030ADV24Q0062 -0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 18

-0001

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV24Q0062

01-09-2024

X

See CONTINUATION Page

Please see Block 14 Addendum.

Robinson, James

BLOCK 14 ADDENDUM

The Purpose of this Amendment is to: add language to both performance areas (1) and performance area (2). Also, the Amendment is revising the review dates from 14-day reviews to 20-day reviews.

1. Revise Performance Area 1 – Part (B): Contractor Project Performance by Addition Language in Section 3

2. Revise Performance Area 2- Part (A): Relocating Existing Eckel Media Recording Sound Booth by Adding

Language in Section 6.

3. Added Language: The Contractor (Architect/Engineer, A/E) shall survey the existing conditions on site, and through record documents. The A/E shall develop a design solution and provide construction documents, including drawings, calculations, specifications, and a cost estimate complete and ready for construction procurement in accordance with this Performance Work Statement and any applicable code requirements. The documents shall show demolition, and new work requirements for all trades.

4. Review Period for Construction, Fabrication, and Installation: 50% revised to 20-day review.

5. Review Period for Construction, Fabrication, and Installation: 75% revised to 20-day review.

6. Backcheck/Follow-Up Review revised to 20-day review.

7. Review Period for Construction, Fabrication, and Installation: 95% revised to 20-day review.

030ADV24Q0062 -0001 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

C.1. OVERVIEW/BACKGROUND

The Library of Congress (Library), The National Library Service for the Blind and Print Disabled (NLS), provides a complimentary braille and talking book library service designed for individuals experiencing temporary or permanent low vision, blindness, or physical, perceptual, or reading disabilities hindering the use of standard print materials.

Operating through a nationwide network of cooperating libraries, the NLS distributes books and magazines in braille or audio formats, available for instant download to personal device or sent by mail at no cost. Utilizing an in-house professional recording studio and a team of award-winning voice actors, the NLS produces high-quality accessible audiobooks.

Since the early 1970s NLS has been situated in the Taylor Street Annex (TSA) Building in the Petworth neighborhood of Washington D.C. Currently the NLS is undergoing relocating to the John Adams Building at the Library of Congress, which also includes the transfer of one (1) Eckel Media Lab recording sound booth.

The Library of Congress (Library) requires the procurement of three new recording sound booths and the relocation of one Eckel recording sound booth from the Taylor Street Annex Building to the John Adams Building.

C.2. SCOPE

The contractor is responsible for the procurement and installation of three (3) media lab recording booths at the John Adams Building in the Library of Congress. In addition, the contractor is also responsible for the disassembly, reassembly, and relocation of one (1) “Eckle” media recording sound booth from the Taylor Street Annex Building to the John Adams Building at the Library of Congress.

This project involves the sourcing, delivery, and installation of three recording sound booths that meet specified acoustic and structural requirements. Also, this project involves the disassembly, reassembly, and relocation of one sound booth.

The contractor is responsible for conducting complete site visit assessments prior installation, collaborate with project team to finalize drawing designs, materials, and specifications. The contractor is required to provide project proposals and develop comprehensive project plans outlining procurement, delivery, and installation processes. The contractor must also ensure that sound booths meet or exceed industry standards for acoustics, structural integrity, and safety. The contractor must also develop delivery logistics plans to ensure safe transportation from the Taylor Street Annex Building to the John Adams Building to coordinate with suppliers to optimize delivery schedule and minimize potential delays.

The contractor must systematically install sound booths, ensuring proper alignment and connection of components.

Testing must be conducted to verify that the installed sound booths meet specified acoustic and structural performance criteria. A quality control plan must be designed and implemented throughout the procurement and installation process.

Inspections at key milestones will address any deviates from plans promptly. A full inspection report must be provided to complete installation and adhere to compliance with standards. The contractors must provide any and all documentation of the procurement, installation, disassembly, reassembly, relocation, including but not limited to, delivery receipts, installation records, manuals, and any and all documentation listed in the deliverables schedule. The contractors must prioritize safety and comply with local building codes and regulations applicable.

The contractor is not responsible for overseeing the installation of electrical, HVAC, and plumbing systems, as this falls within the scope of the Architect of the Capitol (AOC). While the contractor is not engaged in plumbing installation, their role encompasses designing the recording sound booths to connect to the plumbing. The contractor’s responsibility involves designing the systems for the recording sound booths, securing design approvals, and overseeing the installation and construction of the recording sound booths, along with all other project aspects.

C.3. REQUIREMENTS

Offerors must propose in both performance areas. Any offerors that only propose in one performance area shall be ineligible for award.

There are two performance areas. Performance Area 1 is for the procurement of three (3) Media Lab recording sounds booths. And Performance Area 2 is for the disassembly, reassembly & relocation of one (1) Eckel Media Recording Sound Booth at Taylor Street Annex Building to the John Adams Building at the Library of Congress.

