2024 Main and Valve Replacement.pdf

AWSD RFB

2024 Distribution System Upgrades

Avondale Water & Sanitation District

REQUEST FOR BIDS (RFB)

This 9th Day of July 2024

2024 Main, Valve and Fire Hydrant Replacement

The Avondale Water & Sanitation District (AWSD) is requesting bids from qualified construction companies to replace 16 gate valves, 6 fire hydrants and fire hydrant valves, 1,106-feet of 2-inch and 68-feet of 4-inch diameter water main and install 3 new gate valves all with associated appurtenances within the district. Sealed proposals, including 3 paper copies and 1 digital copy in PDF format on a USB drive, will be received by AWSD until 2:00 p.m. local time on July 17, 2024 (closing date and time). Other key dates and times are indicated below. Bids received after the closing date and time will not be accepted. Bids shall be received in a sealed package clearly marked, “2024 Main, Valve, and Fire Hydrant Replacement” and delivered to the following address:

Request for Bid Announcement .......Tuesday, July 9, 2024 Non-Mandatory Site Visit ................Friday, July 12, 2024, 10:00 a.m.

Questions/Inquires Closed ...............Monday, July 15, 2024, 12:00 p.m.

Last Addenda Issued ........................Monday, July 15, 2024, 5:00 p.m.

Bid Deadline Wednesday, July 17, 2024, 2:00 p.m.

Background Much of AWSD’s distribution system was installed over 50 years ago and selected components have reached the end of their useful life and need to be replaced. This project will replace several main line gate valves, fire hydrants, and main lines throughout the district. Objectives of the project are as follows:

Avondale Water & Sanitation District ATTN: Sharon Vialpando Hand Delivery: 321 3rd St.

Avondale CO 81022

USPS Mail: PO Box 188 Avondale, Colorado 81022

Replace 22 gate valves (includes fire hydrant shut off valves). Replacement valves will be 1½, 2, 4, and 6-inch mechanical joint (MJ) valves, left turn. Many of these valves are on AC Pipe. Mega lug joint restraints may crush AC pipe and are not recommended for valve replacements on AC pipe. Dresser fittings must be used when connecting to AC Pipe.

Replace 6 fire hydrants. Replacement fire hydrants will be 5 ¼” American AVK Series 2780, red color, open left.

Install 1,106 LF of new 2-inch SDR21 or HDPE water main using open cut or boring methods.

Install 68 LF of new 4-inch C900

Associated paving, patching, and concrete work.

Avondale Water & Sanitation District will use American Rescue Plan Act funds (ARPA) for this project.

Construction must comply with and obey all applicable federal, state, and local laws, regulations, and ordinances and all requirements, including debarment and other required certifications and audits of the Interim Final Rule and any subsequent amendments thereto or rules established governing the use of ARPA funds. These laws include but are not limited to:

1. Davis-Bacon Act, where applicable, (29 C.F.R. Parts 3 and 5)

2. Equal Employment Opportunity requirements

3. Anti-Kickback Act (40 U.S.C. § 3145)

4. Contract Work Hours and Safety Standards (40 U.S.C. §§ 3701-3708)

5. Rights to Inventions Made Under a Contract or Agreement (37 C.F.R. Part 401)

6. Clean Air Act (42 U.S.C. §§ 7401-7671q) and Water Pollution Control Act (33 U.S.C.

§§ 1251-1387)

7. Debarment and Suspension (Executive Orders 12549 and 12689)

8. Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352)

9. Procurement of recovered materials (2 C.F.R. § 200.323) (pursuant to section 6002 of the EPA’s Solid Waste Disposal Act)

10. Prohibition on certain telecommunications and video surveillance services or equipment (2 C.F.R. § 200.216)

11. Domestic preferences for procurements (2 C.F.R. § 200.322).

Davis-Bacon requirements are not applicable to contracts paid solely with ARPA money unless project cost exceeds $10 million.

American Iron and Steel requirements do not apply to this project.

Anti-lobbying certification is required for projects over $100,000.

Minimum Contractor Requirements The contractor must have experience with a minimum of three (3) projects of similar size and capacity within the last five (5) years.

Pre-Bid Meeting A non-mandatory pre-bid meeting will be held on Friday, July 12 at 10:00 am. The meeting will begin at 321 3rd Street in Avondale Colorado at ASWD’s office and then proceed throughout the project.

Tentative schedule for RFB and award is shown below.

Advertise for Bid 7-9 through 7-17

Pre-Bid Visit 7-12 at 10:00 a.m.

Public Bid Opening 7-17 at 2:00 p.m.

Contractor Selection 7-17

Contracting 7-18 through 7-24

Inquires and Addenda Questions may be presented up to Monday, July 15, 2024, at 12:00 p.m. and may be submitted by email to the following Jesik Consulting:

Andy Jesik, P.E.

Project Engineer andy@jesik.us

Any addenda issued to this RFB will be distributed to all RFB holders that have submitted the proper request form. No addenda to this RFB will be issued by AWSD after Tuesday, July 16, 2024, 2:00 p.m.

Public Bid Opening Bids will be opened at Avondale Water and Sanitation District’s office at 321 3rd Street in Avondale, Colorado at 2:00 p.m. on Wednesday, July 17, 2024. Members of the public are invited to the opening. A brief review of bid completeness and the price will be announced.

