20240828_Southeast Asia Training SOW_Final_v5(PA).pdf

Defense Threat Reduction Agency

8725 John J. Kingman Road, Stop 6201 Fort Belvoir, VA 22060-6201

Defense Threat Reduction Agency – Distribution A. Approved for public release on August 26, 2024: Distribution unlimited

Statement of Work

Cooperative Threat Reduction Program Chemical Security & Elimination Program Southeast Asia Regional Training Project

August 21, 2024

1. Introduction

1.1. Background

The Defense Threat Reduction Agency (DTRA) Cooperative Threat Reduction (CTR) Program works with the U.S. interagency and willing partner countries worldwide to reduce the threat of weapons of mass destruction (WMD) and related material, technology, and expertise. The DoD seeks to partner with Southeast Asia (SEA) governments through the DTRA CTR Program to build the region’s capability to counter chemical smuggling and prevent non-state actor acquisition and use of improvised chemical weapons (CW). Successful completion of this contract will improve current Countering Weapons of Mass Destruction (CWMD) capabilities in the SEA region and develop recommendations for future engagement to further CTR objectives in the region.

The work defined in this Statement of Work (SOW) will be performed in support of the CTR Chemical Security and Elimination (CSE) Program within SEA.

1.2. Scope

This effort includes assessment, development, delivery, and evaluation of sustainable training to Southeast Asia partner nations to enhance their approach to chemical security within their respective areas of authority. DTRA will determine requirements for training assessments; chemical security related concept of operations (CONOPS); and training and field exercise capabilities to increase host-nation capabilities during the execution of the contract. Service requirements may include assessment and identification of partner nation training needs, training course or event material development, planning and execution of events, training-specific equipment procurements and maintenance, and other related activities.

The intended recipients of assistance under the project include SEA partner nation organizations whose mission is related to attribution and forensics, chemical site and transportation security, chemical lifecycle management, regulatory frameworks, and incident response. Any DTRA assistance will be closely coordinated with other related USG and international donor programs to avoid duplication of effort and conflicting approaches. Successful implementation of this effort will accomplish the following:

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• Support, develop, and/or enhance the capabilities of regional SEA partners to counter the threat of violent extremist organizations, as well as malicious state actors in the region through chemical security trainings, symposiums, workshops, and other event types identified in the statement of work and Annexes 1-V.

• Further DTRA cooperation with partner governments in the SEA region for future projects/engagement opportunities.

• Additional country-specific areas of interest, as well as CSE specific lines of effort can be found in Annexes I-V

2. Applicable Documents

2.1. References

• Memorandum from the Deputy Secretary of Defense, Update to the DoD Foreign Tax Relief Policy, 23 April 2018

• DoD Instruction 5100.64 DoD Foreign Tax Policy Instruction, Apr 2018

• U.S. Export Compliance regulations as outlined in the International Traffic in

Arms Regulations (ITAR), 22 C.F.R Chapter 1, Subchapter M, Parts 120-130, and the Export Administration Regulations (EAR), 15 C.F.R Subtitle B, Chapter VII, Subchapter C, Parts 730- 774

• Mandatory Use of the Cooperative Threat Reduction Single Shipper Program, May 2013

• CTR Property Management Standard Operating Procedure (SOP), CT SOP 2020-

• Convention on the Prohibition of Development, Production, Stockpiling and Use of Chemical Weapons and on their Destruction (Chemical Weapons Convention, or CWC), opened for signature Jan. 13, 1993, S. Treaty Doc. No. 103-21, 1974 U.N.T.S. 317.

• Organisation of the Prohibition of Chemical Weapons (OPCW), “Needs and Best Practices on Chemical Safety and Security Management”

• Agreement Between Government of the United States of America and the Government of the Republic of the Philippines Concerning Cooperation in Countering the Proliferation of Weapons of Mass Destruction, Strengthening Maritime Security, and for Other Purposes

2.2. Attachments

All applicable documents include:

• Annex I- Indonesia Project Overview

• Annex II- Prospective Southeast Asia Project Overview

• Annex III- Philippines Project Overview

• Annex IV- Malaysia Project Overview

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• Annex V- CSE Domains, Competencies, and Proficiencies (DCP)

3. Tasks or Requirements

3.1. Tasks

Event Development and Execution:

The Contractor shall provide support to execute events (training courses, train-the-trainer courses, workshops, symposiums, conferences, exercises, etc.) in the United States Indo- Pacific Command (USINDOPACOM).