Attendance to the two (2) preliminary site visits are mandatory to compete on this requirement.

Two (2) Preliminary Site Visits Required: Both preliminary site visits will be held on 01/10/2024. One site visit will be held at Taylor Street Building and the second site visit will be held at the Adams Building in the Library of Congress between the hours of 9:00am to 12:00pm Eastern Time. Potential offerors planning to attend the site visit are REQUIRED to RSVP to the Contracting Officer, James Robinson, at jarobinson@loc.gov and the Contract Specialist, Brenda Kinlay, at bkinlay@loc.gov, no later than 01/08/2024 by 5:00pm Eastern Time. RSVPs should contain the company name, company address, company phone, name(s) of attendees and contact information. Potential offerors who do not RSVP by this date and time may not be admitted. The site visit shall be at the Library of Congress Adams building. The purpose is so that the Contractors may take measurements, see the space, see the limitations of the elevators and hallway sizes, etc.

Two (2) Preliminary Site Visits Required Before Contract Award

Offerors Required to RSVP by: 01/08/2024

Preliminary Site Visits Date: 01/10/2024

Preliminary Site Visits Time: Between 9:00am and 12:00pm Eastern Time

Taylor Street Building: 1291 Taylor St. NW, Washington, D.C. 20542

Adams Building (Main Entrance) Library of Congress:120 2nd Street SE, Washington, D.C. 20002.

C.3.1. PERFORMANCE AREA 1 - Procurement of Three (3) Media Lab Recording Sound Booths

Performance Area 1 – Part (A): Minimum Requirements The contractor shall provide the following minimum requirements when constructing the three (3) media lab recording booths in the John Adams Building located at the Library of Congress.

1. The media lab recording booths shall consist of three prefabricated booths which must be delivered, bought to the site, and installed at the John Adams Building.

2. The contractor shall coordinate with Architect of the Capitol (AOC) on mechanical, electrical, sprinkler, fire alarm and building connections to the main building.

a. In the Adams Building, the contractor shall identify essential connection sources for electrical, mechanical, and plumbing systems to connect with the media recording booths.

b. All wiring, in regard to connecting with the prefabricated units, must be reviewed and approved by a licensed electrical inspector, and the details of the wiring routine should be included in the detailed shop drawings.

c. AOC will implement mechanical, electrical, sprinkler, fire alarm systems, and building connections in accordance with the final design.

d. Coordination takes place during specified review periods of the Program of Requirement document and the fabrication design drawings phases of the project.

3. Layout: The layout should include a recording workstation that is partitioned from the noise and visibility of the other occupants in the host environment.

4. Windows: Windows within each isolation enclosure must feature acoustically sealed designs, ensuring no adverse effects on the enclosure’s sound attenuation performance. These windows should enable clear visibility between the enclosure’s interior of the enclosure and the accompanying recording workstation while being strategically angled to minimize glare from light reflection.

5. Door: Each isolation enclosure is required to have an acoustically sealed door that allows access to the booth’s interior. The door must not compromise the enclosure’s sound attenuation performance and should swing outward from the interior.

6. Isolation Booth Sound Attenuating Capability: The sound attenuating capability of the isolation booth, including lighting and ventilation systems, must ensure that the NC rating does not exceed NC-20.

7. Minimum Isolation Booth RT60: For the minimum isolation booth, the RT60 rating should not exceed 0.7 seconds. The final RT60 requirement for the recording studio will be determined based on the reverberation time of the TSA recording studio.

8. Booth Interior Temperature:

a. Each media Lab booth shall have a dedicated thermostats for temperature control.

b. The booth’s temperature will be managed by an exterior ventilation system drawing air from outside the booths office environment.

c. To enhance efficiency, ventilation openings should align with building HVAC registers near the window

(HVAC registers are located under each exterior window).

d. Occupants can adjust the heating and cooling set points using dedicated thermostats.

e. The booth ventilation systems shall maintain an environment consistent with the design space without negatively impacting the NC rating performance.

9. Connectivity Patch Panel: For the connectivity patch panel, every isolation enclosure should incorporate an acoustically sealed unit enabling connectivity between the booth’s interior of the booth and the recording workstation. The patch panel must not adversely affect the enclosure’s attenuation performance and should be placed on the wall alongside the window and the partition housing the recording workstation.

10. Booth Interior Connectivity: For interior connectivity, interior patch panel must consist of 4 female XLR connectors, 4 female TRS connectors, and 2 female USB connectors, all wired to their respective counterparts on the accompanying recording workstation patch panel. Additionally, the patch panel should incorporate 3 female cat6 Ethernet terminals, each linked to a dedicated network serving the booth’s interior.