Information for Proposers

Proposer’s Representations

Representations: It is the responsibility of each Proposer before submitting a Proposal to:

1. Examine and carefully study the RFB Documents, and any data and reference items identified in the RFB Documents.

2. Visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

3. Become familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work.

4. Carefully study reports of explorations and tests of subsurface conditions at or adjacent to the Site, and all drawings of physical conditions relating to existing surface or subsurface structures at the Site, if any, that Owner has identified or made available to Proposer, especially with respect to Technical Data in such reports and drawings.

5. Consider the information known to Bidder itself, and contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the RFB Documents; and the Site-related reports and drawings (if any) identified in the RFB Documents or otherwise made available to Bidder, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the project design; (3) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (4) Bidder’s safety precautions and programs.

6. Agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the preparation of its Bid for performance of the Work at the prices stated and within the times required, and in accordance with the other terms and conditions of the RFB Documents.

7. Become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the RFB Documents.

8. Promptly give Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Proposer discovers in the RFB Documents, and confirm that the written response from Owner is acceptable to Bidder.

9. Determine that the RFB Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work.

10. Agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this RFB, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the RFB Documents.

Bid Format:

Submissions should contain the following information in the general order listed:

1. Cover Letter. Include a cover letter introducing your company, summarizing your qualifications. This letter should also provide principal contact information for this RFB, including address, telephone number, e-mail, and website (if applicable).

2. Experience and Qualifications: A description of your firm’s experience and qualifications in mainline water valve replacement and installation. Address the following:

• Qualifications of the Firm – Provide a brief company bio. List services provided and demonstrated compliance with minimum requirements.

• Qualifications of the Project Team - Provide the names and resumes of key personnel that will perform the proposed services. Provide an estimate of how quickly key personnel can be assigned and commence work on projects.

Summarize the professional licenses, certifications, training, and experience of the persons who will be responsible for the work.

• Project References - Provide information from at least three projects that your company has successfully completed that demonstrate the firm’s capabilities and expertise. Include, at a minimum, the following information: 1) company name; 2) owner contact name; 3) phone number; 4) email address; 5) brief description of project scope; 6) original budget; 7) final cost, and 8) was project completed on time (if not, what were the delays). Avondale Water & Sanitation District reserves the right to contact the references.

• Project Schedule: Time is of the essence. AWSD requires the services to be completed by December 15, 2024. Valves must be replaced in Avondale Boulevard and North Lane before the beginning of school on August 12, 2024.

Provide comments in the bid if any deviations are required.

3. Other Supporting Data: Include any other information you feel relevant to the selection of your firm or the makeup of the project team, including sub‐consultants. Identify potential challenges or special concerns that you feel may be encountered.

4. Modifications to the Standard Agreement: Include desired modifications to the agreement for AWSD to consider.

5. Bid Form: Use the bid form in the attached contract.

6. Addendums: A copy of each addendum shall be included in the bid with a signed statement indicating the Contractor has received and reviewed the addendum and certifies that the addendum has been included in the bid.

The entire proposal shall not exceed five (5) pages, excluding the front and back covers, dividers, cover sheet, table of contents, letter of introduction. Resumes of key staff proposed may be provided as an attachment and are excluded from the page limit. Individual resumes may not exceed one page.

Price Proposal Stipulated Price

Proposers shall submit a Price Proposal on a stipulated price (unit price) basis as set forth in the Contract using the Unit Rate Sheet in the attached contract. Addenda certification is required for any addenda issued per the RFB.

Evaluation of Proposal The following criteria will be used in screening and ranking of the firms:

1. Qualifications of the Project Team (10%): Preference shall be given to those firms with key staff experienced in elevated water tanks design, construction, and familiarity with AWWA, CDPHE and/or work in Colorado performing similar work. Provide project team references.

2. Project Approach and Schedule (10%): Preference shall be given to those firms that demonstrate an effective understanding of the project requirements, schedule, issues, challenges, and approach to the project.

3. Overall Submittal Quality (5%): Preference will be given to firms that submit a proposal addressing the project in an effective and qualified manner.

4. Fees (75%): Preference will be given to the lowest bidder.

Selection of Successful Consultants AWSD’s selection committee may consist of AWSD and/or Jesik Consulting personnel and will review the RFB submitted and rank the qualified firms using the above criteria. AWSD will consider qualifications, construction fees and compare methods for furnishing services. A contract will be offered to the lowest qualified bidder that is most advantageous based on a clear understanding of the project and the estimated value of services to be rendered.

Both the successful firms and the unsuccessful firms will be notified by email after the RFB closing date and time.

Avondale Water & Sanitation District reserves the right to evaluate the RFB in the manner deemed most advantageous to Avondale Water & Sanitation District.

Rejection of RFB AWSD reserves the right to reject any or all Bids, to waive irregularities in the Bids received, and accept any portion of any Bids if deemed most advantageous to AWSD. Non-acceptance of a Bid will mean that one or more of the other Bids were deemed more advantageous to AWSD or that all Bids were rejected.

Incurring Costs AWSD will not be liable for any cost which the bidder may incur in the preparation of the Bid.

Bid Security Each Bid must be accompanied by Bid security made payable to Owner in an amount of 5-percent of Bidder’s maximum Bid price and in the form of a certified or cashier’s check or a Surety Bond (on form attached).

The Bid security of Successful Bidder will be retained until such Bid has executed the Agreement, furnished any required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within 10 days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Agreement or 61 days after opening of Bid, whereupon Bid security furnished by such Bidders will be returned.

Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.