DTRA will identify the level of support required for each event. The categories for levels of support include:

• Material Development o Material development includes the functions required to create or develop training and event materials;

o In specific cases, material development will not include execution or delivery of the materials upon request, but will be provided to the appropriate stakeholder;

• Material Tailoring o Material tailoring is defined as modifying existing materials for use in an event;

• Event Execution o Event Execution is defined as delivering an event from start to finish and does not include material development or tailoring. Notable tasks include, but are not limited to:

Venue selection;

Preparation and finalization of event materials for participants and instructors;

Provision of instructors for training;

Exercise facilitation;

Interpretation and Translation support;

Preparation of instructor team for each event;

Identification and recommendation of subject matter experts as panelists for symposiums, conferences, and workshops

If necessary, the Contractor shall seek support of real-world subject matter expertise for each event. When practical, the Contractor shall identify subject matter experts with backgrounds in multiple disciplines to minimize the number of facilitators required to travel for an event.

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Events will cover a broad spectrum of functional disciplines and areas that support the CT-SE mission, to include both general and technical training requirements. Additional details related to basic, intermediate, and advanced training requirements can be found within ANNEX V- CSE DCP.

General topics for training and events include but are not limited to:

• Overview of WMD Concepts;

• Principles of CBRN Defense and CBRN Response;

• Chemical lifecycle management;

• Chemical inventory control and accounting;

• Concept of Operations (CONOPS);

• Standard Operating Procedures (SOP) Development;

• Fixed Site Security;

• Transportation Security;

• Chemical Security Frameworks and Regulatory Development;

• Cyber Security;

Intermediate and Advanced Technical Training topics may include but are not limited to:

• WMD/Chemical/Hazardous Sampling and Identification

• WMD/Chemical Forensics and Attribution

• Field Sampling and Forensics

• Collection of samples, packaging, documentation, and transportation;

• Command and Control of a CBRN Incident, maintenance, logistics and follow on actions;

• Sampling in CBRN environment & Personal Protective Equipment Selection;

• CBRN Site Exploitation;

• Decontamination (all levels), Force Protection and Retrograde Operations;

• Processing Samples through mobile and fixed laboratories.

• Equipment-specific training, as identified by the project team.

• PPE Equipment Training

• Sustainment Training for Equipment and Developed/Delivered Capabilities

• WMD Neutralization/Disposition

Exercise Types include, but are not limited to:

• Tabletop Exercise (TTX)

• Command Post Exercise (CPX)

• Field Training Exercise (FTX)

• Workshops

Assessment Types include, but are not limited to:

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• Training Needs Analysis (TNA)

• Forensic and Attribution Capability Assessments

• Response Capability Assessments

• Regulatory Assessments

4. Implementation

4.1. Event Plan

Upon receipt of the Event Request Form, the Contractor shall submit a detailed Event Plan. The Event Plan shall include:

• Event type (training course, assessment, symposium, seminar, workshop, meeting, exercise, etc.)

• Event purpose

• Event objectives, goals, and proposed outcomes

• Length of event and schedule

• Agendas

• Participant selection and pre-requisites

• Cultural sensitivities

• Instructors/facilitators/subject matter experts

• Equipment and resource requirements

• Logistics anticipated (travel, lodging, venue, etc.)

• Risk management plan and security considerations for training locations (COVID considerations, high-threat country considerations, etc.)

• Proposed material requirements with recommendation for development or tailoring:

o Slide decks o Briefing materials o Scenarios o Technical material o Lectures o Handouts o Guidebooks o Instructor Guides

• Proposed Method for evaluating event success.

o Event surveys o Practical exercises o Examinations

• Cost/budget information and breakdown (to include labor mix breakdown)

• Proposed milestone schedule and timeline for delivery of materials, which includes review, translation, and printing timelines

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As part of the Event Plan, the Contractor and COR shall develop project and deliverable milestones, to include a timeline for delivery of draft and final materials. Each Event Plan submitted is subject to COR review and approval. The COR may request revision of any element of the Event Plan. The Contractor shall not begin material development or event execution prior to COR approval. Upon COR approval of the Event Plan, the Contractor shall begin material development, material tailoring, and/or event execution.

4.2. Material / Program of Instruction (POI) Development

Upon COR acceptance of an Event Plan, the Contractor shall prepare the necessary program of instruction and/or materials required. The Contractor shall coordinate material review and delivery with DTRA to account for translation, printing, and review of the materials.

The Contractor shall:

• Develop materials for the event, which may include, but are not limited to course curricula, slide decks, training and presentation materials, handouts, examinations, agendas, and reference materials.

• Ensure all materials prepared and/or developed for the events are included as part of any resubmissions of the Event Plan for COR review and approval.

• Ensure adherence to timelines and milestones for each Training Event set between the Contractor and DTRA via the training management and implementation plan

• Develop consistency for all naming functions for materials developed, to include cover material and front matter.

• Seek to maximize the modularity and utility of materials developed to use modules elsewhere across projects. Materials shall have clearly defined objectives and logical, subsequent modules to provide the most effective content to meet the objectives of this task order.