11. Booth Interior Lighting: Regarding booth interior lighting, the booth must feature a lighting system that does not compromise the attenuation performance of the isolation enclosure. Furthermore, the booth interior lighting system should not derive power from the isolated ground or dedicated circuit serving the audio equipment.

12. Electrical Outlets:

a. The power outlets, both inside and outside each booth, will be powered by an isolated ground circuit.

b. Each circuit is designed to safely support a maximum load of 1900W at 120v, originating from a dedicated sub-panel exclusively reserved for booth outlets.

c. These circuits will not supply power to other areas of the building.

d. The lighting and ventilation systems in the booths will not draw power from the dedicated sub-panel but will instead utilize different circuits.

e. The outlets will be typing B duplex isolated ground receptacles.

13. Booth Interior Outlets:

a. Inside each booth, there will be three duplex outlets positioned on separate walls, including one beneath the window.

b. The recording workstation will feature two duplex outlets on separate walls, with one beneath the window.

c. The contractor (A/E) is responsible for creating a comprehensive stamped and sealed design for the isolated grounding system. g

d. The contractor’s drawings must accurately depict all power requirements, including the location and amperage of the required power lines (i.e., 15, 20 or 30 amps).

14. ADA Compliance: ADA compliance will be incorporated into the isolation booth design.

15. Recording Workstation Position: The recording workstation is to be situated along the exterior wall with the window in the enclosure.

16. Recording Workstation Square Footage: Each recording workstation must adhere to ADA compliance standards to accommodate a wheelchair turning radius. The minimum square footage for each recording workstations should be 80 square feet.

17. Workstation Partition: The recording workstation will be a distinct space separated from the host environment.

Partition walls will delineate the boundaries of the recording workstation, designed to effectively attenuate the noise from the host environment for critical listening.

18. Recording Workstation Connectivity: The exterior patch panel is to feature 4 male XLR connectors, 4 female TRS connectors, and 2 females USB connectors, all wired to their respective counterparts within the booth’s interior.

Additionally, the patch panel must incorporate 3 cat6 female Ethernet terminals, each connecting a dedicated network serving the recording workstation.

Performance Area 1 – Part (B): Contractor Project Performance

1. End User Interview: The contractor is required to conduct interviews with the end users of NLS’s current sound attenuation facilities onsite at the Library of Congress. End-user interviews help assess user satisfaction and provide a direct measure of how well the booths meet user-centric expectations. The users can provide insights and feedback on the ease of use, accessibility of controls, and overall experience within the sound booths. End users are best positioned to evaluate the acoustical performance of the sound booths. Their feedback will help assess if the booths meet the desired sound isolation and quality requirements. User feedback should document the existing conditions of the recording sound booths and future needs to assess user satisfaction and address any concerns to enhance the overall success of the project.

2. Site Visits: A comprehensive assessment of the acoustical conditions in the recording studio shall be conducted using an ANSI/ASA S12.2-2019 compliant measuring tool. This assessment will identify the current Noise Criterion (NC) rating of each isolation booth and accompanying monitor workstations. Additionally, measurements for the reverberation time (RT60) and Noise Isolation Class (NIC) rating of the isolation booths will be taken. The gathered data will form the basis for a detailed report, informing the final requirements and design considerations for the recording studio in the John Adams Building.

3. The Contractor (Architect/Engineer, A/E) shall survey the existing conditions on site, and through record documents. The A/E shall develop a design solution and provide construction documents, including drawings, calculations, specifications, and a cost estimate complete and ready for construction procurement in accordance with this Performance Work Statement and any applicable code requirements. The documents shall show demolition, and new work requirements for all trades.

4. Program of Requirements Document: The contractor is tasked with developing a Plan of Record (POR) that comprehensively captures all NLS’s requirements, subject to review and acceptance by the Government. The Library will have up to three (3) comment review cycles to ensure alignment with program needs. These requirements will be formulated based on measurements from the site visit and the outlined minimum criteria.

The final requirements will specify the necessary sound transmission class (STC) for the building materials, encompassing walls, floors, ceilings, doors, windows, joints, etc. Additionally, the requirements will outline the expected NIC rating and RT60 for fully assembled isolation booths. Architectural designs will delineate the layout, orientation, and configuration of the three booths and the three recording workstations within the designated John Adams Building space. Any required electrical or mechanical modifications to meet the minimum requirements will be incorporated into the designs, suitable for execution by the acoustical engineers.

The Library holds the authority for final approval of both requirements and designs.

5. John Adams Building Site Visit: The contractor is required to assess the suitability of the proposed location and furnish written confirmation of its feasibility for the intended application. The contractor shall measure the existing acoustical conditions of the designated room, which will house the new recording studio in the John Adams Building. These measurements, along with TSA measurements and the specified minimum requirements, will be utilized to shape the final requirements and design of the new recording studio within the John Adams Building.

