.

A) PROPOSED EQUIPMENT INFORMATION FORM

Respondents must include narrative information which provides, at a minimum, the following information:

• Manufacturer specifications and brochures

• Warranty information

• Delivery timeline

• Identification of nearest authorized service center

• References for similar municipal or school district applications

B) PRICE PROPOSAL FORM

Respondents must include a completed Price Proposal Form, indicating individual item cost, and total complete cost. Price proposals not submitted on the designated form will be considered nonresponsive.

C) NON-COLLUSIVE BIDDING CERTIFICATE FORM

Respondents must include a completed form certifying their bid was not prepared in a collusive manner.

D) FAMILIAL DISCLOSURE STATEMENT

Respondents must include a completed copy of the attached OAS familial disclosure statement. (This form must be completed and notarized even if no familial relationship exists.)

E) IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Respondents must include a completed copy of the attached OAS Iran Economic Sanctions Act compliance form.

F) SUSPENDED OR DEBARRED VENDOR FORM

Respondents must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

G) CONFLICT OF INTEREST FORM

Respondents must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any OAS Board member, staff member, or agent.

Bids shall be mailed or delivered in person to Oscoda Area Schools District General Manager, Michael P. Barnhart, at 3550 River Rd., P.O. Box 694, Oscoda, Michigan 48750. All bids shall be submitted in a sealed envelope clearly marked, “ITB – “Front End Loader and Snow Pusher.”

Electronic submissions will be accepted via email to barnhartm@oscodaschools.org. Electronic submissions must be submitted as an attachment in one or more .pdf files with the subject line clearly labeled, “ITB – “Front End Loader and Snow Pusher.”

Bids must be received by Oscoda Area Schools at or before 12:00 p.m., EST, on June 4, 2026.

Proposals received after the deadline may be disqualified and remain unopened.

Questions Please direct all questions regarding this Invitation to Bid to Oscoda Area Schools District General Manager, Michael Barnhart, at barnhartm@oscodaschools.org no later than Wednesday, May 27, 2026.

Answers to all received questions will be posted as an Addendum no later than Friday, May 29, 2026. Only written addenda are binding.

mailto:barnhartm@oscodaschools.org