• Provide all required event materials and final POI in electronic copy to DTRA.

Provide electronic and printed hardcopies to all instructors, panelists, facilitators, interpreters, and participants of the trainings and events. Delivery of training materials should be in a format compatible with Microsoft Office®.

Material and POI development may fall into the following categories:

• Existing: Materials delivered in their current form, with no development effort.

This may apply to more frequent or repeated events.

• Tailoring: Minor updates to existing materials, such as reducing or streamlining content, updating case studies, adjusting presentations and exercises to increase relevancy to a target audience, incorporating lessons learned from previous course iterations, and modifying or incorporating modules.

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• Customizing: Required significant revisions to existing materials, which may result in the creation of new modules and or the integration of different modules to customize a training or an event to meet objectives.

• New: Creation and facilitation of modules and materials that do not currently exist.

• Train the Trainer (T3): When instructed by the COR, the Contractor shall develop and/or deliver T3 trainings to develop sustainable cadres of trainers that can deliver future training to colleagues. T3 packages should include facilitator guides, participant guides, and handouts. The T3 methodology or approach shall be described as part of the Event Plan.

4.3. Logistics

Student / Participant Selection: Upon COR approval of the draft Training Plan, the Contractor shall work with DTRA and the partner nation to identify and schedule qualified participants for attendance based on the participation requirements. Participant selection shall ensure timelines for Leahy vetting and denied party screening are met. All names will be submitted to DTRA NLT 30 days prior to each event in accordance with the Department of State Leahy Vetting template, which shall be provided upon contract award and updated as needed.

Instructor / Panelist / Selection: The Contractor shall provide qualified instructor(s), panelist(s), and facilitator(s) for each event. A proposed list shall be submitted to the COR for approval as part of the training plan prior to training or event execution unless otherwise directed by the COR. Instructors should have a minimum 5 years of relevant experience in the proposed subject matter, or the educational equivalent (e.g., manufacturer certifications), to include experience as a primary instructor conducting in person trainings. Panelists and facilitators shall be subject matter experts with experience working in the related field for which the Contractor plans for them to support. When possible, the Contractor shall propose instructors or facilitators with subject matter expertise in multiple disciplines to minimize associated costs.

Equipment Procurement: For each event requirement, the Contractor shall include specific equipment requirements and recommendations as part of the Event Plan. Specific details and requirements will be formally submitted as part of the Equipment Procurement Plan. Equipment lists shall include recommended make and model information, quantities, and anticipated locations for use to the COR for approval. All training equipment will be transferred to the host nation, except for equipment that can be leveraged during future or follow-on training.

Upon COR approval of the Event Plan and the Equipment Procurement Plan, the Contractor shall identify and procure the equipment and training aids to support the event with the partner nation. The Contractor shall be responsible for all logistics associated

Defense Threat Reduction Agency – Distribution A. Approved for public release on August 26, 2024: Distribution unlimited with equipment, to include procurement and delivery. No training shall be conducted without the delivery of equipment, unless otherwise directed by the COR.

Schedule Changes: The list of trainings and events provided under this task order is subject to change. Changes may include event type, topic of focus, location, and participant attendance. The Contractor will be notified of changes as soon as possible and in the case of event cancellation, the Contractor shall cease any ongoing work for its execution. All schedule changes must be submitted to the COR for approval no later than 45 days prior to the event. Any schedule changes less than 45 days from the scheduled event will be considered and approved by the COR on a case-by-case basis. Throughout the planning process, the Contractor shall seek to minimize costs for schedule changes and coordinate with the COR to ensure the likelihood of training or event execution as planned.

Event Evaluation and After-Action Report: The Contractor shall conduct an assessment, survey, or some form of evaluation at the end of each training course or event to determine the effectiveness of execution and material delivered. The Contractor shall propose an evaluation or assessment method as part of the Event Plan. These findings will be provided as part of the After-Action Report, to include final participant lists, overview of the event, notable details, topics covered, challenges identified, action items, and final evaluation results.

Event Logistics: The Contractor shall be responsible for the identification of all logistics required for an event. The logistics recommendations for each event will be presented to DTRA as part of the Event Plan and shall include, but are not limited to, participant travel arrangements, venue selection, interpretation and translation requirements, and printing services. The Contractor shall not begin logistics coordination prior to COR approval.

Upon COR approval of the Event logistics, the Contractor shall begin event coordination.

Dependent on the situation, DTRA will select TRLS support as opposed to Contractor support.

Virtual Support: When circumstances preclude in-person events, the Contractor shall provide for the requirements of this statement of work in a virtual setting, as directed by the COR. The Contractor shall conduct the trainings in a virtual setting, to include use of video conferencing and other virtual features, where directed. The Contractor shall obtain the license for and utilize the platform directed by the COR, which will be in coordination with partner nation preference and access.