6. Alternative Building Site Visits: The contractor is tasked with assessing alternative proposed locations and supplying written confirmation of their feasibility.

7. The contractor is required to furnish a project schedule covering the entire duration, including final commissioning and the completion of the punch list.

8. Schematic Design for Commercial Custom-Built Solutions: The contractor is responsible for developing and submitting schematic designs for their proposed solution(s) for approval by the Library. The Library will be given three (3) 14-day review periods to examine the of drawings, to ensuring that all design requirements are adequately incorporated.

9. The contractor is tasked with producing shop drawings and engineering drawings for fabrication of all elements.

This is to ensure adherence to design intent, constructability, and safety requirements.

10. Communications Plan: The Contractor is required to devise a communication plan with the Library, aligning with the project scope, milestones and deliverables. This communication plan must be presented to and accepted by the Library within 14 days of award. It should include a list of key players, who include the contractors’ key personnel, the Library’s contracting representatives and the AOC, with their names, email addresses, and titles, along with an outline of the reoccurring meeting schedule.

11. Fabrication: The solution will be crafted in accordance with the specified requirements and designs, utilizing suitable STC materials for the walls, floors, ceilings, doors, windows, joints, etc. The fabricated materials must meet NIC rating when fully assembled, incorporating any necessary electrical and mechanical elements. The inspection and approval of fabrication process fall under the responsibility of the A/E.

12. Before commencing fabrication, the contractor must have the elements and components outlined below reviewed, signed, and stamped by U.S. licensed engineers (Mechanical and Fire Protection). This ensures that all fabricated and installed units comply with mechanical, life safety requirements, and standards, including mechanical systems connecting to the base building, sprinkler systems and connections to base building for fire alarm systems.

13. Before initiating fabrication, the contractor must submit all detail drawings of components containing custom electrical systems (beyond simple plug-in elements) for review, endorsement, and stamping by a U.S. licensed electrical engineer. This is to ensure that all components comply with relevant codes, standards, UL listings, and are listed by a Nationally Recognized Testing Laboratory (NRTL) for their intended usage. Drawings featuring electrical elements should outline basic power plans and power requirements for the electrical components in the unit and structures. The contractor will work collaboratively with the Library and the AOC and subsequent revisions to the drawings will be carried by the contractor.

14. Drawings requiring approval from the AOC will undergo a ten-business-day review, redlining, and/or approval process. The contractor is responsible for making corrections to the drawings and submitting the updated versions to the COR within five business days. The contractor must include additional rounds of reviews and resubmissions for detail drawings, including structural and electrical reviews and stamps, to align with the AOC’s review and approval process. Coordination of this process will be undertaken in collaboration with the COR.

15. Every facet of the design must align with the production schedule, which will be communicated by the COR during the kickoff meeting after contract award. This encompasses, but is not limited to, reviews confirming site selection, progress at 50%, 75%, 95%, back check, and “for construction” stages. The Government will be granted a 14-day review period for each submission.

16. American Disability Act (ADA) compliance: The contractor is responsible for ensuring ADA compliance for each isolation booth.

17. Assembling the prefabricated structural elements will be done in accordance with the designs and must meet the minimum requirements, ensuring the fully assembled rooms attain the NIC rating. Electrical and mechanical modifications will be carried out as necessary to meet these requirements. Acoustical commissioning will involve a minimum of one site visit by the acoustician to ensure that the requirements and designs will be fulfilled upon the completion of the assembly.

18. Construction/Project Management for Implementing Approved Solutions: The contractor is required to have an on-site presence at the Library to oversee all activities necessary for the construction and testing of the approved solutions. The contractor must document, at a minimum, all engagements, meeting minutes, decisions, test results, next steps and resolutions throughout the project.

19. Testing/Commissioning to Verify Implemented Solutions Comply with NLS Requirements Document: The contractor is responsible for conducting and documenting all activities at various project stages as deemed appropriate. All results should be thoroughly documented, and all activities tracked to ensure comprehensive documentation demonstrating that the final solutions meet Government requirements.

20. Within 30 days after of contract award, the contractor must create and submit a Quality Control Program (QCP) using a design/build approach to the Government. This QCP will be utilized to ensure that services align with the contract requirements. The contractor is responsible for developing and executing procedures to identify, prevent, and guarantee the non-recurrence of non-compliant or defective services/results. The quality control program serves as the documentation validating the contractor’s compliance. Upon acceptance of the quality control plan, any proposed changes to the QCP system must receive written approval from the contracting officer.

21. Verification: A final site visit will be carried out to measure the fully assembled sound attenuating isolation booths and recording workstations. A report will be generated, outlining the status of each booth and recording workstation. This report will include the final Noise Isolation Class (NIC) and RT60 measurements, along with the final Noise Criterion (NC) rating. In the event that a booth is identified as non-compliant with the requirements, the report will provide instructions for remedial action.

22. Remediation: The contractor is responsible for addressing any deficiencies identified in the recording studios.

23. Documentation of Full and Final Acceptance, Including Test Data: The contractor is required to furnish the Government with all pertinent data signifying the complete acceptance of the approved solutions.

24. Punch List Management: The contractor is tasked with documenting and overseeing all activities to completion in alignment with the Government’s requirements.

25. Project Completion and Closeout, including As-Built Drawings: Upon completion, all data related to the final solutions becomes the property of the Government. This encompasses, but is not limited to, meeting minutes, reports, fabrication drawings, test data and lessons learned.

Performance Areas 1 and 2 – Part (C): Sprinkler

1. Requires site survey to determine water supply for the spaces.

2. Sprinkler system design density should not exceed the current density of 0.2 gpm/sq. ft Ordinary Hazard II;

Existing sprinkler risers cannot be upsized;

3. Areas where sound booths/technical lab will be installed will require a new sprinkler layout to be hydraulically calculated.

4. Upgrading of sprinkler system to accommodate sound booths/technical lab may require the transition of the existing copper sprinkler system to black steel piping as part of the building-wide replacement program.

5. Annual fire pump data will be provided to the sprinkler system designer.

Performance Areas 1 and 2– Part (D): Fire Alarm

1. All devices need to be addressable and compatible with Notifier; coordination with AOC for tying into the Notifier and Auto Call systems is required;

2. Capital Police PA system provides the voice evacuation during events and is separate from the fire alarm system;

all system specifications need to be obtained from USCP.

3. Fire protection-fire alarm: The fire protection and fire alarm systems shall be integrated into the design of the isolation booth such that the NC rating is not adversely affected. The fire protection and fire alarms systems shall not generate any acoustic noise or electromagnetic interference.

4. The contractor shall coordinate the design of the fire protection-fire alarm system with the Architect of the Capitol fire protection engineering team who will outline connectivity points.

Performance Areas 1 and 2 – Part E: Fire Protection

Fire Protection: Provide an updated Code Analysis. Highlight any requirements for use of code equivalencies or exceptions. Provide summary of hydrant flow test data for fire water connection that is no more than one year old.

1. Drawings: Identify major routes of egress and any required areas of refuge. Show sources of fire protection water supplies, fire hydrant locations, and equipment spaces for fire protection systems.

2. Drawings: The AA/E shall provide sprinkler plans with piping indicated and sized and sprinkler heads indicated by type. The AA/E shall show locations of sprinklers and fire extinguisher cabinets on architectural drawings. The AA/E shall provide large-scale plans and details of specialty areas, etc. The AA/E shall indicate fire alarm and detection systems indicating all devices and conduits (indicate conduit size and circuit information). If required, include the following life safety elements to drawings: occupant loads, travel distances, common path of travel, exit capacities, exit signs, fire extinguishers, AED cabinets, and fire and smoke barriers.

3. Further develop fire protection plans for each floor effected, at same scale as the architectural floor plans, that show fire alarm zones, sprinkler zones and associated occupancy hazard, smoke zones, equipment spaces for fire protection systems, standpipe and locations, sprinkler piping, sprinkler locations, zone valves and fire alarm notification and initiating device locations, flow switches and locations, and the ratings of fire walls and smoke barriers. Provide cover sheet listing codes employed, edition, and major sections. Comply with NFPA 13 requirements for construction documents with the exception that no pipe lengths are required.

4. Riser Diagram: Provide riser diagrams to include all piping sizes and components starting at entry to building. Include backflow preventor, valves, alarm valves, zone valves, tamper switches, flow switches, drain connections, fire pump, jockey pump, check valves, relief valves, etc.

5. Calculations: Refine final fire protection analysis and supporting data showing calculations used and tabulated data showing water flow requirements to the standpipe(s) and sprinkler systems. Provide design of and calculations for the smoke exhaust systems. Submit all calculations required by appropriate NFPA sections and their associated appendices.

C.3.2. PERFORMANCE AREA 2 – Disassembly/Reassembly & Relocation of one (1) Eckel Media Recording Sound Booth at Taylor Street Annex Building to the John Adams Building at the Library of Congress.

Performance Area 2 – Part (A): Relocating Existing Eckel Media Recording Sound Booth

1. This project involves the relocation of an existing Eckel Media Recording Sound Booth. The scope includes carefully dismantling the current setup, at Taylor Street Annex Building, ensuring the safe removal and transportation of all components to the new location, and reassembling the sound booth in its new designated space, the John Adams Building at the Library. The relocation process will adhere to industry standards and safety protocols to guarantee the integrity and functionality of the recording sound booth after the move. This initiative aims to seamlessly transfer the existing equipment to a new environment, providing continuity in media recording capabilities while optimizing the layout and functionality of the recording space.