5. General Tasks

The Contractor shall have a minimum of seven (7) years of recent experience in providing and coordinating events for an audience size between 5-250 people; providing training directly related to general chemical security topics and providing the regulatory

Defense Threat Reduction Agency – Distribution A. Approved for public release on August 26, 2024: Distribution unlimited and technical training requirements as outlined in Section 3.1 within Malaysia, Thailand, Indonesia, and the Philippines. Specifically, the Contractor shall have experience providing training to the following stakeholders:

Malaysia

• Department of Chemistry (KIMIA)

• National Authority on the Chemical Weapons Convention (NACWC)

• Royal Malaysia Police (RMP)- Forensics

Indonesia:

• Ministry of Transportation

• Ministry of Defense

• Tenatara National Indonesia

Philippines:

• Strategic Trade Management Office

• National Intelligence Coordinating Agency

• Department of Interior and Local Government

• Department of Environment and Natural Resources

• Philippines Institute of Pure and Applied Chemistry

• University of the Philippines – Manila

The contractor should have an existing PMO within the Southeast Asia Region to support immediate execution of work upon contract award.

The Contractor shall maintain frequent communications with the DTRA COR, as well as any DTRA Program Manager or Project Officer involved in each project. As part of this task order, the Contractor shall develop and deliver a Monthly Status report to support programmatic oversight. In addition, the Contractor shall attend, and initiate where necessary, meetings relevant to the execution of this task order as the request or approval of the Contracting Officer, Program Manager, or Contracting Officer Representative. At the direction of the COR, the frequency of teleconferences is subject to change during periods of increased activity. The Contractor shall prepare and distribute an agenda and meeting notes to all meeting invitees prior to the meeting. The Contractor shall produce notes on the meeting proceedings, key takeaways, and action items to be provided as part of the Record of Meeting/Minutes.

Deliverables: The Contractor shall maintain an electronic project document library, or database, that will serve as the primary repository for all project deliverables, to include event materials and CDRLs. The Contractor is expected to store project deliverables within the library in addition to submitting them to DTRA in accordance with requirements annotated within the CDRLs. The Contractor shall update and maintain the

Defense Threat Reduction Agency – Distribution A. Approved for public release on August 26, 2024: Distribution unlimited records on a continuous basis and ensure DTRA can access all files and shall gain COR acceptance on the selected repository prior to its use.

Sensitive Information Control: The Contractor shall ensure the safeguarding of sensitive USG and partner nation materials. Distribution of information of contract requirements beyond official US Government channels is not authorized without expressed consent from the US Government. All requests to release information shall be in writing and forwarded to the COR for approval.

Shipping and Export Compliance: The Contractor shall ensure international shipping requests comply with DTRA shipping guidelines and relevant export control laws and regulations, to include Export Administration Regulations (EAR) and International Traffic Arms Regulations (ITAR) (See Reference Section 2.1). The Contractor shall utilize Single Shipper for all international shipments originating from within the contiguous United States (CONUS), unless otherwise specified, waived, or approved by DTRA. The Contractor may use Single Shipper for other shipments when practical, upon COR approval.

Mobilization: Within 60 days of contract award, the Contractor shall coordinate a kick-off meeting with DTRA and upon COR approval initiate work within Thailand, Malaysia, Indonesia, and Philippines.

Demobilization: Upon completion of the project, the Contractor shall conduct demobilization efforts, to include turnover of property and material to the selected recipients as directed by the COR.

6. Key Personnel

For any key personnel changes, the Contractor shall provide a 30-day notice and the résumé of the replacement candidate to DTRA. DTRA must approve any key personnel replacements. Two key personnel positions for this contract include the Project Manager and the Event Manager.

Project Manager: The Project Manager (PM) shall be responsible for managing cost, schedule, and performance of the contract and will serve as the primary interface between the project and the DTRA COR. The PM shall be responsible for all project activities and shall review all deliverables to ensure that quality products are delivered to DTRA. The PM shall have at least eight years of experience in project management and five years of experience managing international training projects.

Event Manager: The Event Manager (EM) shall be responsible for management, organization, and overall execution of all events developed and/or executed under this task order. The EM will be the liaison for all event activities and will be responsible for all contractors supporting training and event development, planning, and delivery teams.

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The EM will ensure all assessments, training development, exercises, and delivery align to the Event Plan and are delivered and documented appropriately. The EM shall have at minimum, a bachelor’s degree in an education or chemical security related field and eight years of training and/or event management experience, to include both the development and execution of events. If no bachelor’s degree or a bachelor’s in an unrelated field, the EM shall have 12 years of training and/or event management experience. The EM shall have a background in or experience with chemical security initiatives and forensic and attribution activities. The EM will be required to execute international events with foreign partners and should have at least four years of experience executing events and projects abroad.