2. The contractor is tasked with closely collaborating with the Architect of the Capitol (AOC) to facilitate the integration of electrical, sprinkler, fire alarm, and the U.S. Capitol Police and public address system connections to the main building. This coordination effort ensures the seamless incorporation of these essential elements into the overall architectural design, aligning with safety standards and operational requirements. By working in tandem with the AOC, the contract aims to optimize the connectivity of these systems, promoting efficiency and compliance with the established specifications for the project.

3. The contractor is responsible for generating comprehensive electrical drawings and their associated diagrams for the project, serving as essential documentation for the installation and configurations of electrical systems.

4. Interview End Users: The contractor is required to conduct interviews with the end users of NLS’s current sound attenuation facilities onsite at the Library of Congress. End-user interviews help assess user satisfaction and provide a direct measure of how well the booths meet user-centric expectations. The users can provide insights and feedback on the ease of use, accessibility of controls, and overall experience within the sound booths. End users are best positioned to evaluate the acoustical performance of the sound booths. Their feedback will help assess if the booths meet the desired sound isolation and quality requirements. User feedback should document the existing conditions of the recording sound booths and future needs to assess user satisfaction and address any concerns to enhance the overall success of the project.

5. TSA site visit: A comprehensive assessment will be conducted on the existing acoustical conditions of the TSA sound booth at the ENG lab. This includes measuring the current Noise Criterion (NC) rating of each isolation booth and its accompanying monitor workstations. The assessment will also encompass measuring the reverberation time (RT60) and the Noise Isolation Class (NIC) rating of the isolation booths. The gathered measurements will form the basis for a detailed report, serving as crucial information for finalizing the requirements and design of the sound booth in the John Adams Building.

6. The Contractor (Architect/Engineer, A/E) shall survey the existing conditions on site, and through record documents. The A/E shall develop a design solution and provide construction documents, including drawings, calculations, specifications, and a cost estimate complete and ready for construction procurement in accordance with this Performance Work Statement and any applicable code requirements. The documents shall show demolition, and new work requirements for all trades.

7. Determine if any modifications or repairs are needed before relocation. Conduct an assessment to ascertain whether any modifications or repairs are necessary before proceeding with the relocation of the sound booths from the Taylor Street Annex Building to the John Adams Building.

8. Disconnection of Equipment: Safely disconnect and pack all audio equipment, including microphones, monitors, and consoles, and etc.

9. Dismantling: The contractor is responsible for carefully dismantling the sound booth, ensuring each component is labeled for reassembly. The dismantling process of the sound booth involves a systematic and careful disassembly of the structure and its components. The goal is to ensure the safe and efficient removal of the sound booth, considering factors such as equipment sensitivity, wiring, and structural integrity. A detailed plan will be implemented to preserve the integrity of the components during the dismantling, facilitating a smooth transition for relocation.

10. Packing and Protecting: Securely pack fragile components to prevent damage during transit. Use padding or custom crates for delicate equipment.

11. Documentation: Document the current configuration and wiring setup to aid in reassembly.

12. Transportation: Choose a reliable moving company with experience in handling sensitive audio equipment.

Ensure transportation vehicle is equipped to minimize vibrations and shocks. Move the Sound booth from Taylor Street Annex Building to the John Adams Building.

13. Reassembly: Reassemble the sound booth in the new location, following the documented configuration.

14. Assembly: The prefabricated structural elements shall be assembled according to the designs and shall meet the certification from the site visit from TSA.

15. Acoustic Calibration: Recalibrate the acoustic elements to ensure optimal sound quality in the new environment.

16. Testing & Room Tuning: Conduct thorough testing of all equipment and audio systems to identify any issues.

Fine-tune the acoustics based on the new space to achieve the desired sound quality.

17. Electrical Setup: Reconnect and test all electrical components to ensure proper functionality.

18. Final Inspection: Perform a final inspection to confirm that the sound booth is fully operational and meets safety standards.

19. Client Acceptance: Invite the client to inspect the relocated sound booth and ensure their satisfaction.

20. Documentation Updated: Update documentation with any changes made during the relocation process.

Certification to be done pre and post move commissioning of the current isolation/attenuation capability of that booth and that capability after the work is completed. The capability should match and not degrade.

Government representative will sign-off on commissioning document prior to acceptance.

21. Training: If necessary, provide training to users on any new features or configurations.

C.4. CONTRACT PERFORMANCE

4.1 Deliverables Schedule

Deliverables Schedule: Part (A) - Procurement of Three (3) Media Lab Recording Sound Booths

Description of Event/Deliverable Due date/Payment schedule

Pre-Award Solicitation Phase

Site Visit Assessment Before Contract Award

Pre-Construction Phase:

Post-Award Kick off meeting Within 2-Weeks After Award

Project Proposal Schedule Within 2-Weeks After Award

Communications Plan Within 2-Weeks After Award

End User Interviews Within 4-Weeks After Award

Site Visit Assessment Within 4-Weeks After Award

Alternative Site Visit Assessment (if applicable) Within 4-Weeks After Award

Program of Requirements Document Within 4-Weeks After Award

Quality Control Plan (QCP) Within 4-Weeks After Award

Ad hoc and pre-scheduled onsite meetings As needed, per COR instructions

Testing/Commission Requirement Document All phases of project

Design and Permitting Phase:

Review period for construction, fabrication, and installation: 50% 20-day Review Period

Architectural Drawings Within 2-Months After Award

Structural Drawings Within 2-Months After Award

Acoustic Design Plans Within 2-Months After Award

Material Specifications Within 2-Months After Award

Mechanical, Electrical, and Plumbing (MEP) Plans Within 2-Months After Award

Fire Alarm Plans Within 2-Months After Award

Sprinkler Plans Within 2-Months After Award

Safety Plan: ADA Compliance & Regulations (Wheelchair Accessibility)

Within 3 Months After Award

Safety Plan: Mechanical and Fire Protection Within 3-Months After Award

Safety Plan: Electrical Systems Within 3-Months After Award

As-Built Drawings (updated drawings reflecting any modifications and/or changes during construction) *If applicable

As needed throughout project

Construction Phase:

Review period for construction, fabrication, and installation: 75% 20-day Review Period

Backcheck/Follow-Up Review: 20-day review period

Testing/Commissioning 2- weeks

Post-Construction Phase:

Final Site Visit Assessment Within 1-Month Before Closeout, before acceptance

Final Acceptance Documentation Within 1-Month Before Closeout

Review period for construction, fabrication, and installation: 95% 20-day review period

Walk Thru: Punch list management Within 1-Month Before Closeout

Final Acceptance Documentation Within 1-Month Before Closeout

Project Completion and Closeout Documentation Due upon completion of contract before acceptance

Deliverables Schedule: Part (B) - Disassembly/Reassembly & Relocation of one (1) Eckel Media Recording Sound Booth

Description of Event/Deliverable Due date/Payment schedule

Pre-Award Solicitation Phase

Site Visit Assessment Before Contract Award

Pre-Disassembly Phase:

Project Proposal Document Within 2-Weeks After Award

Site Visit Assessment Report Within 1-Month After Award

Alternative Site Visit Assessment Report (if applicable) Within 1-Month After Award

End User Interviews Within 1-Month After Award

Mechanical, Electrical & Plumbing (MEP) Plan, Design and Drawings

Within 2-Months After Award

Fire Alarm Plan, Design and Drawings Within 2-Months After Award

Sprinkler Plan, Design and Drawings Within 2-Months After Award

Safety Plan: ADA Compliance (Wheelchair Accessibility) Within 2-Months After Award

As-Built Drawings (updated drawings reflecting any modifications and/or changes during construction) *If applicable

As needed throughout project

Disassembly Phase:

Disassembly Plan Within 2-Month After Award

Component Labeling System Plan Within 2-Months After Award

Inventory List Within 2-Months After Award

Relocation Phase:

Transportation Plan Within 3-Months After Award

Reassembly Phase:

Reassembly Plan Within 4-6 Months After Award

Testing and Commissioning Plan Within 4-6 Months After Award

Documentation of Reassembly Process Within 4-6 Months After Award

Post-Relocation Phase:

Final Inspection Report Within 1-Month Before Closeout

Client Acceptance Documentation Within 1-Month Before Closeout

Project Closeout Documentation Within 1-Month Before Closeout

4.2 Quality Control Plan:

The contractor is required to produce a Quality Control Plan (QCP) document that outlines the processes, procedures, and standard that will be implemented to ensure the construction project meets the specified quality requirements. The goal of the QCP is to systematically monitor and control every aspect of the project to ensure the final product meets or exceeds expectations in term of performance, functionality, and safety. The QCP should include (but is not limited to):

i. Project Overview

ii. Quality Policy

iii. Project Team and Responsibilities

iv. Quality Control Procedures

v. Materials and Equipment Inspection

vi. Acoustic Material Testing

vii. Workmanship Standards

viii. Quality Inspections and Checkpoints

ix. Performance Testing

x. Document Control

xi. Training Programs

xii. Health and Safety Standards and Regulations

xiii. And any other factors that relate.

4.3 Post-Award Orientation (Kick-Off-Meeting)

The contractor shall setup a post-award meeting to ensure a successful transition from contract-award phase to the contract-performance phase. This meeting is intended to promote effective communication, align objectives, and establish the foundation for a productive working relationship. The meeting agenda shall include (but is not limited to):

i. Review of Contract Documents, Terms and Conditions, Key Obligations, Deliverables

ii. Key Personnel Roles and Responsibilities

iii. Communication and Reporting Protocols

iv. Project Schedule, Timeline, Milestones, and Critical Dates

v. Documentation and Reporting

vi. Quality Control and Assurance, Standards and Expectations

vii. Performance Metrics

viii. Financial reporting and invoicing procedures

C.5. KEY PERSONNEL

The following positions are considered key personnel:

2. Program Manager and Alternate Project Manager:

1. Oversees the entire contract and is responsible for the performance of work.

2. Manages the project team, ensures adherence to the schedule and budget, and serves as the main point of contact.

3. Alternate Project Manager to act in absence of Program Manager with full authority on all contract matters.

4. Qualifications:

i. Education: Bachelor’s Degree in relevant field

ii. Experience: At least 4-7 years of relevant experience in construction project management. Previous experience specifically in managing projects related to acoustics, soundproofing, or specialized construction, such as sound booths, is highly beneficial.

iii. Technical Knowledge: In-depth knowledge of construction process, including soundproofing and acoustical design principles. Familiarity with relevant building codes, regulations, and industry standards.

3. Licensed Architect and Engineer (A/E):

1. Licensed architect and engineer overseeing the construction of the sound booths.

2. Registered and active Architectural License in the District of Columbia

3. Registered and active Professional Engineer (PE) License in the District of Columbia

4. The Licensed Architect and Engineer not required to maintain office in the District of Columbia.

5. Qualifications:

i. Education: Bachelor’s Degree in relevant field

ii. Professional License: Architectural License & Professional Engineer (PE) License

iii. Experience: At least 5-10 years of relevant experience in architectural design and project management.

iv. Technical Knowledge: Proficiency in architectural design software and tools. Knowledge of acoustical principles, soundproofing materials, and construction methods relevant to sound booth construction.

4. Acoustician:

1. Qualifications:

i. Education: Bachelor’s Degree in relevant field

ii. Certifications: Relevant certifications in acoustics or noise control, offered by the National Council of

Acoustical Consultants (NCAC) and/or the Institute of Noise Control Engineering (INCE).

iii. Experience: At least 7+ years of relevant experience in acoustics, audio engineering or related field specifically related to the design and construction of sound booths or similar acoustic environments is beneficial.

iv. Technical Knowledge: In-depth knowledge of acoustical design principles, soundproofing materials, and noise control measures. Proficiency in using acoustical modeling and simulation software.

Knowledge of relevant building codes, standards, and regulations related to acoustics.

5. Acoustical Engineer:

1. Specializes in fabrication of structures for optimal acoustical performance and noise control.

2. Qualifications:

i. Education: Bachelor’s Degree in relevant field

ii. Certifications: Relevant certifications in acoustical engineering or related fields. Certifications offered by the Institute of Noise Control Engineering (INCE) or other recognized bodies.

iii. Experience: 7 years of relevant experience in acoustical engineering or related field. Experience specifically related to the design and construction of sound booths or similar acoustically sensitive environments is advantageous.

iv. Technical Knowledge: Expertise in acoustical design principles, soundproofing materials, and noise control measures. Proficiency in using acoustical modeling and simulation software. Knowledge of relevant building codes, standards, and regulations related to acoustics.

6. Electrical Engineer:

1. Qualifications:

i. Education: Bachelor’s Degree in relevant field

ii. Professional License: Professional Engineer (PE) License

iii. Certifications: Relevant certifications in electrical engineering or related field. Certifications from professional organizations or industry-specific certifications can enhance qualifications.

iv. Experience: A minimum of 5-7 years of relevant experience in electrical engineering. Experience in electrical design for specialized environments, such as sound booths or recording studios, is advantageous.

v. Technical Knowledge: Proficiency in electrical design software and tools. Knowledge of electrical systems, circuits, and components relevant to sound booth construction. Familiarity with building codes and standards related to electrical systems.

7. Fire Protection Engineer:

1. Qualifications:

i. Education: Bachelor’s Degree in fire protection engineering or a related field

ii. Professional License: Professional Engineer (PE) License in fire protection engineering.

iii. Certifications: Relevant certifications in fire protection engineering or related field. Certifications from professional organizations or industry-specific certifications can enhance qualifications.

iv. Experience: A minimum of 5-7 years of relevant experience in fire protection. engineering.

Experience in electrical design for specialized environments, such as sound booths or recording studios, is advantageous.

v. Technical Knowledge: Proficiency in electrical design software and tools. Knowledge of electrical systems, circuits, and components relevant to sound booth construction. Familiarity with building codes and standards related to electrical systems.

(End of Performance Work Statement / Statement of Work)

030ADV24Q0062 -0001 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by: